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Vote Parliamentary Service - Finance and Government Administration Sector - Estimates 2016/2017

APPROPRIATION MINISTER(S): Speaker of the House of Representatives (M78)

APPROPRIATION ADMINISTRATOR: Parliamentary Service

RESPONSIBLE MINISTER FOR PARLIAMENTARY SERVICE: Speaker of the House of Representatives

Overview of the Vote

The Speaker of the House of Representatives is responsible for annual appropriations in Vote Parliamentary Service for the 2016/17 financial year covering the following:

  • a total of $57.237 million for purchasing administrative services and building operations from the Parliamentary Service
  • a total of $225,000 for support to the Speaker's office
  • a total of $4.350 million for departmental capital expenditure
  • a total of $22 million for payment of members' salaries and allowances
  • a total of $2.828 million on members' communications for voice, data, standard office software, standard office products and stationery
  • a total of $4.550 million on travel for members of Parliament and others
  • a total of $2.900 million for payment of accommodation of members and travel of members' families
  • a total of $1.300 million on travel for former qualifying members of Parliament, and
  • a total of $14 million for depreciation related to the Parliamentary complex.

The Speaker is also responsible for the following multi-year appropriations that include the 2016/17 year:

  • a total of $113.006 million for support to members of Parliament and their parties for the full term of the 51st Parliament, and
  • a total of $17.012 million for multi-year capital investment for the parliamentary precincts.

Details of these appropriations are set out in Parts 2-4.

Details of Appropriations and Capital Injections

Annual and Permanent Appropriations

  2015/16 2016/17
Titles and Scopes of Appropriations by Appropriation Type Final
Budgeted
$000
Estimated
Actual
$000
Budget
$000

Departmental Output Expenses

     

Support Services to the Speaker (M78)

This appropriation is limited to the provision of services to support the Speaker of the House of Representatives.
366 366 225

Total Departmental Output Expenses

366 366 225

Departmental Capital Expenditure

     

Parliamentary Service - Capital Expenditure PLA (M78)

This appropriation is limited to the purchase or development of assets by and for the use of the Parliamentary Service, as authorised by section 24(1) of the Public Finance Act 1989.
4,011 4,011 4,350

Total Departmental Capital Expenditure

4,011 4,011 4,350

Non-Departmental Other Expenses

     

Accommodation of Members and Travel of Members' Families PLA (M78)

This appropriation is limited to accommodation services for members and, during the immediate post-election period, qualifying electoral candidates and travel services for family members of members of Parliament, of Ministers and during the immediate post-election period, of qualifying electoral candidates, as authorised by section 22(1) of the Members of Parliament (Remuneration and Services) Act 2013.
2,900 2,900 2,900

Depreciation Expense on Parliamentary Complex (M78)

This appropriation is limited to the depreciation expense on the Parliamentary buildings, furniture, antiques and art collection, and the library collection.
13,500 13,500 14,000

Members' Communications (M78)

This appropriation is limited to members' and, during the immediate post election period, qualifying electoral candidates' and former members' communications (voice and data and standard office productivity software), and members' and, during the immediate post election period, qualifying electoral candidates' and former members' use of standard office products and stationery supplies as allowed under directions given by the Speaker.
3,328 3,328 2,828

Members of the House of Representatives' Salaries and Allowances PLA (M78)

This appropriation is limited to expenses incurred under section 8(4) of the Members of Parliament Remuneration and Salaries Act 2013 and incorporates salaries and allowances determined by the Remuneration Authority, payable to members of Parliament who are neither Ministers of the Crown nor Parliamentary Under-Secretaries.
22,000 22,000 22,000

Travel of former MPs (M78)

This appropriation is limited to travel expenses for qualifying former members, as specified in sections 39 - 40 of the Members of Parliament (Remuneration and Services) Act 2013.
1,300 1,300 1,300

Travel of Members and Others (M78)

This appropriation is limited to domestic air, land and sea travel for members and, during the immediate post-election period, qualifying electoral candidates and former members, and international travel services for members and qualifying spouses/partners, political exchange participants and officials as allowed under directions given by the Speaker.
4,550 4,550 4,550

Total Non-Departmental Other Expenses

47,578 47,578 47,578

Multi-Category Expenses and Capital Expenditure

     

Operations, Information and Advisory Services MCA (M78)

The overarching purpose of this appropriation is to provide administrative and support services to the House of Representatives and to members of Parliament, and making Parliament publicly accessible.
56,530 56,530 57,237
Departmental Output Expenses
     
Building and Operations Management
This category is limited to the provision of building maintenance and operational services for the parliamentary precincts.
27,933 27,933 27,608
Parliamentary Information Communications and Technology services
This category is limited to computing facilities, information sharing and telecommunication services and associated advisory services on the parliamentary network.
15,809 15,809 16,572
Parliamentary Library
This category is limited to research, collections and information management services through the Parliamentary Library.
4,738 4,738 4,440
Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies
This category is limited to bureau accounting and payroll services for members and other parliamentary agencies and the setting, administering and delivery of members' entitlements.
8,050 8,050 8,617

Total Multi-Category Expenses and Capital Expenditure

56,530 56,530 57,237

Total Annual and Permanent Appropriations

108,485 108,485 109,390

Multi-Year Appropriations

Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Non-Departmental Other Expenses

   

Additional Support for Members (M78)

This appropriation is limited to additional support for members where there is sensory or physical impairment beyond their control as authorised by the Speaker.

Commences: 01 November 2014

Expires: 30 November 2017
Original Appropriation 900
Adjustments to 2014/15 -
Adjustments for 2015/16 -
Adjusted Appropriation 900
Actual to 2014/15 Year End 81
Estimated Actual for 2015/16 444
Estimated Actual for 2016/17 300
Estimated Appropriation Remaining 75

Party and Member Support - ACT (M78)

This appropriation is limited to funding for the ACT parliamentary party to support their parliamentary operations during the 51st Parliament including its Leader's office, support staff, research operations, Whip's office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.

For the term of the 51st Parliament.
Original Appropriation 1,349
Adjustments to 2014/15 (365)
Adjustments for 2015/16 -
Adjusted Appropriation 984
Actual to 2014/15 Year End 153
Estimated Actual for 2015/16 375
Estimated Actual for 2016/17 368
Estimated Appropriation Remaining 88

Party and Member Support - Green (M78)

This appropriation is limited to funding for the Green parliamentary party to support their parliamentary operations during the 51st Parliament including its Co-Leaders' office, support staff, research operations, Parliamentary musterer's office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.

For the term of the 51st Parliament.
Original Appropriation 11,655
Adjustments to 2014/15 (49)
Adjustments for 2015/16 8
Adjusted Appropriation 11,614
Actual to 2014/15 Year End 2,278
Estimated Actual for 2015/16 4,064
Estimated Actual for 2016/17 4,220
Estimated Appropriation Remaining 1,052

Party and Member Support - Labour (M78)

This appropriation is limited to funding for the Labour parliamentary party to support their parliamentary operations during the 51st Parliament including its Leader's office, support staff, research operations, Whips' office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.

For the term of the 51st Parliament.
Original Appropriation 34,984
Adjustments to 2014/15 377
Adjustments for 2015/16 -
Adjusted Appropriation 35,361
Actual to 2014/15 Year End 7,347
Estimated Actual for 2015/16 12,071
Estimated Actual for 2016/17 12,691
Estimated Appropriation Remaining 3,252

Party and Member Support - Maori (M78)

This appropriation is limited to funding for the Maori parliamentary party to support their parliamentary operations during the 51st Parliament including its Co-Leaders' office, support staff, research operations, Whips' office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.

For the term of the 51st Parliament.
Original Appropriation 3,300
Adjustments to 2014/15 (1,237)
Adjustments for 2015/16 -
Adjusted Appropriation 2,063
Actual to 2014/15 Year End 414
Estimated Actual for 2015/16 698
Estimated Actual for 2016/17 764
Estimated Appropriation Remaining 187

Party and Member Support - National (M78)

This appropriation is limited to funding for the National parliamentary party to support their parliamentary operations for the 51st Parliament including its Leader's office, support staff, research operations, Whips' office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker .

For the term of the 51st Parliament.
Original Appropriation 51,097
Adjustments to 2014/15 830
Adjustments for 2015/16 (901)
Adjusted Appropriation 51,026
Actual to 2014/15 Year End 10,270
Estimated Actual for 2015/16 17,316
Estimated Actual for 2016/17 18,684
Estimated Appropriation Remaining 4,756

Party and Member Support - New Zealand First (M78)

This appropriation is limited to funding for the New Zealand First parliamentary party to support their parliamentary operations for the 51st Parliament including its Leader's office, support staff, research operations, Whips' office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.

For the term of the 51st Parliament.
Original Appropriation 6,563
Adjustments to 2014/15 2,626
Adjustments for 2015/16 885
Adjusted Appropriation 10,074
Actual to 2014/15 Year End 1,416
Estimated Actual for 2015/16 3,691
Estimated Actual for 2016/17 4,135
Estimated Appropriation Remaining 832

Party and Member Support - United Future (M78)

This appropriation is limited to funding for the United Future parliamentary party to support their parliamentary operations for the 51st Parliament including its Leader's office, support staff, research operations, Whips' office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker .

For the term of the 51st Parliament.
Original Appropriation 1,025
Adjustments to 2014/15 (41)
Adjustments for 2015/16 -
Adjusted Appropriation 984
Actual to 2014/15 Year End 135
Estimated Actual for 2015/16 280
Estimated Actual for 2016/17 481
Estimated Appropriation Remaining 88

Non-Departmental Capital Expenditure

   

Crown Asset Management (M78)

This appropriation is limited to minor capital works within the Parliamentary Complex to carry out essential maintenance and minor capital improvements.

Commences: 01 July 2012

Expires: 30 June 2016
Original Appropriation 16,000
Adjustments to 2014/15 8,567
Adjustments for 2015/16 (435)
Adjusted Appropriation 24,132
Actual to 2014/15 Year End 14,339
Estimated Actual for 2015/16 9,793
Estimated Actual for 2016/17 -
Estimated Appropriation Remaining -

Crown Asset Management (M78)

This appropriation is limited to Minor Capital works within the Parliamentary Complex to carry out essential maintenance and minor capital improvements.

Commences: 01 July 2016

Expires: 30 June 2020
Original Appropriation 17,012
Adjustments to 2014/15 -
Adjustments for 2015/16 -
Adjusted Appropriation 17,012
Actual to 2014/15 Year End -
Estimated Actual for 2015/16 -
Estimated Actual for 2016/17 5,068
Estimated Appropriation Remaining 11,944

Total Annual and Permanent Appropriations and Multi-Year Appropriation Forecasts

  2015/16 2016/17
  Final
Budgeted
$000
Estimated
Actual
$000
Budget
$000
Total Annual and Permanent Appropriations 108,485 108,485 109,390
Total MYA Non-Departmental Other Expenses Forecasts 38,939 38,939 41,643
Total MYA Non-Departmental Capital Expenditure Forecasts 9,793 9,793 5,068

Total Annual and Permanent Appropriations and Multi-Year Appropriation Forecasts

157,217 157,217 156,101

Capital Injection Authorisations

  2015/16 2016/17
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Parliamentary Service - Capital Injection (M78) - - -

Supporting Information

Part 1 - Vote as a Whole

1.1 - New Policy Initiatives

Policy Initiative Appropriation 2015/16
Final Budgeted
$000
2016/17
Budget
$000
2017/18
Estimated
$000
2018/19
Estimated
$000
2019/20
Estimated
$000
Review Of Non-Staff Support For Members Of Parliament Operations, Information and Advisory Services: Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies - 1,000 - - -
  Departmental Multi Category Appropriation          
Parliament Executive Wing (Beehive): Building Services Upgrade

Operations, Information and Advisory Services: Building and Operations Management

- 50 50 50 -
  Departmental Multi Category Appropriation          
 

Crown Asset Management

- 420 100 120 760
  Non-Departmental Capital Appropriation          
Parliament House: Building Services Upgrade

Operations, Information and Advisory Services: Building and Operations Management

- 50 100 100 -
  Departmental Multi Category Appropriation          
 

Crown Asset Management

  270 200 130 800
  Non-Departmental Capital Appropriation          
Parliament Executive Wing (Beehive): Ground Floor Redevelopment

Operations, Information and Advisory Services: Building and Operations Management

- 250 - - -
  Departmental Multi Category Appropriation          
 

Crown Asset Management

- 1,500 2,500 - -
  Non-Departmental Capital Appropriation          
Parliamentary Library: Chiller Replacement

Operations, Information and Advisory Services: Building and Operations Management

- 100 - - -
  Departmental Multi Category Appropriation          
 

Crown Asset Management

- - 1,200 - -
  Non-Departmental Capital Appropriation          
Parliamentary Library: Membrane Roof Replacement

Operations, Information and Advisory Services: Building and Operations Management

- - 10 - -
  Departmental Multi Category Appropriation          
 

Crown Asset Management

- - 800 - -
  Non-Departmental Capital Appropriation          
Debating Chamber Sound System Replacement

Crown Asset Management

- 1,100 - - -
  Non-Departmental Capital Appropriation          
Total Initiatives   - 4,740 4,960 400 1,560

1.2 - Trends in the Vote

Summary of Financial Activity

  2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20
  Actual
$000
Actual
$000
Actual
$000
Actual
$000
Final Budgeted
$000
Estimated
Actual
$000
Departmental
Transactions
Budget
$000
Non-
Departmental
Transactions
Budget
$000
Total
Budget
$000
Estimated
$000
Estimated
$000
Estimated
$000

Appropriations

                       
Output Expenses 19,467 18,822 19,021 7,264 225 366 225 - 225 425 225 225
Benefits or Related Expenses - - - - - - N/A - - - - -
Borrowing Expenses - - - - - - - - - - - -
Other Expenses 57,414 56,505 58,333 68,667 84,483 86,517 - 89,221 89,221 86,265 85,025 85,025
Capital Expenditure 6,873 7,476 9,231 10,424 14,121 13,804 4,350 5,068 9,418 10,968 5,923 7,323
Intelligence and Security Department Expenses and Capital Expenditure - - - - - - - N/A - - - -
Multi-Category Expenses and Capital Expenditure (MCA)                        
Output Expenses 50,632 49,329 52,256 55,633 54,951 56,530 57,237 - 57,237 55,147 55,337 55,187
Other Expenses - - - - - - - - - - - -
Capital Expenditure - - - - - - N/A - - - - -

Total Appropriations

134,386 132,132 138,841 141,988 153,780 157,217 61,812 94,289 156,101 152,805 146,510 147,760

Crown Revenue and Capital Receipts

                       
Tax Revenue - - - - - - N/A - - - - -
Non-Tax Revenue - - - - - - N/A - - - - -
Capital Receipts - - - - - - N/A - - - - -

Total Crown Revenue and Capital Receipts

- - - - - - N/A - - - - -

Note - where restructuring of the vote has occurred then, to the extent practicable, prior years information has been restated as if the restructuring had occurred before the beginning of the period covered. In this instance Total Appropriations for the Budgeted and Estimated Actual year may not equal Total Appropriations in the Details of Appropriations and Capital Injections.

Adjustments to the Summary of Financial Activity Table Due to Vote Restructuring

There have been no restructuring adjustments to prior year information in the Summary of Financial Activity table.

1.3 - Analysis of Significant Trends

Output Expenses have reduced from 2014/15 onwards, as Services to Members appropriation was phased out from Departmental to Non-Departmental Other Expenses. The Output Expenses now only includes Support Services to the Speaker.

There has been an increase in Other Expenses from 2014/15 onwards, primarily due to the Services to Members appropriation which has moved from Departmental to Non-Departmental.

Capital Expenditure budget increases from 2016/17 onwards, as a result of new policy initiatives listed under Crown Assets Management MYA.

Part 2 - Details of Departmental Appropriations

2.1 - Departmental Output Expenses

Support Services to the Speaker (M78)

Scope of Appropriation

This appropriation is limited to the provision of services to support the Speaker of the House of Representatives.

Expenses and Revenue

  2015/16 2016/17
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 366 366 225
Revenue from the Crown 366 366 225
Revenue from Others - - -

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the running of Speaker's office as well as to provide for external triennial reviews of the appropriations supporting Parliament.

How Performance will be Assessed and End of Year Reporting Requirements

  2015/16 2016/17
Assessment of Performance Final Budgeted
Standard
Estimated
Actual
Budget
Standard

The Speaker is satisfied with the provision of resources and services to his office (see Note 1)

4 4 4

Note 1 - Customer satisfaction of at least 4 on a scale of 1-5 in the annual Speaker's satisfaction survey, a 1 being 'Not satisfied at all' and 5 being 'Very satisfied'.

End of Year Performance Reporting

Performance information for this appropriation will be reported by Parliamentary Service in the Annual Report to be presented to the House.

Reasons for Change in Appropriation

The decrease in this appropriation by $141,000 for 2016/17 is mainly due to increased expense in 2015/16 associated with the Appropriations Review Committee work.

2.3 - Departmental Capital Expenditure and Capital Injections

Parliamentary Service - Capital Expenditure PLA (M78)

Scope of Appropriation

This appropriation is limited to the purchase or development of assets by and for the use of the Parliamentary Service, as authorised by section 24(1) of the Public Finance Act 1989.

Capital Expenditure

  2015/16 2016/17
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment 396 396 465
Intangibles 3,615 3,615 3,885
Other - - -

Total Appropriation

4,011 4,011 4,350

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the replacement of life-expired assets and purchase or development of assets in support of the delivery of the Parliamentary Service's services.

How Performance will be Assessed and End of Year Reporting Requirements

Expenditure is in accordance with the Parliamentary Service's capital asset programme.

End of Year Performance Reporting

Performance information for this appropriation will be reported by Parliamentary Service in the Annual Report to be presented to the House.

Reasons for Change in Appropriation

The Service revised its capital spend profile based on its capital plan for 2015/16. For 2016/17 it is proposing to spend its allocated capital appropriation.

Capital Injections and Movements in Departmental Net Assets

Parliamentary Service

Details of Net Asset Schedule 2015/16
Estimated Actual
$000
2016/17
Projected
$000
Explanation of Projected Movements in 2016/17
Opening Balance 26,156 26,156  
Capital Injections - -  
Capital Withdrawals - -  
Surplus to be Retained (Deficit Incurred) - -  
Other Movements - -  

Closing Balance

26,156 26,156  

 

Part 3 - Details of Non-Departmental Appropriations

3.4 - Non-Departmental Other Expenses

Accommodation of Members and Travel of Members' Families PLA (M78)

Scope of Appropriation

This appropriation is limited to accommodation services for members and, during the immediate post-election period, qualifying electoral candidates and travel services for family members of members of Parliament, of Ministers and during the immediate post-election period, of qualifying electoral candidates, as authorised by section 22(1) of the Members of Parliament (Remuneration and Services) Act 2013.

Expenses

  2015/16 2016/17
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 2,900 2,900 2,900

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the supply of accommodation of Members and travel of Members' families.

End of Year Performance Reporting

An exemption has been provided under s15D(2)(b)(ii) of the Public Finance Act (PFA), as it is solely limited to payments for accommodation services. Performance information relating to administration of these payments is provided under the MCA Category Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies. Additional information will be disclosed on a quarterly basis under s.30 of the Members of Parliament (Remuneration and Services) Act 2013.

Additional Support for Members (M78)

Scope of Appropriation and Expenses

Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Additional Support for Members (M78)

This appropriation is limited to additional support for members where there is sensory or physical impairment beyond their control as authorised by the Speaker.

Commences: 01 November 2014

Expires: 30 November 2017
Original Appropriation 900
Adjustments to 2014/15 -
Adjustments for 2015/16 -
Adjusted Appropriation 900
Actual to 2014/15 Year End 81
Estimated Actual for 2015/16 444
Estimated Actual for 2016/17 300
Estimated Appropriation Remaining 75

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve support for members for matters that are outside their control relating to sensory or physical impairment.

End of Year Performance Reporting

An exemption has been provided under s15D(2)(b)(ii) of the PFA as additional performance information is unlikely to be informative as it is solely for the additional support of Members of Parliament where there's sensory or physical impairment that is beyond the members control. Performance information relating to administration of these payments is provided under the MCA category Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies.

Current and Past Policy Initiatives

Policy Initiative Year of
First
Impact
2015/16
Final Budgeted
$000
2016/17
Budget
$000
2017/18
Estimated
$000
2018/19
Estimated
$000
2019/20
Estimated
$000
Additional Support for Members 2014/15 300 300 75 - -

Depreciation Expense on Parliamentary Complex (M78)

Scope of Appropriation

This appropriation is limited to the depreciation expense on the Parliamentary buildings, furniture, antiques and art collection, and the library collection.

Expenses

  2015/16 2016/17
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 13,500 13,500 14,000

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the decrease in value of assets to the Heritage buildings and related assets of furniture, library, art and antiques.

End of Year Performance Reporting

An exemption has been provided under s15D(2)(b)(ii) of the PFA, as additional performance information is unlikely to be informative because this appropriation is solely for the depreciation of Crown assets. Performance information relating the administration of this payment is provided under the MCA category Building and Operations Management.

Members' Communications (M78)

Scope of Appropriation

This appropriation is limited to members' and, during the immediate post election period, qualifying electoral candidates' and former members' communications (voice and data and standard office productivity software), and members' and, during the immediate post election period, qualifying electoral candidates' and former members' use of standard office products and stationery supplies as allowed under directions given by the Speaker.

Expenses

  2015/16 2016/17
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 3,328 3,328 2,828

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve communication costs solely for members.

End of Year Performance Reporting

An exemption has been provided under s15D(2)(b)(ii) of the PFA, as additional performance information is unlikely to be informative because this appropriation is solely for members' communication costs. Performance information relating to administration of the payment is provided under the MCA category Parliamentary Information Communications and Technology Services.

Reasons for Change in Appropriation

The decrease in this appropriation by $500,000 for 2016/17 is mainly due higher than anticipated expenses in 2015/16.

Members of the House of Representatives' Salaries and Allowances PLA (M78)

Scope of Appropriation

This appropriation is limited to expenses incurred under section 8(4) of the Members of Parliament Remuneration and Salaries Act 2013 and incorporates salaries and allowances determined by the Remuneration Authority, payable to members of Parliament who are neither Ministers of the Crown nor Parliamentary Under-Secretaries.

Expenses

  2015/16 2016/17
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 22,000 22,000 22,000

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve payments of salaries and allowances as determined by the Remuneration Authority solely for members.

End of Year Performance Reporting

An exemption has been provided under s15D(2)(b)(ii) of the PFA, as additional performance information is unlikely to be informative because this appropriation is solely for payments of salaries and allowances. Performance information relating to administration of the payments is provided under the MCA category Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies.

Party and Member Support - ACT (M78)

Scope of Appropriation and Expenses

Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Party and Member Support - ACT (M78)

This appropriation is limited to funding for the ACT parliamentary party to support their parliamentary operations during the 51st Parliament including its Leader's office, support staff, research operations, Whip's office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.

For the term of the 51st Parliament.
Original Appropriation 1,349
Adjustments to 2014/15 (365)
Adjustments for 2015/16 -
Adjusted Appropriation 984
Actual to 2014/15 Year End 153
Estimated Actual for 2015/16 375
Estimated Actual for 2016/17 368
Estimated Appropriation Remaining 88

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve support for the ACT Parliamentary Party and its members.

End of Year Performance Reporting

An exemption has been provided under s15D(2)(b)(ii) of the PFA as additional performance information is unlikely to be informative because this appropriation is solely for the support of the ACT Parliamentary Party.

Current and Past Policy Initiatives

Policy Initiative Year of
First
Impact
2015/16
Final Budgeted
$000
2016/17
Budget
$000
2017/18
Estimated
$000
2018/19
Estimated
$000
2019/20
Estimated
$000
Party and Member Support 2014/15 18 18 18 - -

Party and Member Support - Green (M78)

Scope of Appropriation and Expenses

Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Party and Member Support - Green (M78)

This appropriation is limited to funding for the Green parliamentary party to support their parliamentary operations during the 51st Parliament including its Co-Leaders' office, support staff, research operations, Parliamentary musterer's office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.

For the term of the 51st Parliament.
Original Appropriation 11,655
Adjustments to 2014/15 (49)
Adjustments for 2015/16 8
Adjusted Appropriation 11,614
Actual to 2014/15 Year End 2,278
Estimated Actual for 2015/16 4,064
Estimated Actual for 2016/17 4,220
Estimated Appropriation Remaining 1,052

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve support for the Green Parliamentary Party and its members.

End of Year Performance Reporting

An exemption has been provided under s15D(2)(b)(ii) of the PFA, as additional performance information is unlikely to be informative because this appropriation is solely for the support of the Green Parliamentary Party.

Current and Past Policy Initiatives

Policy Initiative Year of
First
Impact
2015/16
Final Budgeted
$000
2016/17
Budget
$000
2017/18
Estimated
$000
2018/19
Estimated
$000
2019/20
Estimated
$000
Party and Member Support 2014/15 249 249 249 - -

Party and Member Support - Labour (M78)

Scope of Appropriation and Expenses

Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Party and Member Support - Labour (M78)

This appropriation is limited to funding for the Labour parliamentary party to support their parliamentary operations during the 51st Parliament including its Leader's office, support staff, research operations, Whips' office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.

For the term of the 51st Parliament.
Original Appropriation 34,984
Adjustments to 2014/15 377
Adjustments for 2015/16 -
Adjusted Appropriation 35,361
Actual to 2014/15 Year End 7,347
Estimated Actual for 2015/16 12,071
Estimated Actual for 2016/17 12,691
Estimated Appropriation Remaining 3,252

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve support for the Labour Parliamentary Party and its members.

End of Year Performance Reporting

An exemption has been provided under s15D(2)(b)(ii) of the PFA, as additional performance information is unlikely to be informative because this appropriation is solely for the support of the Labour Parliamentary Party.

Current and Past Policy Initiatives

Policy Initiative Year of
First
Impact
2015/16
Final Budgeted
$000
2016/17
Budget
$000
2017/18
Estimated
$000
2018/19
Estimated
$000
2019/20
Estimated
$000
Party and Member Support 2014/15 834 834 834 - -

Party and Member Support - Maori (M78)

Scope of Appropriation and Expenses

Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Party and Member Support - Maori (M78)

This appropriation is limited to funding for the Maori parliamentary party to support their parliamentary operations during the 51st Parliament including its Co-Leaders' office, support staff, research operations, Whips' office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.

For the term of the 51st Parliament.
Original Appropriation 3,300
Adjustments to 2014/15 (1,237)
Adjustments for 2015/16 -
Adjusted Appropriation 2,063
Actual to 2014/15 Year End 414
Estimated Actual for 2015/16 698
Estimated Actual for 2016/17 764
Estimated Appropriation Remaining 187

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve support for the Maori Parliamentary Party and its members.

End of Year Performance Reporting

An exemption has been provided under s15D(2)(b)(ii) of the PFA, as additional performance information is unlikely to be informative because this appropriation is solely for the support of the Maori Parliamentary Party.

Current and Past Policy Initiatives

Policy Initiative Year of
First
Impact
2015/16
Final Budgeted
$000
2016/17
Budget
$000
2017/18
Estimated
$000
2018/19
Estimated
$000
2019/20
Estimated
$000
Party and Member Support 2014/15 80 80 80 - -

Party and Member Support - National (M78)

Scope of Appropriation and Expenses

Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Party and Member Support - National (M78)

This appropriation is limited to funding for the National parliamentary party to support their parliamentary operations for the 51st Parliament including its Leader's office, support staff, research operations, Whips' office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker .

For the term of the 51st Parliament.
Original Appropriation 51,097
Adjustments to 2014/15 830
Adjustments for 2015/16 (901)
Adjusted Appropriation 51,026
Actual to 2014/15 Year End 10,270
Estimated Actual for 2015/16 17,316
Estimated Actual for 2016/17 18,684
Estimated Appropriation Remaining 4,756

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve support for the National Parliamentary Party and its members.

End of Year Performance Reporting

An exemption has been provided under s15D(2)(b)(ii) of the PFA, as additional performance information is unlikely to be informative because this appropriation is solely for the support of the National Parliamentary Party.

Current and Past Policy Initiatives

Policy Initiative Year of
First
Impact
2015/16
Final Budgeted
$000
2016/17
Budget
$000
2017/18
Estimated
$000
2018/19
Estimated
$000
2019/20
Estimated
$000
Party and Member Support 2014/15 1,257 1,257 1,257 - -

Party and Member Support - New Zealand First (M78)

Scope of Appropriation and Expenses

Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Party and Member Support - New Zealand First (M78)

This appropriation is limited to funding for the New Zealand First parliamentary party to support their parliamentary operations for the 51st Parliament including its Leader's office, support staff, research operations, Whips' office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.

For the term of the 51st Parliament.
Original Appropriation 6,563
Adjustments to 2014/15 2,626
Adjustments for 2015/16 885
Adjusted Appropriation 10,074
Actual to 2014/15 Year End 1,416
Estimated Actual for 2015/16 3,691
Estimated Actual for 2016/17 4,135
Estimated Appropriation Remaining 832

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve support for the New Zealand First Parliamentary Party and its members.

End of Year Performance Reporting

An exemption has been provided under s15D(2)(b)(ii) of the PFA, as additional performance information is unlikely to be informative because this appropriation is solely for the support of the New Zealand First Parliamentary Party.

Current and Past Policy Initiatives

Policy Initiative Year of
First
Impact
2015/16
Final Budgeted
$000
2016/17
Budget
$000
2017/18
Estimated
$000
2018/19
Estimated
$000
2019/20
Estimated
$000
Party and Member Support 2014/15 143 143 143 - -

Party and Member Support - United Future (M78)

Scope of Appropriation and Expenses

Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Party and Member Support - United Future (M78)

This appropriation is limited to funding for the United Future parliamentary party to support their parliamentary operations for the 51st Parliament including its Leader's office, support staff, research operations, Whips' office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker .

For the term of the 51st Parliament.
Original Appropriation 1,025
Adjustments to 2014/15 (41)
Adjustments for 2015/16 -
Adjusted Appropriation 984
Actual to 2014/15 Year End 135
Estimated Actual for 2015/16 280
Estimated Actual for 2016/17 481
Estimated Appropriation Remaining 88

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve support for the United Future Parliamentary Party and its members.

End of Year Performance Reporting

An exemption has been provided under s15D(2)(b)(ii) of the PFA, as additional performance information is unlikely to be informative because this appropriation is solely for the support of the United Future Parliamentary Party.

Travel of former MPs (M78)

Scope of Appropriation

This appropriation is limited to travel expenses for qualifying former members, as specified in sections 39 - 40 of the Members of Parliament (Remuneration and Services) Act 2013.

Expenses

  2015/16 2016/17
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 1,300 1,300 1,300

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the supply of travel solely for former members. The level of such costs will be determined by the Remuneration Authority.

End of Year Performance Reporting

An exemption has been provided under s15D(2)(b)(ii) of the PFA, as it is solely limited to payments for travel services. Performance information relating to administration of these payments is provided under the MCA Category Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies. Additional information will be disclosed on a quarterly basis under s.30 of the Members of Parliament (Remuneration and Services) Act 2013.

Travel of Members and Others (M78)

Scope of Appropriation

This appropriation is limited to domestic air, land and sea travel for members and, during the immediate post-election period, qualifying electoral candidates and former members, and international travel services for members and qualifying spouses/partners, political exchange participants and officials as allowed under directions given by the Speaker.

Expenses

  2015/16 2016/17
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 4,550 4,550 4,550

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the travel of members and others.

End of Year Performance Reporting

An exemption has been provided under s15D(2)(b)(ii) of the PFA, as it is solely limited to payments for travel services. Performance information relating to administration of these payments is provided under the MCA category Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies. Additional information will be disclosed on a quarterly basis under s.30 of the Members of Parliament (Remuneration and Services) Act 2013.

3.5 - Non-Departmental Capital Expenditure

Crown Asset Management (M78)

Scope of Appropriation and Expenses

Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Crown Asset Management (M78)

This appropriation is limited to Minor Capital works within the Parliamentary Complex to carry out essential maintenance and minor capital improvements.

Commences: 01 July 2016

Expires: 30 June 2020
Original Appropriation 17,012
Adjustments to 2014/15 -
Adjustments for 2015/16 -
Adjusted Appropriation 17,012
Actual to 2014/15 Year End -
Estimated Actual for 2015/16 -
Estimated Actual for 2016/17 5,068
Estimated Appropriation Remaining 11,944

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve that the Parliamentary complex will be maintained in an appropriate manner.

How Performance will be Assessed and End of Year Reporting Requirements

Expenditure is in accordance with the Parliamentary Service's capital asset programme. Expenditure is in accordance with the Parliamentary Service's capital asset programme.

End of Year Performance Reporting

Performance information for this appropriation will be reported by Parliamentary Service in its Annual Report to be tabled in the House. Performance information for this appropriation will be reported by Parliamentary Service in its Annual Report to be tabled in the House.

Current and Past Policy Initiatives

Policy Initiative Year of
First
Impact
2015/16
Final Budgeted
$000
2016/17
Budget
$000
2017/18
Estimated
$000
2018/19
Estimated
$000
2019/20
Estimated
$000
Parliamentary Library: Membrane Roof Replacement 2017/18 - - 800 - -
Parliamentary Library: Chiller Replacement 2017/18 - - 1,200 - -
Parliament Executive Wing (Beehive): Ground Floor Redevelopment 2016/17 - 1,500 2,500 - -
Debating Chamber Sound System Replacement 2016/17 - 1,100 - - -
Parliament House: Building Services Upgrade 2016/17 - 270 200 130 800
Parliament Executive Wing (Beehive): Building Services Upgrade 2016/17 - 420 100 120 760

Part 4 - Details of Multi-Category Expenses and Capital Expenditure

Multi-Category Expenses and Capital Expenditure

Operations, Information and Advisory Services (M78)

Overarching Purpose Statement

The overarching purpose of this appropriation is to provide administrative and support services to the House of Representatives and to members of Parliament, and making Parliament publicly accessible.

Overarching Purpose Statement

Scope of Appropriation

Departmental Output Expenses
Building and Operations Management
This category is limited to the provision of building maintenance and operational services for the parliamentary precincts.
Parliamentary Information Communications and Technology services
This category is limited to computing facilities, information sharing and telecommunication services and associated advisory services on the parliamentary network.
Parliamentary Library
This category is limited to research, collections and information management services through the Parliamentary Library.
Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies
This category is limited to bureau accounting and payroll services for members and other parliamentary agencies and the setting, administering and delivery of members' entitlements.

Expenses, Revenue and Capital Expenditure

  2015/16 2016/17
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000

Total Appropriation

56,530 56,530 57,237

Departmental Output Expenses

     
Building and Operations Management 27,933 27,933 27,608
Parliamentary Information Communications and Technology services 15,809 15,809 16,572
Parliamentary Library 4,738 4,738 4,440
Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies 8,050 8,050 8,617

Funding for Departmental Output Expenses

     

Revenue from the Crown

50,187 50,187 50,922
Building and Operations Management 26,843 26,843 26,418
Parliamentary Information Communications and Technology services 10,908 10,908 11,778
Parliamentary Library 4,738 4,738 4,440
Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies 7,698 7,698 8,286

Revenue from Others

6,343 6,343 6,315
Building and Operations Management 1,090 1,090 1,190
Parliamentary Information Communications and Technology services 4,901 4,901 4,794
Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies 352 352 331

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the successful operation of Parliament. The parliamentary precincts meet the constitutional and institutional requirements of a Parliament; that is, providing accessibility and security, a forum for debate and public participation, and effective office facilities and support services.

How Performance will be Assessed for this Appropriation

  2015/16 2016/17
Assessment of Performance Final Budgeted
Standard
Estimated
Actual
Budget
Standard

Members' support staff are satisfied with the overall quality of services (see Note 1)

80% 80% 80%

What is Intended to be Achieved with each Category and How Performance will be Assessed

  2015/16 2016/17
Assessment of Performance Final Budgeted
Standard
Estimated
Actual
Budget
Standard

Departmental Output Expenses

     

Building and Operations Management

     

This category is intended to achieve building maintenance and operational services

     

The public has access to the parliamentary precinct via tours and education visits (Note 2)

75,000 - 80,000 people 75,000 - 80,000 people 75,000 - 80,000 people

Visitors undertaking a parliamentary tour rate the parliamentary experience as good or excellent

90% 90% 90%

The proceedings of the House of Representatives are not interrupted due to incidences occurring in the public gallery

New measure New measure Proceedings are not interrupted

The condition of our heritage buildings is maintained to reflect their national significance and these are accessible to the disabled community (see Note 3)

CAMP deliverables are completed CAMP deliverables are completed Planned CAMP deliverables are completed

The condition of our heritage buildings is maintained to reflect their national significance and these are accessible to the disabled community (see Note 3)

Accessibility improvements are delivered Accessibility improvements are delivered Maintain 'Be Accessible' silver standard or better
The parliamentary precinct and members' OOP offices are safe and secure (see Notes 4 and 5)
     
  • PSR action plan developed with 20-30% of deliverables implemented
20-30% 20-30% -
  • 70% of targets in the PSR Capability Maturity Model are met
New measure New measure 70%
  • All Out-of Parliament (OOP) offices which have been assessed have the required improvements implemented
95% 95% 95%
  • 90% of members' OOP offices meet the minimum required security standards
New Measure New Measure 90%
  • Security incidents on the precinct resolved successfully with detailed accurate post-incident reporting submitted within 12 hours of any incident
100% 100% -
  • Security incidents in members' OOP offices are resolved successfully with detailed accurate post-incident reporting submitted within 24 hours (working days) of any incident
New measure New measure 95%

Parliamentary Information Communications and Technology services

     

This category is intended to achieve the supply of information communications and technology services

     

Customers receive quality network access to email services, file and print services, internet and intranet access via desktop and mobile devices in the precinct (see Note 6)

99.8% access during business hours 99.8% access during business hours 99.8% access during business hours

On-site incidents for members' offices that have priority service status are responded to on-site within six business hours

90% response 90% response 90% response

Customers are satisfied with the quality of ICT services (see Note 1)

80% 80% 80%

Parliamentary Library

     

This category is intended to achieve the supply of library services

     

Customers are satisfied with the quality of Library services (see Note 1)

80% 80% 80%
Members and their staff use of library services per year:
     

Once or more

97% once or more 97% once or more 97% once or more

Five or more

80% five or more 80% five or more 80% five or more

Ten or more

60% ten or more 60% ten or more 60% ten or more

Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies

     

This category is intended to achieve the supply of finance, HR and advisory services

     

Financial Information is available within four working days of month end for 75% of the financial year

75% 75% 75%
Customers are satisfied with the quality of financial, HR and travel services (see Note 1)
     
  • Finance
80% 80% 80%
  • HR
80% 80% 80%
  • Travel
80% 80% 80%

Requests for employment agreements for members' staff are dealt with within three working days of receipt

100% 100% 100%

Provision of accurate and timely payroll services to six organisations (see Note 7)

Processed with a 99.5% to 100% accuracy rate Processed with a 99.5% to 100% accuracy rate Processed with a 99.5% to 100% accuracy rate

Note 1 - The customer satisfaction survey is based on the Kiwi's Count Survey. Satisfaction scores are calculated using a weighted mean. The survey is completed by members' support staff as a proxy for members, as well as providing insight into the overall satisfaction with the quality of service provided to members' offices. Members' support staff are in a good position to judge the quality and timeliness of the service provided to members and the response rate from members' support staff provides for statistically reliable results. A score of 80% and above indicates that service delivery is very good.

Note 2 - Budget standard as measured by the number of people taking a parliamentary tour and education visitors.

Note 3 - Maintenance work is outlined in the Service's Capital Asset Management Plan (CAMP). The completion of deliverables within the plan is designed to prevent deterioration of the heritage buildings and ensure no outage of building services. Through the intelligent use of maintenance data, assets are managed, maintained then retired and replaced in a structured programme to ensure there are no major failures or outages. Accessibility improvements that were outlined in the 2014 report from the Government and Administration Committee on the accessibility of Parliament have been completed bar a small set of steps between the Executive Wing and Parliament House. 'Be Accessible' is a social change initiative in New Zealand designed to promote greater levels of accessibility throughout the country. There are several assessment ratings for organisations that showcase an organisation's accessibility. The ratings are Just Starting (just starting on a journey towards being accessible), Bronze (positive steps towards being accessible), Silver (good levels of accessibility in a number of areas), Gold (excellent levels of accessibility in a number of areas) and Platinum (a model of first class accessibility in almost all areas of business).

Note 4 - The Service is aligning with the Government mandate to adhere to the new Protective Security Requirements (PSR) which sets minimum standards for personnel, physical and information security. The PSR features a Capability Maturity Model (CMM) that assists agencies to assess their current capability across a number of protective security dimensions, identify capability levels that are appropriate to the security risks they face, and to identify some of the ways in which capability could be lifted. The Service has agreed targets in the CMM for 2016/17 and the budget standard will report on the proportion of targets that have been met for 2016/17.

Note 5 - The standard for responding to and resolving security incidents has been set at 24 hours (working days) due to the complexities of the ownership of the office (where the member of Parliament is the leaseholder), remoteness of some office locations and contacting all affected Parliamentary Service employees. This standard does not include weekends where response times could be delayed and thus exceed 24 hours.

Note 6 - Business hours are defined as 7.30am to 11.00pm while the House of Representatives is sitting and 7.30am to 6.00pm on non-sitting days.

Note 7 - The six payroll organisations are Parliamentary Service, Parliamentary Service (Crown), Members of Parliament, Ministers, Office of the Clerk of the House of Representatives and Parliamentary Counsel Office.

End of Year Performance Reporting

Performance information for this appropriation will be reported by Parliamentary Service in its Annual Report to be presented to the House.

Current and Past Policy Initiatives

Policy Initiative Year of
First
Impact
2015/16
Final Budgeted
$000
2016/17
Budget
$000
2017/18
Estimated
$000
2018/19
Estimated
$000
2019/20
Estimated
$000
Parliamentary Library: Membrane Roof Replacement 2017/18 - - 10 - -
Review of Non Staff Support for Members of Parliament 2016/17 - 1,000 - - -
Parliamentary Library: Chiller Replacement 2016/17 - 100 - - -
Parliament Executive Wing (Beehive): Ground Floor Redevelopment 2016/17 - 250 - - -
Parliament House: Building services upgrade 2016/17 - 50 100 100 -
Parliament Executive Wing (Beehive): Building Services Upgrade 2016/17 - 50 50 50 -