Vote Internal Affairs - Supplementary Estimates 2012/13

Details of Appropriations#

Details of Annual and Permanent Appropriations#

Details of Projected Movements in Departmental
Net Assets#

Department of Internal Affairs

Information Supporting the Supplementary Estimates Vote Internal Affairs#

MINISTER(S) RESPONSIBLE FOR APPROPRIATIONS: Attorney-General (M5), Minister of Civil Defence (M11), Minister for the Community and Voluntary Sector (M15), Minister of Internal Affairs (M41), Minister Responsible for Ministerial Services (M47), Minister of Local Government (M49), Minister for Racing (M55)

ADMINISTERING DEPARTMENT: Department of Internal Affairs

MINISTER RESPONSIBLE FOR DEPARTMENT OF INTERNAL AFFAIRS: Minister of Internal Affairs

Part 1 - Summary of the Vote#

Part 1.3 - Trends in the Vote

Summary of Financial Activity

Part 2 - Details and Expected Performance for Output Expenses#

Part 2.1 - Departmental Output Expenses

Administration of Grants (M15)

Scope of Appropriation

Expenses and Revenue

Reasons for Change in Appropriation

This appropriation increased by $86,000 to $3.775 million for 2012/13. This increase relates to:

• an expense transfer from 2011/12 to 2012/13 for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 (increase of $119,000), and
• partially offset by a transfer of funding from 2012/13 to 2013/14 as a result of efficiency gains in 2012/13 (decrease of $33,000).

Civic Information Services MCOA (M41)

Scope of Appropriation

Explanation for Use of Multi-Class Output Expense Appropriation

All three output classes contribute to the collection, management and provision of access to information relating to New Zealand's national and personal identity, including identity records and information, documentary heritage and other knowledge information, archival records, collections and other civic information.

Expenses and Revenue

Reasons for Change in Appropriation

This appropriation increased by $6.706 million to $225.752 million for 2012/13.

The increase in the Managing and Accessing Identity Information output expense relates to:

• a correction of the transition to the single Vote in 2012/13 and the application of efficiency savings (increase of $1.474 million)
• the recovery of business continuity expenditure relating to the Canterbury earthquakes (increase of $387,000)
• an expense transfer from 2011/12 to 2012/13 for amendments to the igovt New Zealand Post Partnering Agreement (increase of $200,000), and
• demand for Authentication Services (increase of $73,000).

The increase in the Managing and Accessing Knowledge Information output expense relates to:

• expense transfers from 2011/12 to 2012/13 for Aotearoa People's Network Kaharoa (increase of $400,000), digital preservation (increase of $200,000), digitisation and distribution of motion picture film and stills (increase of $162,000), digitisation of New Zealand Defence Force service records (increase of $162,000), digitisation of records (increase of $75,000), finding aids and retrospective cataloguing (increase of $100,000), the Government Digital Archive project (increase of $203,000), the New Generation Implementation Programme (increase of $2.295 million), an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 (increase of $285,000), refreshed services to libraries (increase of $100,000), the National Library and Archives New Zealand Strategic Partnership Programme (increase of $200,000) and transformation of services to schools (increase of $100,000)
• demand for broadband internet services provided by public libraries (increase of $480,000), Kotui (increase of $1.238 million), opt-in services from the license package of electronic resources available to libraries in New Zealand on subscription (increase of $270,000) and Collaborative Digitisation services (increase of $190,000)
• the recovery of business continuity expenditure relating to the Canterbury earthquakes (increase of $469,000), and
• a correction of the transition to the single Vote in 2012/13 and the application of efficiency savings (increase of $225,000).

The increases are partially offset by:

• expense transfers from 2012/13 to 2013/14 for the National Library and Archives New Zealand Strategic Partnership Programme (decrease of $410,000), Government Digital Archive project (decrease of $100,000) and National Library Service Reviews (decrease of $1.100 million)
• demand for services provided by the National Library (decrease of $1.065 million), and
• the cost of the online homework and research service provided by the National Library (decrease of $73,000).

The increase in the Publishing Civic Information output expense relates to:

• a correction of the transition to the single Vote in 2012/13 and the application of efficiency savings (increase of $319,000), and
• partially offset by the capitalisation of Gazette Online project costs (decrease of $153,000).

Memorandum Account

Community Information and Advisory Services MCOA (M41)

Scope of Appropriation

Explanation for Use of Multi-Class Output Expense Appropriation

All four output classes contribute to the provision of information, training and advisory services to communities, charities and community organisations, and to assist government agencies to understand, engage and interact with community groups and charities.

Expenses and Revenue

Reasons for Change in Appropriation

This appropriation decreased by $888,000 to $12.746 million in 2012/13.

The increase in the Advisory and Information Services to Ethnic Communities output expense relates to:

• a correction of the transition to the single Vote in 2012/13 and the application of efficiency savings (increase of $57,000)
• an expense transfer from 2011/12 to 2012/13 for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 (increase of $54,000)
• a reallocation of shared services costs (increase of $30,000), and
• demand for Language Line services (increase of $8,000).

The decrease in the Community Archives Support output expense relates to:

• a correction of the transition to the single Vote in 2012/13 and the application of efficiency savings (decrease of $726,000).

The decrease in the Community Development and Engagement Advice output expense relates to:

• a correction of the transition to the single Vote in 2012/13 and the application of efficiency savings (decrease of $383,000)
• a transfer of funding from 2012/13 to 2013/14 as a result of efficiency gains in 2012/13 (decrease of $18,000), and
• partially offset by an expense transfer from 2011/12 to 2012/13 for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 (increase of $152,000).

The decrease in the Community Information - Civil Defence Emergency Management output expense relates to:

• a correction of the transition to the single Vote in 2012/13 and the application of efficiency savings (decrease of $107,000).

This decrease is partially offset by:

• the provision of services to the Ministry of Foreign Affairs and Trade for disaster risk management support for the United Nations Office of the Coordination of Humanitarian Affairs and disaster risk management support for Pacific Island countries (increase of $23,000), and
• an expense transfer from 2011/12 to 2012/13 for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 (increase of $22,000).

Contestable Services RDA (M41)

Scope of Appropriation

Expenses and Revenue

Reasons for Change in Appropriation

The appropriation decreased by $3,000 to $901,000 for 2012/13 due to a correction of the transition to the single Vote in 2012/13 and application of efficiency savings.

Emergency Management Services MCOA (M11)

Scope of Appropriation

Explanation for Use of Multi-Class Output Expense Appropriation

Both output classes are concerned with ensuring the effective delivery and responsiveness of New Zealand's civil defence and emergency management services.

Expenses and Revenue

Reasons for Change in Appropriation

This appropriation increased by $166,000 to $8.045 million in 2012/13.

The increase in the Emergency Sector Support and Development output expense relates to:

• the provision of services to the Ministry of Foreign Affairs and Trade for disaster risk management support for the United Nations Office of the Coordination of Humanitarian Affairs and disaster risk management support for Pacific Island countries (increase of $121,000), and
• an expense transfer from 2011/12 to 2012/13 for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 (increase of $50,000).

The decrease in the Management of National Emergency Management Readiness, Response and Recovery output expense relates to:

• a correction of the transition to the single Vote in 2012/13 and the application of efficiency savings (decrease of $107,000).

This decrease is partially offset by:

• the provision of services to the Ministry of Foreign Affairs and Trade for disaster risk management support for the United Nations Office of the Coordination of Humanitarian Affairs and disaster risk management support for Pacific Island countries (increase of $86,000), and
• an expense transfer from 2011/12 to 2012/13 for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 (increase of $16,000).

Information and Technology Services MCOA (M41)

Scope of Appropriation

Explanation for Use of Multi-Class Output Expense Appropriation

Both output classes contribute to planning, establishing, operating and supporting service delivery and ICT services across the State sector, and provision of advice relating to government ICT.

Expenses and Revenue

Reasons for Change in Appropriation

This appropriation increased by $15.405 million to $23.117 million in 2012/13.

The increase in the Cross-Government Service Delivery and ICT Investment Proposals output expense relates to:

• a realignment of expenditure to implement the Functional Leadership of Government ICT (increase of $3 million)
• a transfer of funding from 2011/12 to 2012/13 to part-fund All-of-Government ICT initiatives (increase of $2.504 million)
• a transfer of funding from the Ministry of Social Development for the Servicelink 'Service' Transformation programme (increase of $1.400 million), and
• funding for Optimise HR (increase of $750,000).

The increases are partially offset by:

• a realignment of expenditure for the Government Information Services Online Programme (decrease of $430,000).

The increase in the Government Information and Technology Services output expense relates to:

• managing the All-of-Government adoption of Cloud Computing (increase of $7.214 million)
• implementing the Functional Leadership of Government ICT (increase of $3 million)
• demand for information technology services by other agencies (increase of $1.700 million)
• expense transfers from 2011/12 to 2012/13 for Infrastructure as a Service transition (increase of $100,000), the Government Information Services Online programme (increase of $550,000) and an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 (increase of $301,000)
• funding for Infrastructure as a Service as a result of the permanent capital to operating swap in 2012/13 (increase of $900,000), and
• a realignment of expenditure for the Government Information Services Online Programme (increase of $430,000).

The increases are partially offset by:

• a realignment of expenditure to implement the Functional Leadership of Government ICT (decrease of $3 million)
• a reduction in expenditure associated with managing the All-of-Government adoption of Cloud Computing (decrease of $2.714 million), and
• a correction of the transition to the single Vote in 2012/13 and the application of efficiency savings (decrease of $300,000).

Memorandum Account

Ministerial Support Services MCOA (M41)

Scope of Appropriation

Explanation for Use of Multi-Class Output Expense Appropriation

All eight output classes contribute to the effective delivery of services to enable Ministers to discharge their portfolio (other than policy decision-making) responsibilities.

Expenses and Revenue

Reasons for Change in Appropriation

This appropriation increased by $343,000 to $2.197 million in 2012/13 due to a reallocation of shared services costs in the following output expenses:

• Crown Entity Monitoring (increase of $311,000)
• Ministerial Support Services - Emergency Management (increase of $155,000)
• Ministerial Support Services - Racing (increase of $32,000), and
• partially offset by Ministerial Support Services - Local Government (decrease of $155,000).

Policy Advice MCOA (M41)

Scope of Appropriation

Explanation for Use of Multi-Class Output Expense Appropriation

All six output classes contribute to the effective provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters.

Expenses and Revenue

Reasons for Change in Appropriation

This appropriation decreased by $1.317 million to $12.281 million in 2012/13.

The decrease in the Policy Advice - Community and Voluntary Sector output expense relates to:

• a reallocation of shared services costs (decrease of $32,000)
• a correction of the transition to the single Vote in 2012/13 and the application of efficiency savings (decrease of $3,000), and
• partially offset by an expense transfer from 2011/12 to 2012/13 for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 (increase of $23,000).

The decrease in the Policy Advice - Emergency Management output expense relates to:

• a reallocation of shared services costs (decrease of $69,000), and
• partially offset by an expense transfer from 2011/12 to 2012/13 for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 (increase of $8,000).

The decrease in the Policy Advice - Ethnic Affairs output expense relates to:

• a correction of the transition to the single Vote in 2012/13 and the application of efficiency savings (decrease of $107,000).

The decrease is partially offset by:

• a reallocation of shared services costs (increase of $50,000), and
• an expense transfer from 2011/12 to 2012/13 for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 (increase of $9,000).

The decrease in the Policy Advice - Internal Affairs output expense relates to:

• a reallocation of shared services costs (decrease of $322,000)
• a correction of the transition to the single Vote in 2012/13 and the application of efficiency savings (decrease of $75,000), and
• partially offset by an expense transfer from 2011/12 to 2012/13 for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 (increase of $5,000).

The decrease in the Policy Advice - Local Government output expense relates to:

• a transfer of funding to the Support for Statutory and Other Bodies MCOA for the expanded role of the Local Government Commission (decrease of $824,000), and
• partially offset by an expense transfer from 2011/12 to 2012/13 for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 (increase of $21,000).

The decrease in the Policy Advice - Racing output expense relates to:

• a correction of the transition to the single Vote in 2012/13 and the application of efficiency savings (decrease of $1,000).

Regulatory Services MCOA (M41)

Scope of Appropriation

Explanation for Use of Multi-Class Output Expense Appropriation

Both output classes contribute to the effective delivery of services to ensure compliance within regulated activities.

Expenses and Revenue

Reasons for Change in Appropriation

This appropriation increased by $8.155 million to $38.509 million in 2012/13.

The increase in the Charities Administration output expense relates to:

• the transfer of Charities Commission functions to an operational unit within the Department from 1 July 2012 (increase of $5.918 million), and
• capital charge on the net assets transferred from the Charities Commission to the Department from 1 July 2012 (increase of $98,000).

The Intended Impacts, Outcomes and Objectives and the Output Performance Measures and Standards for Charities Administration are reported against the 2012/13 Estimates of Appropriations.

The increase in the Regulatory Services output expense relates to:

• expenditure associated with gaming activities (increase of $1.089 million)
• a correction of the transition to the single Vote in 2012/13 and the application of efficiency savings (increase of $1.024 million)
• the recovery of business continuity expenditure relating to the Canterbury earthquakes (increase of $18,000), and
• an expense transfer from 2011/12 to 2012/13 for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 (increase of $8,000).

Memorandum Account

Services Supporting the Executive MCOA (M47)

Scope of Appropriation

Explanation for Use of Multi-Class Output Expense Appropriation

All three output classes contribute to the provision of support services for government and the executive.

Expenses and Revenue

Reasons for Change in Appropriation

This appropriation increased by $712,000 to $38.022 million in 2012/13.

The increase in the Coordination of Official Visits and Events output expense relates to:

• funding for the visit by the Prince of Wales and Duchess of Cornwall in November 2012 as part of the Diamond Jubilee Celebrations (increase of $1.100 million)
• partially offset by an expense transfer from 2012/13 to 2013/14 due to a delay in the timing of the visit by the Earl and Countess of Wessex (decrease of $50,000).

The increase in the Support Services to Members of the Executive output expense relates to:

• an expense transfer from 2011/12 to 2012/13 for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 (increase of $121,000).

The decrease in the VIP Transport Services output expense relates to:

• a correction of the transition to the single Vote in 2012/13 and the application of efficiency savings (decrease of $459,000).

Support for Statutory and Other Bodies MCOA (M41)

Scope of Appropriation

Explanation for Use of Multi-Class Output Expense Appropriation

All seven output classes contribute to the effective delivery of services and advice to statutory, advisory and other bodies to enable them to discharge their responsibilities.

Expenses and Revenue

Reasons for Change in Appropriation

This appropriation increased by $625,000 to $19.668 million in 2012/13.

The decrease in the Commissions of Inquiry & Similar Bodies output expense relates to:

• a transfer of funding from 2012/13 to 2013/14 to other Vote Internal Affairs appropriations as a result of efficiency gains in 2012/13 (decrease of $1.500 million), and
• a correction of the transition to the single Vote in 2012/13 and the application of efficiency savings (decrease of $832,000).

The decrease is partially offset by expense transfers from 2011/12 to 2012/13 for:

• the Royal Commission of Inquiry into Building Failure caused by Canterbury Earthquakes (increase of $1.315 million), and
• the Royal Commission of Inquiry on the Pike River Coal Mine Tragedy (increase of $750,000).

The increase in the Statutory Body Support - Local Government Commission output expense relates to:

• a transfer of funding from the Policy Advice MCOA for the expanded role of the Local Government Commission (increase of $824,000).

The increase in the Support for Grant Funding Bodies - Community and Voluntary Sector output expense relates to:

• an expense transfer from 2011/12 to 2012/13 for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 (increase of $24,000).

The increase in the Support for Grant Funding Bodies - Internal Affairs output expense relates to:

• the provision of services to the Lottery Grants Board (increase of $40,000), and
• an expense transfer from 2011/12 to 2012/13 for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 (increase of $4,000).

Part 2.2 - Non-Departmental Output Expenses

Charities - Administration (M15)

Scope of Appropriation

Reasons for Change in Appropriation

This appropriation decreased by $5.066 million due to the transfer of the Charities Commission functions to an operational unit within the Department from 1 July 2012.

Part 3 - Details for Benefits and Other Unrequited Expenses#

Part 3.2 - Non-Departmental Benefits and Other Unrequited Expenses

Rates Rebate Scheme (M49)

Scope of Appropriation

Reasons for Change in Appropriation

This appropriation decreased by $5 million to $55 million for 2012/13 to reflect the forecast take up of the scheme.

Part 5 - Details and Expected Results for Other Expenses#

Part 5.2 - Non-Departmental Other Expenses

Chatham Islands Council (M49)

Scope of Appropriation

Reasons for Change in Appropriation

This appropriation increased by $2.141 million to $4.374 million in 2012/13. The increase relates to an expense transfer from 2011/12 to 2012/13 for the Chatham Islands Solid Waste Management Programme.

Community Development Scheme (M15)

Scope of Appropriation

Reasons for Change in Appropriation

This appropriation increased by $459,000 to $5.154 million for 2012/13. The increase relates to:

• an expense transfer from 2011/12 to 2012/13 due to delays in the development of community-led initiatives (increase of $614,000), and
• partially offset by an expense transfer from 2012/13 to 2013/14 to reflect the expected timing of the implementation of specific projects within the community-led initiatives (decrease of $155,000).

Community Internship Programme (M15)

Scope of Appropriation

Reasons for Change in Appropriation

This appropriation decreased by $100,000 to $231,000 in 2012/13 due to a transfer of funding to the non-departmental appropriation, Support for Volunteering, to reflect a reprioritisation of funding to align with government priorities.

Crown-owned Assets at Lake Taupo - Maintenance Costs (M49)

Scope of Appropriation

Reasons for Change in Appropriation

This appropriation decreased by $645,000 to $748,000 in 2012/13. The decrease relates to:

• an expense transfer from 2012/13 to 2013/14 due to delays in the completion of the multi-year programme to remedy deferred maintenance of the Crown-owned assets at Lake Taupo (decrease of $2.100 million), and
• partially offset by an expense transfer from 2011/12 to 2012/13 for Lake Taupo maintenance costs (increase of $1.455 million).

Debt Write-down (M15)

Scope of Appropriation

Expenses

Reasons for Change in Appropriation

This appropriation was created in 2012/13 to write-down unrecoverable non-departmental debts relating to the Community Organisation Grants Scheme.

Emergency Expenses (M11)

Scope of Appropriation

Reasons for Change in Appropriation

This appropriation increased by $11.875 million to $12.875 million in 2012/13. The increase relates to:

• reimbursement of Christchurch City Council's response costs for the Canterbury Earthquakes (September 2010, February 2011, June 2011 and December 2011) (increase of $8.340 million), and
• expense transfers from 2011/12 to 2012/13 to reimburse local authorities for response and recovery costs incurred as a result of the 2012 Nelson-Tasman flood events (increase of $2 million) and to provide assistance to Environment Bay of Plenty for hazard mitigation work (increase of $1.535 million).

Executive Council and Members of the Executive - Salaries and Allowances PLA (M47)

Scope of Appropriation

Reasons for Change in Appropriation

This appropriation increased by $240,000 to $8.940 million for 2012/13 due to an increase in cost pursuant to the Parliamentary Salaries and Allowances Determination 2012.

February 2011 Christchurch Earthquake National Controller Costs (M11)

Scope of Appropriation

Reasons for Change in Appropriation

This appropriation increased by $281,000 to $281,000 for 2012/13 due to an expense transfer from 2011/12 to 2012/13 for the costs incurred at the discretion of the National Controller Civil Defence for response costs after 21 March 2011 as part of the response to the 22 February 2011 Christchurch earthquake.

Former Governors-General - Annuities and Other Payments PLA (M47)

Scope of Appropriation

Reasons for Change in Appropriation

This appropriation increased by $21,000 to $456,000 in 2012/13 due to an increase in costs based on forecast demand.

Former Prime Ministers - Annuities PLA (M47)

Scope of Appropriation

Reasons for Change in Appropriation

This appropriation increased by $8,000 to $168,000 in 2012/13 due to the forecast increase in costs pursuant to the Parliamentary Annuities Determination 2013.

Pike River Royal Commission of Inquiry - Legal representation and assistance (M5)

Scope of Appropriation

Reasons for Change in Appropriation

This appropriation decreased by $520,000 to $80,000 in 2012/13. This decrease relates to:

• a reduction in funding due to the completion of the Royal Commission of Inquiry on the Pike River Coal Mine Tragedy (decrease of $670,000), and
• partially offset by an expense transfer from 2011/12 to 2012/13 due to the deferral of some of the work programme to 2012/13 and the extended timeframe for the Royal Commission of Inquiry on the Pike River Coal Mine Tragedy (increase of $150,000).

Public Inquiries (M41)

Scope of Appropriation

Reasons for Change in Appropriation

The total funding for this appropriation did not change during 2012/13. However, the following changes took place during 2012/13:

• a reduction in funding due to the completion of the Royal Commission of Inquiry on the Pike River Coal Mine Tragedy and the Royal Commission of Inquiry into Building Failure caused by Canterbury Earthquakes (decrease of $275,000), and
• totally offset by expense transfers from 2011/12 to 2012/13 for the Royal Commission of Inquiry into Building Failure caused by Canterbury Earthquakes (increase of $225,000) and the Royal Commission of Inquiry on the Pike River Coal Mine Tragedy (increase of $50,000).

Support for Volunteering (M15)

Scope of Appropriation

Reasons for Change in Appropriation

This appropriation increased by $100,000 to $502,000 for 2012/13 due to a transfer of funding from the non-departmental appropriation, Community Internship Programme, to reflect a reprioritisation of funding to align with government priorities.

Te Oneroa a Tohe Beach Management (M49)

Scope of Appropriation

Reasons for Change in Appropriation

This appropriation increased by $100,000 to $400,000 in 2012/13 due to an expense transfer from 2011/12 to 2012/13 for the development of the Te Hiku Beach Management Plan.

Part 6 - Details and Expected Results for Capital Expenditure#

Part 6.1 - Departmental Capital Expenditure

Department of Internal Affairs - Capital Expenditure PLA (M41)

Scope of Appropriation

Capital Expenditure

Reasons for Change in Appropriation

This appropriation decreased by $18.781 million to $45.679 million due to:

• a permanent capital to operating swap in 2012/13 (decrease of $15 million), and
• delays in projects, including the Active Archives Project, Cloud Computing and the Canterbury Earthquakes Asset Replacement Programme, which will now be completed in 2013/14 (decrease of $3.781 million).

Part 6.2 - Non-Departmental Capital Expenditure

Capital Investments - Lake Taupo (M49)

Scope of Appropriation

Reasons for Change in Appropriation

This appropriation increased by $687,000 to $1.029 million for 2012/13 due to a capital transfer from 2011/12 to 2012/13 due to delays in the completion of the multi-year project for the upgrade and development of Crown-owned Lake Taupo boating facilities.

Heritage Collections - Annual (M41)

Scope of Appropriation

Reasons for Change in Appropriation

This appropriation increased by $250,000 to $1.796 million for 2012/13 due to a capital transfer from 2011/12 to 2012/13 to enable the Alexander Turnbull Library to purchase Katherine Mansfield and John Middleton Murry papers.