Vote National Library - Supplementary Estimates and supporting information 2010/11

Information Supporting the Supplementary Estimates Vote National Library#

MINISTER(S) RESPONSIBLE FOR APPROPRIATIONS: Minister Responsible for the National Library (M48)

ADMINISTERING DEPARTMENT: Department of Internal Affairs

MINISTER RESPONSIBLE FOR DEPARTMENT OF INTERNAL AFFAIRS: Minister of Internal Affairs

Part 1 - Summary of the Vote#

Part 1.3 - Trends in the Vote

Summary of Financial Activity

Part 2 - Details and Expected Performance for Output Expenses#

Part 2.1 - Departmental Output Expenses#

National Library Services MCOA (M48)

Scope of Appropriation

Explanation for Use of Multi-Class Output Expense Appropriation

The National Library multi-class output appropriation (MCOA) aligns the outcome and service delivery of multiple output classes under a single appropriation.

Expenses and Revenue

Reasons for Change in Appropriation

This appropriation will increase by $800,000 to $69.272 million for 2010/11.

The increase in the Access to Information output expense relates to:

• Expense transfers from 2009/10 to 2010/11 for Building a National Library for the 21st Century (increase of $1.333 million), development of the Aotearoa People's Network Kahoroa (increase of $484,000), the National Heritage Digital Archive (increase of $300,000), refresh of the corporate website (increase of $40,000), Digitisation of the Appendix to the Journals of the House of Representatives (increase of $30,000) and Digital New Zealand for digital content creation (increase of $21,000)
• An increase in funding for Electronic Procurement in Collaboration ($505,000)
• A net increase in costs due to the integration of new functions and consequent restructuring of the Department of Internal Affairs ($222,000)
• An increase in demand for information held and digitised by the National Library ($211,000)
• An increase in funding for the replacement of departmental assets below the capitalisation threshold due to damage caused by the 22 February Canterbury Earthquake ($100,000)
• An increase in funding for Government Superannuation Fund costs ($91,000)
• An increase in funding for Digitisation of the Appendix to the Journals of the House of Representatives ($44,000)
• An increase in funding for digitisation of newspapers ($13,000).

The increases are partially offset by the following decreases:

• Expense transfers from 2010/11 to 2011/12 for Building a National Library for the 21st Century (decrease of $1.825 million) and for the development of the Aotearoa People's Network Kahoroa (decrease of $600,000) and for Organisational Development (decrease of $111,000)
• A reprioritisation of resources (decrease of $532,000).

The increase in the Collecting and Preserving Information output expense relates to:

• A reprioritisation of resources (increase of $2.720 million)
• An expense transfer from 2009/10 to 2010/11 for Building a National Library for the 21st Century (increase of $371,000)
• A net increase in costs due to the integration of new functions and consequent restructuring of the Department of Internal Affairs ($62,000)
• An increase in funding for Government Superannuation Fund costs ($25,000).

The increases are partially offset by the following decreases:

• An expense transfer from 2010/11 to 2011/12 for Building a National Library for the 21st Century (decrease of $509,000)
• An expense transfer from 2010/11 to 2011/12 for Organisational Development (decrease of $31,000).

The decrease in the Library and Information Services to Schools output expense relates to:

• A reprioritisation of resources (decrease of $1.981 million)
• An expense transfer from 2010/11 to 2011/12 for Building a National Library for the 21st Century ($105,000) and for Organisational Development (decrease of $6,000).

These decreases are partially offset by the following increases:

• Expense transfers from 2009/10 to 2010/11 for Building a National Library for the 21st Century (increase of $77,000) and for Delivery of Software for Online Services (increase of $45,000)
• A net increase in costs due to the integration of new functions and consequent restructuring of the Department of Internal Affairs ($13,000)
• An increase in funding for Government Superannuation Fund costs ($5,000).

The decrease in the Policy Advice and Statutory Servicing output expense relates to:

• A reprioritisation of resources (decrease of $207,000)
• An expense transfer from 2010/11 to 2011/12 for Building a National Library for the 21st Century (decrease of $26,000) and for Organisational Development (decrease of $2,000).

The decreases are partially offset by the following increases:

• An expense transfer from 2009/10 to 2010/11 for Building a National Library for the 21st Century (increase of $19,000)
• A net increase in costs due to the integration of new functions and consequent restructuring of the Department of Internal Affairs ($3,000)
• An increase in funding for Government Superannuation Fund costs ($1,000).

Memorandum Account

The National Library of New Zealand, in conjunction with the Association of Public Library managers, is developing a subscription based library system service for public libraries in New Zealand, that will be known Kotui.

The service will be a modern library resource discovery interface that public library customers will use to discover any/all of their library's resources through a single search. This service will integrate with the library management system.

Part 6 - Details and Expected Results for Capital Expenditure#

Part 6.1 - Departmental Capital Expenditure#

National Library of New Zealand - Capital Expenditure PLA (M48)

Scope of Appropriation

Capital Expenditure

Reasons for Change in Appropriation

The decrease in this appropriation reflects the integration of the National Library of New Zealand into the Department of Internal Affairs with effect from 1 February 2011. Capital Expenditure for all Votes administered by a department is recognised in the administering Vote. Accordingly, all capital expenditure for the National Library of New Zealand from 1 February 2011 is recognised as part of the capital expenditure for the Department of Internal Affairs.