Supplementary estimates of appropriations

Vote Office of the Clerk - Supplementary Estimates 2011/12

MINISTER(S) RESPONSIBLE FOR APPROPRIATIONS: Speaker of the House of Representatives (M78)

ADMINISTERING DEPARTMENT: Office of the Clerk of the House of Representatives

MINISTER RESPONSIBLE FOR OFFICE OF THE CLERK OF THE HOUSE OF REPRESENTATIVES: Speaker of the House of Representatives

Details of Appropriations#

Details of Annual and Permanent Appropriations

Details of Annual and Permanent Appropriations - Office of the Clerk
  2011/12
Titles and Scopes of Appropriations by Appropriation Type Estimates
Budget
$000
Supplementary
Estimates
Budget
$000
Total
Budget
$000

Departmental Output Expenses

     

Secretariat Services for the House of Representatives (M78)

This appropriation is limited to the provision to the House of Representatives of professional advice and services designed to assist the House in the fulfilment of its constitutional functions, and enabling participation in, and understanding of, parliamentary proceedings.
17,263 286 17,549

Total Departmental Output Expenses

17,263 286 17,549

Departmental Capital Expenditure

     

Office of the Clerk of the House of Representatives - Capital Expenditure PLA (M78)

This appropriation is limited to the purchase or development of assets by and for the use of the Office of the Clerk of the House of Representatives, as authorised by section 24(1) of the Public Finance Act 1989.
1,122 (330) 792

Total Departmental Capital Expenditure

1,122 (330) 792

Total Annual and Permanent Appropriations

18,385 (44) 18,341

Details of Multi-Year Appropriations#

Multi-Year Appropriations - Office of the Clerk
Type, Title, Scope and Period of Appropriations Appropriation, Adjustments and Use $000

Departmental Output Expenses

   

Inter-parliamentary Relations (M78)

This appropriation is limited to services to improve relations between the New Zealand Parliament and other parliaments, including providing advice on inter-parliamentary relations to the Speaker and members, establishing and implementing an annual programme of incoming and outgoing visits, developing and implementing individual visit programmes, assisting to build the capacity of the Pacific Island parliaments, supporting (including through travel to meetings overseas) the New Zealand Parliament's contribution on global issues at international parliamentary organisations and hosting international parliamentary conferences.

Commences: 1 July 2011

Expires: 30 June 2014

Original Appropriation 2,778
Adjustments for 2010/11 -
Adjustments to 2011/12 (2)
Adjusted Appropriation 2,776
Actual to 2010/11 Year End -
Estimated Actual for 2011/12 806
Estimated Actual for 2012/13 985
Estimated Appropriation Remaining 985

Details of Projected Movements in Departmental
Net Assets#

Office of the Clerk of the House of Representatives

Office of the Clerk of the House of Representatives - Details of Projected Movements in Departmental Net Assets - Office of the Clerk
Details of Net Asset Schedule 2011/12
Main Estimates Projections
$000
2011/12
Supplementary Estimates Projections
$000
Explanation of Projected Movements in 2011/12
Opening Balance 6,243 6,243 Supplementary Estimates opening balance reflects the audited results as at 30 June 2011.
Capital Injections - -  
Capital Withdrawals - -  
Surplus to be Retained (Deficit Incurred) - -  
Other Movements - -  

Closing Balance

6,243 6,243  

Information Supporting the Supplementary Estimates Vote Office of the Clerk#

MINISTER(S) RESPONSIBLE FOR APPROPRIATIONS: Speaker of the House of Representatives (M78)

ADMINISTERING DEPARTMENT: Office of the Clerk of the House of Representatives

MINISTER RESPONSIBLE FOR OFFICE OF THE CLERK OF THE HOUSE OF REPRESENTATIVES: Speaker of the House of Representatives

Part 1 - Summary of the Vote#

Part 1.3 - Trends in the Vote

Summary of Financial Activity

Summary of Financial Activity - Office of the Clerk
  2011/12
    Supplementary Estimates  
  Estimates
$000
Departmental
Transactions
$000
Non-Departmental
Transactions
$000
Total
Transactions
$000
Total
$000

Appropriations

         
Output Expenses 18,029 326 - 326 18,355
Benefits and Other Unrequited Expenses - N/A - - -
Borrowing Expenses - - - - -
Other Expenses - - - - -
Capital Expenditure 1,122 (330) - (330) 792
Intelligence and Security Department Expenses and Capital Expenditure - - N/A - -

Total Appropriations

19,151 (4) - (4) 19,147

Crown Revenue and Capital Receipts

         
Tax Revenue - N/A - - -
Non-Tax Revenue - N/A - - -
Capital Receipts - N/A - - -

Total Crown Revenue and Capital Receipts

- N/A - - -

Analysis of Significant Trends

Operating expenses increased over the years 2007/08 to 2010/11 to fund a number of functions of the Office of the Clerk. The major ongoing items are:

  • improvements to information technology for systems for publishing and broadcasting parliamentary proceedings including the Parliament website
  • the set-up and ongoing operating costs of the televising of Parliament
  • implementation of the eCommittee system for select committees.

There was a $2.400 million one-off appropriation in 2007/08 to fund the Asia-Pacific Parliamentary Forum meeting in Auckland in January 2008.

Part 2 - Details and Expected Performance for Output Expenses#

Part 2.1 - Departmental Output Expenses#

Inter-parliamentary Relations (M78)

Scope of Appropriation and Expenses

Multi-Year Appropriations - Office of the Clerk
Type, Title, Scope and Period of Appropriations Appropriation, Adjustments and Use $000

Departmental Output Expenses

   

Inter-parliamentary Relations (M78) (M78)

This appropriation is limited to services to improve relations between the New Zealand Parliament and other parliaments, including providing advice on inter-parliamentary relations to the Speaker and members, establishing and implementing an annual programme of incoming and outgoing visits, developing and implementing individual visit programmes, assisting to build the capacity of the Pacific Island parliaments, supporting (including through travel to meetings overseas) the New Zealand Parliament's contribution on global issues at international parliamentary organisations and hosting international parliamentary conferences.

Commences: 1 July 2011

Expires: 30 June 2014

Original Appropriation 2,778
Adjustments for 2010/11 -
Adjustments to 2011/12 (2)
Adjusted Appropriation 2,776
Actual to 2010/11 Year End -
Estimated Actual for 2011/12 806
Estimated Actual for 2012/13 985
Estimated Appropriation Remaining 985

Revenue

Revenue - Interparliamentary Relations (M78) - Office of the Clerk
  Budget
$000
Revenue from the Crown to end of 2012/13 1,785
Revenue from Others to end of 2012/13 6
Total Revenue 1,791

Reasons for Change in Appropriation

This appropriation will increase by $40,000 to $806,000 for 2011/12. This relates to carried forward of expenses for two outward trips postponed to 2011/12.

Secretariat Services for the House of Representatives (M78)#

Scope of Appropriation#

This appropriation is limited to the provision to the House of Representatives of professional advice and services designed to assist the House in the fulfilment of its constitutional functions, and enabling participation in, and understanding of, parliamentary proceedings.

Expenses and Revenue#

Expenses and Revenue - Secretariat Services for the House of Representatives (M78) - Office of the Clerk
  2011/12
  Estimates
$000
Supplementary
Estimates
$000
Total
$000
Total Appropriation 17,263 286 17,549
Revenue from Crown 17,001 50 17,051
Revenue from Other 262 236 498

Reasons for Change in Appropriation#

This appropriation will increase by $286,000 to $18.355 million for 2011/12. This relates to carry forward of expenses from 2010/11 to 2011/12, fiscally neutral adjustment and expense transfers from 2011/12 to 2012/13 as shown below.

Expense transfers from 2010/11 to 2011/12 and fiscally neutral adjustments:

  • Implementation of a knowledge management system ($150,000).
  • Core parliamentary data system upgrade ($150,000).
  • Technology refresh project ($135,000).
  • Information technology projects ($115,000).
  • Supreme Court case: Attorney-General and Ministry of Environment and Gow and Leigh ($50,000).
  • Fiscally neutral adjustments relating to the recognition of superannuation subsidy refunds and other revenue ($236,000).

Expense transfers from 2011/12 to 2012/13:

  • Content management system for Parliament website ($350,000).
  • Core parliamentary data system upgrade ($200,000).

Part 6 - Details and Expected Results for Capital Expenditure#

Part 6.1 - Departmental Capital Expenditure#

Office of the Clerk of the House of Representatives - Capital Expenditure PLA (M78)

Scope of Appropriation

This appropriation is limited to the purchase or development of assets by and for the use of the Office of the Clerk of the House of Representatives, as authorised by section 24(1) of the Public Finance Act 1989.

Capital Expenditure

Capital Expenditure - Office of the Clerk of the House of Representatives Capital Expenditure PLA (M78) - Office of the Clerk
  2011/12
  Estimates
$000
Supplementary
Estimates
$000
Total
$000
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment 522 (60) 462
Intangibles 600 (270) 330
Other - - -

Total Appropriation

1,122 (330) 792

Reasons for Change in Appropriation

This appropriation will decrease by $330,000 to $792,000 for 2011/12. This relates to a number of IT software systems being deferred to 2012/13.