Formats and related files
APPROPRIATION MINISTER(S): Minister of Foreign Affairs (M34)
APPROPRIATION ADMINISTRATOR: Ministry of Foreign Affairs and Trade
RESPONSIBLE MINISTER FOR MINISTRY OF FOREIGN AFFAIRS AND TRADE: Minister of Foreign Affairs
Details of Appropriations and Capital Injections#
Annual and Permanent Appropriations#
| 2014/15 | |||
|---|---|---|---|
| Titles and Scopes of Appropriations by Appropriation Type | Estimates Budget $000 |
Supplementary Estimates Budget $000 |
Total Budget $000 |
Departmental Output Expenses |
|||
Administration of Diplomatic Privileges and Immunities (M34)This appropriation is limited to the administration of diplomatic and consular privileges and immunities under the Diplomatic Privileges and Immunities Act 1968 and the Consular Privileges and Immunities Act 1971. |
2,000 | - | 2,000 |
Consular Services (M34)The purchase of consular policy advice, consular services for New Zealanders abroad and notarial services. |
19,767 | (581) | 19,186 |
Pacific Security Fund (M34)The purchase of activities and equipment to enhance Pacific Islands security that mutually reinforce New Zealand's security interests. |
2,759 | - | 2,759 |
Policy Advice and Representation - International Institutions (M34)The purchase of policy advice and representation activities related to the management of New Zealand's membership of, and foreign and trade interests in, international institutions. |
68,543 | (126) | 68,417 |
Policy Advice and Representation - Other Countries (M34)This appropriation is limited to the purchase of policy advice and representation directed to the management of New Zealand's foreign trade relations with other countries, bilaterally and in regional organisations, including using New Zealand's international connections to facilitate the flow of trade, investment, skills, and technology and improving the competitiveness of New Zealand business. |
223,031 | (2,469) | 220,562 |
Policy Advice and Representation - Other Countries PLA (M34)This appropriation is limited to meeting the costs, as set out in section 11 of the Foreign Affairs Act 1988, of superannuation for local staff employed by overseas posts to help with the management of New Zealand's foreign and trade relations with other countries. |
20 | - | 20 |
Promotional Activities - Other Countries (M34)The purchase of promoting New Zealand to other countries as an attractive market for trade and investment. |
300 | (125) | 175 |
Services for Other New Zealand Agencies Overseas (M34)The purchase of accommodation and support services by other New Zealand agencies. |
7,811 | (353) | 7,458 |
Small Island Developing States Conference: Support to Samoa (M34)This appropriation is limited to support to Samoa to host the third United Nations Conference on Small Island Developing States (SIDS) in Apia in August/September 2014. |
13,000 | (3,526) | 9,474 |
Total Departmental Output Expenses |
337,231 | (7,180) | 330,051 |
Departmental Capital Expenditure |
|||
Ministry of Foreign Affairs and Trade - Capital Expenditure PLA (M34)This appropriation is limited to the purchase or development of assets by and for the use of the Ministry of Foreign Affairs and Trade, as authorised by section 24(1) of the Public Finance Act 1989. |
53,278 | 8,119 | 61,397 |
Total Departmental Capital Expenditure |
53,278 | 8,119 | 61,397 |
Non-Departmental Output Expenses |
|||
Antarctic Research and Support (M34)Provision of management and logistic support for New Zealand activities in the Antarctic. The provider is the New Zealand Antarctic Institute. |
15,280 | - | 15,280 |
Pacific Cooperation Foundation (M34)The promotion of mutual understanding and constructive linkages between New Zealanders and the other countries and people of the Pacific. The provider is the Pacific Cooperation Foundation of New Zealand. |
1,400 | - | 1,400 |
Promotion of Asian Skills and Relationships (M34)This appropriation is limited to the provision of services that build and sustain New Zealanders' knowledge and understanding of and relationships with Asia. |
4,000 | - | 4,000 |
Total Non-Departmental Output Expenses |
20,680 | - | 20,680 |
Non-Departmental Other Expenses |
|||
Disbursements Made and Exemptions from Taxation PLA (M34)Refund of New Zealand local body rates for offices and residential premises of overseas diplomatic missions and consular posts pursuant to section 21 of the Diplomatic Privileges and Immunities Act 1968. |
1,600 | - | 1,600 |
Subscriptions to International Organisations (M34)This appropriation is limited to non-discretionary payments required as formal obligations arising from New Zealand's membership of international organisations, and as a signatory to international treaties and conventions. |
48,148 | 1,940 | 50,088 |
Total Non-Departmental Other Expenses |
49,748 | 1,940 | 51,688 |
Total Annual and Permanent Appropriations |
460,937 | 2,879 | 463,816 |
Capital Injection Authorisations#
| 2014/15 | |||
|---|---|---|---|
| Estimates Budget $000 |
Supplementary Estimates Budget $000 |
Total Budget $000 |
|
| Ministry of Foreign Affairs and Trade - Capital Injection (M34) | 20,000 | - | 20,000 |
Supporting Information#
Part 1 - Vote as a Whole#
1.2 - Trends in the Vote
Summary of Financial Activity
| 2014/15 | |||||
|---|---|---|---|---|---|
| Supplementary Estimates | |||||
| Estimates $000 |
Departmental Transactions $000 |
Non-Departmental Transactions $000 |
Total Transactions $000 |
Total $000 |
|
Appropriations |
|||||
| Output Expenses | 357,911 | (7,180) | - | (7,180) | 350,731 |
| Benefits or Related Expenses | - | N/A | - | - | - |
| Borrowing Expenses | - | - | - | - | - |
| Other Expenses | 49,748 | - | 1,940 | 1,940 | 51,688 |
| Capital Expenditure | 53,278 | 8,119 | - | 8,119 | 61,397 |
| Intelligence and Security Department Expenses and Capital Expenditure | - | - | N/A | - | - |
| Multi-Category Expenses and Capital Expenditure (MCA) | |||||
| Output Expenses | - | - | - | - | - |
| Other Expenses | - | - | - | - | - |
| Capital Expenditure | - | N/A | - | - | - |
Total Appropriations |
460,937 | 939 | 1,940 | 2,879 | 463,816 |
Crown Revenue and Capital Receipts |
|||||
| Tax Revenue | - | N/A | - | - | - |
| Non-Tax Revenue | - | N/A | - | - | - |
| Capital Receipts | - | N/A | - | - | - |
Total Crown Revenue and Capital Receipts |
- | N/A | - | - | - |
Part 2 - Details of Departmental Appropriations#
2.1 - Departmental Output Expenses
Administration of Diplomatic Privileges and Immunities (M34)
Scope of Appropriation
How Performance will be Assessed and End of Year Reporting Requirements
| 2014/15 | |||
|---|---|---|---|
| Performance Measures | Estimates Standard |
Supplementary Estimates Standard |
Total Standard |
Expiring measure |
|||
|
All documentation prepared in compliance with the Diplomatic Privileges and Immunities Act 1968 and Consular Privileges and Immunities Act 1971 and the Vienna Convention on Diplomatic Relations and the Vienna Convention on Consular Relations |
100% | Expired | Expired |
Replacement measure |
|||
|
Percentage of relevant formal New Zealand appointment documentation prepared in compliance with the Diplomatic Privileges and Immunities Act 1968 and Consular Privileges and Immunities Act 1971 and the Vienna Convention on Diplomatic Relations and the Vienna Convention on Consular Relations |
- | 100% | 100% |
Expiring measure |
|||
|
All arrival and departure documentation for foreign diplomatic and consular staff resident in and accredited to New Zealand completed within 10 working days |
95% | Expired | Expired |
Replacement measure |
|||
|
Percentage of arrival and departure documentation for foreign diplomatic and consular staff resident in New Zealand completed within 10 working days |
- | 95% | 95% |
Ministerial Services |
|||
Expiring measure |
|||
|
Percentage of Ministerial correspondence and OIA requests completed without return due to predictable errors |
90% | Expired | Expired |
Replacement measure |
|||
|
Percentage of Ministerial OIA request responses that are factually accurate, meet any legislative requirements, and contain no avoidable errors, measured by rejection rates by the office of each Minister |
- | 90% | 90% |
Expiring measure |
|||
|
Minister's rating on the quality of Ministerial services on a scale of 1-10 |
7 | Expired | Expired |
Replacement measure |
|||
|
Average ministerial satisfaction score |
New Measure | New Measure | 4 or above on a 5 point scale |
Consular Services (M34)
Scope of Appropriation
Expenses and Revenue
| 2014/15 | |||
|---|---|---|---|
| Estimates $000 |
Supplementary Estimates $000 |
Total $000 |
|
| Total Appropriation | 19,767 | (581) | 19,186 |
| Revenue from the Crown | 19,417 | (681) | 18,736 |
| Revenue from Others | 350 | 100 | 450 |
Reasons for Change in Appropriation
This appropriation will decrease by $581,000 to $19.186 million in 2014/15. The net movement arises from:
- a decrease of $549,000 from a final budget reprioritisation
- a decrease of $22,000 from foreign exchange and overseas inflation, and
- a decrease of $10,000 for a lower capital charge and higher depreciation arising from triennial property revaluation.
Policy Advice and Representation - International Institutions (M34)
Scope of Appropriation
Expenses and Revenue
| 2014/15 | |||
|---|---|---|---|
| Estimates $000 |
Supplementary Estimates $000 |
Total $000 |
|
| Total Appropriation | 68,543 | (126) | 68,417 |
| Revenue from the Crown | 68,543 | (126) | 68,417 |
| Revenue from Others | - | - | - |
Reasons for Change in Appropriation
This appropriation will decrease by $126,000 to $68.417 million in 2014/15. The net movement arises from:
- carry forward of $460,000 to 2017/18 for Russia-Belarus-Kazakhstan Free Trade Agreement funding for agricultural cooperation
- carry forward of $241,000 of underspend to 2015/16 for Dubai Expo
- a decrease of $14,000 from foreign exchange and overseas inflation
- an increase of $361,000 from a final budget reprioritisation
- an increase of $125,000 for a fiscally neutral transfer from Vote Finance for New Zealand's voluntary contribution to the Global Infrastructure Hub, and
- an increase of $103,000 for a lower capital charge and higher depreciation arising from triennial property revaluation.
How Performance will be Assessed and End of Year Reporting Requirements
| 2014/15 | |||
|---|---|---|---|
| Performance Measures | Estimates Standard |
Supplementary Estimates Standard |
Total Standard |
Expiring measure |
|||
|
Percentage of peers rating the quality of the Ministry's negotiation of international agreements as 4 or better on a scale of 1-5 against the Ministry's quality standard for negotiation |
75% | Expired | Expired |
Replacement measure |
|||
|
Outcomes from negotiations favourable for New Zealand and are aligned with government expectations |
- | Met | Met |
Expiring measure |
|||
|
Percentage of survey respondents providing positive feedback on the quality of New Zealand's diplomacy |
80% | Expired | Expired |
Replacement measure |
|||
|
Research indicates that MFAT is effective at influencing key relationships and safeguarding our interests |
- | Met | Met |
Policy Advice and Representation - Other Countries (M34)
Scope of Appropriation
Expenses and Revenue
| 2014/15 | |||
|---|---|---|---|
| Estimates $000 |
Supplementary Estimates $000 |
Total $000 |
|
| Total Appropriation | 223,031 | (2,469) | 220,562 |
| Revenue from the Crown | 222,716 | (2,369) | 220,347 |
| Revenue from Others | 315 | (100) | 215 |
Reasons for Change in Appropriation
This appropriation will decrease by $2.469 million to $220.562 million in 2014/15. The net movement arises from:
- carry forward of $3.140 million of underspend to 2015/16 for Korea New Zealand Free Trade Agreement Cooperation Activities
- carry forward $2 million of underspend to 2015/16 for China Capable Public Service
- carry forward $1.500 million of underspend to 2015/16 for Association of Southeast Asian Nations Initiatives
- carry forward $1.500 million of underspend to 2015/16 for overseas property maintenance
- $1.207 million for an expense transfer to 2017/18 for Russian-Belarus-Kazakhstan Free Trade Agreement funding for agricultural cooperation
- $759,000 for an expense transfer to 2015/16 for Dubai Expo
- a decrease of $441,000 for lower capital charge arising from an unrealised derivative loss repaid to the Crown
- a decrease of $275,000 from foreign exchange and overseas inflation
- an increase of $6.726 million for a retention of underspends from 2013/14
- an increase of $1 million for an expense transfer from 2013/14 for Australasia Business Week
- an increase of $313,000 from a final budget reprioritisation
- an increase of $244,000 for a lower capital charge and higher depreciation arising from triennial property revaluation, and
- fiscally neutral transfer of $70,000 from Vote Finance to fund a secondment to the Asian Infrastructure Investment Bank Secretariat.
How Performance will be Assessed and End of Year Reporting Requirements
| 2014/15 | |||
|---|---|---|---|
| Performance Measures | Estimates Standard |
Supplementary Estimates Standard |
Total Standard |
Expiring measure |
|||
|
Percentage of peers rating the quality of the Ministry's negotiation of international agreements as 4 or better on a scale of 1-5 against the Ministry's quality standard for negotiation |
75% | Expired | Expired |
Replacement measure |
|||
|
Outcomes from negotiations favourable for New Zealand and are aligned with government expectations |
- | Met | Met |
Expiring measure |
|||
|
Percentage of survey respondents providing positive feedback on the quality of New Zealand's diplomacy |
80% | Expired | Expired |
Replacement measure |
|||
|
Research indicates that MFAT is effective at influencing key relationships and safeguarding our interests |
- | Met | Met |
Promotional Activities - Other Countries (M34)
Scope of Appropriation
Expenses and Revenue
| 2014/15 | |||
|---|---|---|---|
| Estimates $000 |
Supplementary Estimates $000 |
Total $000 |
|
| Total Appropriation | 300 | (125) | 175 |
| Revenue from the Crown | 300 | (125) | 175 |
| Revenue from Others | - | - | - |
Reasons for Change in Appropriation
This appropriation will decrease by $125,000 to $175,000 in 2014/15 due to a final budget reprioritisation.
How Performance will be Assessed and End of Year Reporting Requirements
| 2014/15 | |||
|---|---|---|---|
| Performance Measures | Estimates Standard |
Supplementary Estimates Standard |
Total Standard |
|
Annual review of fund finds that projects are well implemented, and are making a contribution to achieving the objectives of the fund |
100% | Measure withdrawn | Expired |
Services for Other New Zealand Agencies Overseas (M34)
Scope of Appropriation
Expenses and Revenue
| 2014/15 | |||
|---|---|---|---|
| Estimates $000 |
Supplementary Estimates $000 |
Total $000 |
|
| Total Appropriation | 7,811 | (353) | 7,458 |
| Revenue from the Crown | - | - | - |
| Revenue from Others | 7,811 | (353) | 7,458 |
Reasons for Change in Appropriation
This appropriation will decrease by $353,000 to $7.458 million in 2014/15 due to a move from full cost recovery to marginal costing of services provided to New Zealand government departments and agencies co-located with the Ministry at overseas posts.
Small Island Developing States Conference: Support to Samoa (M34)
Scope of Appropriation
Expenses and Revenue
| 2014/15 | |||
|---|---|---|---|
| Estimates $000 |
Supplementary Estimates $000 |
Total $000 |
|
| Total Appropriation | 13,000 | (3,526) | 9,474 |
| Revenue from the Crown | 9,000 | (605) | 8,395 |
| Revenue from Others | 4,000 | (2,921) | 1,079 |
Reasons for Change in Appropriation
This appropriation will decrease by $3.526 million to $9.474 million in 2014/15. This reflects a reduction in costs including reduced revenue.
2.3 - Departmental Capital Expenditure and Capital Injections
Ministry of Foreign Affairs and Trade - Capital Expenditure PLA (M34)
Scope of Appropriation
Capital Expenditure
| 2014/15 | |||
|---|---|---|---|
| Estimates $000 |
Supplementary Estimates $000 |
Total $000 |
|
| Forests/Agricultural | - | - | - |
| Land | 2,000 | - | 2,000 |
| Property, Plant and Equipment | 44,250 | 8,119 | 52,369 |
| Intangibles | 7,028 | - | 7,028 |
| Other | - | - | - |
Total Appropriation |
53,278 | 8,119 | 61,397 |
Reasons for Change in Appropriation
This appropriation will increase by $8.119 million to $61.397 million in 2014/15. Capital expenditure has been brought forward from future years due to advances in starting capital projects.
Capital Injections and Movements in Departmental Net Assets
Ministry of Foreign Affairs and Trade
| Details of Net Asset Schedule | 2014/15 Main Estimates Projections $000 |
2014/15 Supplementary Estimates Projections $000 |
Explanation of Projected Movements in 2014/15 |
|---|---|---|---|
| Opening Balance | 568,855 | 563,345 | Supplementary Estimates opening balance reflects the audited results as at 30 June 2014. |
| Capital Injections | 20,000 | 20,000 | New embassies to increase New Zealand's foreign policy footprint. |
| Capital Withdrawals | - | - | |
| Surplus to be Retained (Deficit Incurred) | - | - | |
| Other Movements | - | (2,435) | Land and buildings were revalued at fair value as at 31 October 2014. |
Closing Balance |
588,855 | 580,910 |
Part 3 - Details of Non-Departmental Appropriations#
3.4 - Non-Departmental Other Expenses
Subscriptions to International Organisations (M34)
Scope of Appropriation
Reasons for Change in Appropriation
This appropriation will increase by $1.940 million to $50.088 million in 2014/15. This net movement arises from:
- an increase of $2 million arising from higher payments to the United Nations for its regular budget assessment and for United Nations peacekeeping missions mandated by the Security Council and a weaker New Zealand dollar against the US dollar, and
- a decrease of $60,000 for a fiscally neutral transfer to Vote State Services to contribute to the Open Government Membership costs.