Formats and related files
APPROPRIATION MINISTER(S): Minister of Civil Defence (M11), Prime Minister (M52)
APPROPRIATION ADMINISTRATOR: Department of the Prime Minister and Cabinet
RESPONSIBLE MINISTER FOR DEPARTMENT OF THE PRIME MINISTER AND CABINET: Prime Minister
Supplementary Estimates of Appropriations#
Details of Appropriations#
Annual and Permanent Appropriations
2013/14 | |||
---|---|---|---|
Titles and Scopes of Appropriations by Appropriation Type | Estimates Budget $000 |
Supplementary Estimates Budget $000 |
Total Budget $000 |
Departmental Output Expenses |
|||
Emergency Management MCOA (M11) |
- | 3,966 | 3,966 |
Community Information and Advisory ServicesThis output class is limited to the development and delivery of long-term national programmes to raise individual and community awareness and preparedness. |
- | 331 | 331 |
Emergency Management TransitionThis output class is limited to transition planning and implementation of civil defence and emergency management functions into the department. |
- | 1,354 | 1,354 |
Emergency Sector Support and DevelopmentThis output class is limited to developing and implementing operational policies and projects, advice, assistance and information to the civil defence and emergency management sector. |
- | 1,133 | 1,133 |
Management of National Emergency Management Readiness, Response and RecoveryThis output class is limited to management of national emergency readiness, response and recovery. |
- | 911 | 911 |
Policy Advice and Ministerial Servicing - Emergency ManagementThis output class is limited to the provision of advice and services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to civil defence and emergency management. |
- | 237 | 237 |
Policy Advice and Support Services MCOA (M52) |
22,083 | 1,751 | 23,834 |
National Security Priorities and Intelligence CoordinationThis output class is limited to leadership and coordination around national security matters, leading collaboration within the New Zealand intelligence community and providing intelligence assessments to support national security priorities. |
8,768 | (377) | 8,391 |
Policy Advice - Prime Minister and CabinetThis output class is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by the Prime Minister and the Cabinet. |
4,179 | 1,569 | 5,748 |
Science Advisory CommitteeThis output class is limited to the purchase of high-quality scientific advice to the Prime Minister. |
525 | - | 525 |
Support Services to the Governor-General and Maintenance of the Official ResidencesThis output class is limited to financial, administrative, communications and advisory services for the Governor-General; and services to maintain the Governor-General's residences. |
4,136 | 152 | 4,288 |
Support, Secretariat and Coordination ServicesThis output class is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities including support for the coordination of the Government's legislation programme; secretariat services to the Executive Council, Cabinet and its committees; and administration of the New Zealand Honours system. |
4,475 | 407 | 4,882 |
Total Departmental Output Expenses |
22,083 | 5,717 | 27,800 |
Departmental Capital Expenditure |
|||
Department of the Prime Minister and Cabinet - Capital Expenditure PLA (M52)This appropriation is limited to the purchase or development of assets by and for the use of the Department of the Prime Minister and Cabinet, as authorised by section 24(1) of the Public Finance Act 1989. |
120 | - | 120 |
Total Departmental Capital Expenditure |
120 | - | 120 |
Non-Departmental Other Expenses |
|||
Depreciation Expenses on Crown Assets (M52)Depreciation expenses on Government Houses in Wellington and Auckland and their contents. |
2,762 | (1,470) | 1,292 |
Emergency Expenses (M11)This appropriation is limited to payments to local authorities as provided for under the National CDEM Plan. |
- | 2,822 | 2,822 |
Emergency Management Preparedness Grants (M11)This appropriation is limited to grants to local authorities for activities associated with emergency management preparedness. |
- | 875 | 875 |
Ex gratia payment to the University of Auckland (M52)This appropriation is limited to ex gratia payments to the University of Auckland to enable continued support of Professor Sir Peter Gluckman's own specialised research programme during his membership of the Science Advisory Committee. |
150 | - | 150 |
February 2011 Christchurch Earthquake National Controller Costs (M11)This appropriation is limited to costs incurred at the direction of the National Controller Civil Defence for response activities incurred after 21 March 2011 as part of the response to the 22 February 2011 Christchurch earthquake. |
- | 219 | 219 |
Fees for the Commissioner of Security Warrants PLA (M52)The appropriation under permanent legislative authority (the NZSIS Amendment (No. 2) Act 1999) will provide for payments to the Commissioner as an independent judicial officer for the authorisation of domestic security warrants. |
74 | - | 74 |
Governor-General's Programme PLA (M52)This appropriation is limited to expenses incurred on the Governor-General's Programme, as authorised by section 13 of the Governor-General Act 2010. |
839 | 130 | 969 |
Governor-General's Salary and Allowance PLA (M52)This appropriation is limited to expenses incurred on the salary, allowance and other payments to the Governor-General, as authorised by section 12 of the Governor-General Act 2010. |
366 | (46) | 320 |
Governor-General's travel outside New Zealand PLA (M52)This appropriation is limited to expenses incurred on the Governor-General's travel outside New Zealand, as authorised by section 14 of the Governor-General Act 2010. |
307 | 158 | 465 |
Loss on sale of Crown Assets (M52)Loss on disposal of Crown assets |
- | 170 | 170 |
Total Non-Departmental Other Expenses |
4,498 | 2,858 | 7,356 |
Non-Departmental Capital Expenditure |
|||
Government House - Capital Investment (M52)This appropriation is limited to the conservation of the Government House, Wellington property to maintain or increase its on-going use, functionality, and value as a heritage asset; and purchases of and investment in capital items for Government House, Auckland. |
150 | 480 | 630 |
Total Non-Departmental Capital Expenditure |
150 | 480 | 630 |
Total Annual and Permanent Appropriations |
26,851 | 9,055 | 35,906 |
Details of Projected Movements in Departmental Net Assets#
Department of the Prime Minister and Cabinet
Details of Net Asset Schedule | 2013/14 Main Estimates Projections $000 |
2013/14 Supplementary Estimates Projections $000 |
Explanation of Projected Movements in 2013/14 |
---|---|---|---|
Opening Balance | 3,000 | 3,000 | Supplementary Estimates opening balance reflects the audited results as at 30 June 2013. |
Capital Injections | 20 | 1,065 | Additional funding provides for ongoing leasehold fitout and vehicle replacements for the emergency management functions. |
Capital Withdrawals | - | - | |
Surplus to be Retained (Deficit Incurred) | - | - | |
Other Movements | - | - | |
Closing Balance |
3,020 | 4,065 |
Supporting Information#
Part 1 - Vote as a Whole#
1.2 - Trends in the Vote
Summary of Financial Activity
2013/14 | |||||
---|---|---|---|---|---|
Supplementary Estimates | |||||
Estimates $000 |
Departmental Transactions $000 |
Non-Departmental Transactions $000 |
Total Transactions $000 |
Total $000 |
|
Appropriations |
|||||
Output Expenses | 22,083 | 5,717 | - | 5,717 | 27,800 |
Benefits and Other Unrequited Expenses | - | N/A | - | - | - |
Borrowing Expenses | - | - | - | - | - |
Other Expenses | 4,498 | - | 2,858 | 2,858 | 7,356 |
Capital Expenditure | 270 | - | 480 | 480 | 750 |
Intelligence and Security Department Expenses and Capital Expenditure | - | - | N/A | - | - |
Multi-Category Expenses and Capital Expenditure (MCA) | |||||
Output Expenses |
- | - | - | - | - |
Other Expenses |
- | - | - | - | - |
Capital Expenditure |
- | N/A | - | - | - |
Total Appropriations |
26,851 | 5,717 | 3,338 | 9,055 | 35,906 |
Crown Revenue and Capital Receipts |
|||||
Tax Revenue | - | N/A | - | - | - |
Non-Tax Revenue | - | N/A | 130 | 130 | 130 |
Capital Receipts | - | N/A | - | - | - |
Total Crown Revenue and Capital Receipts |
- | N/A | 130 | 130 | 130 |
Mapping the Layout of the 2013/14 Supplementary Estimates to the Layout of the 2013/14 Estimates
Supplementary Estimates Structure 2013/14 | Estimates Structure 2013/14 | ||
---|---|---|---|
Part # | Part Name | Part # | Part Name |
2.1 | Departmental Output Expenses | 2.1 | Departmental Output Expenses |
2.2 | Departmental Other Expenses | 5.1 | Departmental Other Expenses |
2.3 | Departmental Capital Expenditure and Capital Injections | 6.1 | Departmental Capital Expenditure |
3.1 | Non-Departmental Output Expenses | 2.2 | Non-Departmental Output Expenses |
3.2 | Non-Departmental Benefits and Other Unrequited Expenses | 3.2 | Non-Departmental Benefits and Other Unrequited Expenses |
3.3 | Non-Departmental Borrowing Expenses | 4.2 | Non-Departmental Borrowing Expenses |
3.4 | Non-Departmental Other Expenses | 5.2 | Non-Departmental Other Expenses |
3.5 | Non-Departmental Capital Expenditure | 6.2 | Non-Departmental Capital Expenditure |
4 | Multi-Category Expenses and Capital Expenditure | N/A | Did not exist in the Estimates |
Part 2 - Details of Departmental Appropriations#
2.1 - Departmental Output Expenses
Emergency Management MCOA (M11)
Scope of Appropriation
Community Information and Advisory Services
This output class is limited to the development and delivery of long-term national programmes to raise individual and community awareness and preparedness.Emergency Management Transition
This output class is limited to transition planning and implementation of civil defence and emergency management functions into the department.Emergency Sector Support and Development
This output class is limited to developing and implementing operational policies and projects, advice, assistance and information to the civil defence and emergency management sector.Management of National Emergency Management Readiness, Response and Recovery
This output class is limited to management of national emergency readiness, response and recovery.Policy Advice and Ministerial Servicing - Emergency Management
This output class is limited to the provision of advice and services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to civil defence and emergency management.Explanation for Use of Multi-Class Output Expense Appropriation
These output classes have been grouped under one appropriation because they all contribute to the effective delivery of emergency management information, services and advice.
Expenses and Revenue
2013/14 | |||
---|---|---|---|
Estimates $000 |
Supplementary Estimates $000 |
Total $000 |
|
Total Appropriation |
- | 3,966 | 3,966 |
Community Information and Advisory Services | - | 331 | 331 |
Emergency Management Transition | - | 1,354 | 1,354 |
Emergency Sector Support and Development | - | 1,133 | 1,133 |
Management of National Emergency Management Readiness, Response and Recovery | - | 911 | 911 |
Policy Advice and Ministerial Servicing - Emergency Management | - | 237 | 237 |
Revenue from the Crown |
- | 3,875 | 3,875 |
Community Information and Advisory Services | - | 322 | 322 |
Emergency Management Transition | - | 1,354 | 1,354 |
Emergency Sector Support and Development | - | 1,085 | 1,085 |
Management of National Emergency Management Readiness, Response and Recovery | - | 877 | 877 |
Policy Advice and Ministerial Servicing - Emergency Management | - | 237 | 237 |
Revenue from Others |
- | 91 | 91 |
Community Information and Advisory Services | - | 9 | 9 |
Emergency Management Transition | - | - | - |
Emergency Sector Support and Development | - | 48 | 48 |
Management of National Emergency Management Readiness, Response and Recovery | - | 34 | 34 |
Policy Advice and Ministerial Servicing - Emergency Management | - | - | - |
How Performance will be Assessed and End of Year Reporting Requirements
2013/14 | |||
---|---|---|---|
Performance Measures | Estimates Standard |
Supplementary Estimates Standard |
Total Standard |
Community Information and Advisory Services |
|||
Advertising reaches the targeted audience demographic (assessed quarterly) | |||
|
- | at least 70% | at least 70% |
|
- | at least 45% | at least 45% |
Availability of the civil defence website 24 hours a day, 7 days a week | - | At least 99.9% | At least 99.9% |
Management of National Emergency Management Readiness, Response and Recovery |
|||
National Warning System tests conducted | - | At least 4 | At least 4 |
National warning issued within 30 minutes after the notification of a pending event that exceeds the thresholds | - | All (of 1-6) | All (of 1-6) |
National warning distribution list - accuracy of contact details (at each warning or test) | - | At least 95% | At least 95% |
Stakeholder satisfaction with the timing and content of national warning messages | - | Assessed as 'Satisfied' or better by at least 85% | Assessed as 'Satisfied' or better by at least 85% |
National Crisis Management Centre managed, during activations, with: | |||
|
- | All | All |
|
- | All | All |
|
- | At least 99.8% | At least 99.8% |
|
- | All (no variations) | All (no variations) |
National Crisis Management Centre activations reviewed: | |||
|
- | All | All |
|
- | All | All |
Emergency Sector Support and Development |
|||
Director Guidelines, Technical Standards, Codes and other civil defence and emergency management sector information publications maintained | - | 4-7 (of 25) | 4-7 (of 25) |
Satisfaction assessed as 'Good' or 'Very Good', in relation to: (see Note 1) | |||
|
- | At least 80% (of est 100) | At least 80% (of est 100) |
|
- | At least 80% (of est 100) | At least 80% (of est 100) |
|
- | At least 80% (of est 200) | At least 80% (of est 200) |
Attendee satisfaction with civil defence and emergency management training courses | - | At least 90% | At least 90% |
Policy Advice and Ministerial Servicing - Emergency Management |
|||
Policy advice and policy briefings delivered to agreed quality criteria and standards - demonstrated through independent assessment | - | Agreed quality criteria and standards met | Agreed quality criteria and standards met |
Minister's satisfaction with the quality of policy advice (quarterly) (see Note 2) | - | Assessed as 'Satisfied' or better | Assessed as 'Satisfied' or better |
Total cost of an hour of professional staff time devoted to policy unit outputs | - | $90-$120 | $90-$120 |
Note 1 - Satisfaction performance measure involves a five point scale, either numerical 1-5 (with '5' the highest rating) or qualitative: Very Good, Good, Satisfied, Poor and Very Poor
Note 2 - Satisfaction performance measure involves a 10 point scale (with '10' the highest rating)
Reasons for Change in Appropriation
This appropriation increased by $3.966 million for 2013/14. The increase reflects:
- one-off transitional funding of $1.354 million to implement the Cabinet decision to transfer the emergency management functions from Vote Internal Affairs to Vote Prime Minister and Cabinet, and
- funding of $2.612 million from Vote Internal Affairs to fund the cost of administering the emergency management functions from 1 April 2014.
Policy Advice and Support Services MCOA (M52)
Scope of Appropriation
National Security Priorities and Intelligence Coordination
This output class is limited to leadership and coordination around national security matters, leading collaboration within the New Zealand intelligence community and providing intelligence assessments to support national security priorities.Policy Advice - Prime Minister and Cabinet
This output class is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by the Prime Minister and the Cabinet.Science Advisory Committee
This output class is limited to the purchase of high-quality scientific advice to the Prime Minister.Support Services to the Governor-General and Maintenance of the Official Residences
This output class is limited to financial, administrative, communications and advisory services for the Governor-General; and services to maintain the Governor-General's residences.Support, Secretariat and Coordination Services
This output class is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities including support for the coordination of the Government's legislation programme; secretariat services to the Executive Council, Cabinet and its committees; and administration of the New Zealand Honours system.Explanation for Use of Multi-Class Output Expense Appropriation
These output classes have been grouped under one appropriation because they all contribute to the effective delivery of policy advice and support services to the Prime Minister, Cabinet and its committees, the Executive Council and the Governor-General.
Expenses and Revenue
2013/14 | |||
---|---|---|---|
Estimates $000 |
Supplementary Estimates $000 |
Total $000 |
|
Total Appropriation |
22,083 | 1,751 | 23,834 |
National Security Priorities and Intelligence Coordination | 8,768 | (377) | 8,391 |
Policy Advice - Prime Minister and Cabinet | 4,179 | 1,569 | 5,748 |
Science Advisory Committee | 525 | - | 525 |
Support Services to the Governor-General and Maintenance of the Official Residences | 4,136 | 152 | 4,288 |
Support, Secretariat and Coordination Services | 4,475 | 407 | 4,882 |
Revenue from the Crown |
22,053 | 1,080 | 23,133 |
National Security Priorities and Intelligence Coordination | 8,768 | (440) | 8,328 |
Policy Advice - Prime Minister and Cabinet | 4,179 | 1,072 | 5,251 |
Science Advisory Committee | 525 | - | 525 |
Support Services to the Governor-General and Maintenance of the Official Residences | 4,106 | 152 | 4,258 |
Support, Secretariat and Coordination Services | 4,475 | 296 | 4,771 |
Revenue from Others |
30 | 671 | 701 |
National Security Priorities and Intelligence Coordination | - | 63 | 63 |
Policy Advice - Prime Minister and Cabinet | - | 497 | 497 |
Science Advisory Committee | - | - | - |
Support Services to the Governor-General and Maintenance of the Official Residences | 30 | - | 30 |
Support, Secretariat and Coordination Services | - | 111 | 111 |
Reasons for Change in Appropriation
This appropriation increased by $1.751 million for 2013/14. The increase reflects:
- additional funding of $550,000 from the Better Public Services contingency fund to redevelop future options for an electronic platform to support Cabinet processes (CabNet)
- an expense transfer of $287,000 for the Central Agencies Shared Services Development Programme implementing cross agency integration initiatives
- a transfer of funding of $250,000 from Vote Canterbury Earthquake Recovery to accelerate the resolution of insurance claims arising from the Canterbury earthquakes, and to accelerate the repair and rebuild of affected houses
- a transfer of $83,000 from Vote Internal Affairs to provide funding for a senior advisor role within the National Cyber Policy Office
- an increase of $671,000 in appropriation to account for expenditure (which is subsequently recovered) when employees are seconded to other government agencies, and
- a decrease of $90,000 to transfer operating budget to capital to fund essential IT migration activities.
Part 3 - Details of Non-Departmental Appropriations#
3.4 - Non-Departmental Other Expenses
Depreciation Expenses on Crown Assets (M52)
Scope of Appropriation
Expenses
2013/14 | |||
---|---|---|---|
Estimates $000 |
Supplementary Estimates $000 |
Total $000 |
|
Total Appropriation | 2,762 | (1,470) | 1,292 |
Reasons for Change in Appropriation
This appropriation decreased by $1.470 million for 2013/14 due to:
- an expense transfer of $400,000 from 2012/13 due to a revision to the useful life calculation and a slightly lower cost of renovation of the Government House main building resulting in lower depreciation expense in 2012/13
- a transfer of $170,000 to the Loss on sale of Crown Assets Crown appropriation, and
- a $1.700 million expense transfer to 2014/15 to establish an asset renewal programme for 2014/15 and 2015/16.
Emergency Expenses (M11)
Scope of Appropriation
Expenses
2013/14 | |||
---|---|---|---|
Estimates $000 |
Supplementary Estimates $000 |
Total $000 |
|
Total Appropriation | - | 2,822 | 2,822 |
Reasons for Change in Appropriation
This appropriation increased by $2.822 million for 2013/14 due to a transfer of funding from Vote Internal Affairs for the administration of emergency management functions from 1 April 2014.
Emergency Management Preparedness Grants (M11)
Scope of Appropriation
Expenses
2013/14 | |||
---|---|---|---|
Estimates $000 |
Supplementary Estimates $000 |
Total $000 |
|
Total Appropriation | - | 875 | 875 |
Reasons for Change in Appropriation
This appropriation increased by $875,000 for 2013/14 due to a transfer of funding from Vote Internal Affairs for the administration of emergency management functions from 1 April 2014.
February 2011 Christchurch Earthquake National Controller Costs (M11)
Scope of Appropriation
Expenses
2013/14 | |||
---|---|---|---|
Estimates $000 |
Supplementary Estimates $000 |
Total $000 |
|
Total Appropriation | - | 219 | 219 |
Reasons for Change in Appropriation
This appropriation increased by $219,000 for 2013/14 due to a transfer of funding from Vote Internal Affairs for the administration of emergency management functions from 1 April 2014.
Governor-General's Programme PLA (M52)
Scope of Appropriation
Expenses
2013/14 | |||
---|---|---|---|
Estimates $000 |
Supplementary Estimates $000 |
Total $000 |
|
Total Appropriation | 839 | 130 | 969 |
Reasons for Change in Appropriation
This appropriation increased by $130,000 for 2013/14 due to costs of functions hosted by the Governor-General as part of the official programme. These costs are recovered from attendees and the expenditure is offset by an increase in Crown non-tax revenue.
Governor-General's Salary and Allowance PLA (M52)
Scope of Appropriation
Expenses
2013/14 | |||
---|---|---|---|
Estimates $000 |
Supplementary Estimates $000 |
Total $000 |
|
Total Appropriation | 366 | (46) | 320 |
Reasons for Change in Appropriation
This appropriation decreased by $46,000 for 2013/14 due to the correction of a historical payroll error.
Governor-General's travel outside New Zealand PLA (M52)
Scope of Appropriation
Expenses
2013/14 | |||
---|---|---|---|
Estimates $000 |
Supplementary Estimates $000 |
Total $000 |
|
Total Appropriation | 307 | 158 | 465 |
Reasons for Change in Appropriation
This appropriation increased by $158,000 for 2013/14 due to an increase in the Governor-General's travel programme to attend World War 1 centenary commemorations in Europe and Africa.
Loss on sale of Crown Assets (M52)
Scope of Appropriation
Expenses
2013/14 | |||
---|---|---|---|
Estimates $000 |
Supplementary Estimates $000 |
Total $000 |
|
Total Appropriation | - | 170 | 170 |
Reasons for Change in Appropriation
This appropriation increased by $170,000 for 2013/14 due to the write-off of assets no longer in use.
3.5 - Non-Departmental Capital Expenditure
Government House - Capital Investment (M52)
Scope of Appropriation
Capital Expenditure
2013/14 | |||
---|---|---|---|
Estimates $000 |
Supplementary Estimates $000 |
Total $000 |
|
Total Appropriation | 150 | 480 | 630 |
Reasons for Change in Appropriation
The appropriation increased by $480,000 for 2013/14 due to a capital transfer of the Government House Wellington renovation under spend in 2012/13. The Department has developed an ongoing asset renewal programme for Government House following the renovation.