Supplementary estimates of appropriations

Vote Foreign Affairs and Trade - Supplementary Estimates 2019/20

Formats and related files

Note 84

From the Estimates of Appropriations 2020/21 in Budget 2020, Vote Foreign Affairs was created from a merger of Vote Foreign Affairs and Trade and Vote Official Development Assistance.

Vote Foreign Affairs and Trade#

APPROPRIATION MINISTER(S): Minister of Foreign Affairs (M34)

APPROPRIATION ADMINISTRATOR: Ministry of Foreign Affairs and Trade

RESPONSIBLE MINISTER FOR MINISTRY OF FOREIGN AFFAIRS AND TRADE: Minister of Foreign Affairs

Details of Appropriations and Capital Injections#

Annual Appropriations and Forecast Permanent Appropriations#

Titles and Scopes of Appropriations by Appropriation Type 2019/20
Estimates
Budget
$000
Supplementary
Estimates
Budget
$000
Total
Budget
$000

Departmental Output Expenses

     

Administration of Diplomatic Privileges and Immunities (M34)

This appropriation is limited to the administration of diplomatic and consular privileges and immunities under the Diplomatic Privileges and Immunities Act 1968 and the Consular Privileges and Immunities Act 1971.
1,024 20 1,044

Consular Services (M34)

The purchase of consular policy advice, consular services for New Zealanders abroad and notarial services.
28,176 (4,074) 24,102

Pacific Security Fund (M34)

This appropriation is limited to the purchase of goods and services to support the security of Pacific Island countries.
2,672 2,389 5,061

Policy Advice and Representation - International Institutions (M34)

The purchase of policy advice and representation activities related to the management of New Zealand's membership of, and foreign and trade interests in, international institutions.
49,952 (2,624) 47,328

Policy Advice and Representation - Other Countries (M34)

This appropriation is limited to the purchase of policy advice and representation directed to the management of New Zealand's foreign relations and trade with other countries, bilaterally and in regional organisations, including using New Zealand's international connections to facilitate the flow of trade, investment, skills, and technology and improving the competitiveness of New Zealand business.
281,491 12,571 294,062

Policy Advice and Representation - Other Countries PLA (M34)

This appropriation is limited to meeting the costs, as set out in section 11 of the Foreign Affairs Act 1988, of superannuation for local staff employed by overseas posts to help with the management of New Zealand's foreign and trade relations with other countries.
20 - 20

Promotional Activities - Other Countries (M34)

The purchase of promoting New Zealand to other countries as an attractive market for trade and investment.
110 (40) 70

Services for Other New Zealand Agencies Overseas (M34)

The purchase of accommodation and support services by other New Zealand agencies.
8,219 431 8,650

Total Departmental Output Expenses

371,664 8,673 380,337

Departmental Capital Expenditure

     

Ministry of Foreign Affairs and Trade - Capital Expenditure PLA (M34)

This appropriation is limited to the purchase or development of assets by and for the use of the Ministry of Foreign Affairs and Trade, as authorised by section 24(1) of the Public Finance Act 1989.
64,221 (6,221) 58,000

Total Departmental Capital Expenditure

64,221 (6,221) 58,000

Non-Departmental Output Expenses

     

Antarctic Research and Support (M34)

Provision of management and logistic support for New Zealand activities in the Antarctic. The provider is the New Zealand Antarctic Institute.
20,870 - 20,870

Pacific Broadcasting Services (M34)

This appropriation is limited to the provision of New Zealand-sourced television content and other media services and related technical support to countries in the Pacific.
941 - 941

Pacific Cooperation Foundation (M34)

The promotion of mutual understanding and constructive linkages between New Zealanders and the other countries and people of the Pacific. The provider is the Pacific Cooperation Foundation of New Zealand.
1,400 - 1,400

Promotion of Asian Skills and Relationships (M34)

This appropriation is limited to the provision of services that build and sustain New Zealanders' knowledge and understanding of and relationships with Asia.
5,000 - 5,000

Total Non-Departmental Output Expenses

28,211 - 28,211

Non-Departmental Other Expenses

     

Disbursements Made and Exemptions from Taxation PLA (M34)

Refund of New Zealand local body rates for offices and residential premises of overseas diplomatic missions and consular posts pursuant to section 21 of the Diplomatic Privileges and Immunities Act 1968.
2,400 - 2,400

Provision of ACC-equivalent cover for New Zealand employees working overseas PLA (M34)

This appropriation is limited to payments authorised by section 65ZG of the Public Finance Act 1989 under the indemnity given by the Minister of Finance under section 65ZD of that Act for the provision of ACC-equivalent cover of New Zealand employees working overseas as specified in the indemnity.
135 - 135

Subscriptions to International Organisations (M34)

This appropriation is limited to non-discretionary payments required as formal obligations arising from New Zealand's membership of international organisations, and as a signatory to international treaties and conventions.
57,729 3,000 60,729

Total Non-Departmental Other Expenses

60,264 3,000 63,264

Non-Departmental Capital Expenditure

     

New Zealand Antarctic Institute (M34)

To enable NZAI to maintain the Scott Base buildings and services infrastructure.
8,200 - 8,200

Total Non-Departmental Capital Expenditure

8,200 - 8,200

Total Annual Appropriations and Forecast Permanent Appropriations

532,560 5,452 538,012

Multi-Year Appropriations#

Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Departmental Output Expenses

   

Hosting APEC 2021 (M34)

This appropriation is limited to enabling the planning and delivery of the year-long Asia-Pacific Economic Cooperation 2021.

Commences: 01 July 2018

Expires: 30 June 2022
Original Appropriation 99,560
Adjustments to 2018/19 84,580
Adjustments for 2019/20 -
Adjusted Appropriation 184,140
Actual to 2018/19 Year End 6,650
Estimated Actual for 2019/20 17,422
Estimate for 2020/21 71,048
Estimated Appropriation Remaining 89,020

Non-Departmental Output Expenses

   

Expo 2020 Dubai (M34)

This appropriation is limited to New Zealand's participation at Expo 2020 Dubai.

Commences: 01 July 2017

Expires: 30 June 2021
Original Appropriation 53,240
Adjustments to 2018/19 711
Adjustments for 2019/20 620
Adjusted Appropriation 54,571
Actual to 2018/19 Year End 12,747
Estimated Actual for 2019/20 26,412
Estimate for 2020/21 15,412
Estimated Appropriation Remaining -

Total Annual Appropriations and Forecast Permanent Appropriations and Multi-Year Appropriations#

  2019/20
Estimates
Budget
$000
Supplementary
Estimates
Budget
$000
Total
Budget
$000
Total Annual Appropriations and Forecast Permanent Appropriations 532,560 5,452 538,012
Total Forecast MYA Departmental Output Expenses 38,922 (21,500) 17,422
Total Forecast MYA Non-Departmental Output Expenses 18,216 8,196 26,412

Total Annual Appropriations and Forecast Permanent Appropriations and Multi-Year Appropriations

589,698 (7,852) 581,846

Capital Injection Authorisations#

  2019/20
Estimates Budget
$000
Supplementary
Estimates Budget
$000
Total Budget
$000
Ministry of Foreign Affairs and Trade - Capital Injection (M34) 17,691 - 17,691

Supporting Information#

Part 1 - Vote as a Whole#

Summary of Financial Activity

  2019/20
Estimates
$000
Supplementary Estimates Total
$000
Departmental
Transactions
$000
Non-Departmental
Transactions
$000
Total
Transactions
$000

Appropriations

         
Output Expenses 457,013 (12,827) 8,196 (4,631) 452,382
Benefits or Related Expenses - N/A - - -
Borrowing Expenses - - - - -
Other Expenses 60,264 - 3,000 3,000 63,264
Capital Expenditure 72,421 (6,221) - (6,221) 66,200
Intelligence and Security Department Expenses and Capital Expenditure - - N/A - -
Multi-Category Expenses and Capital Expenditure (MCA)          
Output Expenses - - - - -
Other Expenses - - - - -
Capital Expenditure - N/A - - -

Total Appropriations

589,698 (19,048) 11,196 (7,852) 581,846

Crown Revenue and Capital Receipts

         
Tax Revenue - N/A - - -
Non-Tax Revenue - N/A - - -
Capital Receipts - N/A - - -

Total Crown Revenue and Capital Receipts

- N/A - - -

Part 2 - Details of Departmental Appropriations#

2.1 - Departmental Output Expenses#

Administration of Diplomatic Privileges and Immunities (M34)

Scope of Appropriation
This appropriation is limited to the administration of diplomatic and consular privileges and immunities under the Diplomatic Privileges and Immunities Act 1968 and the Consular Privileges and Immunities Act 1971.
Reasons for Change in Appropriation

The appropriation increased by $20,000 to $1.044 million in 2019/20 due to a fiscally neutral adjustment to reflect the reprioritisation of resources across the Ministry's output expenses.

Consular Services (M34)

Scope of Appropriation
The purchase of consular policy advice, consular services for New Zealanders abroad and notarial services.
Expenses and Revenue
  2019/20
Estimates
$000
Supplementary
Estimates
$000
Total
$000
Total Appropriation 28,176 (4,074) 24,102
Revenue from the Crown 27,533 (4,074) 23,459
Revenue from Others 643 - 643
Reasons for Change in Appropriation

The appropriation decreased by $4.074 million to $24.102 million due to:

  • a decrease of $4.357 million resulting from a fiscally neutral adjustment to reflect the reprioritisation of resources across the Ministry's output expenses, and
  • an expense transfer into 2020/21 of $34,000 to progress Tranche 5 of the health and safety assessment and risk mitigation programme.

These decreases are partially offset by:

  • a fiscally neutral transfer of funding from Vote Finance of $267,000 for the lease of temporary accommodation for the New Zealand High Commission in London, and
  • an increase of $50,000 resulting from foreign exchange rate and overseas inflation movements.

Hosting APEC 2021 (M34)

Scope of Appropriation and Expenses
Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Hosting APEC 2021 (M34)

This appropriation is limited to enabling the planning and delivery of the year-long Asia-Pacific Economic Cooperation 2021.

Commences: 01 July 2018

Expires: 30 June 2022
Original Appropriation 99,560
Adjustments to 2018/19 84,580
Adjustments for 2019/20 -
Adjusted Appropriation 184,140
Actual to 2018/19 Year End 6,650
Estimated Actual for 2019/20 17,422
Estimate for 2020/21 71,048
Estimated Appropriation Remaining 89,020
Revenue
  Budget
$000
Revenue from the Crown to end of 2020/21 95,120
Revenue from Others to end of 2020/21 -
Total Revenue 95,120

Pacific Security Fund (M34)

Scope of Appropriation
This appropriation is limited to the purchase of goods and services to support the security of Pacific Island countries.
Expenses and Revenue
  2019/20
Estimates
$000
Supplementary
Estimates
$000
Total
$000
Total Appropriation 2,672 2,389 5,061
Revenue from the Crown 2,672 2,389 5,061
Revenue from Others - - -
Reasons for Change in Appropriation

The appropriation increased by $2.389 million to $5.061 million due to a fiscally neutral transfer of funding from Vote Official Development Assistance to enable the establishment and delivery of a Pacific Leader Development Programme.

Policy Advice and Representation - International Institutions (M34)

Scope of Appropriation
The purchase of policy advice and representation activities related to the management of New Zealand's membership of, and foreign and trade interests in, international institutions.
How Performance will be Assessed and End of Year Reporting Requirements
Assessment of Performance 2019/20
Estimates
Standard
Supplementary
Estimates
Standard
Total
Standard

Assessment of Performance of the quality of the agency's policy advice papers (see Note 1)

3.5 3.5 3.5

Satisfaction of the portfolio Minister with the policy advice service (See Note 2)

4 or above 4 or above 4 or above

Note 1 - The Standard is on a scale of 1 to 5 and is based on DPMC's refreshed Policy Quality Framework to assess the quality of policy advice papers. An average score will be reported from the assessment of policy advice papers. A Standard on the distribution of scores will be identified in 2020-21.

Note 2 - The Standard is on a scale of 1 to 5 and is based on DPMC's revised Ministerial Satisfaction Survey to assess ministerial satisfaction with the policy service.

Reasons for Change in Appropriation

The appropriation decreased by $2.624 million to $47.328 million due to:

  • a decrease of $2.918 million resulting from a fiscally neutral adjustment to reflect the reprioritisation of resources across the Ministry's output expenses, and
  • an expense transfer into 2020/21 of $72,000 to progress Tranche 5 of the health and safety assessment and risk mitigation programme.

These decreases are partially offset by:

  • an increase of $364,000 due to expense transfer from 2018/19 to advance New Zealand's trade, economic and diplomatic interests; ensure compliance with new legislative and Cabinet-approved protective security requirement; and advance Korea New Zealand Free Trade Agreement cooperation activities, and
  • an increase of $2,000 resulting from foreign exchange rate and overseas inflation movements.

Policy Advice and Representation - Other Countries (M34)

Scope of Appropriation
This appropriation is limited to the purchase of policy advice and representation directed to the management of New Zealand's foreign relations and trade with other countries, bilaterally and in regional organisations, including using New Zealand's international connections to facilitate the flow of trade, investment, skills, and technology and improving the competitiveness of New Zealand business.
Expenses and Revenue
  2019/20
Estimates
$000
Supplementary
Estimates
$000
Total
$000
Total Appropriation 281,491 12,571 294,062
Revenue from the Crown 281,138 12,181 293,319
Revenue from Others 353 390 743
How Performance will be Assessed and End of Year Reporting Requirements
Assessment of Performance 2019/20
Estimates
Standard
Supplementary
Estimates
Standard
Total
Standard

Assessment of Performance of the quality of the agency's policy advice papers (see Note 1)

3.5 3.5 3.5

Satisfaction of the portfolio Minister with the policy advice service (See Note 2)

4 or above 4 or above 4 or above

Note 1 - The Standard is on a scale of 1 to 5 and is based on DPMC's refreshed Policy Quality Framework to assess the quality of policy advice papers. An average score will be reported from the assessment of policy advice papers. A Standard on the distribution of scores will be identified in 2020-21.

Note 2 - The Standard is on a scale of 1 to 5 and is based on DPMC's revised Ministerial Satisfaction Survey to assess ministerial satisfaction with the policy service.

Reasons for Change in Appropriation

The appropriation increased by $12.571 million to $294.062 million due to:

  • an increase of $7.295 million resulting from a fiscally neutral adjustment to reflect the reprioritisation of resources across the Ministry's output expenses
  • an increase of $3.309 million from a fiscally neutral transfer of funding from Vote Finance for the lease of temporary accommodation for the New Zealand High Commission in London
  • an increase of $1.200 million from a fiscally neutral transfer of funding from Vote Official Development Assistance for the Pacific Enabling Fund
  • an increase of $819,000 resulting from foreign exchange rate and overseas inflation movements, and
  • an increase of $390,000 for the provision of additional departmental services, including the China Capable Public Service programme and Small Advanced Economies Initiative - Secretariat Function.

These increases are partially offset by an expense transfer into 2020/21 of $442,000 for Tranche 5 of the health and safety assessment and risk mitigation programme.

Promotional Activities - Other Countries (M34)

Scope of Appropriation
The purchase of promoting New Zealand to other countries as an attractive market for trade and investment.
Reasons for Change in Appropriation

The appropriation decreased by $40,000 to $70,000 in 2019/20 due to a fiscally neutral adjustment to reflect the reprioritisation of resources across the Ministry's output expenses.

Services for Other New Zealand Agencies Overseas (M34)

Scope of Appropriation
The purchase of accommodation and support services by other New Zealand agencies.
Reasons for Change in Appropriation

The appropriation increased by $431,000 to $8.650 million in 2019/20 due to a change in demand from other agencies co-located with the Ministry at overseas posts for staffing, accommodation and services.

2.3 - Departmental Capital Expenditure and Capital Injections#

Ministry of Foreign Affairs and Trade - Capital Expenditure PLA (M34)

Scope of Appropriation
This appropriation is limited to the purchase or development of assets by and for the use of the Ministry of Foreign Affairs and Trade, as authorised by section 24(1) of the Public Finance Act 1989.
Capital Expenditure
  2019/20
Estimates
$000
Supplementary
Estimates
$000
Total
$000
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment 57,033 (8,533) 48,500
Intangibles 7,188 2,312 9,500
Other - - -

Total Appropriation

64,221 (6,221) 58,000
Reasons for Change in Appropriation

The appropriation decreased by $6.221 million to $58.000 million for 2019/20 due to the latest five year capital plan requirements including the rescheduling of the Chancery buildings construction programme and the acquisition of owned Official Residences.

Capital Injections and Movements in Departmental Net Assets
Ministry of Foreign Affairs and Trade
Details of Net Asset Schedule 2019/20
Main Estimates Projections
$000
2019/20
Supplementary Estimates Projections
$000
Explanation of Projected Movements in 2019/20
Opening Balance 649,034 643,562 Supplementary Estimates opening balance reflects the audited results as at 30 June 2019.
Capital Injections 17,691 17,691  
Capital Withdrawals - -  
Surplus to be Retained (Deficit Incurred) - -  
Other Movements - -  

Closing Balance

666,725 661,253  

Part 3 - Details of Non-Departmental Appropriations#

3.1 - Non-Departmental Output Expenses#

Expo 2020 Dubai (M34)

Scope of Appropriation and Expenses
Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Expo 2020 Dubai (M34)

This appropriation is limited to New Zealand's participation at Expo 2020 Dubai.

Commences: 01 July 2017

Expires: 30 June 2021
Original Appropriation 53,240
Adjustments to 2018/19 711
Adjustments for 2019/20 620
Adjusted Appropriation 54,571
Actual to 2018/19 Year End 12,747
Estimated Actual for 2019/20 26,412
Estimate for 2020/21 15,412
Estimated Appropriation Remaining -
Reasons for Change in Appropriation

The adjustment of $620,000 in 2019/20 reflects the capital charge on the pavilion asset.

3.4 - Non-Departmental Other Expenses#

Subscriptions to International Organisations (M34)

Scope of Appropriation
This appropriation is limited to non-discretionary payments required as formal obligations arising from New Zealand's membership of international organisations, and as a signatory to international treaties and conventions.
Expenses
  2019/20
Estimates
$000
Supplementary
Estimates
$000
Total
$000
Total Appropriation 57,729 3,000 60,729
Reasons for Change in Appropriation

The appropriation increased by $3 million to $60.729 million reflecting the weaker New Zealand dollar and cost increases for the United Nations regular budget assessment and some of the UN peacemaking missions mandated by the Security Council.