Information supporting the estimates of appropriations

Māori, Other Populations and Cultural Sector - Information Supporting the Estimates of Appropriations for the Government of New Zealand for the Year Ending 30 June 2010

Information Supporting the Estimates is organised on the basis of sectors, with each Vote and its administering department allocated to one sector (with a small number of exceptions). The Information Supporting the Estimates comprises of sector overview information, together with statements of responsibility; performance information for appropriations in Votes covered by the sector; and statements of forecast service performance and forecast financial statements of departments included in the sector. Statements of Intent of departments included in the sector form part of the supporting information.

Formats and related files

Information Supporting the Estimates is organised on the basis of sectors, with each Vote and its administering department allocated to one sector (with a small number of exceptions). The Information Supporting the Estimates comprises of sector overview information, together with statements of responsibility; performance information for appropriations in Votes covered by the sector; and statements of forecast service performance and forecast financial statements of departments included in the sector. Statements of Intent of departments included in the sector form part of the supporting information.

 

Chapters of the Economic Development and Infrastructure Sector volume of the Information Supporting the Estimates 2009/10 are available in Adobe PDF and HTML formats.

Using PDF Files

Cover, Contents#

Introduction#

  • Purpose of Information Supporting the Estimates
  • Votes and Departments in Each Sector
  • Purpose and Nature of Appropriations
  • Guide to Reading Information Supporting the Estimates
  • Terms and Definitions
  • Useful Links

Sector Overview#

  • Ministerial Statements of Responsibility
  • Chief Executive Statements of Responsibility

Performance Information for Appropriations in Each Vote#

  • Vote Arts, Culture and Heritage
  • Vote Community and Voluntary Sector
  • Vote Emergency Management
  • Vote Internal Affairs
  • Vote Māori Affairs
  • Vote National Archives
  • Vote National Library
  • Vote Pacific Island Affairs
  • Vote Racing
  • Vote Sport and Recreation
  • Vote Statistics
  • Vote Treaty Negotiations
  • Vote Women's Affairs

Statement of Forecast Service Performance of Departments#

Forecast Financial Statements of Departments#

  • Statement of Common Accounting Policies
  • Archives New Zealand
  • Ministry for Culture and Heritage
  • Department of Internal Affairs
  • National Library of New Zealand
  • Ministry of Pacific Island Affairs
  • Statistics New Zealand
  • a href="246.htm" title="Te Puni Kokiri">Te Puni Kōkiri
  • Ministry of Women's Affairs

Statements of Intent of Departments (separately produced but forming part of this volume)#

Rawa (Resources) (M46)#

Scope of Appropriation#

Purchasing partnered interventions, tools and investigative studies to support Māori access to, utilisation, development and retention of resources required to accelerate Māori development.

Expenses#

Expenses - Rawa (Resources) (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 7,168 7,168 6,816

Reasons for Change in Appropriation#

In 2009/10 and 2010/11, funding has been re-prioritised to fund the Ministerial Economic Taskforce and Operational funding for Iwi Radio Stations. Refer Current and Past Policy Initiatives below.

Output Performance Measures and Standards#

Output Performance Measures and Standards - Rawa (Resources) (M46) - Māori Affairs
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Number of initiatives A minimum of 80 A minimum of 80 A minimum of 80
Cross-agency initiatives include shared outcomes 30% 30% 30%
Initiative proposals meet the criteria for the purchase of outputs 100% 100% 100%
Initiatives meet contracted deliverables 85% 85% 85%
Initiatives meet contracted timeframes 80% 80% 80%

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Rawa (Resources) (M46) - Māori Affairs
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Māori Potential Funds Reprioritisation 2009/10 - (352) (352) - -
Māori Potential Funds 2006/07 7,168 7,168 7,168 7168 7,168

Note - The Māori Potential Funds; Whakamana (Leadership), Rawa (Resources) and Matauranga (Knowledge) were introduced in Budget 2006 and replaced existing Non-Departmental funding programmes; Local Level Solutions, Direct Resourcing of Local Level Solutions, Building Capacity in Māori Communities, Capacity Assessment, Whānau Development - Action Research Programmes, Whānau Development - Sport and Culture and Whānau Development - Enterprise.

Whakamana (Leadership) (M46)#

Scope of Appropriation#

Purchasing partnered interventions, tools and investigative studies to strengthen Māori leadership, governance and management to accelerate Māori development.

Expenses#

Expenses - Whakamana (Leadership) (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 8,108 8,108 7,712

Reasons for Change in Appropriation#

In 2009/10 and 2010/11, funding has been re-prioritised to fund the Ministerial Economic Taskforce and Operational funding for Iwi Radio Stations. Refer Current and Past Policy Initiatives below.

Output Performance Measures and Standards#

Output Performance Measures and Standards - Whakamana (Leadership) (M46) - Māori Affairs
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Number of initiatives per output within the class A minimum of 80 A minimum of 80 A minimum of 80
Cross-agency initiatives include shared outcomes 30% 30% 30%
Initiative proposals meet the criteria for the purchase of outputs 100% 100% 100%
Initiatives meet contracted deliverables 85% 85% 85%
Initiatives meet contracted timeframes 80% 80% 80%

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Whakamana (Leadership) (M46) - Māori Affairs
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Māori Potential Funds Reprioritisation 2009/10 - (396) (396) - -
Māori Potential Funds 2006/07 9,558 9,558 9,558 9,558 9,558

Note - The Māori Potential Funds; Whakamana (Leadership), Rawa (Resources) and Matauranga (Knowledge) were introduced in Budget 2006 and replaced existing Non-Departmental funding programmes; Local Level Solutions, Direct Resourcing of Local Level Solutions, Building Capacity in Māori Communities, Capacity Assessment, Whānau Development - Action Research Programmes, Whānau Development - Sport and Culture and Whānau Development - Enterprise.

Summary of Service Providers for Non-Departmental Outputs#

Summary of Service Providers - Summary of Service Providers for NonDepartmental Outputs - Māori Affairs
Provider 2008/09
Budgeted
$000
2008/09
Estimated Actual
$000
2009/10
Budget
$000
Reporting
Mechanism
Expiry of
Funding
Commitment
Crown Entities          
Te Mangai Paho 52,684 52,684 53,804 Providers annual report N/A
Te Taura Whiri I Te Reo Māori (Māori Language Commission) 3,204 3,204 3,204 Providers annual report N/A
Māori Trustee - - 645 Providers annual report N/A
Crown Companies          
Māori Television Service 16,506 16,506 16,539 Providers annual report N/A
Non-Government Organisations 22,900 22,900 21,800 Project status reports individual contract expiry dates

The above table summarises funding to be allocated through Vote Māori Affairs to non-departmental providers, along with an indication of the mechanism to be used for reporting actual performance and (where determined) the length of the funding commitment.

Part 3 - Details for Benefits and Other Unrequited Expenses#

Part 3.2 - Non-Departmental Benefits and Other Unrequited Expenses#

Intended Impacts, Outcomes and Objectives

Intended Impacts, Outcomes and Objectives - Part 3.2 NonDepartmental Benefits and Other Unrequited Expenses - Māori Affairs
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Key Outcome: Whānau Ora: Māori achieve enhanced levels of economic and social prosperity.
Intermediate Outcome (Impact): Te Ao Whanui: Assistance to Māori supports and maintains their social and economic wellbeing through the economic downturn.
Rangatiratanga Grants
Key Outcome: Whānau Ora: Māori are prepared for future opportunities.
Intermediate Outcome (Impact): Te Ao Hurihuri: Māori achieve higher levels of participation and success in the priority areas of education, training, skills acquisition and enterprise.
Rangatiratanga Grants
Key Outcome: Whānau Ora: Māori succeeding as Māori.
Intermediate Outcome (Impact): Te Ao Māori: Māori are more secure, confident and expert in their own culture.
Rangatiratanga Grants
Key Outcome: Whānau Ora: Māori position as the Treaty partner is secured and enhanced.
Intermediate Outcome (Impact): Te Tiriti o Waitangi: The quality of the Crown-Māori relationship is enhanced.
Rangatiratanga Grants

Rangatiratanga Grants (M46)

Scope of Appropriation

Financial assistance to promote and enhance initiatives for the social, economic and cultural advancement of Māori.

Expenses

Expenses - Rangatiratanga Grants (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 480 480 480

Part 5 - Details and Expected Results for Other Expenses#

Part 5.2 - Non-Departmental Other Expenses#

Intended Impacts, Outcomes and Objectives

Intended Impacts, Outcomes and Objectives - Part 5.2 NonDepartmental Other Expenses - Māori Affairs
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Key Outcome: Whānau Ora: Māori achieve enhanced economic and social prosperity.
Intermediate Outcome (Impact): Te Ao Whanui: Assistance to Māori supports and maintains their social and economic wellbeing through the economic downturn.
Māori Wardens
Māori Womens Development Fund
Regional Tourism Organisations - Planning
Key Outcome: Whānau Ora: Māori are prepared for future opportunities.
Intermediate Outcome (Impact): Te Ao Hurihuri: Māori achieve higher levels of participation and success in the priority areas of education, training, skills acquisition and enterprise.
Māori Women's Development Fund
Regional Tourism Organisations Planning
Turanganui-a-Kiwa Capacity Building
Key Outcome: Whānau Ora: Māori succeeding as Māori
Intermediate Outcome (Impact): Te Ao Māori: Māori are more secure, confident and expert in their own culture.
Māori Registration Service
Te Putahi Paoho
Wharewaka - Wellington Waterfront Development
Māori Wardens
NZ Māori Council
Kaharau Land Transfer
Turanganui-a-Kiwa Capacity Building
Key Outcome: Whānau Ora: Māori position as the Treaty partner is secured and enhanced.
Intermediate Outcome (Impact): Te Tiriti o Waitangi: The quality of the Crown-Māori relationship is enhanced.
Administrative expenses for Crown land
Kaharau Land Transfer
Wharewaka - Wellington Waterfront Development
Turanganui-a-Kiwa Capacity Building
Māori Registration Service
Te Putahi Paoho
Orakei Act 1991
Part 2 Loans Write-offs
Payments to Housing NZ Corporation
Payments to Trust Boards
Provision for Māori Trustee Debt
Te Ariki Trust

Administrative expenses for Crown Land (M46)

Scope of Appropriation

This appropriation is limited to funding the direct costs of Crown owned land administered by Te Puni Kokiri under Part 2 of the Māori Affairs Restructuring Act 1989.

Expenses

Expenses - Administrative expenses for Crown Land (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 13 13 13

Reasons for Change in Appropriation

This is a new appropriation to correctly account for the direct costs of administering Crown land. Previously these costs have been netted against rental income.

Expected Results

Expected Results - Administrative expenses for Crown Land (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Crown owned land is administered in accordance with Part 2 of the Māori Affairs Restructuring Act - 100% 100%

Conditions on Use of Appropriation

Conditions on Use of Appropriation - Administrative expenses for Crown Land (M46) - Māori Affairs
Reference Conditions
Legislation Part 2 of the Māori Affairs Restructuring Act 1989

Current and Past Policy Initiatives

Current and Past Policy Initiatives - Administrative expenses for Crown Land (M46) - Māori Affairs
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Administrative expenses for Crown Owned Land Blocks 2008/09 13 13 13 13 13

Kaharau Land Transfer (M46)#

Scope of Appropriation#

This appropriation is limited to the transfer of Kaharau land to Te Roroa.

Expenses#

Expenses - Kaharau Land Transfer (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation - - 600

Reasons for Change in Appropriation#

A one-off appropriation to gift Kaharau land to Te Roroa to allow access to a site of cultural significance.

Expected Results#

Expected Results - Kaharau Land Transfer (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Land is successfully purchased and transferred to Te Roroa - - by 30 June 2010

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Kaharau Land Transfer (M46) - Māori Affairs
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Kaharau Land Transfer to Te Roroa 2009/10 - 600 - - -

Māori Registration Service (M46)#

Scope of Appropriation#

Contribution towards the ongoing cost of a national Māori registration service, which will assist in linking Māori with their tribes and tribal groups and compiling comprehensive and accurate registers of their members.

Expenses#

Expenses - Māori Registration Service (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 626 626 626

Expected Results#

Expected Results - Māori Registration Service (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Tuhono Trust report to the Minister in accordance with the requirements of the Memorandum of Understanding report quarterly report quarterly report quarterly

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Māori Registration Service (M46) - Māori Affairs
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Māori Registration service 2007/08 572 572 572 572 572

Māori Wardens (M46)#

Scope of Appropriation#

Assistance to the National Māori Wardens Association to meet administrative costs and to provide funding to Māori Wardens for locally based initiatives that focus on improving outcomes for Māori youth and Whānau.

Expenses#

Expenses - Māori Wardens (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 1,178 1,178 1,178

Expected Results#

Expected Results - Māori Wardens (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
New Zealand Māori Wardens Association meet their reporting requirements to the Minister 1 report 1 report 1 report
Direct funding for locally based initiatives paid to Māori Wardens all funded initiatives meet the agreed criteria all funded initiatives meet the agreed criteria all funded initiatives meet the agreed criteria

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Māori Wardens (M46) - Māori Affairs
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Strengthening Māori Wardens: Enhancing Capacity - Realising Potential 2008/09 1,000 1,000 1,000 1,000 1,000

Māori Women's Development Fund (M46)#

Scope of Appropriation#

Provide for the administration of government funding for the Māori Women's Development Fund.

Expenses#

Expenses - Māori Women's Development Fund (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 1,867 1,867 1,867

Expected Results#

Expected Results - Māori Women's Development Fund (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Meets contracted deliverables 100% 100% 100%

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Māori Women's Development Fund (M46) - Māori Affairs
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Māori Women's Development Fund 2005/06 1,867 1,867 1,867 1,867 1,867

NZ Māori Council (M46)#

Scope of Appropriation#

Administration costs of the New Zealand Māori Council.

Expenses#

Expenses - NZ Māori Council (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 196 196 196

Expected Results#

Expected Results - NZ Māori Council (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
New Zealand Māori Council meet their reporting requirements to the Minister 1 report 1 report 1 report

Orakei Act 1991 (M46)#

Scope of Appropriation#

Orakei Reserves Board fees and travel expenses in accordance with Section 29 of the Orakei Act 1991.

Expenses#

Expenses - Orakei Act 1991 (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 7 7 7

Expected Results#

Expected Results - Orakei Act 1991 (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
The annuity is paid in accordance with the provisions of the Orakei Act 1991 100% 100% 100%

Conditions on Use of Appropriation#

Conditions on Use of Appropriation - Orakei Act 1991 (M46) - Māori Affairs
Reference Conditions
Legislation Section 29, Orakei Act 1991

Part 2 Loans Write-offs (M46)#

Scope of Appropriation#

This appropriation is limited to writing off the loan portfolio administered under Part 2 of the Māori Affairs Restructuring Act 1989.

Expenses#

Expenses - Part 2 Loans Writeoffs (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation - - 3,434

Reasons for Change in Appropriation#

A one-off appropriation to allow the writing off of all loans held over Māori land blocks that are administered under Part 2 of the Māori Affairs Restructuring Act 1989.

Expected Results#

Expected Results - Part 2 Loans Writeoffs (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
All loans within the residual rural lending loan portfolio are written off - - 100%

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Part 2 Loans Writeoffs (M46) - Māori Affairs
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Part 2 Loans Write Offs 2009/10 - 3,434 - - -

Payments to Housing New Zealand Corporation (M46)#

Scope of Appropriation#

Forwarding repayments received after the sale of the Māori Housing portfolio to Housing New Zealand Corporation.

Expenses#

Expenses - Payments to Housing New Zealand Corporation (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 36 - 36

Expected Results#

Expected Results - Payments to Housing New Zealand Corporation (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Payments are forwarded to Housing New Zealand Corporation within agreed timeframes quarterly quarterly quarterly

Payments to Trust Boards PLA (M46)#

Scope of Appropriation#

Payment of annuities to Māori Trust Boards, in accordance with sections 4(2), 9(2) and 10(2) of the Māori Trust Boards Act 1955.

Expenses#

Expenses - Payments to Trust Boards PLA (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 24 24 24

Expected Results#

Expected Results - Payments to Trust Boards PLA (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Annuities are paid in accordance with the provisions of the Māori Trust Boards Act 1955 100% 100% 100%

Conditions on Use of Appropriation#

Conditions on Use of Appropriation - Payments to Trust Boards PLA (M46) - Māori Affairs
Reference Conditions
Legislation Sections 4(2), 9(2) and 10(2) of the Māori Trust Boards Act 1955

Provision for Māori Trustee Debt (M46)#

Scope of Appropriation#

The full provisioning of the costs incurred by the Māori Trustee in relation to the funding it receives under the Departmental Output Expense Services to the Māori Trustee.

Expenses#

Expenses - Provision for Māori Trustee Debt (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 9,186 9,186 4,893

Expected Results#

Expected Results - Provision for Māori Trustee Debt (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
The provision reflects the full cost of servicing the Māori Trustee through the Departmental Output Expense - Services to the Māori Trustee 100% 100% 100%

Conditions on Use of Appropriation#

Conditions on Use of Appropriation - Provision for Māori Trustee Debt (M46) - Māori Affairs
Reference Conditions
Legislation Section 41, Māori Trustee Act 1953

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Provision for Māori Trustee Debt (M46) - Māori Affairs
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Provision for Māori Trustee Debt - increase 2008/09 4,293 - - - -

Regional Tourism Organisations - Planning (M46)#

Scope of Appropriation#

To fund the development of plans for Māori Regional Tourism organisations.

Expenses#

Expenses - Regional Tourism Organisations Planning (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 160 160 160

Expected Results#

Expected Results - Regional Tourism Organisations Planning (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Plans are developed in accordance with contracted deliverables 100% 100% 100%

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Regional Tourism Organisations Planning (M46) - Māori Affairs
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Facilitating Māori Regional Tourism 2004/05 40 40 40 40 40

Te Ariki Trust (M46)#

Scope of Appropriation#

Costs of administering the Te Ariki Trust.

Expenses#

Expenses - Te Ariki Trust (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 21 21 21

Expected Results#

Expected Results - Te Ariki Trust (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Administration costs are paid to the Te Ariki Trust in accordance with agreed deliverables in accordance with agreed deliverables in accordance with agreed deliverables

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Te Ariki Trust (M46) - Māori Affairs
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Te Ariki Trust 2007/08 21 21 21 21 21

Te Putahi Paoho (M46)#

Scope of Appropriation#

Administration costs of Te Putahi Paoho (the Māori Television Electoral College).

Expenses#

Expenses - Te Putahi Paoho (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 131 131 131

Expected Results#

Expected Results - Te Putahi Paoho (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Te Putahi Paoho fulfil their reporting requirements to the Minister 1 report 1 report 1 report

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Te Putahi Paoho (M46) - Māori Affairs
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Te Putahi Paoho capability Funding 2007/08 47 47 47 47 47

Turanganui-a-Kiwa Capacity Building (M46)#

Scope of Appropriation#

This appropriation is limited to capacity building funding to the Turanganui-a-Kiwa post-settlement entity.

Expenses#

Expenses - TuranganuiaKiwa Capacity Building (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation - - 500

Reasons for Change in Appropriation#

The Crown and Turanga signed an Agreement in Principle in August 2008 to settle all historic Treaty of Waitangi claims. The previous Minister of Māori Affairs and Minister in Charge of Treaty of Waitangi Negotiations also signed a side letter confirming the Crown's intention to provide the Turanga post-settlement governance entity $500,000 per year for ten years to assist with building capacity.

Expected Results#

Expected Results - TuranganuiaKiwa Capacity Building (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Funding is paid to the Turanga post-settlement governance entity - - in accordance with agreed deliverables

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - TuranganuiaKiwa Capacity Building (M46) - Māori Affairs
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Turanganui-a-kiwa Capacity Building 2009/10 - 500 500 500 500

Wharewaka - Wellington Waterfront Development (M46)#

Scope of Appropriation#

This appropriation is limited to payments to support the construction of a Wharewaka on the Wellington Waterfront (Taranaki Street Wharf and Lagoon).

Expenses#

Expenses - Wharewaka Wellington Waterfront Development (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 7,000 - -

Reasons for Change in Appropriation#

The appropriation provides for funding in 2008/09 only and reflects the timing of project activities. Refer Current and Past Policy Initiatives below.

Expected Results#

Expected Results - Wharewaka Wellington Waterfront Development (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Funding for the construction of the Wharewaka is paid in accordance with agreed deliverables in accordance with agreed deliverables in accordance with agreed deliverables

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Wharewaka Wellington Waterfront Development (M46) - Māori Affairs
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Wharewaka - Waterfront Development 2008/09 7,000 - - - -

Reporting Mechanisms#

Reporting Mechanisms - Reporting Mechanisms - Māori Affairs
Appropriation Reporting Mechanism
Māori Registration Service Annual Report Tuhono Trust
Māori Wardens Annual Report of the New Zealand Māori Wardens Association; and
As per contracted deliverables for the Direct Funding component
Māori Women's Development Fund Annual Report of Māori Women's Development Inc
NZ Māori Council Annual Report of the New Zealand Māori Council
Orakei Act 1991 Annual Report of Te Puni Kokiri
Part 2 Loans Write-off Annual Report of Te Puni Kokiri
Payments to Housing New Zealand Corporation Annual Report of Te Puni Kokiri
Payments to Trust Boards PLA Annual Report of Te Puni Kokiri
Provision for Māori Trustee Debt Annual Reports of Te Puni Kokiri and the Māori Trustee
Regional Tourism Organisations - Planning Annual Report of Te Puni Kokiri
Te Ariki Trust Annual Report of Te Puni Kokiri
Te Putahi Paoho Annual Report of Te Putahi Paoho
Transfer of Kaharau Land to Te Roroa Annual Report of Te Puni Kokiri
Turanganui-a-Kiwa Capacity Building Annual Report of Te Puni Kokiri
Wharewaka - Wellington Waterfront Development Annual Report of Te Puni Kokiri

The above table indicates the mechanisms to be used for reporting actual performance for each non-departmental other expenses appropriation.

Part 6 - Details and Expected Results for Capital Expenditure#

Part 6.1 - Departmental Capital Expenditure#

Te Puni Kokiri - Capital Expenditure PLA (M46)

Scope of Appropriation

This appropriation is limited to the purchase or development of assets by and for the use of the Te Puni Kokiri, as authorised by section 24(1) of the Public Finance Act 1989.

Capital Expenditure

Capital Expenditure - Te Puni Kokiri Capital Expenditure PLA (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment 4,368 4,368 3,091
Intangibles 319 319 100
Other - - -

Total Appropriation

4,687 4,687 3,191
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment 4,368 4,368 3,091
Intangibles 319 319 100
Other - - -

Total Appropriation

4,687 4,687 3,191

Part 6.2 - Non-Departmental Capital Expenditure#

Intended Impacts, Outcomes and Objectives#

Intended Impacts, Outcomes and Objectives - Part 6.2 NonDepartmental Capital Expenditure - Māori Affairs
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Outcome: Whānau Ora: Māori achieve social and economic prosperity.
Impact: Te Ao Whanui: Assistance to Māori supports and maintains their social and economic wellbeing through the economic downturn.
Objective: Positively influence the quality of life and experiences of Māori and the cultural institutions (including whānau and other collectives) to which they belong.
 
Outcome: Whānau Ora: Māori are prepared for future opportunities.
Impact: Te Ao Hurihuri: Māori achieve higher levels of participation and success in the priority areas of education, training and skills acquisition.
Objective: Positively influence the quality of Māori participation and success in education, the economy.
Māori Television Service
Outcome: Whānau Ora: Māori succeeding as Māori.
Impact: Te Ao Māori: Māori are secure, confident and expert in their own culture.
Objective: Positively influence the environment in which Māori can access opportunities to enhance their attachment to their own culture.
Kaharau Land Purchase
Māori Television Service
Outcome: Whānau Ora: Māori position as the Treaty partner is secured and enhanced.
Impact: Te Tiriti o Waitangi: The quality of the Crown-Māori relationship is enhanced.
Objective: Positively influence the engagement and understanding between Māori and the Crown on issues of mutual interest.
Kaharau Land Purchase

Kaharau Land Purchase (M46)#

Scope of Appropriation

This appropriation is limited to the purchase of Kaharau land for the purpose of transferring to Te Roroa.

Capital Expenditure

Capital Expenditure - Kaharau Land Purchase (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation - - 600

Reasons for Change in Appropriation

A one-off appropriation to gift Kaharau land to Te Roroa to allow access to a site of cultural significance.

Expected Results

Expected Results - Kaharau Land Purchase (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Successful purchase of land and transfer to Te Roroa - - by 30 June 2010

Current and Past Policy Initiatives

Current and Past Policy Initiatives - Kaharau Land Purchase (M46) - Māori Affairs
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Transfer of Kaharau Land to Te Roroa 2009/10 - 600 - - -

Māori Television Channel (M46)#

Scope of Appropriation#

Work for the digitisation of the Māori Television Channel.

Capital Expenditure#

Capital Expenditure - Māori Television Channel (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation - - 1,400

Reasons for Change in Appropriation#

The appropriation reflects timing of the capital funding required for the digitisation of the Māori Television Channel.

Expected Results#

Expected Results - Māori Television Channel (M46) - Māori Affairs
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Capital funding is expended towards digitising the Māori Television Channel 100% 100% 100%

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Māori Television Channel (M46) - Māori Affairs
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Māori Television Service - Enhanced Services 2007/08 - 1,400 - - -

Reporting Mechanisms#

Reporting Mechanisms - Reporting Mechanisms - Māori Affairs
Appropriation Reporting Mechanism
Māori Television Channel Annual Report of the Māori Television Service
Kaharau Land Purchase Annual Report of Te Puni Kokiri

The above table indicates the mechanisms to be used for reporting actual results for each non-departmental capital expenditure appropriation.

Performance Information for Appropriations Vote National Archives#

MINISTER(S) RESPONSIBLE FOR APPROPRIATIONS: Minister Responsible for Archives New Zealand (M3)

ADMINISTERING DEPARTMENT: Archives New Zealand

MINISTER RESPONSIBLE FOR ARCHIVES NEW ZEALAND: Minister Responsible for Archives New Zealand

Part 1 - Summary of the Vote#

Part 1.1 - Overview of the Vote

The Minister Responsible for Archives New Zealand is responsible for an appropriation of $22.835 million in Vote National Archives for the 2009/10 financial year covering the following:

  • Services to public offices to support compliance with the Public Records Act 2005 so that information is well managed and that records of long-term value (including electronic records) are transferred to Archives New Zealand as appropriate.
  • Providing monitoring and auditing services to ensure public office compliance with the provisions of the Public Records Act 2005.
  • Services to make public archives accessible for government departments, other organisations and individuals.
  • Services to support community archives and the broader archiving community.
  • Managing public archives, including ensuring that archives are properly described, indexed, preserved and securely managed.
  • Providing leadership and support for archival activities across New Zealand and internationally.
  • Providing policy advice and ministerial servicing.
  • Supporting the Archives Council.

Details of these appropriations are set out in Parts 2-6 below.

Part 1.2 - High-Level Objectives of the Vote#

Contribution of Appropriations to Government Priorities and Outcomes#

Contribution of Appropriations to Government Priorities and Outcomes - Part 1.2 HighLevel Objectives of the Vote - National Archives
Appropriations Government Priorities Government Outcomes
National Archival Services Government has agreed three strategic priority work areas for Archives New Zealand:
  • Management of the government's digital information.
  • Increased online access to digital archives through strategic business partnerships.
  • Cross-agency initiatives to maximise use of infrastructure.
Broader priorities addressed are:
  • better, smarter, customer-focused services
  • value-for-money services.
  • Efficient and effective government.
  • Trusted and accountable government.
  • Nationhood and social cohesion.
  • E-government.

Summary of Financial Activity#

Summary of Financial Activity - National Archives
  2004/05 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13
Actual
$000
Actual
$000
Actual
$000
Actual
$000
Budgeted
$000
Estimated
Actual
$000
Departmental
Transactions
Budget
$000
Non-
Departmental
Transactions
Budget
$000
Total
Budget
$000
Estimated
$000
Estimated
$000
Estimated
$000

Appropriations

                       
Output Expenses 16,400 16,519 19,482 21,328 24,054 24,054 22,835 - 22,835 22,426 22,412 22,418
Benefits and Other Unrequited Expenses - - - - - - N/A - - - - -
Borrowing Expenses - - - - - - - - - - - -
Other Expenses - - - - - - - - - - - -
Capital Expenditure 1,362 5,118 11,842 2,264 3,139 3,139 4,461 - 4,461 2,000 2,000 2,000
Intelligence and Security Department Expenses and Capital Expenditure - - - - - - - N/A - - - -

Total Appropriations

17,762 21,637 31,324 23,592 27,193 27,193 27,296 - 27,296 24,426 24,412 24,418

Crown Revenue and Capital Receipts

                       
Tax Revenue - - - - - - N/A - - - - -
Non-Tax Revenue - - - - - - N/A - - - - -
Capital Receipts - - - - - - N/A - - - - -

Total Crown Revenue and Capital Receipts

- - - - - - N/A - - - - -

Changes in the Output Expenses Appropriation for future years are primarily because of varying funding amounts granted in previous budget initiatives. Changes in the Capital Expenditure Appropriation reflect a relatively large one-off capital project in 2009/10. There are no significant trends.

Part 2 - Details and Expected Performance for Output Expenses#

Part 2.1 - Departmental Output Expenses#

Intended Impacts, Outcomes and Objectives

Intended Impacts, Outcomes and Objectives - Part 2.1 Departmental Output Expenses - National Archives
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Outcome - Efficient and effective government
Impact - Full and accurate records are kept by public offices
Impact - Public archives are preserved and well managed
Impact - Public archives are accessible and used
Outcome - Trusted and accountable government
Impact - Full and accurate records are kept by public offices
Impact - Public archives are preserved and well managed
Impact - Public archives are accessible and used
Impact - The archiving community is coordinated and well led
Outcome - Nationhood and social cohesion
Impact - Public archives are accessible and used
Impact - The archiving community is coordinated and well led
Outcome - E-government goals
Impact - People know government information is well managed and they can readily access digital content and heritage held by government
Impact - Government adopts and uses common standards to ensure agencies and their partners can work together, and users can access government services and information.
National Archival Services

National Archival Services (M3)

Scope of Appropriation

The assessment, collection, storage, preservation and provision of access to public archives. It also includes policy advice and conducting programmes aimed at improving government recordkeeping.

Expenses and Revenue

Expenses and Revenue - National Archival Services (M3) - National Archives
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 24,054 24,054 22,835
Revenue from Crown 22,776 22,776 21,930
Revenue from Other 1,278 1,278 905

Reasons for Change in Appropriation

The Estimated Actual for Revenue from Other is higher than in previous years, and forecasts for future years. This is largely a result of a number of one-off projects undertaken for third parties on a cost-recovery basis. There is a corresponding change in the Total Appropriation. The remaining change in Total Appropriation is primarily because of varying funding amounts granted in previous budget initiatives.

Output Performance Measures and Standards

Output Performance Measures and Standards - National Archival Services (M3) - National Archives
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Number of recordkeeping advice publications issued (see Note 1). 6 6 6
Number of recordkeeping advice queries responded to by the Government Recordkeeping Group. N/A 900 900
Number of attendees at Government Recordkeeping Forums. N/A 750 750
Number of approved items added to Archives New Zealand's online index to the archives 'Archway' (see Note 2). 350,000 550,000 400,000
An increasing proportion of contextual documentation, which describes archived records, will be assessed as meeting quality standards (see Note 3). 35% 35% 35%
Number of customers served in Archives New Zealand's reading rooms (see Note 4). N/A 16,500 16,500
Number of remote written access request services provided (see Note 4). N/A 10,500 10,500
Number of records provided in Archives New Zealand's reading rooms (see Note 4). N/A 55,000 55,000
Number of people who use Archives New Zealand's online index to the archives 'Archway'. N/A 60,000 60,000
Number of searches conducted on Archives New Zealand's online index to the archives 'Archway'. N/A 160,000 160,000
Number of pages of records digitised. N/A 200,000 200,000
Number of public offices that transferred records to Archives New Zealand. N/A 25 25
Quantity of archives held in storage (metres) (see Note 5). N/A 91,583 93,083
Annual compliance certificates for owned repositories are achieved within regulatory and other timeframes. N/A 100% compliance 100% compliance
Number of community archives quarterly newsletters produced. N/A 4 4
Number of community archives training courses delivered. N/A 5 5
Average number of people attending each community archives training course. N/A 15 15
Briefings and other services are provided to the Minister in agreed timeframes and to acceptable quality standards. N/A Conformance to agreed timeframes.
55 written briefings.
There are no written briefings returned from the Minister for correction.
Conformance to agreed timeframes.
55 written briefings.
There are no written briefings returned from the Minister for correction.
Support is provided to the Archives Council that meets the satisfaction of the Chair of the Council. N/A 100% satisfaction 100% satisfaction

Note 1 - This measure was previously 'Six further products, including standards, guides and fact sheets will be added to Continuum'. 

Note 2 - Resources available in 2008/09 will not be available in 2009/10 to sustain output at the 2008/09 level, and the complexity of the items is likely to increase.

Note 3 - Contextual documentation includes agency, series, function and jurisdiction documentation. This percentage will increase to 47% in the 2012/13 financial year.

Note 4 - This measure was split out from the original measure to better focus on delivery channels. The original measure was 'A minimum of 80,000 reference services will be provided annually (includes providing assistance to researchers in the reading rooms, retrieving archives for researchers to consult, conducting research in response to written enquiries, and loans of archives to government agencies)'.

Note 5 - This is measured through the collection valuation process.

Conditions on Use of Appropriation

Conditions on Use of Appropriation - National Archival Services (M3) - National Archives
Reference Conditions
Vote National Archives The Public Records Act 2005 sets out the functions of the Chief Archivist who is the Chief Executive of Archives New Zealand. The appropriation is for the carrying out of these functions: under section 20 - Authority to dispose of public records, the Chief Archivist must provide for public comment before authorising disposal. Under section 27 - Standards, the Chief Archivist can issue standards and before issuing a mandatory standard must have a process in place for consulting with every group or person to whom the standard may apply, or to any other interested person.

Current and Past Policy Initiatives

Current and Past Policy Initiatives - National Archival Services (M3) - National Archives
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Ensuring Adequate Storage for Archives 2008/09 - 610 270 - -
Public Records Act 2005 - Audit Services 2008/09 - 229 379 706 684
Maintaining Capability- Archives New Zealand 2007/08 1,705 2,669 2,063 1,686 1,686
Ministers and Security Classified Papers Programme 2007/08 100 100 100 100 100
Infrastructure Business Case 2006/07 129 129 129 129 129
Digitisation Business Case 2005/06 176 176 176 176 176
Capability Bid 2005 2005/06 219 150 150 150 150
Capability Development Bid 2004/05 1,321 1,321 1,321 1,321 1,321

Part 6 - Details and Expected Results for Capital Expenditure#

Part 6.1 - Departmental Capital Expenditure#

Intended Impacts, Outcomes and Objectives

Intended Impacts, Outcomes and Objectives - Part 6.1 Departmental Capital Expenditure - National Archives
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Maintain and upgrade Archives New Zealand's Property, Plant and Equipment, Intangibles and Other assets. Archives New Zealand - Capital Expenditure PLA.

Archives New Zealand - Capital Expenditure PLA (M3)

Scope of Appropriation

This appropriation is limited to the purchase or development of assets by and for the use of the Archives New Zealand, as authorised by section 24(1) of the Public Finance Act 1989.

Capital Expenditure

Capital Expenditure - Archives New Zealand Capital Expenditure PLA (M3) - National Archives
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment 2,613 2,613 2,462
Intangibles 276 276 1,749
Other 250 250 250

Total Appropriation

3,139 3,139 4,461
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment 2,613 2,613 2,462
Intangibles 276 276 1,749
Other 250 250 250

Total Appropriation

3,139 3,139 4,461

Reasons for Change in Appropriation

The increase in the Intangibles is due to additional and upgraded software for the archive access system.

Performance Information for Appropriations Vote National Library#

MINISTER(S) RESPONSIBLE FOR APPROPRIATIONS: Minister Responsible for the National Library (M48)

ADMINISTERING DEPARTMENT: National Library of New Zealand

MINISTER RESPONSIBLE FOR NATIONAL LIBRARY OF NEW ZEALAND: Minister Responsible for the National Library

Part 1 - Summary of the Vote#

Part 1.1 - Overview of the Vote

The Minister Responsible for the National Library is responsible for Appropriations in Vote National Library for the 2009/10 financial year covering the following:

A total of just over $70 million on services offered to New Zealanders by the National Library including:

  • access to information
  • collecting and preserving information
  • library and information services to schools, and
  • policy advice and statutory servicing with regard to library and information issues.

A total of $2 million on Public Lending Right for New Zealand Authors.

A total of $16.465 million for the purchase of capital assets in the provision of National Library services, including:

  • a total of just over $6 million on building a National Library building for the 21st Century
  • a total of nearly $2 million on the purchase of books for the Library's General and Schools Collection
  • a total of just over $6 million on New Generation Implementation Programme
  • a total of nearly $2 million on other asset purchases.

Details of these appropriations are set out in Parts 2-6 below.

Part 1.2 - High-Level Objectives of the Vote#

Objectives of the Vote#

The National Library's activities are aligned with Government's focus on:

  • Responsive, cost-effective government services.
  • Educational achievement.
  • Economic opportunities of high-speed broadband.

Vote National Library appropriations fund activities that support this outcome statement:

  • New Zealanders connected with information important to all aspects of their lives.

The National Library contributes to the following secondary outcomes:

  • New Zealanders' access to information is facilitated.
  • New Zealand's documentary heritage is nurtured.
  • New Zealanders are skilful and confident in using information.

To achieve Government priorities and Library outcomes the following interventions have been designed:

  • Expand access to a range of information to meet the changing needs of New Zealanders.
  • Collect, preserve and make accessible digital objects for and about New Zealand and New Zealanders.
  • Build and preserve heritage collections/taonga and enhance research services within the Alexander Turnbull Library.
  • Develop enhanced services for schools to support teaching and learning.

During 2009/10 the appropriations will fund outputs for:

  • The provision of services which assist access to library collections and other information.
  • Collecting and preserving published and unpublished items for the National Library and Alexander Turnbull Library collections.
  • The provision of library and information services and products to schools.
  • Policy advice on the role of information in New Zealand's cultural, creative and economic life, and the servicing of Statutory Advisory bodies. 

Summary of Financial Activity#

Summary of Financial Activity - National Library
  2004/05 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13
  Actual
$000
Actual
$000
Actual
$000
Actual
$000
Budgeted
$000
Estimated
Actual
$000
Departmental
Transactions
Budget
$000
Non-
Departmental
Transactions
Budget
$000
Total
Budget
$000
Estimated
$000
Estimated
$000
Estimated
$000

Appropriations

                       
Output Expenses 47,293 50,941 52,235 55,556 67,701 65,781 70,400 2,000 72,400 68,896 72,569 73,524
Benefits and Other Unrequited Expenses - - - - - - N/A - - - - -
Borrowing Expenses - - - - - - - - - - - -
Other Expenses - - - - 3,279 3,279 - - - - - -
Capital Expenditure 8,427 5,894 9,672 9,009 12,665 10,815 16,465 1,546 18,011 20,319 22,134 15,067
Intelligence and Security Department Expenses and Capital Expenditure - - - - - - - N/A - - - -

Total Appropriations

55,720 56,835 61,907 64,565 83,645 79,875 86,865 3,546 90,411 89,215 94,703 88,591

Crown Revenue and Capital Receipts

                       
Tax Revenue - - - - - - N/A - - - - -
Non-Tax Revenue - - - - - - N/A - - - - -
Capital Receipts - - - - - - N/A - - - - -

Total Crown Revenue and Capital Receipts

- - - - - - N/A - - - - -

New Policy Initiatives#

Budget Policy Intiatives - National Library
Policy Initiative Appropriation 2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Redevelopment of National Library Building. Collecting and Preserving Information. (514) 2,159 (1,816) 173 766
  Access to Information. (2,135) 1,252 (1,049) 102 444
  Library and Information Services to Schools. (184) 60 (48) 6 21
  Policy Advice and Statutory Servicing. (19) 25 (18) 3 8
  Departmental Other Expense: Write-off of capital expenditure incurred. 3,279 - - - -
  Departmental Capital Injection. (15,678) (28,281) (9,463) 7,170 5,833
  Departmental Capital Withdrawal. 3,100 - - - -
Vote National Library Savings. Collecting and Preserving Information. - (15) (45) (45) (45)
  Access to Information. (800) (52) (158) (158) (158)
  Library and Information Services to Schools. - (30) (190) (390) (390)
  Policy Advice and Statutory Servicing. - (2) (7) (7) (7)
Public Lending Right for New Zealand Authors Act 2008. Access to Information (Provided by Revenue Crown). 15 43 43 43 43
  Public Lending Right for New Zealand Authors. - 2,000 2,000 2,000 2,000
Total Initiatives   (19,136) (22,842) (10,751) 8,897 8,515

Departmental output classes

The main underlying factors, other than changes in the capital charge rate, leading to changes in the cost of outputs are:

  • Funding in 2004/05 (increasing in subsequent years) for a Trusted Digital Repository, associated with the collection, preservation and provision of access to digital material. Funding received was $1.788 million, $3.512 million, $5.074 million and $5.376 million in 2004/05, 2005/06, 2006/07 and 2007/08 and outyears respectively.
  • Funding received in a number of Budget rounds to invest in people capability and property management and maintenance.
  • An increase in appropriation in 2006/07 and an equivalent return of capital for a single year accounting adjustment to recognise the provision for the cost of exiting two property leases in 2010.
  • Funding in 2007/08 and outyears for the Digital New Zealand programme and every second year the Digital Scorecard and for costs associated with the Aotearoa Peoples Network to fund the rollout of free broadband internet access in public libraries.
  • Funding in 2007/08 and outyears associated with building a National Library for the 21st century totalling $10 million, $6.683 million, $8.590 million, $7.090 million, $11.614 million and $1.239 million in 2007/08, 2008/09, 2009/10, 2010/11, 2011/12 and 2012/13 respectively.
  • Line-by-Line review savings in 2008/09 and outyears totalling $800,000, $100,000, $400,000, $600,000 and $600,000 in 2008/09, 2009/10, 2010/11, 2011/12 and 2012/13 respectively.

Capital expenditure

Two significant programmes of work have affected capital expenditure since 2006/07. The Trusted Digital Repository work programme increased capital expenditure by $3.300 million and $5.400 million in 2006/07 and 2007/08 respectively, and building a National Library for the 21st century affects 2007/08 and outyears by a total of $35 million.

Part 2 - Details and Expected Performance for Output Expenses#

Part 2.1 - Departmental Output Expenses#

Intended Impacts, Outcomes and Objectives

Intended Impacts, Outcomes and Objectives - Part 2.1 Departmental Output Expenses - National Library
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Outcome:
New Zealanders' access to information is facilitated.
Description:
Assisting access to the National Library and Alexander Turnbull Library Collections and other information.
Objectives:
  • Maintain and build databases and access tools.
  • Provide access to the collections.
  • Provide advice and support for New Zealand libraries and information organisations.
  • Administer the Public Lending Right for New Zealand Authors Scheme.
Impacts and Outcomes sought:
  • Comprehensive and timeliness of cataloguing of collections.
  • Work of researchers is supported by the material available and results in citations.
  • Use of the collection grows using the various products and services available for access.
  • Access and explore New Zealand's heritage and stories through the National Library Collections regardless of time, place or demographics.
  • Wellington and Auckland buildings provide distinctive, innovative and important cultural heritage space.
  • New Zealand Authors receive payment for the use of their books in libraries.
Access to Information.
Outcome:
New Zealand's documentary heritage is nurtured.
Description:
The physical collection, preservation, maintenance, and holding of collection items.
Objectives:
  • Collect and preserve information.
  • Provide preservation and conservation services.
Impacts and Outcomes sought:
  • Collections are a good representation of New Zealand material published during the collecting period and meets user demands.
  • Preservation treatment of Alexander Turnbull Library Collections meets priorities set to ensure the longevity of the collection.
  • New Zealand's heritage is preserved for future generations.
  • More items of national significance made accessible online.
  • The National Digital Heritage Archive is operational.
Collecting and Preserving Information.
Outcome:
New Zealanders are skilful and confident in using information.
Description:
Delivery of library-based information services and products to schools.
Objective:
  • Provision of curriculum and library information support to schools.
Impacts and Outcomes sought:
  • School libraries develop with the assistance of the National Library.
  • Materials available for access via the National Library meet the current curriculum needs and teachers have a high-level of awareness of available National Library products and services.
  • School Services works collaboratively with schools, the Ministry of Education, and other agencies to develop library and information access, management and use as well as literacy and information literacy, amongst students, particularly those in low decile schools.
Library and Information Services to Schools.
Description:
The provision of policy advice on information issues relevant to the Government's expected outcomes for the National Library and library services in New Zealand, and statutory servicing.
Objective:
Provision of policy advice to Government and support of advisory bodies.
Outcome sought:
Government decisions relating to the Library and Information sector reflect the advice given by the National Library.
Advisory bodies are supported.
Policy Advice and Statutory Servicing.

National Library Services MCOA (M48)

Scope of Appropriation

Access to Information
The provision of services which assist access to library collections and other information, including cataloguing and describing, the provision of tools and finding aids, providing access to the collections, and the purchase of information; and administration of the Public Lending Right for New Zealand Authors Scheme.
Collecting and Preserving Information
Collecting and preserving published and unpublished items for the National Library and Alexander Turnbull Library collections.
Library and Information Services to Schools
The provision of library and information services and products to schools, in support of the National Curriculum.
Policy Advice and Statutory Servicing
Policy advice on the role of information in New Zealand's cultural and economic life, including services to the Minister Responsible for the National Library, the support of the advisory bodies established under the National Library of New Zealand (Te Puna Matauranga o Aotearoa Act) 2003 and the Public Lending Right for New Zealand Authors Act 2008.

Explanation for Use of Multi-Class Output Expense Appropriation

The National Library multi-class output appropriation (MCOA) aligns the outcome and service delivery of multiple output classes under a single appropriation.

Expenses and Revenue

Expenses and Revenue - National Library Services MCOA (M48) - National Library
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Total Appropriation

67,701 65,781 70,400
Access to Information 31,784 30,563 31,727
Collecting and Preserving Information 20,524 19,844 24,956
Library and Information Services to Schools 14,459 14,445 12,886
Policy Advice and Statutory Servicing 934 929 831

Revenue from Crown

61,768 61,768 64,854
Access to Information 26,994 26,994 26,833
Collecting and Preserving Information 19,946 19,946 24,615
Library and Information Services to Schools 13,939 13,939 12,600
Policy Advice and Statutory Servicing 889 889 806

Revenue from Other

6,094 6,094 5,690
Access to Information 4,790 4,790 4,894
Collecting and Preserving Information 739 739 485
Library and Information Services to Schools 520 520 286
Policy Advice and Statutory Servicing 45 45 25

Reasons for Change in Appropriation

There is no significant change in appropriation in 2009/10.

Output Performance Measures and Standards

Output Performance Measures and Standards - National Library Services MCOA (M48) - National Library
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

1. Access to Information

     

1.1 Maintaining and building databases and access tools

     
Number of catalogue records created for published titles newly acquired for the collections. 15,000-18,000 15,000-18,000 17,000-20,000
Number of catalogue records created for existing published
titles in the collections.
18,000-20,000 18,000-20,000 21,000-23,000
Number of Index New Zealand Citations added. 28,000-30,000 28,000-30,000 31,000-33,000
Number of digital objects created in a number of formats. 350,000-355,000 350,000-355,000 500,000-550,000
Number of new and retrospective records added to TAPUHI. 20,000-24,000 20,000-24,000 24,000-29,000
Number of items copied through access copying programmes for addition to reference collections and databases. 559,000-674,000 559,000-674,000 150,500-251,000
Percentage of catalogue records for newly published material created to international standards. 95% 95% 95%
Percentage of Index New Zealand titles completed to Indexing standards. 90% 90% 95%
Percentage of catalogue records created for newly published material added to the heritage and general collections and items accessible within 15 working days. 90% 90% 90%
Percentage of Index New Zealand citations created within 15 working days. New measure New measure 90%
Percentage of new records added to TAPUHI within 20 working days. 95% 95% 95%

1.2 Providing access to the collections

     
Number of Alexander Turnbull Library citations in all published formats from books to born-digital. 330-360 330-360 330-360
Number of unique visitors to the National Library website (www.natlib.govt.nz). 450,000-550,000 450,000-550,000 500,000-600,000
Number of researchers assisted. New Measure New measure 80,000-100,000
Number of copies produced for external requests. 110,000-210,000 110,00-210,000 2,500-3,500
Percentage increase of unique visitors to all national library websites. 25% 25% 25%
Percentage of remote users indicating their expectations were met or exceeded. 90% 90% 90%
Users can access online collections 23/7. 95% 95% 95%
Successful completion of the National Digital Heritage Archive programme. New measure New measure Achieved/Not achieved
Implementation of agreed reporting and performance measure for the National Digital Heritage Archive. New measure New measure Achieved/Not achieved
Percentage of requests for Print Disabilities items completed within 5 working days. 90% 90% 95%
Public Lending Right Author payments are completed in a timely manner. New measure New measure Achieved/Not achieved
Progress the building redevelopment to the highest standards of professionalism, on time and within budget. New measure New measure Achieved/Not achieved
Staff, collections and equipment will be moved safely to their temporary locations. New measure New measure Achieved/Not achieved
Relocation of all collection items are tracked in a database. New measure New measure Achieved/Not achieved
Progress the new service development as per the programme. New measure New measure Achieved/Not achieved
Develop and initiate a comprehensive programme of market research by 30 September 2009. New measure New measure Achieved/Not achieved

1.3 Advice and support for New Zealand libraries and information organisations.

     
Access to Te Puna database available for subscribers 23/7. 95% 95% 95%

1.4 User satisfaction and access

     
User satisfaction with access to services for young New Zealanders in schools. 95% 95% 95%

2. Collecting and Preserving Information

     

2.1 Collecting and preserving information

     
Collecting acquisitions are made in accordance with the National Library Collection Policy. New measure New measure Achieved/Not achieved
Number of items that will be acquired for the Alexander Turnbull Library. 69,000-72,000 69,000-72,000 69,000-70,000
Number of digital items acquired through Legal Deposit. 5,000-6,000 5,000-6,000 6,500-7,500

2.2 Preservation and Conservation activities

     
Number of collection items included in preservation treatment, copying and archival storage programmes meeting Conservation and Copying Guidelines. 270,000-290,000 270,000-290,000 309,000-592,000
Percentage of backlog preservation copying and conservation treatments planned to achieve Conservation Guidelines completed. 60% 60% 70%
No loss or damage to collections during the relocation period as per the Collections Protection Plan - Relocation. New measure New measure No major incidents recorded
Average cost per ATL collection item maintained. New measure New measure $100 per item

3. Library and Information Services to Schools

     

3.1 Curriculum and library information support to schools

     
Number of items that will be acquired for the Schools Collections. 46,000-49,000 46,000-49,000 43,000-46,000
Number of curriculum support items that will be issued from the collections. 1.0m-1.5m 1.0m-1.5m 1.0m-1.2m
Number of online resources/links supplied. New measure New measure 10,000-15,000
Number of document supply service requests items supplied to schools. 18,000-21,000 18,000-21,000 18,000-21,000
Number of requests to Curriculum Information Service. 52,000-58,000 52,000-58,000 45,000-55,000
Number of advisory contacts and engagements with schools. New measure New measure 1,800-2,000 Schools
Percentage of surveyed respondents indicating satisfaction with items received. 95% 95% 95%
Percentage of schools of decile rating 4 and below that receive School Services support. 70-80% 70-80% 70-80%
Number of requests to Curriculum Information Service completed within 5 working days. 85% 85% 85%
Annual programme of formal collaborations and targeted services is delivered. New measure New measure Achieved/Not achieved
Evaluation programme for school services is completed. New measure New measure Achieved/Not achieved

4. Policy Advice

     

4.1 Policy Advice to Government

     
Percentage of Policy papers that the Minister is satisfied with in regard to the following characteristics:
Purpose, Logic, Accuracy, Options, Consultation, Practicality, Timeliness, Presentation.
95% 95% 95%
Percentage of questions and other request completed within statutory and other agreed timeframes. 100% 100% 95%
Satisfaction of the Chair of the Library and Information Advisory Committee with the quality of support. Satisfactory or above Satisfactory or above Satisfactory or above
Satisfaction of the Chair of the Guardians/Kaitiaki of the Alexander Turnbull Library with the quality of support. Satisfactory or above Satisfactory or above Satisfactory or above

Conditions on Use of Appropriation

Conditions on Use of Appropriation - National Library Services MCOA (M48) - National Library
Reference Conditions
Output 1. Access to Information National Library of New Zealand (Te Puna Matauranga o Aotearoa) Act 2003. Part 2, Section 7 (a). This notes the purpose of the National Library is to "enrich the cultural and economic life of New Zealand" by "collecting, preserving, and protecting documents, particularly those relating to New Zealand; and making them accessible for all the people of New Zealand in a manner consistent with their status as documentary heritage and taonga".
The Public Lending Right for New Zealand Authors Act 2008. Part 2, Section 11. Notes "the purpose of the scheme is to provide for the New Zealand authors to receive payments in recognition of the fact that their books are available for use in New Zealand Libraries."
Output 2. Collecting and Preserving Information As above. The National Library of New Zealand (Te Puna Matauranga o Aotearoa) Act 2003. Part 2, Section 7 (a). The purpose of the National Library is to "enrich the cultural and economic life of New Zealand" by "collecting, preserving, and protecting documents, particularly those relating to New Zealand".
Output 3. Library and Information Services to Schools National Library of New Zealand (Te Puna Matauranga o Aotearoa) Act 2003. Part 2, Section 9 (1)(c). One of the functions of the National Library is to "provide other services, including access to information resources, and bibliographical and school services, as the Minister thinks fit".
Output 4. Policy Advice and Statutory Servicing National Library of New Zealand (Te Puna Matauranga o Aotearoa) Act 2003. Section 9 (1)(e). One of the functions of the National Library is to "advise and assist the Minister in matters relating to library and information issues" and statutory servicing of advisory bodies.

Current and Past Policy Initiatives

Current and Past Policy Initiatives - National Library Services MCOA (M48) - National Library
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Staff Salaries. 2002 2,543 2,543 2,543 2,543 2,543
Insurance Premium Increase. 2003 640 640 640 640 640
Trusted Digital Repository. 2004 5,376 5,376 5,376 5,376 5,376
Library and Information Advisory Commission. 2004 35 35 35 35 35
Improving Access to National Library's Electronic Services. 2005 1,145 1,145 1,145 1,145 1,145
Capital Charge Effect of Land and Building Revaluation. 2006 327 327 327 327 327
Property and Services. 2007 130 130 130 130 130
People Capability Salaries. 2007 859 859 859 859 859
Poet Laureate. 2007 25 50 50 50 50
People's Network. 2007 1,100 1,100 1,100 1,100 1,100
Digital Scorecard. 2007 - 150 - 150 -
Digital New Zealand 2007 900 750 900 750 900
Building a National Library for the 21st Century. 2008 6,256 5,094 10,021 11,330 11,330
Redevelopment of the National Library building. 2009 427 3,496 -2,931 284 1,239
Vote National Library Savings. 2009 -800 -100 -400 -600 -600
Public Lending Right for New Zealand Authors. 2009 15 43 43 43 43

Part 2.2 - Non-Departmental Output Expenses#

Intended Impacts, Outcomes and Objectives#

Intended Impacts, Outcomes and Objectives - Part 2.2 NonDepartmental Output Expenses - National Library
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Outcome:
New Zealanders' access to information is facilitated.
Description:
Assisting access to the National Library and Alexander Turnbull Library Collections and other information.
Objectives:
  • Administer the Public Lending Right for New Zealand Authors' Scheme.
Impacts and Outcomes sought:
  • New Zealand Authors receive payment for the use of their books in libraries.
Public Lending Right for New Zealand Authors

Public Lending Right for New Zealand Authors (M48)#

Scope of Appropriation

This appropriation is limited to payment to New Zealand authors in recognition that their books are available for use in New Zealand libraries.

Expenses

Expenses - Public Lending Right for New Zealand Authors (M48) - National Library
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation - - 2,000

Reasons for Change in Appropriation

This has been transferred to the National Library from Creative New Zealand.

Output Performance Measures and Standards

Output Performance Measures and Standards - Public Lending Right for New Zealand Authors (M48) - National Library
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Public Lending Right Author payments are completed in a timely manner. New measure New measure Achieved/Not achieved

Conditions on Use of Appropriation

Conditions on Use of Appropriation - Public Lending Right for New Zealand Authors (M48) - National Library
Reference Conditions
Public Lending Right for New Zealand Authors
Act 2008.
The Public Lending Right for New Zealand Authors Act 2008. Part 2, Section 11. Notes "the purpose of the scheme is to provide for the New Zealand authors to receive payments in recognition of the fact that their books are available for use in New Zealand Libraries."

Part 6 - Details and Expected Results for Capital Expenditure#

Part 6.1 - Departmental Capital Expenditure#

Intended Impacts, Outcomes and Objectives

Intended Impacts, Outcomes and Objectives - Part 6.1 Departmental Capital Expenditure - National Library
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations

National Digital Heritage Archive

Description: continued development of the National Digital Heritage Archive, a digital archive and preservation management system which will contain material obtained through legal deposit, web-harvesting, donations, and digitisation programmes. The NDHA is a digital repository, which will collect, preserve, and provide access to New Zealand's digital material. This is a 4 to 5-year project and the Library is entering the final phases of the NDHA project (phase 1 completed 2009, expected to be fully functional by 2010).
Outcome: the National Library will have the infrastructure and technology it needs to provide ongoing access to and preservation of digital heritage collections for the benefit of all New Zealanders.
National Library of New Zealand - Capital Expenditure PLA

National Library Wellington Building Redevelopment

Description:  redeveloping the Wellington National Library building in order to preserve, protect and make accessible the National Library collections for current and future generations of New Zealanders and users worldwide.
Outcomes: a transformed 21st century National Library accessible to all through a comprehensive digital presence; improved protection for heritage collections; increased collection storage space; updated library services; an environmentally sustainable building.
National Library of New Zealand -
Capital Expenditure PLA

Aotearoa People's Network

Description:  continued rollout of the Aotearoa People's Network which involves the provision of free hardware/software/training to participating libraries. Results in the provision of free internet access; onsite support and skill building for library staff; tools to encourage users to create, access, share and preserve content; provision of ICT (computer devices with networked printers, webcams and associated software); community repositories for citizen created content; training
for library staff.
Outcome:  a standard level of ICT facilities for participating public libraries:
  • ICT skill development for individuals and communities
  • access to new technologies for all (especially those who currently do not have access for financial or other reasons)
  • content creation and management - creating a shared digital heritage, and
  • a free flow of information for all New Zealanders with access to a public library.
National Library of New Zealand -
Capital Expenditure PLA

National Library of New Zealand - Capital Expenditure PLA (M48)

Scope of Appropriation

This appropriation is limited to the purchase or development of assets by and for the use of the National Library of New Zealand, as authorised by section 24(1) of the Public Finance Act 1989.

Capital Expenditure

Capital Expenditure - National Library of New Zealand Capital Expenditure PLA (M48) - National Library
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment 904 904 13,395
Intangibles 3,788 3,288 541
Other 5,927 4,927 2,529

Total Appropriation

10,619 9,119 16,465
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment 904 904 13,395
Intangibles 3,788 3,288 541
Other 5,927 4,927 2,529

Total Appropriation

10,619 9,119 16,465

Reasons for Change in Appropriation

The 2009/10 Capital Expenditure budget includes funding for the redevelopment of the National Library Wellington Building for the 21st Century.

Expected Results

Expected Results - National Library of New Zealand Capital Expenditure PLA (M48) - National Library
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
National Digital Heritage Archive completed to specifications 90% 90% 93%
Wellington Building redevelopment detailed design specification completed - - 95%
Aotearoa Peoples Network - number of participating libraries initial phases completed 34 34 36

Part 6.2 - Non-Departmental Capital Expenditure#

Intended Impacts, Outcomes and Objectives#

Intended Impacts, Outcomes and Objectives - Part 6.2 NonDepartmental Capital Expenditure - National Library
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Heritage Collections: This involves the physical collection, preservation, maintenance and holding of Heritage Collection (Alexander Turnbull Library) items.
Intermediate Outcome: New Zealand's Documentary Heritage is nurtured.
Intervention: Build and preserve heritage collections/taonga and enhance research services within the Alexander Turnbull Library.
Heritage Collection (Alexander Turnbull Library).

Heritage Collections - Annual (M48)#

Scope of Appropriation

Purchase of material for the Alexander Turnbull Library collections held and managed by the National Library.

Capital Expenditure

Capital Expenditure - Heritage Collections Annual (M48) - National Library
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 2,046 1,696 1,546

Reasons for Change in Appropriation

The Library multi-year appropriation (MYA) to fund the purchase of material for the Alexander Turnbull Library ceased on 30 June 2008. In 2008/09 the Library MYA was replaced by an annual appropriation.

Expected Results

Expected Results - Heritage Collections Annual (M48) - National Library
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Heritage Collection (Alexander Turnbull Library) items acquired 68,000 68,000 69,000-70,000

Conditions on Use of Appropriation

Conditions on Use of Appropriation - Heritage Collections Annual (M48) - National Library
Reference Conditions
Heritage Collection (Alexander Turnbull Library) National Library of New Zealand (Te Puna Matauranga o Aotearoa) Act 2003. Part 2, Section 7 (a). This section and clause notes the purpose of the National Library is to "enrich the cultural and economic life of New Zealand" by "collecting, preserving, and protecting documents, particularly those relating to New Zealand".

Reporting Mechanisms#

Reporting Mechanisms - Reporting Mechanisms - National Library
Appropriation Reporting Mechanism
Heritage Collections (Alexander Turnbull Library) Not required.

The above table indicates the mechanisms to be used for reporting actual results for each non-departmental capital expenditure appropriation.

Performance Information for Appropriations Vote Pacific Island Affairs#

MINISTER(S) RESPONSIBLE FOR APPROPRIATIONS: Minister of Pacific Island Affairs (M50)

ADMINISTERING DEPARTMENT: Ministry of Pacific Island Affairs

MINISTER RESPONSIBLE FOR MINISTRY OF PACIFIC ISLAND AFFAIRS: Minister of Pacific Island Affairs

Part 1 - Summary of the Vote#

Part 1.1 - Overview of the Vote

The Minister of Pacific Island Affairs is responsible for appropriations in the Vote for the 2009/10 financial year covering the following:

  • a total of just over $5 million (66% of the Vote) for the purchase of policy advice and information, monitoring and the development and piloting of innovative programmes
  • a total of $1.400 million (19% of the Vote) to provide and receive information from the Pacific communities, facilitate links between communities and other Government agencies, provide a nominations service, Ministerial servicing, the management of innovative projects, and servicing of the Minister's Advisory Council, and
  • a total of $1.200 million (15% of the Vote) on the provision of business advice, information, support and education relating to business development, provided by the Pacific Business Trust.

Details of these appropriations are set out in Parts 2-6 below.

Part 1.2 - High-Level Objectives of the Vote#

Objectives of the Vote#

The Ministry of Pacific Island Affairs (MPIA) is responsible for promoting the social, economic and cultural wellbeing of Pacific New Zealanders. Our Cabinet-mandated functions are to:

  • Provide policy advice, information and assistance to the Minister of Pacific Island Affairs, including facilitating contact with Pacific communities in New Zealand, preparing briefings, speech notes and other support as required.
  • Provide advice and information to other public service agencies on the context, circumstances, issues and opportunities faced by Pacific communities in New Zealand.
  • Liaise and communicate with Pacific communities in New Zealand so that they are informed about Government policies, processes and services of relevance to them, to foster greater engagement with, and participation by Pacific people in decision-making.
  • Undertake such other projects, including from time to time strategic advice, as are within its capability and required by the Minister of Pacific Island Affairs.

The Government's plan is to improve Pacific New Zealanders' education, health and employment and to promote Pacific culture. This plan is directly linked to the two outcomes the Ministry is working towards which contribute to improving the success of Pacific peoples:

  • Improved economic wellbeing and living standards, and
  • Strong Pacific families and communities.

We bring Pacific peoples' circumstances, needs and aspirations to Government, and Government's policies and programmes to Pacific people. We are in effect a bridge between Government and Pacific communities. All of our work is designed to enable and foster the vision of successful Pacific peoples.

Summary of Financial Activity#

Summary of Financial Activity - Pacific Island Affairs
  2004/05 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13
  Actual
$000
Actual
$000
Actual
$000
Actual
$000
Budgeted
$000
Estimated
Actual
$000
Departmental
Transactions
Budget
$000
Non-
Departmental
Transactions
Budget
$000
Total
Budget
$000
Estimated
$000
Estimated
$000
Estimated
$000

Appropriations

                       
Output Expenses 6,697 6,916 7,200 8,412 7,871 7,871 6,264 1,156 7,420 7,401 7,401 7,401
Benefits and Other Unrequited Expenses 108 108 100 108 108 108 N/A 108 108 108 108 108
Borrowing Expenses - - - - - - - - - - - -
Other Expenses - - - - - - - - - - - -
Capital Expenditure 186 514 45 122 404 404 40 - 40 90 100 100
Intelligence and Security Department Expenses and Capital Expenditure - - - - - - - N/A - - - -

Total Appropriations

6,991 7,538 7,345 8,642 8,383 8,383 6,304 1,264 7,568 7,599 7,609 7,609

Crown Revenue and Capital Receipts

                       
Tax Revenue - - - - - - N/A - - - - -
Non-Tax Revenue - - - - - - N/A - - - - -
Capital Receipts - - - - - - N/A - - - - -

Total Crown Revenue and Capital Receipts

- - - - - - N/A - - - - -

New Policy Initiatives#

Budget Policy Intiatives - Pacific Island Affairs
Policy Initiative Appropriation 2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Capability Enhancements Communications and Relationships
Departmental Output Expenses
40 60 80 80 80
  Policy Advice
Departmental Output Expenses
160 240 320 320 320
Pacific Modern Apprenticeship Action Campaign Communications and Relationships
Departmental Output Expenses
100 100 - - -
  Policy Advice
Departmental Output Expenses
- - - - -

Total Vote: All Appropriations

MPIA was established on 1 July 1990 and in its early years had policy and service delivery functions. The Ministry was restructured in the 1996 to 1998 years according to Government direction.

In 2000/01, the Ministry received additional funding to increase the Ministry's capability to achieve Key Government Goals by increased staff and information systems capacity. A $100,000 capital contribution was received to meet increased capital requirements in relation to these increases. In addition, two non-departmental output classes were established: "Pacific Island Community Workers" to purchase the services of Pacific Island community workers to deliver and achieve outcomes for Pacific capacity building as determined by the Cabinet; and "Special Action Housing Zone" to develop the capacity of Pacific housing groups to enable them to develop Pacific housing initiatives.

A capital contribution of $500,000 was also received for the Pacific Business Trust to supplement their loan portfolio in the short-term until research work was completed on the loans portfolio.

In 2001/02, the non-departmental output class Pacific Island Community Workers was transferred to output class Policy Advice to allow for flexibility in meeting any costs incurred in building the capacity of Pacific communities. The Ministry received a one-off transfer from the Ministry of Education to complete a "Pacific Island Music Preservation" project and from the Ministry of Culture and Heritage for the "National Pacific Radio Network". In addition, the amount contained in the "Special Action Housing Zone" output class was transferred to Housing New Zealand Corporation to take maximum advantage of Housing New Zealand Corporation's greater experience in dealing with third-sector housing groups.

In 2003/04, the Ministry received a one-off amount of $102,000 operating funding to enable it to coordinate and organise the participation of Pacific communities as part of the cultural and social programmes of the Pacific Islands Leaders Forum held in Auckland in August 2003; and $53,000 to undertake and manage the evaluation of Pacific Capacity Building. In addition, the non-departmental output class Promotion and Business Development received an increase in appropriation of $348,000 to extend and enhance the work of the Pacific Business Trust in promoting the participation of Pacific peoples in New Zealand's economic development.

Following a strategic capability review undertaken in 2003 as directed by Budget Ministers, an increase in baseline allocation of $1.164 million on an annual basis from 2004/05 and in outyears was approved. For the remainder of 2003/04, an amount of $582,000 and capital of $170,000 was allocated towards additional policy, monitoring, evaluation, nominations and human resource expertise and for systems and resources strengthening.

Two events impacted on the baseline in 2005/06. Firstly, the holding of a major conference in November 2005 to promote the economic development of Pacific peoples in New Zealand. This was part of the new Pacific Prosperity Strategy which resulted in a one-off increase to output class policy advice of $350,000. Secondly, the relocation of the Wellington head-office in April 2006 resulted in a capital injection of $418,000 and increased operating funding of $67,000. The former was used on fitout and the latter on relocation costs including rental increase, depreciation and capital charge.

A Pacific Language promotion programme aimed at revitalising, preserving and maintaining the Niue, Cook Islands and Tokelau languages in New Zealand commenced in 2006/07. This will initially be a three-year programme with funding of $200,000 per year.

Additional funding for 2007/08 of $60,000 was for the Pacific Women's Economic Development Advisory Board. The board's role is to ensure the effective implementation of the Pacific Women's Economic Development Plan. This is a three-year programme with funding of $60,000 per year.

The Ministry restructured in the 2007/08 financial year to focus on being an innovative and knowledge based organisation. This resulted in an additional baseline allocation of $1.3 million. The Ministry also received a capability increase of $100,000 for the remainder of 2007/08, $200,000 in 2008/09, $300,000 in 2009/10 and $400,000 in 2010/11 and future years. Under this assessment, a capital injection of $404,000 was also agreed for 2008/09.

A further impact on the baseline in 2008/09 and in 2009/10 will be a new programme addressing the uptake of Pacific people in apprenticeships. The Modern Apprenticeship Campaign is a two-year project with funding of $100,000 per year.

Following its line by line review in February 2009, the Ministry agreed to disestablish the Pacific Women's Economic Development Advisory Board and identified operational savings amounting to $30 000 a year in 2009/10 and outyears. The Ministry has agreed to manage all cost pressures from within baselines over each of the next two years.

Part 2 - Details and Expected Performance for Output Expenses#

Part 2.1 - Departmental Output Expenses#

Intended Impacts, Outcomes and Objectives

Outcomes

MPIA's communications and policy work contributes to the following outcomes:

Intended Impacts, Outcomes and Objectives - Part 2.1 Departmental Output Expenses - Pacific Island Affairs
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations

Cohesive and resilient Pacific families and communities

  • Pacific communities are well supported and actively participate in New Zealand society.
  • Pacific languages and cultures are retained and practiced.
  • Pacific cultures continue to add a unique dimension to the character of New Zealand society.
Communications and Relationships
Policy advice

Improved economic wellbeing and living standards

  • Pacific peoples have the same education and training outcomes as other New Zealanders.
  • Pacific peoples have the same rate and levels of employment as other New Zealanders.
  • Pacific peoples have the same levels of health and wellbeing as other New Zealanders.

 

Communications and Relationships (M50)

Impacts

MPIA's communication and policy work impacts on central government, local government and Pacific communities in the following ways:

Intended Impacts, Outcomes and Objectives - Part 2.1 Departmental Output Expenses - Pacific Island Affairs
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations

Central and local government:

  • Leading and facilitating innovative inter-agency programmes for Pacific peoples
  • Ensuring a Pacific perspective is included in policy and delivery initiatives and programmes
  • Strengthening the capacity and capability of agencies to work with Pacific peoples and consider Pacific perspectives
  • Building and maintaining an evidence base which agencies can use to inform their work
  • Monitoring and reporting on outcomes for Pacific peoples
  • Supporting agencies in their interactions with Pacific communities
Communications and Relationships
Policy advice

Pacific communities:

  • Ensuring Pacific communities are well-informed of government policy and programmes, and are well-connected to appropriate government services
  • Nominating Pacific peoples to decision making roles

Communications and Relationships (M50)

Scope of Appropriation

This appropriation is limited to the establishment and maintenance of relationships with Pacific communities, in order to communicate government policy advice to Pacific communities, and the views of Pacific communities to government. It also includes the management of innovative projects, ministerial servicing and the provision of a nominations service.

Expenses and Revenue

Expenses and Revenue - Communications and Relationships (M50) - Pacific Island Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 1,487 1,487 1,493
Revenue from Crown 1,337 1,337 1,343
Revenue from Other 150 150 150

Output Performance Measures and Standards

Output Performance Measures and Standards - Communications and Relationships (M50) - Pacific Island Affairs
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Stakeholder engagement      
Number of times MPIA undertakes stakeholder engagement. New measure New measure 50 - 75
Stakeholder satisfaction with quality and effectiveness of MPIA's stakeholder engagement, as rated on a scale of 1 (not satisfied) - 5 (very satisfied). New measure New measure Average of all results will be 3 or better
Innovative projects      
Stakeholder satisfaction of quality and effectiveness of innovative projects, as rated on a scale of 1 (not satisfied) - 5 (very satisfied). New measure New measure Average of all results will be 3 or better
Ministerial servicing      
Number of replies to Ministerial, Official Information Act (OIA) requests, parliamentary questions, and briefings and speech notes. New measure 220 200- 250
Percentage of Ministerial, OIA requests, parliamentary questions, and briefings and speech notes which satisfy the Minister in terms of timeliness. New measure New measure 90%
Percentage of Ministerial, OIA requests, parliamentary questions, and briefings and speech notes which satisfy the Minister in terms of quality. New measure New measure 90%
Nominations service      
Number of nominations to governance positions across state sector. New measure New measure 170 - 210
Stakeholder satisfaction with quality and effectiveness of MPIA's nominations service, as rated on a scale of 1 (not satisfied) - 5 (very satisfied) New measure New measure Average of all results will be 3 or better

Conditions on Use of Appropriation

Conditions on Use of Appropriation - Communications and Relationships (M50) - Pacific Island Affairs
Reference Conditions
Stakeholder engagement Stakeholder engagement will be undertaken by:
  • identifying key stakeholder audiences
  • selecting the appropriate channel(s) to communicate information
  • identifying key messages
  • supporting agencies in their interactions with Pacific communities, and
  • reviewing the effectiveness of the engagement.
Innovative Projects Innovative projects are selected and developed by:
  • identifying opportunities for development that will benefit Pacific peoples, and
  • delivering projects within the agreed timeframe and in accordance with the project scope and allocated resources.
Ministerial Servicing A comprehensive service will be provided. This includes: the capacity to react urgently, regular evaluations of major current policies, timely and relevant briefings on significant issues, and support for the Minister as required in Cabinet Committees, Select Committees and in the House.
OIA requests, parliamentary questions and briefings and speech notes will be well prepared and delivered within agreed timeframes.
Nominations service All nominations for appointment to state sector boards and committees will be:
  • targeted to the vacancy (ie, all nominees will broadly meet the criteria required for membership of that particular board or committee)
  • provided within the agreed timeframe, and
  • accompanied by relevant information to assist the appointment decision (eg, a profile summary and recent curriculum vitae).

Current and Past Policy Initiatives

Current and Past Policy Initiatives - Communications and Relationships (M50) - Pacific Island Affairs
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Pacific Modern Apprenticeship Action Campaign 2008/09 100 100   - -
Capability Enhancement 2007/08 40 60 80 80 80
Capability Development 2003/04 125 125 125 125 125
Savings offered following line by line review 2009/10   (14) (14) (14) (14)

Policy and Monitoring (M50)#

Scope of Appropriation#

This appropriation is limited to the provision of information, policy advice and monitoring services to the Minister of Pacific Island Affairs and to local and central government agencies, and the development and piloting of innovative projects.

Expenses and Revenue#

Expenses and Revenue - Policy and Monitoring (M50) - Pacific Island Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 5,228 5,228 4,771
Revenue from Crown 5,141 5,141 4,692
Revenue from Other 87 87 79

Output Performance Measures and Standards#

Output Performance Measures and Standards - Policy and Monitoring (M50) - Pacific Island Affairs
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Policy Advice      
Policy advice will be delivered according to the agreed policy and research work programme and any subsequent amendments. 100% deadlines met as required by the Minister 100% 100% of work programme completed
Number of joint initiatives with central or local government agencies that MPIA provides policy advice and assistance to. New measure New measure 20 - 30
Percentage of advice that leads to inclusion of Pacific perspective in policy. New measure New measure 95%
Stakeholder satisfaction of usefulness and effectiveness of MPIA's policy advice, as rated on a scale of 1 (not satisfied) - 5 (very satisfied. New measure New measure Average of all results will be 3 or better
Policy advice is delivered in accordance with agreed quality criteria and assessed by an independent review on Criteria New measure New measure Mean score of 7 or better
Research and information      
Percentage of stakeholders who rate the usefulness of research reports completed as rated on a scale of 1 (not satisfied) - 5 (very satisfied). New measure New measure Average of all results will be 3 or better
Monitoring      
Stakeholder satisfaction with quality and effectiveness of MPIA's monitoring role, as rated on a scale of 1 (not satisfied) - 5 (very satisfied New measure New measure Average of all results will be 3 or better

Conditions on Use of Appropriation#

Conditions on Use of Appropriation - Policy and Monitoring (M50) - Pacific Island Affairs
Reference Conditions
Policy advice A comprehensive policy service will include:
  • the capacity to respond urgently
  • the capability to provide effective policy advice based on knowledge
  • the capability to bring a Pacific perspective to inter-agency policy advice
  • support for the Minister as required, and
  • the use of a clear prioritisation framework which is consistent with the Ministry's outcomes.
Research and information Research and information will:
  • be undertaken in a timely manner with the capacity to respond urgently to requests for information
  • have the capability to communicate the views of the Pacific community, and
  • the capability to interpret and communicate evidence from new and existing research.
Monitoring Monitoring will:
  • be undertaken against a clear framework which monitors outcomes for Pacific people, and
  • have the capability to link local and central government initiatives to the Pacific outcomes framework.

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Policy and Monitoring (M50) - Pacific Island Affairs
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Capability Enhancements 2007/08 160 240 320 320 320
Pacific Women's Economic Development Advisory Board 2007/08 60 60 - - -
Disestablishment of Pacific Women's Economic Development Advisory Board 2009/10 - (60) - - -
Pacific Language Promotion and Preservation Programme 2005/06 200 - - - -
Relocation funding for depreciation and capital charge 2005/06 78 78 78 78 78
Head Office Relocation 2004/05 124 124 124 124 124
Capability Development 2003/04 1,185 1,185 1,185 1,185 1,185
Savings offered following line by line review 2009/10 - (16) (16) (16) (16)

Part 2.2 - Non-Departmental Output Expenses#

Intended Impacts, Outcomes and Objectives#

Intended Impacts, Outcomes and Objectives - Part 2.2 NonDepartmental Output Expenses - Pacific Island Affairs
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Assisting New Zealanders of Pacific descent to start, develop and sustain successful businesses. Promotions - Business Development

Promotions - Business Development (M50)#

Scope of Appropriation

This output class involves the purchase of a range of services that will provide opportunities for Pacific peoples to gain the information and skills necessary to succeed in business.

Expenses

Expenses - Promotions Business Development (M50) - Pacific Island Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 1,156 1,156 1,156

Output Performance Measures and Standards

The outputs the Pacific Business Trust (PBT) delivers are based on an annual 'purchase agreement' negotiated between the PBT and the Ministry of Pacific Island Affairs. One of the key roles of the Ministry is to monitor and report on the performance of the PBT against the purchase agreement. Performance measures and standards will be included in the 2009/10 Purchase Agreement with the PBT.

Summary of Service Providers for Non-Departmental Outputs#

Summary of Service Providers - Summary of Service Providers for NonDepartmental Outputs - Pacific Island Affairs
Provider 2008/09
Budgeted
$000
2008/09
Estimated Actual
$000
2009/10
Budget
$000
Reporting
Mechanism
Expiry of
Funding
Commitment

Non-government organisations

         
Pacific Island Business Development Trust (Pacific Business Trust) 1,156 1,156 1,156 Provider's annual report -

The above table summarises funding to be allocated through Vote Pacific Island Affairs to non-departmental providers, along with an indication of the mechanism to be used for reporting actual performance and (where determined) the length of the funding commitment.

Part 3 - Details for Benefits and Other Unrequited Expenses#

Part 3.2 - Non-Departmental Benefits and Other Unrequited Expenses#

Intended Impacts, Outcomes and Objectives

Intended Impacts, Outcomes and Objectives - Part 3.2 NonDepartmental Benefits and Other Unrequited Expenses - Pacific Island Affairs
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Provide opportunities for Pacific people to further their education. Study and Training Awards for Business Development
Welfare of Pacific Island People in New Zealand

Study and Training Awards for Business Development (M50)

Scope of Appropriation

This is for the promotion of positive role models for young Pacific people in New Zealand and the provision of scholarships for further education.

Expenses

Expenses - Study and Training Awards for Business Development (M50) - Pacific Island Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 100 100 100

Welfare of Pacific Island People in New Zealand (M50)#

Scope of Appropriation#

This provides scholarships and seeding grants for projects with objectives falling within the strategic areas identified for the Ministry of Pacific Island Affairs.

Expenses#

Expenses - Welfare of Pacific Island People in New Zealand (M50) - Pacific Island Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 8 8 8

Part 6 - Details and Expected Results for Capital Expenditure#

Part 6.1 - Departmental Capital Expenditure#

Ministry of Pacific Island Affairs - Capital Expenditure PLA (M50)

Scope of Appropriation

This appropriation is limited to the purchase or development of assets by and for the use of the Ministry of Pacific Island Affairs, as authorised by section 24(1) of the Public Finance Act 1989.

Capital Expenditure

Capital Expenditure - Ministry of Pacific Island Affairs Capital Expenditure PLA (M50) - Pacific Island Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment - 404 40
Intangibles 404 - -
Other - - -

Total Appropriation

404 404 40
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment - 404 40
Intangibles 404 - -
Other - - -

Total Appropriation

404 404 40

Reasons for Change in Appropriation

The decrease in appropriation from 2008/09 is the result of the purchase of a replacement financial management information system and video conferencing facilities for the Ministry. The focus for 2009/10 will be the integration of regional office operations with head office; and the ability to store, manage and retrieve information.

Expected Results

Expected Results - Ministry of Pacific Island Affairs Capital Expenditure PLA (M50) - Pacific Island Affairs
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Maintenance of capability 100% 100% 100%
Ongoing Replacement 100% 100% 100%

Performance Information for Appropriations Vote Racing#

MINISTER(S) RESPONSIBLE FOR APPROPRIATIONS: Minister for Racing (M55)

ADMINISTERING DEPARTMENT: Department of Internal Affairs

MINISTER RESPONSIBLE FOR DEPARTMENT OF INTERNAL AFFAIRS: Minister of Internal Affairs

Part 1 - Summary of the Vote#

Part 1.1 - Overview of the Vote

The Minister for Racing is responsible for appropriations in the Vote for the 2009/10 financial year covering the following:

Departmental Appropriations

  • A total of nearly $362,000 for the purchase of policy advice and information on matters relating to racing and sports betting, and on the New Zealand racing industry generally, and appointments to the New Zealand Racing Board.

Non-Departmental Appropriations

  • A total of nearly $3 million for a fund to promote feature horse and greyhound racing carnivals and to increase stake money in feature races.
  • A total of nearly $1 million for a contestable fund to enhance workplace safety and to raise the quality of facilities at racecourses.

Details of these appropriations are set out in Parts 2-6 below.

Part 1.2 - High-Level Objectives of the Vote#

Contribution of Appropriations to Government Priorities and Outcomes#

Contribution of Appropriations to Government Priorities and Outcomes - Part 1.2 HighLevel Objectives of the Vote - Racing
Appropriations Government Priorities Government Outcomes
Policy Advice - Racing Support to the racing industry provides direct economic benefit and helps ensure the ongoing integrity and community benefit of racing. Safer Communities
Racing Promotion and Sponsorship Scheme Safer Communities
Racing Safety Development Fund Safer Communities

Summary of Financial Activity#

Summary of Financial Activity - Racing
  2004/05 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13
Actual
$000
Actual
$000
Actual
$000
Actual
$000
Budgeted
$000
Estimated
Actual
$000
Departmental
Transactions
Budget
$000
Non-
Departmental
Transactions
Budget
$000
Total
Budget
$000
Estimated
$000
Estimated
$000
Estimated
$000

Appropriations

                       
Output Expenses 188 180 204 214 270 266 362 - 362 363 228 228
Benefits and Other Unrequited Expenses - - - - - - N/A - - - - -
Borrowing Expenses - - - - - - - - - - - -
Other Expenses - - - 365 4,635 3,940 - 4,000 4,000 4,000 1,000 1,000
Capital Expenditure - - - - - - - - - - - -
Intelligence and Security Department Expenses and Capital Expenditure - - - - - - - N/A - - - -

Total Appropriations

188 180 204 579 4,905 4,206 362 4,000 4,362 4,363 1,228 1,228

Crown Revenue and Capital Receipts

                       
Tax Revenue - - - - - - N/A - - - - -
Non-Tax Revenue - - - - - - N/A - - - - -
Capital Receipts - - - - - - N/A - - - - -

Total Crown Revenue and Capital Receipts

- - - - - - N/A - - - - -

New Policy Initiatives#

Budget Policy Intiatives - Racing
Policy Initiative Appropriation 2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
One-off savings in administration costs Policy Advice - Racing (100) - - - -

Total Vote: All Appropriations

Significant changes in departmental and non-departmental appropriations are discussed below.

Vote trends in actual expenses and capital expenditure by appropriation type
Vote trends in actual expenses and capital expenditure by appropriation type
Source: Department of Internal Affairs

Departmental Output Expenses

The baseline increases by $135,000 between 2008/09 and 2010/11 due to an increase in funding for the administration of the Racing Safety Development Fund and the Racing Promotion and Sponsorship Scheme.

Non-Departmental Other Expenses

In 2007/08, the Racing Safety Development Fund was established. In 2008/09 to 2010/11 expenditure increases due to the establishment of the Racing Promotion and Sponsorship Scheme.

Part 2 - Details and Expected Performance for Output Expenses#

Part 2.1 - Departmental Output Expenses#

Intended Impacts, Outcomes and Objectives

Intended Impacts, Outcomes and Objectives - Part 2.1 Departmental Output Expenses - Racing
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Outcome - Safer Communities
  • Communities are more satisfied with the way the harms and benefits associated with gambling are managed.
Policy Advice - Racing

Policy Advice - Racing (M55)

Scope of Appropriation

Provision of policy advice on matters relating to racing and sports betting and on the racing industry generally; drafting ministerial correspondence and questions; and administration of Crown funding in relation to racing.

Expenses and Revenue

Expenses and Revenue - Policy Advice Racing (M55) - Racing
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 270 266 362
Revenue from Crown 264 264 356
Revenue from Other 5 5 5

Reasons for Change in Appropriation

The increase in this appropriation is due to one-off savings in 2008/09 due to the delay in the appointment of an administrator for the non-departmental funding schemes.

Output Performance Measures and Standards

Output Performance Measures and Standards - Policy Advice Racing (M55) - Racing
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Racing Policy Advice

     
Policy advice is delivered according to the policy work programme (and any subsequent amendments) as negotiated between the Minister and the Chief Executive.
The policy programme is set out below:
  • Administering the Racing Safety Development Fund and the Racing Promotion and Sponsorship Scheme.
  • Reviewing the Racing Safety Development Fund.
  • Providing ad hoc advice on racing.
  • Responding to other portfolio initiatives.
100% 100% 100%
Policy advice is delivered in accordance with agreed policy quality criteria (refer Conditions on Use of Appropriation). 100% 100% 100%
The Minister is requested to indicate his/her level of satisfaction with the quality of policy advice. Satisfied or better
(see Note 1)
Satisfied or better
(see Note 1)
Satisfied or better
(see Note 1)
Policy advice is delivered according to the timeframes agreed. 100% 100% 100%

Ministerial Correspondence and Questions

     
Percentage of first versions of replies to ministerial correspondence, Official Information Act 1982 requests, Ombudsman's inquiries and parliamentary questions accepted by the Minister is no less than: 95% 95% 95%
Percentage of draft responses to ministerial correspondence returned to the Minister's office for signature within 15 working days of receipt from the Minister's office or such other deadlines as may be specifically agreed is no less than: 95% 95% 95%
Percentage of draft responses to Official Information Act 1982 requests and Ombudsman's inquiries returned to the Minister's office for signature five days prior to the statutory deadline for reply is no less than: 100% 100% 100%
Percentage of draft replies to parliamentary questions completed within the time frames specified by the Minister is no less than: 100% 100% 100%

Activity Information (see Note 2)

     
Number of replies to ministerial correspondence, Official Information Act 1982 requests and Ombudsman's inquiries, and answers to parliamentary questions: 50-100 25 30-50

Note 1 - Ratings used in all Ministerial Satisfaction Surveys are: Very Good, Good, Satisfied, Poor, Very Poor.

Note 2 - Activity information relates to output volume measures that are demand driven and therefore outside the Department's control.

Conditions on Use of Appropriation

Conditions on Use of Appropriation - Policy Advice Racing (M55) - Racing
Reference Conditions
Policy Advice Quality Criteria  
Purpose Policy papers should be short (where practicable), succinct and clearly focused on decisions required from Ministers.
Consistency The advice takes account of other Government policies and decisions, and is consistent with the principles of the Treaty of Waitangi.
Logic The assumptions behind the advice are explicit and argument is logical and supported by the facts.
Accuracy The facts in the papers are legally and statistically accurate and all material facts and sources are included. Where appropriate, the advice includes sound legal opinion.
Options An appropriate range of options is presented; each option is assessed in terms of the benefits and costs for the Government, the economy, the community sector and all other relevant parties. The information provided has sufficient range and depth.
Consultation There is evidence of adequate consultation with other government agencies and other affected parties and possible objections to proposals are identified.
Practicality The problems of implementation, technical feasibility, timing and consistency with other policies have been considered. Where appropriate, the advice considers the impact on the lives of New Zealanders.
Presentation The length and format of Cabinet papers meet Ministerial and Cabinet Office requirements. All papers and briefings are in accordance with the Department's Policy Quality Assurance guidelines. All presentations to Ministers are in accordance with Ministerial preference for style and format. All key facts and recommendations are on the first page. All material is effectively, concisely and clearly presented, has short sentences in plain English, and is free of grammatical or numerical errors.
Impartiality The Department of Internal Affairs strives to provide professional, impartial and comprehensive advice to Ministers and to alert Ministers to the possible consequences of following particular policies, whether or not such advice accords with the Ministers' views.

Current and Past Policy Initiatives

Current and Past Policy Initiatives - Policy Advice Racing (M55) - Racing
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Fund to promote feature horse and greyhound racing carnivals and to increase stake money in feature races. 2008/09 135 135 135 - -
One-off Savings in administration costs. 2008/09 (100) - - - -
Departmental Personnel Capability. 2005/06 22 22 22 22 22
Upgrade of Information and Technology Infrastructure. 2004/05 14 14 14 14 14

Part 5 - Details and Expected Results for Other Expenses#

Part 5.2 - Non-Departmental Other Expenses#

Intended Impacts, Outcomes and Objectives

Intended Impacts, Outcomes and Objectives - Part 5.2 NonDepartmental Other Expenses - Racing
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Outcome: Safer Communities
  • Communities are more satisfied with the way the harms and benefits associated with gambling are managed.
Racing Promotion and Sponsorship Scheme
Racing Safety Development Fund

Racing Promotion and Sponsorship Scheme (M55)

Scope of Appropriation

This appropriation is limited to funding to match racing industry contributions towards promoting feature horse and greyhound racing carnivals and to bolster stake money in feature races.

Expenses

Expenses - Racing Promotion and Sponsorship Scheme (M55) - Racing
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 3,000 3,000 3,000

Current and Past Policy Initiatives

Current and Past Policy Initiatives - Racing Promotion and Sponsorship Scheme (M55) - Racing
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Fund to promote feature horse and greyhound racing carnivals and to increase stake money in feature races 2008/09 3,000 3,000 3,000 - -

Racing Safety Development Fund (M55)#

Scope of Appropriation#

A contestable fund to match racing industry contributions towards enhancing workplace safety and raising the quality of facilities at racecourses.

Expenses#

Expenses - Racing Safety Development Fund (M55) - Racing
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 1,635 940 1,000

Conditions on Use of Appropriation#

Conditions on Use of Appropriation - Racing Safety Development Fund (M55) - Racing
Reference Conditions
Cabinet paper The Racing Safety Development Fund supports projects that enhance safety in the racing industry and is open to all racing clubs and racing code bodies. The Department administers the Fund and supports a working group that makes final decisions on applications for funding. Further information on the Fund's criteria can be obtained from the application form, which is available from the Department.

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Racing Safety Development Fund (M55) - Racing
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Contestable fund to enhance workplace safety and raise the quality of facilities at racecourses. 2007/08 1,000 1,000 1,000 1,000 1,000

Performance Information for Appropriations Vote Sport and Recreation#

MINISTER(S) RESPONSIBLE FOR APPROPRIATIONS: Minister for Sport and Recreation (M64)

ADMINISTERING DEPARTMENT: Ministry for Culture and Heritage

MINISTER RESPONSIBLE FOR MINISTRY FOR CULTURE AND HERITAGE: Minister for Arts, Culture and Heritage

Part 1 - Summary of the Vote#

Part 1.1 - Overview of the Vote

The Minister for Sport and Recreation is responsible for appropriations in the Vote for the 2009/10 financial year covering the following:

  • A total of nearly $22 million (32.88% of the vote) for policy advice on sport and physical recreation activities, and a wide range of functions to benefit sport and physical recreation within New Zealand, supplied by Sport and Recreation New Zealand (SPARC).
  • A total of over $38 million (57.31% of the vote) for support for High Performance Sport, supplied by SPARC.
  • A total of over $2 million (3.25% of the vote) for the drug testing of sports persons, providing information and education on the anti-doping regime, and servicing international anti-doping arrangements, supplied by Drug Free Sport New Zealand (DFSNZ).
  • A total of over $4 million (6.35% of the vote) to provide scholarships enabling talented New Zealanders to pursue tertiary study and elite level sport development, and/or to develop skills that contribute to the quality of New Zealand's sport performance at the elite level.
  • A total of $44,000 (0.06% of the vote) for miscellaneous grants supporting sport and recreation activity.
  • A total of $98,000 (0.15% of the vote) for advice on the performance of the sport and recreation Crown entities, and support for board appointment processes, supplied by the Ministry for Culture and Heritage.

Details of these appropriations are set out in Parts 2-6 below.

Part 1.2 - High-Level Objectives of the Vote#

The appropriations to Vote Sport and Recreation will secure a broad range of services, including policy advice, which will contribute to Government outcomes in the areas of public participation in sport and physical recreation, high-performance sports and sports anti-doping.

Government Priorities and Outcomes - Links to Appropriations - Sport and Recreation
Government Priorities Government Outcomes Appropriations
The increased participation and achievement of New Zealanders in sport and recreation Increased participation and achievement in sport and physical recreation Sport and Recreation Programmes
High Performance Sport
Prime Minister's Sport Scholarships
Miscellaneous Grants
  New Zealand is compliant with the World Anti-Doping Code, and drug free in sport Sports Anti-Doping
  Well governed, efficient and sustainable government funded sports organisations Purchase Advice and Monitoring of Sport and Recreation Crown Entities

Summary of Financial Activity#

Summary of Financial Activity - Sport and Recreation
  2004/05 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13
Actual
$000
Actual
$000
Actual
$000
Actual
$000
Budgeted
$000
Estimated
Actual
$000
Departmental
Transactions
Budget
$000
Non-
Departmental
Transactions
Budget
$000
Total
Budget
$000
Estimated
$000
Estimated
$000
Estimated
$000

Appropriations

                       
Output Expenses 38,250 45,784 55,305 63,709 71,093 71,093 98 62,501 62,599 61,166 61,218 61,218
Benefits and Other Unrequited Expenses 5,000 5,000 4,250 4,250 - - N/A - - - - -
Borrowing Expenses - - - - - - - - - - - -
Other Expenses 44 44 44 43 4,294 4,294 - 4,294 4,294 4,294 4,294 4,294
Capital Expenditure - - - - - - - - - - - -
Intelligence and Security Department Expenses and Capital Expenditure - - - - - - - N/A - - - -

Total Appropriations

43,294 50,828 59,599 68,002 75,387 75,387 98 66,795 66,893 65,460 65,512 65,512

Crown Revenue and Capital Receipts

                       
Tax Revenue - - - - - - N/A - - - - -
Non-Tax Revenue - - - 6,490 - - N/A - - - - -
Capital Receipts - - - - - - N/A - - - - -

Total Crown Revenue and Capital Receipts

- - - 6,490 - - N/A - - - - -

Total Vote: All Appropriations

Trends in comparative actual and estimated total expenses are shown in Figure 1 below, including budgeted and estimated actual figures for the preceding year.

Vote trends in actual expenses and capital expenditure by appropriation type
Vote trends in actual expenses and capital expenditure by appropriation type
Source: Ministry for Culture and Heritage

All movements in the Vote Sport and Recreation total relate to non-departmental expenses; there has been no change to the appropriation for departmental output expenses.

Non-Departmental Output Expenses

Investment in non-departmental output expenses has increased as SPARC has invested in programmes to increase participation in sport and physical recreation, develop effective sport and physical recreation systems, and win high-performance sports events. Vote funding also increased from 2002/03 to 2005/06 to compensate for reductions in funding available from the New Zealand Lottery Grants Board and to implement new initiatives for volunteers. Additional funding was provided in 2006/07 for regional sports development and Children and Young People's Lifestyles (Mission-On). This output class has been removed from 2009/10, and a new output class for High Performance Sport has been created.

Benefits and Other Unrequited Expenses

This appropriation was reduced in 2006/07 from $5 million to $4.250 million as funds available for Sport Education Scholarships were consistently under-subscribed. The excess funds were made available for non-departmental output expense Children and Young People's Lifestyles (Mission-On).

In 2008/09 Sport Education Scholarships was re-classified as a non-departmental other expense and renamed Prime Minister's Sport Scholarships.

Non-Departmental Other Expenses

As mentioned above Sport Education Scholarships was reclassified in 2008/09 as a new non-departmental other expense and renamed Prime Minister's Sport Scholarships.

Part 1.4 - Reconciliation of Changes in Appropriation Structure#

Reconciliation of Changes in Appropriation Structure - Sport and Recreation
2008/09 Structure -
Appropriations that have been
Changed
2008/09
(Current)
$000
Appropriations to which
Expenses (or Capital
Expenditure) have been
Transferred
Amount
Moved
$000
2009/10 Structure -
Appropriations affected by the
Changes in Appropriation
Structure
2008/09
(Restated)
$000
2009/10
$000
Non-Departmental Output Expenses            
Children and Young People's Lifestyles 15,733 Transferred to Sport and Recreation Programmes 15,733 Children and Young People's Lifestyles 15,733 -
Sport and Recreation Programmes 53,177 Transferred to High Performance Sport 38,338 Sport and Recreation Programmes 30,572 21,992
        High Performance Sport 38,338 38,338

Explanations of the reasons for changing the appropriation structure are noted in the details of each appropriation in Parts 2-6.

Part 2 - Details and Expected Performance for Output Expenses#

Part 2.1 - Departmental Output Expenses#

Intended Impacts, Outcomes and Objectives

Intended Impacts, Outcomes and Objectives - Part 2.1 Departmental Output Expenses - Sport and Recreation
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Objective: The Minister for Sport and Recreation is well-informed about the performance of the sport and recreation Crown entities Purchase Advice and Monitoring of Sport and Recreation Crown Entities

Purchase Advice and Monitoring of Sport and Recreation Crown Entities (M64)

Scope of Appropriation

This appropriation is limited to provision of purchase advice and monitoring of SPARC and DFSNZ, including advice in relation to appointments to boards.

Expenses and Revenue

Expenses and Revenue - Purchase Advice and Monitoring of Sport and Recreation Crown Entities (M64) - Sport and Recreation
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 98 98 98
Revenue from Crown 98 98 98
Revenue from Other - - -

Output Performance Measures and Standards

Output Performance Measures and Standards - Purchase Advice and Monitoring of Sport and Recreation Crown Entities (M64) - Sport and Recreation
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Briefing reports to be provided during the year 10 10 10
Compliance with the Quality Standards for Analysis and Advice as assessed by the Minister two times during the year Rated as meeting and frequently exceeding expectations Rated as meeting and frequently exceeding expectations Rated as meeting and frequently exceeding expectations

Part 2.2 - Non-Departmental Output Expenses#

Intended Impacts, Outcomes and Objectives#

Intended Impacts, Outcomes and Objectives - Part 2.2 NonDepartmental Output Expenses - Sport and Recreation
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Outcome: Increased participation and achievement in sport and physical recreation Sport and Recreation Programmes
High Performance Sport
Outcome: New Zealand is compliant with the World Anti-Doping Code, and drug free in sport Sports Anti-Doping

High Performance Sport (M64)#

Scope of Appropriation

This appropriation is limited to delivery of initiatives aimed at improved sports performance at the elite level.

Expenses

Expenses - High Performance Sport (M64) - Sport and Recreation
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation - - 38,338

Reasons for Change in Appropriation

This appropriation has been transferred from Sport and Recreation Programmes from 2009/10.

Output Performance Measures and Standards

Output Performance Measures and Standards - High Performance Sport (M64) - Sport and Recreation
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Allocate funds to organisations, coaches and athletes to deliver high performance sports outcomes - - At least 91% of total appropriation invested in organisations, coaches and athletes to deliver high performance sports outcomes

Further information and performance measures for this output class are included in SPARC's Statement of Intent for 2009-2012.

Current and Past Policy Initiatives

Current and Past Policy Initiatives - High Performance Sport (M64) - Sport and Recreation
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Transfer of appropriation from Sport and Recreation Programmes 2009/10 - 38,338 38,338 38,338 38,338

Sport and Recreation Programmes (M64)#

Scope of Appropriation#

This appropriation is limited to delivery of programmes in accordance with SPARC's statutory functions to promote, encourage and support sport and recreation in New Zealand, and the provision of policy advice on and information relating to sport and recreation, including ministerial servicing.

Expenses#

Expenses - Sport and Recreation Programmes (M64) - Sport and Recreation
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 53,177 53,177 21,992

Note - Comparative figures for the previous year are shown in parentheses.

Reasons for Change in Appropriation#

This appropriation has changed following the transfer of the previous appropriation for Children and Young People's Lifestyles from 2009/10, and the transfer of funding to the new appropriation for High Performance Sport.

Output Performance Measures and Standards#

Output Performance Measures and Standards - Sport and Recreation Programmes (M64) - Sport and Recreation
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Allocate funds to organisations and regional bodies in line with SPARC's policies and strategies At least 91% of total appropriation invested in sport and recreation sector At least 91% of total appropriation invested in sport and recreation sector At least 91% of total appropriation invested in sport and recreation sector
Promote and disseminate research relevant to physical recreation and sport Publish 6 research papers based on New Zealand Sport and Physical Activity Survey Publish 21 research papers based on Active New Zealand Survey Publish 6 research papers based on Active New Zealand Survey
More New Zealanders are active in sport and physical recreation: Provision of a range of initiatives to encourage more New Zealanders to make sport and physical recreation part of their daily lives $38.338 million $38.338 million $38.338 million
An efficient and effective sport and recreation delivery network: Support for sport and recreation organisations to deliver quality sport and physical recreation opportunities to New Zealanders $18.251 million $18.251 million $18.251 million

Further information and performance measures for this output class are included in SPARC's Statement of Intent for 2009-2012. These outputs are partly funded by an annual grant from the New Zealand Lottery Grants Board, projected to be $30.89 million in 2009/10.

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Sport and Recreation Programmes (M64) - Sport and Recreation
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Baselining the funding for Mission-On and Stage Challenge 2010/11 - - (1,303) (1,303) (1,303)
Transfer of appropriation to High Performance Sport 2009/10 - (38,338) (38,338) (38,338) (38,338)
Transfer of Children's and Young People's Lifestyles appropriation to Sport and Recreation Programmes 2009/10 - 7,153 7,153 7,153 7,153
Regional Sports Development 2006/07 2,844 2,844 2,844 2,844 2,844
Volunteers Strategy 2005/06 1,644 1,644 1,644 1,644 1,644
Healthy Eating - Healthy Action initiatives 2004/05 4,444 4,444 4,444 4,444 4,444
Direct Athlete Support Scheme 2004/05 4,222 4,222 4,222 4,222 4,222
Operating funding for the New Zealand Sports Hall of Fame 2004/05 44 44 44 44 44

Sports Anti-Doping (M64)#

Scope of Appropriation#

This appropriation is limited to purchasing from Drug Free Sport New Zealand the provision of: drug testing of sports persons; investigations of possible anti-doping rule violations; information and education on the anti-doping regime; and international anti-doping obligations and related activities.

Expenses#

Expenses - Sports AntiDoping (M64) - Sport and Recreation
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 2,085 2,085 2,171

Reasons for Change in Appropriation#

The increase in 2009/10 is largely due to increased baseline funding for core capability, and funding to establish a legal contingency fund.

Output Performance Measures and Standards#

Output Performance Measures and Standards - Sports AntiDoping (M64) - Sport and Recreation
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Drug tests administered during the year 1,000 1,000 1,000
No New Zealand athlete will commit an anti-doping rule violation while associated with a major international sporting event - - -
Randomly surveyed athletes who are in the 'registered testing pool' report knowledge and understanding of test procedures and the banned drug schedule 90% 90% 90%
National sports organisations are satisfied that provision of and access to information on the doping control programme is good or better 95% 95% 95%

Further information and performance measures for this output class are included in DFSNZ's Statement of Intent for 2009-2012.

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Sports AntiDoping (M64) - Sport and Recreation
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
DFSNZ - baseline increase to maintain capability under new legislation, two year funding for legal challenges and one-off funding to host Association of National Anti-doping Organisations committee meeting in 2009 2008/09 392 502 372 424 424
Additional capacity to maintain the drug testing programme 2006/07 252 228 228 228 228
To maintain the DFSNZ drug testing programme 2005/06 80 80 80 80 80
Expanded functions of DFSNZ in preparation for new legislation 2004/05 222 222 222 222 222

Summary of Service Providers for Non-Departmental Outputs#

Summary of Service Providers - Summary of Service Providers for NonDepartmental Outputs - Sport and Recreation
Provider 2008/09
Budgeted
$000
2008/09
Estimated Actual
$000
2009/10
Budget
$000
Reporting
Mechanism
Expiry of
Funding
Commitment

DFSNZ

         
  • Sports Anti-Doping
2,085 2,085 2,171 Provider's Annual report -

SPARC

         
  • Children and Young People's Lifestyles
15,733 15,733 -   -
  • High Performance Sport
- - 38,338 Provider's Annual report -
  • Sport and Recreation Programmes
53,177 53,177 21,992 Provider's Annual report -

The above table summarises funding to be allocated through Vote Sport and Recreation to non-departmental providers, along with an indication of the mechanism to be used for reporting actual performance and (where determined) the length of the funding commitment.

Part 5 - Details and Expected Results for Other Expenses#

Part 5.2 - Non-Departmental Other Expenses#

Intended Impacts, Outcomes and Objectives

Intended Impacts, Outcomes and Objectives - Part 5.2 NonDepartmental Other Expenses - Sport and Recreation
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Objective: Support is provided to sports-related initiatives including participation in sport and recreation activities by groups, individuals and organisations that are unable to obtain support through organisations such as SPARC, local government, or the New Zealand Lottery Grants Board Miscellaneous Grants
Impact: Talented New Zealand athletes, coaches, officials and high-performance support personnel are assisted to pursue tertiary study and elite level sport development and/or to develop skills that contribute to the quality of New Zealand's sport performance at the elite level Prime Minister's Sport Scholarships

Miscellaneous Grants (M64)

Scope of Appropriation

Discretionary funding is provided on application to groups, individuals and organisations that are unable to obtain support through organisations such as SPARC, local government, or the New Zealand Lottery Grants Board, to support sports-related initiatives including participation in sport and recreation activities.

Expenses

Expenses - Miscellaneous Grants (M64) - Sport and Recreation
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 44 44 44

Expected Results

Expected Results - Miscellaneous Grants (M64) - Sport and Recreation
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Expected number of grants to be provided 20 20 20

Prime Minister's Sport Scholarships (M64)#

Scope of Appropriation#

This appropriation is limited to sport scholarships to enable talented New Zealanders to pursue tertiary study and elite sport development and/or to develop skills that contribute to the quality of New Zealand's sport performance at the elite level.

Expenses#

Expenses - Prime Minister's Sport Scholarships (M64) - Sport and Recreation
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 4,250 4,250 4,250

Expected Results#

Expected Results - Prime Minister's Sport Scholarships (M64) - Sport and Recreation
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Administration costs are less than 10% of the total funds being allocated      
Minimum number of Prime Minister's Athlete Scholarships 250 300 250
Minimum number of Prime Minister's Coach, Support Team and Officials Scholarships 50 91 50

Conditions on Use of Appropriation#

Conditions on Use of Appropriation - Prime Minister's Sport Scholarships (M64) - Sport and Recreation
Reference Conditions
Prime Minister's Athlete Scholarships Ability to complete a chosen course of study and to achieve creditable results in elite sporting competition
Prime Minister's Coach, Support Team and Officials Scholarships Ability to develop skills that contribute to the quality of New Zealand's sporting performance at the elite level

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Prime Minister's Sport Scholarships (M64) - Sport and Recreation
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Baselining the funding for Mission-On and Stage Challenge 2010/11 - - (750) (750) (750)
Coordination and delivery of Mission-On package initiatives by SPARC 2006/07 (750) (750) - - -

Reporting Mechanisms#

Reporting Mechanisms - Reporting Mechanisms - Sport and Recreation
Appropriation Reporting Mechanism
Prime Minister's Sport Scholarships SPARC annual report
Miscellaneous Grants Not required

The above table indicates the mechanisms to be used for reporting actual performance for each non-departmental other expenses appropriation.

Performance Information for Appropriations Vote Statistics#

MINISTER(S) RESPONSIBLE FOR APPROPRIATIONS: Minister of Statistics (M67)

ADMINISTERING DEPARTMENT: Statistics New Zealand

MINISTER RESPONSIBLE FOR STATISTICS NEW ZEALAND: Minister of Statistics

Part 1 - Summary of the Vote#

Part 1.1 - Overview of the Vote

The Minister of Statistics is responsible for appropriations in the Vote for the 2009/10 financial year. A total of $92.446 million is appropriated for the Official Statistics - Multi Class Output Appropriation (MCOA) comprising the following outputs:

  • a total of $15.304 million for Coordination of Government statistical activities
  • a total of $32.875 million for Economic and Business statistical information services
  • a total of $44.267 million for Population, Social and Labour Force statistical information services.

A Multi-year Appropriation (MYA) was established from 1 July 2007 to provide for flexibility in planning for the 2011 Census of Population and Dwellings as a single programme over the five year cycle. A total of $88.606 million has been appropriated for the 2011 Census. Actual expenditure for 2007/08 was $2.043 million. It is expected that $7.933 million will be spent in 2008/09 and $15.219 million in 2009/10, leaving a balance of $63.411 million for the remainder of the 2011 Census 5 year programme.

Details of these appropriations are set out in Parts 2-6 below.

Part 1.2 - High-Level Objectives of the Vote#

The Government aims to lift incomes and living standards in New Zealand by increasing productivity and economic growth. In the medium term it intends to take policy actions to strengthen the economy, limit expenditure growth, get better value-for-money out of existing expenditure, ensure that tax bases are maintained, make the business environment friendlier to productivity growth, and ensure that government assets are managed as effectively as possible. In the short term the Government's priorities are focused on initiatives aimed at lifting productivity and moving the economy out of recession.

Official statistics are needed to advance these policy goals. They are needed to enable the Government to understand the situation, to make good decisions, to monitor progress nationally and internationally, to assess the effectiveness of public expenditure, and to inform specific policy debates (e.g. policies to improve productivity). Official statistics are needed by businesses to make good decisions to improve their productivity and competitiveness in the world economy.

Independent, quality statistics are a vital part of the country's infrastructure, underpinning decisions by governments (central and local), businesses, international investors and potential migrants, community groups and citizens. Key economic, social, infrastructural and environmental decisions rely on official statistics. Official statistics are also important for government spending decisions and the provision of social services, such as welfare, education, health and justice. It is vital that these decisions are based on sound statistical information, to increase the effectiveness of any resulting interventions, and to ensure better outcomes for New Zealand and New Zealanders.

The Official Statistics System has a key part to play in ensuring that statistical information is credible, relevant, accurate and accessible. The outputs and services from the Official Statistics System, funded through Vote Statistics, serve the public good by informing the public about social and economic matters, and assisting in the development and evaluation of public policy.

Contribution of Appropriations to Government Priorities and Outcomes#

Contribution of Appropriations to Government Priorities and Outcomes - Part 1.2 HighLevel Objectives of the Vote - Statistics
Appropriations Government Priorities Government Outcomes
Official Statistics Multi-Class Output Appropriation (M67)
  • Output Class 1: Coordination of Government Statistical Activities
Continue to realise the benefits to New Zealand from Government investment in official statistics by increasing their availability and use Growth of the New Zealand economy in order to deliver greater prosperity, security and opportunities to all New Zealanders.
Official Statistics Multi-Class Output Appropriation (M67)
  • Output Class 1: Coordination of Government Statistical Activities
Reduce cost to businesses and households through initiatives aimed at increasing integration and reducing duplication
Official Statistics Multi-Class Output Appropriation (M67)
  • Output Class 1: Coordination of Government Statistical Activities
  • Output Class 2: Population, Social and Labour Force Statistical Information Services
  • Output Class 3: Economic and Business Statistical Information Services
Increase value for money by prioritising investment in statistics across Government
Official Statistics Multi-Class Output Appropriation (M67)
  • Output Class 2: Population, Social and Labour Force Statistical Information Services
  • Output Class 3: Economic and Business Statistical Information Services
Lift New Zealand's growth and progress by filling critical gaps in the country's official statistics so that decisions can be made and progress monitored
Official Statistics Multi-Class Output Appropriation (M67)
  • Output Class 2: Population, Social and Labour Force Statistical Information Services
  • Output Class 3: Economic and Business Statistical Information Services
2011 Census of Population and Dwellings Multi-Year Appropriation (M67)
Ensure the continued production and quality of existing important statistics

Summary of Financial Activity#

Summary of Financial Activity - Statistics
  2004/05 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13
  Actual
$000
Actual
$000
Actual
$000
Actual
$000
Budgeted
$000
Estimated
Actual
$000
Departmental
Transactions
Budget
$000
Non-
Departmental
Transactions
Budget
$000
Total
Budget
$000
Estimated
$000
Estimated
$000
Estimated
$000

Appropriations

                       
Output Expenses 75,369 122,777 93,612 89,915 99,096 99,096 107,665 - 107,665 140,699 101,883 95,183
Benefits and Other Unrequited Expenses - - - - - - N/A - - - - -
Borrowing Expenses - - - - - - - - - - - -
Other Expenses - - - - - - - - - - - -
Capital Expenditure 10,154 16,738 7,303 - 14,742 14,742 15,370 - 15,370 12,877 12,877 12,877
Intelligence and Security Department Expenses and Capital Expenditure - - - - - - - N/A - - - -

Total Appropriations

85,523 139,515 100,915 89,915 113,838 113,838 123,035 - 123,035 153,576 114,760 108,060

Crown Revenue and Capital Receipts

                       
Tax Revenue - - - - - - N/A - - - - -
Non-Tax Revenue - - - - - - N/A - - - - -
Capital Receipts - - - - - - N/A - - - - -

Total Crown Revenue and Capital Receipts

- - - - - - N/A - - - - -

New Policy Initiatives#

Budget Policy Intiatives - Statistics
Policy Initiative Appropriation 2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Ensuring a viable 2011 Census Departmental Output Expenses - 2011Census of Population and Dwellings - MYA - 700 6,700 3,013 -

Total Vote: All Appropriations

Significant changes in departmental appropriations in Vote Statistics are discussed briefly below:

Vote trends in actual expenses and capital expenditure by appropriation type
Vote trends in actual expenses and capital expenditure by appropriation type
Source: Statistics New Zealand

The fluctuation in the appropriation level for Statistics New Zealand is largely due to the cyclical nature of some of its survey activities and changes in new initiative funding. In the year the Census of Population and Dwellings is conducted, the costs rise significantly, due to expenditure on wages for enumerators and other temporary processing costs. The last Census year was in 2006. The next Census of Population and Dwellings will be held in 2011.

In 2009/10 Statistics New Zealand's total appropriations will increase by $9.197 million compared to 2008/09 Estimated Actuals. The main contributing factors to the net increase are:

  • Increase in funding of $7.286 million relating to the MYA - 2011 Census of Population and Dwellings.
  • Increase in funding of $3.319 million relating to Programme of Official Social Statistics.
  • Decrease in funding of $1.400 million relating to the Australian and New Zealand Standard Industrial Classification (ANZSIC) and the Longitudinal Immigration Survey of New Zealand.

Statistics New Zealand also receives third-party revenue. The revenue generated is dependent on the demand for statistics by third-parties (individuals and companies) and other Government departments to run specialised surveys. Contract surveys run for third-parties are fiscally neutral to Statistics New Zealand, as the additional revenue generated is offset by a corresponding increase in expenditure necessary to run the survey.

Part 2 - Details and Expected Performance for Output Expenses#

Part 2.1 - Departmental Output Expenses#

Intended Impacts, Outcomes and Objectives

Intended Impacts, Outcomes and Objectives - Part 2.1 Departmental Output Expenses - Statistics
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Outcome: An informed society using official statistics
Impact: Trust and confidence in the Official Statistics System
Provide leadership of the Official Statistics System, including liaison with Official Statistics System partners, provision of ministerial services, statistical advice, and the operation of access channels. Provide assurance that official statistics are relevant, of an appropriate quality and represent value for money.
Impact: Access to official statistics
Provision of access and dissemination channels for official statistics, and promotion of the value and use of official statistics.
Official Statistics Multi-Class Output Appropriation (M67)
  • Output Class 1: Coordination of Government Statistical Activities
Outcome: An informed society using official statistics
Impact: Trust and confidence in the Official Statistics System
Delivery of fit-for-purpose population, social and labour force statistics that require the highest levels of credibility and integrity.
Impact: Access to official statistics
Facilitate access to, and dissemination of, produced statistics, by providing users with the necessary information, tools and skills to make use of those statistics.
Official Statistics Multi-Class Output Appropriation (M67)
  • Output Class 2: Population, Social and Labour Force Statistical Information Services
Outcome: An informed society using official statistics
Impact: Trust and confidence in the Official Statistics System
Delivery of fit-for-purpose economic and business statistics that require the highest levels of credibility and integrity.
Impact: Access to official statistics
Facilitate access to, and dissemination of, produced statistics, by providing users with the necessary information, tools and skills to make use of those statistics.
Official Statistics Multi-Class Output Appropriation (M67)
  • Output Class 3: Economic and Business Statistical Information Services
Outcome: An informed society using official statistics
Impact: Trust and confidence in the Official Statistics System
Efficiently gather, promote and deliver statistics from the five-yearly Census of Population and Dwellings, to obtain an official count of the population and dwellings in New Zealand.
Impact: Access to official statistics
Facilitate access to, and dissemination of, produced statistics, by providing users with the necessary information, tools and skills to make use of those statistics.
2011 Census of Population and Dwellings Multi-Year Appropriation (M67)

2011 Census of Population and Dwellings (M67)

Scope of Appropriation and Expenses

Multi-Year Appropriations - Statistics
Type, Title, Scope and Period of Appropriations Appropriation $000

Departmental Output Expenses

   

2011 Census of Population and Dwellings (M67) (M67)

Planning and delivery of the 2011 five-yearly Census of Population and Dwellings, as required under the Statistics Act 1975.

Commences: 1 July 2007

Expires: 30 June 2012

Original Appropriation 73,193
Adjustments for 2007/08 5,000
Adjustments to 2008/09 10,413
Adjusted Appropriation 88,606
Actual to 2007/08 Year End 2,043
Estimated Actual for 2008/09 7,933
Estimated Actual for 2009/10 15,219
Estimated Appropriation Remaining 63,411

Revenue

Revenue - 2011 Census of Population and Dwellings (M67) - Statistics
  Budget
$000
Revenue from the Crown to end of 2009/10 25,195
Revenue from Others to end of 2009/10 -
Total Revenue 25,195

Reasons for Change in Appropriation

The change in MYA is due to the new policy initiative approved in 2009 relating to Ensuring a Viable 2011 Census.

Output Performance Measures and Standards

Output Performance Measures and Standards - 2011 Census of Population and Dwellings (M67) - Statistics
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Report on public consultation process and findings 1 1 N/A
Report on pilot test process and findings 1 1 N/A
Report on dress rehearsal process and findings N/A N/A 1

Official Statistics MCOA (M67)#

Scope of Appropriation#

Coordination of Government Statistical Activities
Leadership of the OSS, including liaison with OSS partners, provision of ministerial services, statistical advice, and the operation of access channels.
Economic and Business Statistical Information Services
Delivery of statistical information services relating to business and the economy.
Population, Social and Labour Force Statistical Information Services
Delivery of statistical information services relating to the population, environment, household economics, social conditions, and the labour force.

Explanation for Use of Multi-Class Output Expense Appropriation#

All three output classes contribute to the outcome of creating an informed society through official statistics.

Expenses and Revenue#

Expenses and Revenue - Official Statistics MCOA (M67) - Statistics
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Total Appropriation

91,163 91,163 92,446
Coordination of Government Statistical Activities 16,238 16,238 15,304
Economic and Business Statistical Information Services 31,382 31,382 32,875
Population, Social and Labour Force Statistical Information Services 43,543 43,543 44,267

Revenue from Crown

80,720 80,720 83,203
Coordination of Government Statistical Activities 14,877 14,877 13,943
Economic and Business Statistical Information Services 26,022 26,022 28,515
Population, Social and Labour Force Statistical Information Services 39,821 39,821 40,745

Revenue from Other

10,443 10,443 9,243
Coordination of Government Statistical Activities 1,361 1,361 1,361
Economic and Business Statistical Information Services 5,359 5,359 4,359
Population, Social and Labour Force Statistical Information Services 3,723 3,723 3,523

Reasons for Change in Appropriation#

Increase in funding of $1.283 million in 2009/10 relates to the changes in the funding profile of various surveys.

Output Performance Measures and Standards#

Output Performance Measures and Standards - Official Statistics MCOA (M67) - Statistics
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Output Class 1: Coordination of Government Statistical Activities

     
Policy Advice and Support to Minister      
Quantity      
Prepare ministerial items for the Minister 300 200 200
Prepare answers to parliamentary questions for the Minister N/A 13 20
Prepare answers to sets of select committee questions for the Minister 3 2 3
Prepare policy and Cabinet papers for the Minister as required 1 1 0
Provision of secretariat to Ministerial Advisory Committee on Official Statistics      
  • Support meetings
4 4 4
  • Prepare Annual Report
1 1 1
  • Run appointment process on behalf of Minister
1 1 0
Quality      
The percentage of ministerial items provided for the Minister's signature, containing no avoidable errors 100% 100% 100%
The percentage of parliamentary question responses provided for the Minister's signature where error could have been avoided 100% 100% 100%
The percentage of select committee question responses provided for the Minister's signature where error could have been avoided 100% 100% 100%
Advice and reports provided to the Minister will meet the quality characteristics described below:
  • Purpose: the aims of the paper have been clearly stated and they answer the questions set
  • Logic: the assumptions behind the advice are explicit, the argument is logical and supported by facts
  • Accuracy: the facts in the papers are accurate and all material facts have been included
  • Options: an adequate range of options has been presented and each is assessed for benefits, costs and consequences to the organisation/system/government and the community as appropriate
  • Consultation: there is evidence of adequate consultation with interested parties and possible objections to proposals have been identified
  • Practicality: the problems of implementation, technical feasibility, timing and consistency with other policies have been considered
  • Presentation: the format meets requirements, the material is effectively and concisely summarised, and is free from spelling or grammatical errors
Quality characteristics met Quality characteristics met Quality characteristics met
Advice on appointments will meet the State Services Commission's guidelines and relevant legislation Standard met Standard met Standard met
The Advisory Committee on Official Statistics Chair is satisfied with the quality of the department's support services (scale 1-5) New measure New measure New measure
Timeliness      
The percentage of ministerial items to be completed within 20 working days of receipt, unless otherwise agreed 100% 98% 100%
The percentage of oral parliamentary question responses provided to the Minister's Office within the specified timeframe 100% 100% 100%
The percentage of written parliamentary question responses provided to the Minister's Office within the specified timeframe 100% 100% 100%
The percentage of select committee question responses provided to the Minister's Office within the specified timeframe 100% 100% 100%
Advisory Committee on Official Statistics agenda and papers delivered to members one week before each meeting 100% 100% 100%
Official Statistics System Leadership      
Quantity      
Strategy development and system planning      
  • Delivery of domain plans
New measure New measure New measure
System-wide monitoring      
  • Measurement of adherence to Official Statistics System Principles and Protocols
1 1 1
  • Report of the health of the Official Statistics System
1 1 1
Standard setting      
  • Number of statistical standards approved
6 13 4
Capability development      
  • Coordinate official statistics seminars for producers and users
10 12 10
  • Coordinate completion of official statistics research papers
4 3 4
Quality      
System-wide monitoring      
  • Responses are gathered for all questionnaires sent out to assess adherence to Official Statistics System Principles and Protocols
100% 100% 100%
  • The report on the health of the Official Statistics System is accepted by the chair of the Advisory Committee on Official Statistics
100% 100% 100%
Capability development      
  • Feedback received from Official Statistics System seminar attendees is positive - the majority of attendees agree or strongly agree that they enjoyed the seminar and gained something from attending
New measure New measure New measure
  • Research project sponsors are satisfied with the quality of the research and have indicated a way forward with the results (e.g. implementation in the workplace, knowledge that can be disseminated, further research is necessary)
New measure New measure New measure
Timeliness      
Strategy development and system planning      
  • Specified deadlines are met
New measure New measure New measure
System-wide monitoring      
  • Specified deadlines are met
New measure New measure New measure
Standard setting      
  • Standards are approved by 30 June
100% 100% 100%
Capability development      
  • Official statistics seminars are delivered by 30 June
100% 100% 100%
  • All research is received by the deadline or the extension mutually agreed to
100% 100% 100%
International Relations      
Quantity      
Number of international assignments 3 3 3
Delivery of statistical training programme/s for Pacific Island statisticians 1 1 1
Number of responses to international questionnaires and requests for information 90 90 90
Quality      
Clients endorse the product resulting from international assignments 100% 100% 100%
Feedback received from clients on statistical training programme/s is positive 100% 100% 100%
Client satisfaction of service delivery for responses to international questionnaires and requests for information is very good or excellent 100% 100% 100%
Timeliness      
International assignments and statistical training programmes are delivered by 30 June 100% 100% 100%
Responses to international questionnaires and requests for information are provided within the timeframes agreed with the client 100% 91% 90%
Dissemination Services      
Quantity      
Provision of statistical information:      
  • Release of statistical compendiums
13 13 12
Provision of channels to access statistical information and advice:      
  • Number of queries through the free statistical enquiry service
24,000 25,000 25,000
  • Number of customised requests
875 1,500 950
  • Requests for access to Confidentialised Unit Record Files
New measure New measure New measure
  • Number of sessions in the data laboratory
Demand driven 900 900
Provision of statistical advice and assistance:      
  • GoStats! seminars
5 13 8
  • Client visits with businesses and other external agencies
25 50 100
  • Client visits with community groups
30 200 100
Quality      
Provision of statistical information and advice:      
  • Statistical releases are free from such significant error that they require an erratum to be published
99% 100% 99%
  • Client satisfaction of service delivery is rated as good or above
New measure New measure New measure
Timeliness      
Provision of statistical information:      
  • Release dates are published on the Statistics New Zealand website at least six months prior to the release date
100% 100% 100%
  • Statistical releases are published on the date specified on the Statistics New Zealand website
100% 100% 100%
Provision of channels to access statistical information and advice:      
  • Queries through the free statistical enquiry service are responded to within two working days
75% 100% 90%
  • Services for customised requests and Confidentialised Unit Record Files are provided within the timeframes agreed with the client
100% 100% 100%
  • Data laboratory sessions are delivered by 30 June
100% 100% 100%
Provision of statistical advice and assistance:      
  • Delivered by 30 June
100% 100% 100%

Output Class 2: Population, Social and Labour Force Statistical Information Services

     
Statistical Releases relating to Population, Social and Labour Force Statistics      
Quantity      
Number of statistical releases 104 100 101
Quality      
Statistical releases are free from such significant error that they require an erratum to be published 99% 98% 99%
Survey-based statistical releases meet their target response rates 100% 99% 100%
Timeliness      
Release dates are published on the Statistics New Zealand website at least six months prior to the release date 100% 100% 100%
Statistical releases are published on the date specified on the Statistics New Zealand website 100% 99% 100%
Embargoed statistical releases are published on the Statistics New Zealand website by 11.20am 100% 100% 100%

Output Class 3: Economic and Business Statistical Information Services

     
Statistical Releases relating to Economic and Business Statistics      
Quantity      
Number of statistical releases 143 142 140
Quality      
Statistical releases are free from such significant error that they require an erratum to be published 99% 99% 99%
Survey-based statistical releases meet their target response rates 100% 99% 100%
Timeliness      
Release dates are published on the Statistics New Zealand website at least six months prior to the release date 100% 100% 100%
Statistical releases are published on the date specified on the Statistics New Zealand website 100% 99% 100%
Embargoed statistical releases are published on the Statistics New Zealand website by 11.20am 100% 99% 100%

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Official Statistics MCOA (M67) - Statistics
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
    $000 $000 $000 $000 $000
Ensuring a Viable 2011 Census 2009/10 - 700 6,700 3,013 -
Strengthening the 2011 Census 2009/10 - 2,000 3,000 - -
Statistics New Zealand Capability Needs - Field Collections 2008/09 1,434 1,161 938 1,013 1013
Making More Information Freely Available 2007/08 1,500 1,500 1,500 1,500 1,500
Enhanced Productivity Measures for New Zealand 2006/07 2,007 1,962 1,962 1,962 1,962
Integrated Dataset on Student Loan Scheme Borrowers 2005/06 587 587 587 587 587
Improving Government Services to Business 2005/06 290 290 290 290 1962
Implementing Archiving of 2006 Census of Population and Dwellings Responses 2005/06 143 143 143 143 143
Meeting International Obligations 2005/06 2,218 2,218 2,218 2,218 2,218
Statistics New Zealand Capability Needs 2005/06 6,085 6,085 6,085 6,085 6,085
Satellite Accounts for Non-Profit Institutions and Households 2004/05 253 253 253 253 253
Official Statistical System Model (OSS) 2004/05 3,074 3,074 3,074 3,074 3,074
New Accommodation for Wellington Staff 2004/05 2,338 2,338 2,338 2,338 2,338
Linked Employer/Employee Data (LEED) 2004/05 1,813 1,813 1,813 1,813 1,813
Programme of Official Social Statistics 2003/04 9,138 12,457 9,965 11,142 10,440
Macroeconomic Statistics 2003/04 1,107 1,107 1,107 1,107 1,107
Household Labour Force Survey 2003/04 80 80 80 80 80
Census of Population and Dwellings 2003/04 1,698 7,489 22,111 2,223 -
Capability in Statistics New Zealand 2003/04 1,290 1,290 1,290 1,290 1,290

Part 6 - Details and Expected Results for Capital Expenditure#

Part 6.1 - Departmental Capital Expenditure#

Intended Impacts, Outcomes and Objectives - Part 6.1 Departmental Capital Expenditure - Statistics
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Statistics New Zealand maintains a number of key statistical systems to collect, process and disseminate statistical information. Investments are made to maintain and redevelop these systems to reflect changes in technology and the nature of statistical activities. New systems are also developed to manage any new area of statistics. Statistics New Zealand also maintains its property plant and equipment. Statistics New Zealand - Capital Expenditure PLA (M67)

Statistics New Zealand - Capital Expenditure PLA (M67)

Scope of Appropriation

This appropriation is limited to the purchase or development of assets by and for the use of the Statistics New Zealand, as authorised by section 24(1) of the Public Finance Act 1989.

Capital Expenditure

Capital Expenditure - Statistics New Zealand Capital Expenditure PLA (M67) - Statistics
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment 6,800 6,800 6,903
Intangibles 7,942 7,942 8,467
Other - - -

Total Appropriation

14,742 14,742 15,370
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment 6,800 6,800 6,903
Intangibles 7,942 7,942 8,467
Other - - -

Total Appropriation

14,742 14,742 15,370

Reasons for Change in Appropriation

The main change in Capital Expenditure in 2009/10 is for the purchase of Information Technology equipment for the 2011 Census programme.

Performance Information for Appropriations Vote Treaty Negotiations#

MINISTER(S) RESPONSIBLE FOR APPROPRIATIONS: Minister for Treaty of Waitangi Negotiations (M74)

ADMINISTERING DEPARTMENT: Ministry of Justice

MINISTER RESPONSIBLE FOR MINISTRY OF JUSTICE: Minister of Justice

Part 1 - Summary of the Vote#

Part 1.1 - Overview of the Vote

Overview

The Minister for Treaty of Waitangi Negotiations is responsible for appropriations in Vote Treaty Negotiations for the 2009/10 financial year covering the following:

Vote Treaty Negotiations contains a multi-year appropriation of $800 million for the five-year period 2009 to 2013. This appropriation is for the settlement of historical Treaty of Waitangi claims and provides for the payment of redress through the transfer of assets (cash and property) from the Crown to claimant groups, for the payment of interest on settlement redress and for the payment of claimant funding.

In addition, annual appropriations sought for Vote Treaty Negotiations in 2009/10 total $39.528 million. This is intended to be spent as follows:

  • $17.836 million (45% of the Vote) for the purchase of policy advice, negotiation, settlement and implementation of historical Treaty claims from the Office of Treaty Settlements.
  • $2.961 million (7% of the Vote) for the purchase of Crown representation at Waitangi Tribunal hearings of historical claims.
  • $6.511 million (17% of the Vote) for the purchase of property management services from the Office of Treaty Settlements.
  • $2.100 million (5% of the Vote) for depreciation on assets held by the Office of Treaty Settlements.
  • $120,000 (less than 1% of the Vote) for debt write-off of rentals owing from Landbank properties.
  • $10 million (25% of the Vote) for the purchasing of property by the Office of Treaty Settlements for historical Treaty of Waitangi settlement purposes.

The Office of Treaty Settlements expects to collect $5.877 million of revenue on behalf of the Crown from Landbank property operations.

Details of these appropriations are set out in Parts 2-6 below.

Part 1.2 - High-Level Objectives of the Vote#

Government Priorities and Outcomes - Links to Appropriations - Treaty Negotiations
Government Priorities Government Outcomes Appropriations
Treaty of Waitangi Negotiations Durable Settlement of Treaty Claims Policy advice - Treaty Negotiations (M74)
    Property portfolio management (M74)
    Representation - Waitangi Tribunal (M74)

Summary of Financial Activity#

Summary of Financial Activity - Treaty Negotiations
  2004/05 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13
Actual
$000
Actual
$000
Actual
$000
Actual
$000
Budgeted
$000
Estimated
Actual
$000
Departmental
Transactions
Budget
$000
Non-
Departmental
Transactions
Budget
$000
Total
Budget
$000
Estimated
$000
Estimated
$000
Estimated
$000

Appropriations

                       
Output Expenses 17,898 16,235 17,644 20,788 25,488 25,488 27,308 - 27,308 27,592 27,301 27,301
Benefits and Other Unrequited Expenses - - - - - - N/A - - - - -
Borrowing Expenses - - - - - - - - - - - -
Other Expenses 14,039 31,568 49,376 231,494 73,248 73,248 - 203,720 203,720 202,220 202,220 202,220
Capital Expenditure 4,321 2,308 2,613 961 11,600 11,600 - 10,000 10,000 10,000 10,000 10,000
Intelligence and Security Department Expenses and Capital Expenditure - - - - - - - N/A - - - -

Total Appropriations

36,258 50,111 69,633 253,243 110,336 110,336 27,308 213,720 241,028 239,812 239,521 239,521

Crown Revenue and Capital Receipts

                       
Tax Revenue - - - - - - N/A - - - - -
Non-Tax Revenue 6,625 6,022 6,472 - 5,877 5,877 N/A 5,877 5,877 5,877 5,877 5,877
Capital Receipts 31 - - - - - N/A - - - - -

Total Crown Revenue and Capital Receipts

6,656 6,022 6,472 - 5,877 5,877 N/A 5,877 5,877 5,877 5,877 5,877

New Policy Initiatives#

Budget Policy Intiatives - Treaty Negotiations
Policy Initiative Appropriation 2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Resourcing the Settlement of Historical Treaty Claims Policy Advice Treaty Negotiations
Departmental Output Expense
- 5,355 5,628 5,628 5,628
Waitaha Raupata Trust Waitaha Raupata Trust
Other Expenses to be Incurred by the Crown
300 - - - -
Crown Payment to the Ngati Poneke Māori Association Crown Payment to the Ngati Poneke Māori Association
Other Expenses to be Incurred by the Crown
1,738 - - - -
Additional Funding for Treaty negotiations for 2008/09 Policy Advice Treaty Negotiations
Departmental Output Expense
4,100 - - - -
Identity Verification Services: Adjustments to Departmental Levy Contributions Policy Advice Treaty Negotiations
Departmental Output Expense
- (1) - - -
Waikato River Co-management Implementation Policy Advice Treaty Negotiations
Departmental Output Expense
500 500 500 500 500
Taranaki Whanui Land banking Properties Property Portfolio Management
Departmental Output Expense
299 299 299 - -
Te Roroa Deferred Selection Properties Te Roroa Settlement - Adjustment to Land Value
Other Expenses to be Incurred by the Crown
1,490 - - - -
Historical Treaty of Waitangi Settlements
Other Expenses to be Incurred by the Crown
(5,200) - - - -
Deed for Co-management of the Upper Waikato River Crown Contribution to Waikato-Tainui River Negotiation Expenses
Other Expenses to be Incurred by the Crown
2,800 - - - -
Historical Treaty of Waitangi Settlements
Other Expenses to be Incurred by the Crown
(2,800) - - - -
Crown Settlement Offers to Ngati Makino and Waitaha Ngati Makino Heritage Trust
Other Expenses to be Incurred by the Crown
1,500 - - - -
Waitaha Raupatu Trust
Other Expenses to be Incurred by the Crown
1,000 - - - -
Te Tau Ihu and Lower North Island Treaty Claims On-account payments for Tainui Taranaki ki te Tonga, Ngati Toa and Kurahaupo ki te Waipounamu
Other Expenses to be Incurred by the Crown
6,000 - - - -
Crown contribution to Tanui Taranaki ki te Tonga's Waitangi Tribunal costs
Other Expenses to be Incurred by the Crown
3,000 - - - -
Notional interest for on-account payments to Te Tau Ihu groups
Other Expenses to be Incurred by the Crown
72 - - - -
Funding to meet Settlements in Central North Island Litigation Māori Authorities (FoMA) Appeal
Other Expenses to be Incurred by the Crown
500 - - - -
Taranaki Whanui ki te Upoko o Te Ika: Deed of Settlement Crown contribution to Te Taranaki Whanui's (Wellington) Waitangi Tribunal Costs
Other Expenses to be Incurred by the Crown
1,946 - - - -
Waikato River Statutory Board's Establishment Committees Crown Contribution to Guardians Establishment Committee Costs
Other Expenses to be Incurred by the Crown
1,000 - - - -
Waikato River Statutory Boards Establishment Committee
Other Expenses to be Incurred by the Crown
2,000 - - - -
Contribution to the Ngati Makino Crown Contribution to the Ngati Makino Heritage Trust Negotiation Costs
Other Expenses to be Incurred by the Crown
140 - - - -
Historical Treaty of Waitangi Settlements
Other Expenses to be Incurred by the Crown
(140) - - - -
Crown Contribution to Te Roroa Crown Contribution to Te Roroa to facilitate Te Roroa's purchase of the deferred selection properties
Other Expenses to be Incurred by the Crown
6,000 - - - -
Affiliate Te Arawa: Enhanced Redress Package Advance Payment Against Notionally Accrued Interest
Capital Expenditure
1,600 - - - -
Analysis of Significant Trends
Vote trends in actual expenses and capital expenditure by appropriation type
Source: Ministry of Justice - OTS

Departmental Output Expense Trends

The increase in appropriation in 2008/09 and outyears reflects the new funding approved for resourcing the settlement of historical treaty claims.

Non-Departmental Expense Trends

The increase for 2009/10 and outyears is mainly the result of the approval of an additional $400 million in the Multi-year appropriation for Historical Treaty Settlements.

Part 2 - Details and Expected Performance for Output Expenses#

Part 2.1 - Departmental Output Expenses#

Intended Impacts, Outcomes and Objectives

Intended Impacts, Outcomes and Objectives - Part 2.1 Departmental Output Expenses - Treaty Negotiations
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Outcome: Durable Settlement of Treaty Claims
Impact: Commitments honoured
Policy advice - Treaty Negotiations (M74)
Property Portfolio Management (M74)
Representation - Waitangi Tribunal (M74)

Policy Advice - Treaty Negotiations (M74)

Scope of Appropriation

Advice on generic Treaty issues and specific historical Treaty claims. Negotiation of historical Treaty claims. Where appropriate, the preparation of settlement legislation, property valuation, disclosure and preparation and execution of legal documentation required to enable the transfer of settlement assets to claimants.

Expenses and Revenue

Expenses and Revenue - Policy Advice Treaty Negotiations (M74) - Treaty Negotiations
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 16,016 16,016 17,836
Revenue from Crown 15,922 15,922 17,732
Revenue from Other 94 94 104

Reasons for Change in Appropriation

Mainly due to new funding in 2009/10 and outyears for Resourcing the Settlement of Historical Treaty Claims.

Output Performance Measures and Standards

Output Performance Measures and Standards - Policy Advice Treaty Negotiations (M74) - Treaty Negotiations
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
The quantity and nature of advice will be agreed with the Minister for Treaty of Waitangi Negotiations Achieved Achieved Achieved
Percentage of advice and negotiations that meet the Ministry's quality criteria for policy development 100% 100% 100%
The Minister will be requested to indicate his/her level of satisfaction with the quality of advice and services provided by the Ministry Satisfactory or better Satisfactory or better Satisfactory or better
The Minister will be requested to indicate his/her level of satisfaction with progress towards negotiation milestones in priority regions Satisfactory or better Satisfactory or better Satisfactory or better

Conditions on Use of Appropriation

Conditions on Use of Appropriation - Policy Advice Treaty Negotiations (M74) - Treaty Negotiations
Reference Conditions
Ministry's Quality Criteria For Policy Development
  • includes a clear statement of purpose
  • is accurate and uses sound information
  • presents a clear, concise and logical argument, with assumptions made explicit and supported by facts
  • draws on professional knowledge and appropriate methodologies
  • examines comparative material
  • presents options
  • uses a clear conceptual and well-articulated framework
  • considers resources, legal and human rights implications and implementation issues/practicability
  • considers evaluation
  • considers issues for Māori and Pacific peoples
  • considers risks, costs and benefits.

Current and Past Policy Initiatives

Current and Past Policy Initiatives - Policy Advice Treaty Negotiations (M74) - Treaty Negotiations
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Resourcing the Settlement of Historical Treaty Claims 2009 - 5,355 5,628 5,628 5,628
Additional Funding for Treaty negotiations for 2008/09 2008 4,100 - - - -
Identity Verification Service Levy Adjustment 2009 - (1) - - -
Waikato River Co-management Implementation 2008 500 500 500 500 500
Increased Negotiation Activity 2008 911 1,467 1,467 1,467 1,467
National Office Accommodation 2007 748 748 748 748 748
Increased OTS Negotiation Capacity 2006 1,334 1,334 1,334 1,334 1,334
Negotiation and Policy Activity 2004 1,088 1,088 1,088 1,088 1,088
New team necessary to meet Crown commitments to negotiate 2003 444 444 444 444 444

Property Portfolio Management (M74)#

Scope of Appropriation#

Management, transfer and disposal of Crown-owned property for Treaty settlement purposes.

Expenses and Revenue#

Expenses and Revenue - Property Portfolio Management (M74) - Treaty Negotiations
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 6,511 6,511 6,511
Revenue from Crown 6,477 6,477 6,477
Revenue from Other 34 34 34

Output Performance Measures and Standards#

Output Performance Measures and Standards - Property Portfolio Management (M74) - Treaty Negotiations
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Percentage of property acquisitions, transfers and disposals where all Cabinet policies, legal and Deed of Settlement requirements are complied with 100% 100% 100%
Percentage of properties maintained in the same condition as when acquired, and for which property maintenance meets generally accepted property management standards 90% 90% 90%
Financial management records receive an unqualified independent audit Achieved Achieved Achieved
Percentage of properties not selected by claimants, and free from further claims, that are sold within 12 months of the claim settlement date 90% 90% 90%

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Property Portfolio Management (M74) - Treaty Negotiations
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Taranaki Whanui Land banking Properties 2008 299 299 299 - -
National Office Accommodation 2007 314 314 314 314 314

Representation - Waitangi Tribunal (M74)#

Scope of Appropriation#

Allows the Crown to undertake research into historical Treaty grievances and ensures the Crown is represented with well prepared documentation and evidence at Waitangi Tribunal hearings.

Expenses and Revenue#

Expenses and Revenue - Representation Waitangi Tribunal (M74) - Treaty Negotiations
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 2,961 2,961 2,961
Revenue from Crown 2,947 2,947 2,947
Revenue from Other 14 14 14

Output Performance Measures and Standards#

Output Performance Measures and Standards - Representation Waitangi Tribunal (M74) - Treaty Negotiations
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Ensure that the funding for Crown representation at the Waitangi Tribunal is utilised in accordance with the Memorandum of Understanding between the Office of Treaty Settlements and the Crown Law Office Achieved Achieved Achieved

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Representation Waitangi Tribunal (M74) - Treaty Negotiations
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
National Office Accommodation 2007 165 165 165 165 165
Increased volume of work relating to Crown representation at Waitangi Tribunal 2003 444 444 444 444 444

Part 5 - Details and Expected Results for Other Expenses#

Part 5.2 - Non-Departmental Other Expenses#

Intended Impacts, Outcomes and Objectives

Intended Impacts, Outcomes and Objectives - Part 5.2 NonDepartmental Other Expenses - Treaty Negotiations
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Objective: To meet Crown liabilities and manage Crown assets efficiently Debt Write-offs (M74)
  Depreciation (M74)
Outcome: Durable Settlement of Treaty Claims Historical Treaty of Waitangi Settlements (M74)
Impact: Commitments Honoured  
Objective: To meet Crown liabilities and manage Crown assets efficiently Interest Payments on Settlements (M74)

Debt Write-offs (M74)

Scope of Appropriation

Write-off of Bad Debts from Landbank rental properties.

Expenses

Expenses - Debt Writeoffs (M74) - Treaty Negotiations
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 120 120 120

Depreciation (M74)#

Scope of Appropriation#

Depreciation on assets held in the Office of Treaty Settlements Landbank for Treaty settlements.

Expenses#

Expenses - Depreciation (M74) - Treaty Negotiations
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 2,100 2,100 2,100

Historical Treaty of Waitangi Settlements (M74)#

Scope of Appropriation and Expenses#

Multi-Year Appropriations - Treaty Negotiations
Type, Title, Scope and Period of Appropriations Budgeted
$000
Estimated
Actual
$000
  2007-2012

Non-Departmental Other Expenses

   

Historical Treaty of Waitangi Settlements (M74)

Settlement of historical Treaty of Waitangi claims, including redress through the transfer of assets (cash and property) from the Crown to claimant groups, any simple interest payable on settlements between signing of the Deed of Settlement and the Settlement Date, and payment of claimant funding.

Commences: 1 July 2007

Expires: 30 June 2012

400,000 400,000

Historical Treaty of Waitangi Settlements 2009 - 2013 (M74)#

Scope of Appropriation and Expenses#

Multi-Year Appropriations - Treaty Negotiations
Type, Title, Scope and Period of Appropriations Appropriation $000
  2009-2013

Non-Departmental Other Expenses

   

Historical Treaty of Waitangi Settlements 2009 – 2013 (M74)

This appropriation is limited to settlement of historical Treaty of Waitangi claims, including redress through the transfer of assets (cash and property) from the Crown to claimant groups, any simple interest payable on settlements between the date specified in the Deed of Settlement and the Settlement Date, and payment of claimant funding.

Commences: 30 June 2009

Expires: 30 June 2013

800,000 800,000

Reasons for Change in Appropriation#

A new multi-year appropriation for historical Treaty of Waitangi settlements is established each year in the Supplementary Estimates Act, and the balance of the previous multi-year appropriation is cancelled. The amount of the current multi-year appropriation 'Historical Treaty of Waitangi Settlements' is $400 million over five years. The new multi-year appropriation 'Historical Treaty of Waitangi Settlements 2009 - 2013' (which will be in force from 30 June 2009) will have an amount of $800 million over 5 years. The reason for the change is to ensure there is sufficient legal authority to finalise agreements in principle that were negotiated in 2008/09 and continue the momentum in Treaty settlements achieved in that year.

Waikato River Statutory Board Establishment Committee (M74)#

Scope of Appropriation#

This appropriation is limited to the establishment, operation and support costs of the Waikato River Statutory Boards Establishment Committees.

Expenses#

Expenses - Waikato River Statutory Board Establishment Committee (M74) - Treaty Negotiations
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 2,000 2,000 -

Reasons for Change in Appropriation#

Funding approved for the 2008/09 year only

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Waikato River Statutory Board Establishment Committee (M74) - Treaty Negotiations
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Waikato River Statutory Board's Establishment Committees 2008 2,000 - - - -

Part 6 - Details and Expected Results for Capital Expenditure#

Part 6.2 - Non-Departmental Capital Expenditure#

Intended Impacts, Outcomes and Objectives

Intended Impacts, Outcomes and Objectives - Part 6.2 NonDepartmental Capital Expenditure - Treaty Negotiations
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Objective: To meet Crown liabilities and manage Crown assets efficiently Advance Payment Against Notionally Accrued Interest (M74)
Objective: To meet Crown liabilities and manage Crown assets efficiently Land, Stock, Plant Purchases (M74)

Land, Stock, Plant Purchases (M74)

Scope of Appropriation

The purchase of surplus Crown property is held in the Office of Treaty Settlements Landbank to protect it for possible use in future Treaty of Waitangi settlements.

Capital Expenditure

Capital Expenditure - Land, Stock, Plant Purchases (M74) - Treaty Negotiations
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 10,000 10,000 10,000

Reporting Mechanisms#

Reporting Mechanisms - Reporting Mechanisms - Treaty Negotiations
Appropriation Reporting Mechanism
Advance Payment Against Notionally Accrued Interest (M74) Annual report of the Ministry of Justice
Land, Stock, Plant Purchases (M74) Annual report of the Ministry of Justice

The above table indicates the mechanisms to be used for reporting actual results for each non-departmental capital expenditure appropriation.

Performance Information for Appropriations Vote Women's Affairs#

MINISTER(S) RESPONSIBLE FOR APPROPRIATIONS: Minister of Women's Affairs (M76)

ADMINISTERING DEPARTMENT: Ministry of Women's Affairs

MINISTER RESPONSIBLE FOR MINISTRY OF WOMEN'S AFFAIRS: Minister of Women's Affairs

Part 1 - Summary of the Vote#

Part 1.1 - Overview of the Vote

The Minister of Women's Affairs is responsible for appropriations of $4.731 million in Vote Women's Affairs for the 2009/10 financial year covering the following:

  • providing suitable women nominees for appointment to state sector boards and committees
  • policy advice on improving outcomes for women in New Zealand
  • providing support services to the Minister
  • managing New Zealand's international obligations in relation to the status of women.

Details of these appropriations are set out in Parts 2-6 below.

Part 1.2 - High-Level Objectives of the Vote#

The Government's overall goal is to grow the New Zealand economy in order to deliver greater prosperity, security and opportunities for all New Zealanders. This encompasses women having real choices and using their strengths to maximise social and economic success.

The Ministry of Women's Affairs is the Government's primary provider of gender-specific advice.

Contribution of Appropriations to Government Priorities and Outcomes#

Contribution of Appropriations to Government Priorities and Outcomes - Part 1.2 HighLevel Objectives of the Vote - Women's Affairs
Appropriations Government Priorities Government Outcomes
Policy Advice and Nomination Services Women having real choices and using their strengths to maximise social and economic success Women have the opportunity to develop and use their skills and talents
  Women are healthy, empowered, resilient and safe
  Society recognises caring as integral to economic and social success

Summary of Financial Activity#

Summary of Financial Activity - Women's Affairs
  2004/05 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13
Actual
$000
Actual
$000
Actual
$000
Actual
$000
Budgeted
$000
Estimated
Actual
$000
Departmental
Transactions
Budget
$000
Non-
Departmental
Transactions
Budget
$000
Total
Budget
$000
Estimated
$000
Estimated
$000
Estimated
$000

Appropriations

                       
Output Expenses 3,846 4,099 4,130 4,595 4,677 4,677 4,731 - 4,731 4,568 4,573 4,573
Benefits and Other Unrequited Expenses - - - - - - N/A - - - - -
Borrowing Expenses - - - - - - - - - - - -
Other Expenses - - - - - - - - - - - -
Capital Expenditure 54 174 47 43 240 240 66 - 66 51 127 221
Intelligence and Security Department Expenses and Capital Expenditure - - - - - - - N/A - - - -

Total Appropriations

3,900 4,273 4,177 4,638 4,917 4,917 4,797 - 4,797 4,619 4,700 4,794

Crown Revenue and Capital Receipts

                       
Tax Revenue - - - - - - N/A - - - - -
Non-Tax Revenue - - - - - - N/A - - - - -
Capital Receipts - - - - - - N/A - - - - -

Total Crown Revenue and Capital Receipts

- - - - - - N/A - - - - -

Departmental Output Expenses

Up to 2008/09 the movement in the Ministry's output expenses was largely driven by special project funding from other departments. In 2007/08 and 2008/09 substantial funding was also received from the cross departmental research pool for a project on effective interventions for adult victims of sexual violence ($400,000 each year).

From 2009/10 the Ministry's baseline increased by $500,000 each year to do more, in-depth, work relating to the gender pay gap and contributing issues such as pay equity and occupational segregation.

Departmental Capital Expenditure

The Ministry's capital expenditure relates mainly to the ongoing replacement programme for office equipment and information technology. Expenditure has been reasonably stable other than for 2005/06 and 2008/09.

In 2005/06 a substantial refit of the Ministry's office premises was undertaken. In 2008/09 work was completed on the Ministry's knowledge management system.

Part 2 - Details and Expected Performance for Output Expenses#

Part 2.1 - Departmental Output Expenses#

Intended Impacts, Outcomes and Objectives

Intended Impacts, Outcomes and Objectives - Part 2.1 Departmental Output Expenses - Women's Affairs
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Women contributing their skills in the full range of leadership positions Policy Advice and Nomination Services
A reduction in the incidence and impact of violence against women  
Women fully participating in work, family and community across the life course  
Removal of institutional (educational and workplace) barriers that limit girls' and women's opportunities and lead to occupational segregation  
Increased choice for families in balancing work and caring responsibilities  
Improved integration of women's dual roles in parenting and the workforce  
Government policy that aligns with international obligations in relation to the status of women  

Policy Advice and Nomination Services (M76)

Scope of Appropriation

This appropriation is limited to policy advice on improving outcomes for women in New Zealand, nomination services, the management of New Zealand's international obligations related to the status of women, and associated ministerial support.

Expenses and Revenue

Expenses and Revenue - Policy Advice and Nomination Services (M76) - Women's Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 4,677 4,677 4,731
Revenue from Crown 4,589 4,589 4,620
Revenue from Other 88 88 111

Output Performance Measures and Standards

Output Performance Measures and Standards - Policy Advice and Nomination Services (M76) - Women's Affairs
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Policy advice      
Provision of a comprehensive policy service (refer to Conditions on Use of Appropriation), as assessed by the Minister on a quarterly basis Rated as meeting requirements Rated as meeting requirements or better Rated as meeting requirements or better
The quality of written policy papers to the Minister (refer to Conditions on Use of Appropriation), as assessed by an external reviewer on an annual basis Mean score of 8 or better Mean score of 8 or better Mean score of 8 or better
Number of written briefings to the Minister 150 150 180
Nomination services      
Provision of effective nomination services (refer to Conditions on Use of Appropriation), as assessed by key appointing agencies on an annual basis Rated as meeting requirements Rated as meeting requirements or better Rated as meeting requirements or better
Number of responses to requests for nominations to state sector boards and committees 200 185 200

Conditions on Use of Appropriation

Conditions on Use of Appropriation - Policy Advice and Nomination Services (M76) - Women's Affairs
Reference Conditions
Comprehensive policy service A comprehensive policy service will include:
  • the capacity to respond urgently
  • written and oral briefings on significant issues that are timely, relevant, clear and succinct
  • support for the Minister as required in Cabinet Committees and in the House
  • the use of clear prioritisation.
Quality standards for written policy advice to the Minister The NZIER assessment framework for reviewing the quality of written policy advice, providing a score out of 10.
Effective nomination services All nominations for appointment to state sector boards and committees will be:
  • targeted to the vacancy (ie, all nominees will broadly meet the criteria required for membership of that particular board or committee)
  • provided within the agreed timeframe
  • accompanied by relevant information to assist the appointment decision (eg, a profile summary and recent curriculum vitae).

Part 6 - Details and Expected Results for Capital Expenditure#

Part 6.1 - Departmental Capital Expenditure#

Intended Impacts, Outcomes and Objectives

Intended Impacts, Outcomes and Objectives - Part 6.1 Departmental Capital Expenditure - Women's Affairs
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Objective: Maintain the efficient delivery of services through routine replacement of the Ministry's office equipment and information technology Ministry of Women's Affairs - Capital Expenditure PLA

Ministry of Women's Affairs - Capital Expenditure PLA (M76)

Scope of Appropriation

This appropriation is limited to the purchase or development of assets by and for the use of the Ministry of Women's Affairs, as authorised by section 24(1) of the Public Finance Act 1989.

Capital Expenditure

Capital Expenditure - Ministry of Women's Affairs Capital Expenditure PLA (M76) - Women's Affairs
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment 65 65 46
Intangibles 175 175 20
Other - - -

Total Appropriation

240 240 66
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment 65 65 46
Intangibles 175 175 20
Other - - -

Total Appropriation

240 240 66

Reasons for Change in Appropriation

The reduction in Intangibles capital expenditure in 2009/10 reflects the completion of knowledge management system developments in the previous year.

Expected Results

Expected Results - Ministry of Women's Affairs Capital Expenditure PLA (M76) - Women's Affairs
  2008/09 2009/10
  Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Ongoing replacement programme of the Ministry's office equipment and information technology $227,000 $70,000 $66,000
Improvements to the Ministry's knowledge management systems including electronic document record management system, intranet and record keeping systems $150,000 $170,000 -

 Statements of Forecast Service Performance#

The Statements of Forecast Service Performance of departments included in the Māori, Other Populations and Cultural Sector comprise the service performance information for all departmental output expense appropriations that are proposed to be used by those departments. In this context, service performance information comprises the scope, expenses and revenue, and output performance measures and standards for each class of outputs within those departmental appropriations, as set out in Part 2.1 of the Performance Information for appropriations in each Vote.

The following table identifies the classes of outputs incorporated in the Statement of Forecast Service Performance for each department in the Māori, Other Populations and Cultural Sector. In two instances, this includes reference to classes of outputs within appropriations presented in Votes in other sectors.

Classes of outputs incorporated in the Statement of Forecast Service Performance for each department
Department Composition of Statement of Forecast Service Performance
Archives New Zealand The service performance information in Part 2.1 for the classes of outputs within all the departmental output expense appropriations in Vote National Archives.
Ministry for Culture and Heritage

The service performance information in Part 2.1 for the classes of outputs within all the departmental output expense appropriations in:

  • Vote Arts, Culture and Heritage
  • Vote Sport and Recreation.
Department of Internal Affairs

The service performance information in Part 2.1 for the classes of outputs within all the departmental output expense appropriations in:

  • Vote Community and Voluntary Sector
  • Vote Emergency Management
  • Vote Internal Affairs
  • Vote Local Government, which is in the Environment Sector
  • Vote Ministerial Services, which is in the Finance and Government Administration Sector
  • Vote Racing.
National Library of New Zealand The service performance information in Part 2.1 for the classes of outputs within all the departmental output expense appropriations in Vote National Library.
Ministry of Pacific Island Affairs The service performance information in Part 2.1 for the classes of outputs within all the departmental output expense appropriations in Vote Pacific Island Affairs.
Statistics New Zealand The service performance information in Part 2.1 for the classes of outputs within all the departmental output expense appropriations in Vote Statistics.
Te Puni Kōkiri The service performance information in Part 2.1 for the classes of outputs within all the departmental output expense appropriations in Vote Māori Affairs.
Ministry of Women's Affairs The service performance information in Part 2.1 for the classes of outputs within all the departmental output expense appropriations in Vote Women's Affairs.

Forecast Financial Statements of Departments#

Statement of Common Accounting Policies#

These accounting policies have been applied in the forecast financial statements of all departments and Offices of Parliament except as outlined in the statement of entity-specific accounting policies for individual departments or Offices of Parliament.

These forecast financial statements are prepared in accordance with section 41(1)(a)-(f) of the Public Finance Act 1989. The purpose of the forecast financial statements is to facilitate Parliament's consideration of appropriations for, and planned performance of departments and offices of Parliament. Use of this information for other purposes may not be appropriate. It is not intended that these forecast financial statements be updated subsequent to publication.

Statement of Compliance

These forecast financial statements for the year ended 30 June 2009 comply with FRS-42 Prospective Financial Statements.

Specific Accounting Policies#

The accounting policies set out below have been applied consistently to all periods presented in these statements. These statements have been prepared on a going-concern basis. The measurement base applied is historical cost modified by the revaluation of certain assets and liabilities as identified in this statement of accounting policies.

The accrual basis of accounting has been used unless otherwise stated. These financial statements are presented in New Zealand dollars, which is the entity's functional currency. All financial information presented has been rounded to the nearest thousand.

Judgements and Estimations#

The preparation of forecast financial statements in conformity with FRS-42 requires judgements, estimates and assumptions that affect the application of policies and reported amounts of assets and liabilities, income and expenses. The estimates and associated assumptions are based on historical experience and various other factors that are believed to be reasonable under the circumstances. Actual results may differ from these estimates and these variations may be material.

Revenue#

Revenue is derived through the provision of outputs to the Crown and from services to third parties. Revenue is recognised in the forecast statement of financial performance when earned.

Leases#

Operating Leases

Where substantially all of the risks and rewards of ownership are retained by the lessor, leases are classified as operating leases.

Lease payments under operating leases are recognised as an expense on a straight-line basis over the lease term.

Finance Leases

Leases which effectively transfer to the department substantially all the risks and rewards incidental to ownership of the leased items are classified as finance leases. These are capitalised at the lower of the fair value of the asset or the present value of the minimum lease payments. The leased assets and the corresponding lease liabilities are recognised in the statement of financial position. The leased assets are depreciated over the period the department is expected to benefit from their use. The interest expense component of finance lease payments is recognised in the statement of financial performance.

Borrowing Costs#

Borrowing costs are recognised as an expense when incurred.

Property, Plant and Equipment#

Property, plant and equipment, other than land and buildings, is stated at cost less accumulated depreciation and impairment losses. Land and buildings are stated at fair value as determined by an independent registered valuer. Fair value is determined using market-based evidence. Land and buildings are revalued with sufficient regularity to ensure that carrying value is not materially different from fair value at the end of the reporting period. Additions between revaluations are recorded at cost. Any capitalisation thresholds applied are set out in the statement of entity-specific accounting policies.

Depreciation#

Depreciation is provided on a straight-line basis so as to allocate the cost [or valuation] of an item of property, plant and equipment, less any estimated residual value, over its estimated useful life.

The estimated useful lives are set out in the statement of entity-specific accounting policies.

Leasehold improvements are capitalised and the cost is amortised over the unexpired period of the lease or the estimated useful life of the improvements, whichever is shorter.

Items under construction are not depreciated. The total cost of a capital project is transferred to the appropriate asset class on its completion and then depreciated.

Intangible Assets#

Intangible assets with finite useful lives (such as computer software) are recorded at cost less accumulated amortisation and impairment losses.

Any capitalisation thresholds applied are set out in the statement of entity-specific accounting policies.

Amortisation is charged to the statement of financial performance on a straight-line basis over the estimated useful life of the asset.

The estimated useful lives are set out in the statement of entity-specific accounting policies.

Intangible assets with indefinite useful lives are not amortised, but are tested at least annually for impairment.

Where there is an active market for an intangible asset, the asset is recorded at a revalued amount, being fair value less any subsequent accumulated amortisation and accumulated impairment losses.

Cash and Cash Equivalents#

Cash includes cash on hand and funds on deposit with banks with a maturity of 3 months or less from date of acquisition.

Debtors and Other Receivables#

Debtors and other receivables are initially measured at fair value and subsequently measured at amortised cost using the effective interest rate, less impairment charges. Allowances for estimated irrecoverable amounts are recognised when there is objective evidence that the asset is impaired.

Inventories#

Inventories held for sale or use in the production of goods and services on a commercial basis are recorded at the lower of cost and net realisable value. The cost of purchased inventory is determined using the weighted average cost method.

Inventories held for distribution for public benefit purposes are recorded at cost (calculated using the weighted average cost method) adjusted when applicable for any loss of service potential. Where inventories are acquired at no cost, or for nominal consideration, the cost is the current replacement cost at the date of acquisition.

Employee Entitlements#

Pension Liabilities

Obligations for contributions to defined contribution retirement plans are recognised in the statement of financial performance as they fall due.

Other Employee Entitlements

Employee entitlements to salaries and wages, annual leave, sick leave, long service leave, retiring leave and other similar benefits are recognised in the statement of financial performance when they accrue to employees. Employee entitlements to be settled within 12 months are reported at the amount expected to be paid. Long-term employee entitlements are reported at the present value of the estimated future cash outflows.

Termination Benefits

Termination benefits are recognised in the statement of financial performance only when there is a demonstrable commitment to either terminate employment prior to normal retirement date or to provide such benefits as a result of an offer to encourage voluntary redundancy. Termination benefits to be settled within 12 months are reported at the amount expected to be paid. Other termination benefits are reported at the present value of the estimated future cash outflows.

Onerous Contracts#

Where the benefits to be derived from a contract are lower than the unavoidable costs of meeting the obligation under the contract, a provision is recognised. The provision is stated at the present value of the future net cash outflows expected to be incurred in respect of the contract.

Foreign Currency#

Foreign currency transactions are reported at the New Zealand dollar exchange rate at the date of the transaction.

Statement of Cash Flows#

The following are definitions of the terms used in the statement of cash flows:

  • cash and cash equivalents include cash on hand, cash in transit, bank accounts and deposits with a maturity of no more than three months from date of acquisition
  • investing activities are those activities relating to the acquisition and disposal of non-current assets
  • financing activities comprise capital injections by, or repayment of capital to, the Crown, and
  • operating activities include all transactions and other events that are not investing or financing activities.

Taxation#

Departments and Offices of Parliament are exempt from income tax as public authorities. Accordingly no charge for income tax has been provided for.

Goods and Services Tax#

These forecast financial statements are GST exclusive, except for receivables and payables in the statement of financial position, which are stated on a GST inclusive basis. Where GST is not recoverable as input tax, then it is recognised as part of the related asset or expense.

The net amount of GST owing to or from the Inland Revenue Department at balance date is included as part of receivables or payables (as appropriate) in the statement of financial position.

Commitments#

Future expenses and liabilities to be incurred on contracts that have been entered into at balance date are disclosed as commitments to the extent that there are equally unperformed obligations.

Contingent Liabilities and Contingent Assets#

Contingent liabilities are disclosed if the possibility that they will crystallise is not remote. Contingent assets are disclosed if it is probable that the benefits will be realised.

 

Changes in Accounting Policies#

Any changes in accounting policies since the date of the last audited financial statements prepared under New Zealand generally accepted accounting practice are described in the statement of entity-specific accounting policies. The last audited financial statements (30 June 2008) were prepared in accordance with NZ IFRS (New Zealand Equivalents to International Financial Reporting Standards) as appropriate for public benefit entities.

Forecast Financial Statements Archives New Zealand#

Statement of Forecast Comprehensive Income for the year ending 30 June 2010#

Statement of Forecast Comprehensive Income for the year ending 30 June 2010 - National Archives
    2007/08 2008/09 2009/10
  Note Actual
$000
In 2008
Budget
$000
Estimated
Actual
$000
Budgeted
$000

Income

         
Crown   20,693 22,184 22,776 21,930
Department(s)   432 334 409 356
Other revenue   471 549 869 549
Gains   - - - -
Interest   - - - -
Total Income   21,596 23,067 24,054 22,835

Expenses

         
Personnel   8,138 6,449 6,995 6,752
Operating 1 5,886 8,232 8,772 7,683
Depreciation and amortisation   2,448 2,846 2,846 2,959
Capital charge   4,856 5,540 5,441 5,441
Finance costs   - - - -
Other   - - - -
Total Expenses   21,328 23,067 24,054 22,835
Net Surplus / (Deficit)   - - - -
Other comprehensive income   6,064 - (46) -
Total Comprehensive Income   6,332 - (46) -

Statement of Forecast Changes in Taxpayers' Funds for the year ending 30 June 2010#

Statement of Forecast Changes in Taxpayers' Funds for the year ending 30 June 2010 - National Archives
    2007/08 2008/09 2009/10
  Note Actual
$000
In 2008
Budget
$000
Estimated
Actual
$000
Budgeted
$000

Balance at 1 July

         
General funds   50,491 50,498 50,494 50,494
Revaluation reserve   14,262 14,262 20,326 20,280
Other reserves   - - - -
Taxpayers' Funds Opening Balance   64,753 64,760 70,820 70,774

Changes in Taxpayers' Funds

         
Comprehensive income for the period   6,332 - (46) -
Repayment of surplus   (265) - - -
Capital contribution   - - - -
Capital withdrawal   - - - -
Other   - - - -
Total Changes in Taxpayers' Funds   6,067 - (46) -

Balance at 30 June

         
General funds   50,494 50,498 50,494 50,494
Revaluation reserve   20,326 14,262 20,280 20,280
Other reserves   - - - -
Taxpayers' Funds Closing Balance   70,820 64,760 70,774 70,774

Forecast Statement of Financial Position as at 30 June 2010#

Forecast Statement of Financial Position as at 30 June 2010 - National Archives
    2007/08 2008/09 2009/10
  Note Actual
$000
In 2008
Budget
$000
Estimated
Actual
$000
Budgeted
$000

Assets

         

Current Assets

         
Cash and cash equivalents   9,402 6,889 8,431 9,895
Debtors and other receivables   181 67 67 67
Prepayments   237 59 59 59
Inventories   - - - -
Other current assets   - - - -
Total Current Assets   9,820 7,015 8,557 10,021

Non-current Assets

         
Property, plant and equipment   62,453 55,068 59,540 58,788
Intangible assets   1,377 3,935 3,935 3,228
Other non-current assets   - - - -
Total Non- current Assets   63,830 59,003 63,475 62,016
Total Assets   73,650 66,018 72,032 72,037

Liabilities

         

Current Liabilities

         
Creditors and other payables   1,620 637 637 637
Repayment of surplus   268 - - -
Employee entitlements   445 440 440 440
Other current liabilities   381 87 87 87
Total Current Liabilities   2,714 1,164 1,164 1,164

Non-current Liabilities

         
Provisions   - - - -
Employee entitlements   116 94 94 99
Other non-current liabilities   - - - -
Total Non-current Liabilities   116 94 94 99
Total Liabilities   2,830 1,258 1,258 1,263

Taxpayers' Funds

         
General funds   50,494 50,498 50,494 50,494
Revaluation reserve   20,326 14,262 20,280 20,280
Other reserves   - - - -
Total Taxpayers' Funds   70,820 64,760 70,774 70,774
Total Liabilities and Taxpayers' Funds   73,650 66,018 72,032 72,037

Statement of Forecast Cash Flows for the year ending 30 June 2010#

Forestry Statement of Forecast Cash Flows for the year ending 30 June 2010 - National Archives
    2007/08 2008/09 2009/10
  Note Actual
$000
In 2008
Budget
$000

Estimated
Actual
$000
Budgeted
$000

Cash Flows from Operating Activities

         

Receipts from:

         
Crown   20,693 22,618 22,776 21,930
Department(s)   - - - 22
Other   1,254 883 1,120 883
Interest   - - - -

Payments to:

         
Suppliers   (6,517) (8,666) (9,606) (7,683)
Employees   (8,037) (6,449) (7,015) (6,747)
Capital charge   (4,856) (5,540) (5,441) (5,441)
Goods and services tax (net)   - - - -
Other operating activities   - - - -
Net Cash from Operating Activities 2 2,537 2,846 1,834 2,964

Cash Flow from Investing Activities

         

Receipts from:

         
Sale of property, plant and equipment   - - - -
Sale of intangible assets   - - - -
Sale of other non-current assets   - - - -

Purchase of:

         
Property, plant and equipment   (3,042) (1,811) (2,537) (1,500)
Intangible assets   - - - -
Other non-current assets   - - - -
Net Cash from Investing Activities   (3,042) (1,811) (2,537) (1,500)

Cash Flow from Financing Activities

         
Capital contribution   - - - -
Other financing cash inflows   - - - -
Repayment of surplus   (12) - (268) -
Capital withdrawal   - - - -
Other financing cash outflows   - - - -
Net Cash from Financing Activities   (12) - (268) -
Net Increase / (Decrease) in Cash   (517) 1,035 (971) 1,464
Cash at the beginning of the year   9,919 5,854 9,402 8,431
Cash at the end of the year   9,402 6,889 8,431 9,895

Statement of Significant Assumptions#

These forecast financial statements have been compiled on the basis of existing government policies and Ministerial expectations at the time the statements were finalised.

The main assumptions are as follows:

  • The department's activities will remain substantially the same as for the previous year.
  • Personnel costs are based on the existing organisational structure with small planned changes.
  • Operating costs are based on historical experience.
  • Estimated year end information for 2008/09 is used as the opening position for the 2009/10 forecasts.

These assumptions are adopted as at 22 April 2009.

Factors that could lead to material differences between the forecast financial statements and the 2009/10 actual financial statements include:

  • Changes to the baseline budget through new initiatives, or technical adjustments.
  • Changes to factors underlying the assumptions above.

Statement of Entity-Specific Accounting Policies#

Archives New Zealand has applied the accounting policies set out in the Statement of Accounting Policies Standard included in this document, except as stated below.

Reporting Entity

These are the prospective financial statements of Archives New Zealand, prepared in accordance with section 38 of the Public Finance Act 1989.

Archives New Zealand is a Government Department as defined by section 2 of the Public Finance Act 1989. For the purposes of financial reporting Archives New Zealand is a public benefit entity.

Authorisation Statement

These forecast financial statements were authorised for issue by the Chief Executive and Chief Archivist on 22 April 2009. The Chief Executive and Chief Archivist is responsible for the forecast financial statements presented, including the appropriateness of the assumptions underlying the forecast financial statements and all other required disclosure.

Specific Accounting Policies

Property, Plant and Equipment

The capitalisation threshold for property, plant and equipment is $5,000.

The estimated useful lives of property, plant and equipment are set out below:

  • Buildings 15-90 years
  • Plant and equipment 5-100 years
  • Furniture and fittings 5-10 years
  • Motor vehicles 2-6 years
  • IT equipment 3-5 years

Intangible Assets

The capitalisation threshold for intangible assets is $5,000.

The estimated useful lives of intangible assets are set out below:

  • Purchased software 3-5 years
  • Internally developed software 3-5 years

Notes to the Financial Statements#

Note 1 - Operating Expenses
Note 1 - Operating Expenses - National Archives
  2007/08 2008/09 2009/10
  Actual
$000
In 2008
Budget
$000
Estimated
Actual
$000
Budgeted
$000
Operating expenses include:        
Consultants' fees 76 - - -
Overseas travel 112 - - -
Domestic travel 192 - - -
Other 5,506 8,232 8,772 7,683

Total operating expenses

5,886 8,232 8,772 7,683

Purpose of Information Supporting the Estimates#

The Information Supporting the Estimates provides members of Parliament with information on expected performance to:

  • support their examination of the appropriations and other authorities requested by the Government in the first Appropriation Bill for the forthcoming financial year, and
  • provide a base against which they can later assess the actual performance of each individual department and Office of Parliament over that financial year.

The Information Supporting the Estimates is organised into 10 volumes by sector, each of which covers one or more Votes. The scope of each sector and the allocation of Votes to a sector reflect a balancing of three desired characteristics - namely that each volume should, where possible:

  • reflect natural sectors
  • keep together Votes administered by the same department, and
  • keep together Votes allocated to a particular select committee of the House of Representatives for examination.

The number of sectors and coverage of each sector is set in consultation with the Finance and Expenditure Committee. The 10 sectors are:

  • Economic Development and Infrastructure Sector
  • Education and Science Sector
  • Environment Sector
  • External Sector
  • Finance and Government Administration Sector
  • Health Sector
  • Justice Sector
  • Māori, Other Populations and Cultural Sector
  • Primary Sector
  • Social Development and Housing Sector.

 

Votes and Departments in Each Sector#

Votes and Departments in Each Sector
Votes by Sector Departments by Sector
Economic Development and Infrastructure Sector - B.5A Vol.1  
Vote Economic Development
Vote Commerce
Vote Communications
Vote Consumer Affairs
Vote Energy
Vote Tourism
Ministry of Economic Development
Vote Transport Ministry of Transport
Vote Labour
Vote ACC
Vote Employment
Vote Immigration
Department of Labour
Education and Science Sector - B.5A Vol.2  
Vote Education Ministry of Education
Vote Crown Research Institutes (this Vote is administered by the Treasury, which is in the Finance and Government Administration Sector.)  
Vote Education Review Office Education Review Office
Vote Research, Science and Technology Ministry of Research, Science and Technology
Environment Sector - B.5A Vol.3  
Vote Environment
Vote Climate Change
Ministry for the Environment
Vote Conservation Department of Conservation
Vote Local Government (this Vote is administered by the Department of Internal Affairs, which is in the National Identity Sector)  
Vote Parliamentary Commissioner for the Environment Parliamentary Commissioner for the Environment
External Sector - B.5A Vol.4  
Vote Foreign Affairs and Trade
Vote Official Development Assistance
Ministry of Foreign Affairs and Trade
Vote Defence Ministry of Defence
Vote Defence Force
Vote Veterans' Affairs - Defence Force
New Zealand Defence Force
Vote Customs New Zealand Customs Service
Finance and Government Administration Sector - B.5A Vol.5  
Vote Prime Minister and Cabinet Department of the Prime Minister and Cabinet
Vote Communications Security and Intelligence Government Communications Security Bureau
Vote Security Intelligence New Zealand Security Intelligence Service
Vote State Services State Services Commission
Vote Finance
Vote State-Owned Enterprises
The Treasury
Vote Revenue Inland Revenue Department
Vote Ministerial Services (this Vote is administered by the Department of Internal Affairs, which is in the National Identity Sector)  
Vote Office of the Clerk Office of the Clerk of the House of Representatives
Vote Ombudsmen Office of the Ombudsmen
Vote Parliamentary Service Parliamentary Service
Vote Audit Office of the Auditor-General
Health Sector - B.5A Vol.6  
Vote Health Ministry of Health
Justice Sector - B.5A Vol.7  
Vote Justice
Vote Courts
Ministry of Justice
Vote Corrections Department of Corrections
Vote Police New Zealand Police
Vote Serious Fraud Serious Fraud Office
Vote Attorney-General Crown Law Office
Vote Parliamentary Counsel Parliamentary Counsel Office
Māori, Other Populations and Cultural Sector - B.5A Vol.8  
Vote Arts, Culture and Heritage
Vote Sport and Recreation
Ministry for Culture and Heritage
Vote Statistics Statistics New Zealand
Vote National Archives Archives New Zealand
Vote National Library National Library of New Zealand
Vote Māori Affairs Te Puni Kōkiri
Vote Treaty Negotiations (this Vote is administered by the Ministry of Justice, which is in the Justice Sector)  
Vote Pacific Island Affairs Ministry of Pacific Island Affairs
Vote Women's Affairs Ministry of Women's Affairs
Vote Internal Affairs
Vote Community and Voluntary Sector
Vote Emergency Management
Vote Racing
Department of Internal Affairs
Primary Sector - B.5A Vol.9  
Vote Agriculture and Forestry
Vote Biosecurity
Ministry of Agriculture and Forestry
Vote Fisheries Ministry of Fisheries
Vote Food Safety New Zealand Food Safety Authority
Vote Lands Land Information New Zealand
Social Development and Housing Sector - B.5A Vol.10  
Vote Social Development
Vote Senior Citizens
Vote Veterans' Affairs - Social Development
Vote Youth Development
Ministry of Social Development
Vote Housing Department of Building and Housing

Purpose and Nature of Appropriations#

An appropriation is a statutory authority from Parliament allowing the Crown or an Office of Parliament to incur expenses or capital expenditure.

Neither the Crown nor an Office of Parliament can legally incur any expense or capital expenditure - as those terms are defined in the Public Finance Act 1989 (PFA) - unless it is expressly authorised by or under an Act of Parliament.

Limits Created by Appropriations#

Each appropriation is allocated to, and managed as, one of six types of appropriation.

Each appropriation has a defined scope that limits the uses or activities for which the expenses or capital expenditure can be incurred. The scope should be sufficient on its own to establish the nature and extent of the authority to incur expenses or capital expenditure. The wording of the appropriation scope should achieve the balance between being sufficiently precise to act as an effective constraint against non-authorised activities and not so specific that it inadvertently limits activity intended to be authorised.

In most cases an appropriation also limits the amount of expenses or capital expenditure that can be incurred, and the time period within which those expenses or capital expenditure can be incurred.

Aside from the very limited exclusions provided for in the PFA, the amount of expense or capital expenditure authorised by an appropriation is measured in accordance with generally accepted accounting practice.

As generally accepted accounting practice does not normally treat GST as an expense, appropriation amounts also generally exclude GST. Prior to 2005/06, however, appropriations included applicable GST. All prior-year appropriation data, such as in the Summary of Trends table in the Estimates and the Summary of Financial Activity Table for each Vote in Information Supporting the Estimates - have been adjusted to exclude GST to allow appropriate comparison.

Responsibility for Appropriations#

Each appropriation is the responsibility of a designated Minister, who controls the right to use that appropriation within the limits authorised by Parliament. A department is also assigned to administer that appropriation in accordance with the Minister's wishes concerning its use.

A Vote is a group of appropriations (and can be a single appropriation) administered by a single department. Different appropriations within a Vote may be the responsibility of different Ministers.

 

Types of Appropriation#

The PFA provides for six types of appropriation. Four appropriation types authorise the incurring of expenses; one type authorises the incurring of capital expenditure; and the remaining type authorises both.

These appropriation types can be further differentiated by whether the expenses or capital expenditure are departmental or non-departmental transactions.

Types of Appropriation
Appropriation Type Transaction Status Description
Output Expenses Departmental Authorises expenses to be incurred by a department or an Office of Parliament in supplying a specified category of outputs (goods and services).
Non-Departmental Authorises expenses to be incurred by the Crown (excluding departments) in purchasing a specified category of outputs (goods and services) from Crown entities or other third parties.
Benefits and Other Unrequited Expenses Non-Departmental

Authorises expenses to be incurred by the Crown (excluding departments) in transferring resources (generally to individuals for their personal benefit) for which the Crown receives nothing directly in return.

Examples include the Unemployment Benefit, student allowances and various scholarships and awards.

Borrowing Expenses Departmental

Authorises the incurring of interest or other financing expenses for loans made to a department or an Office of Parliament, or public securities (undertakings that represent part of the public debt) issued by a department or an Office of Parliament.

In practice, limitations on the rights of departments to borrow or issue securities mean that these are likely to be incurred only by Offices of Parliament.

Non-Departmental

Authorises the incurring of interest or other financing expenses for loans made to the Crown (excluding departments), or public securities (undertakings that represent part of the public debt) issued by the Crown.

Crown debt management is centralised, which means that most debt-servicing expenses appear in Vote Finance.

Other Expenses Departmental

Authorises expenses to be incurred by a department or an Office of Parliament that are not either output expenses or borrowing expenses.

Other expenses should be used only for events that cannot be related back to output production, such as redundancy costs arising from a government decision to cease purchasing certain types of outputs, or a loss on sale of assets made surplus by departmental restructuring.

Non-Departmental

Authorises expenses to be incurred by the Crown (excluding departments) that are not structured or managed as output expenses, benefits and unrequited expenses, or borrowing expenses.

Other expenses is the residual appropriation type, which should not be used where an appropriation could be better classified or managed as one of the other appropriation types (eg, as output expenses).

Examples include disposal of an asset for less than market value, grants to community organisations, subscriptions for membership of international bodies and remuneration of independent statutory officers.

Capital expenditure Departmental Authorises capital expenditure to be incurred by a department or an Office of Parliament to acquire or develop assets for the use of the department.
Non-Departmental Authorises capital expenditure to be incurred by the Crown (excluding departments) to acquire or develop Crown assets, including the purchase of equity, or making a loan to a person or organisation that is not a department.
Expenses or Capital expenditure incurred by an intelligence and security department Departmental Authorises both expenses and capital expenditure to be incurred by the New Zealand Security Intelligence Service or the Government Communications Security Bureau.

Types of Output Expense Appropriations#

A number of variations are possible for output expense appropriations. In particular, the constraint on the amount of expense that can be incurred is not always a fixed amount; and an output expense appropriation can cover more than one class of outputs.

Types of Output Expense Appropriations
Output Expense Appropriation Type and Authority Description, Constraints on Form and Typical Application

Standard Output Expense Appropriations

(section 7(1), Public Finance Act 1989)

Departmental or non-departmental:  Authorise a department or an Office of Parliament to incur expenses in supplying a specified class of outputs (goods and services), or the Crown (excluding departments) to incur expenses to purchase a specified class of outputs.

Annual or multi-year:  The authority lapses at the end of the financial year or multi-year period specified.

Single output class only:  The scope is limited to a single class of outputs (defined as a grouping of similar outputs).

Amount limited by Appropriation Act: The amount of a standard output expense appropriation is limited to a set amount of NZ dollars specified in an Appropriation Act.

Typical application:  The normal or default form for an output expense appropriation, used for a wide range of outputs for which the flexibility offered by the other types of output expense appropriation is not required.

Multi-Class Output Expense Appropriations (MCOA)

(section 7(3)(b), Public Finance Act 1989)

Departmental or non-departmental:  Authorise a department or an Office of Parliament to incur expenses in supplying more than one specified class of outputs (goods and services), or the Crown (excluding departments) to incur expenses to purchase more than one specified class of outputs.

A proposed MCOA must be approved by the Minister of Finance before it is presented in the Estimates.  The information supporting the Estimates must explain why the Minister has allowed those classes of outputs to be grouped in one appropriation.

Annual or multi-year:  The authority lapses at the end of the financial year or multi-year period specified.

Multiple output classes:  The scope of an MCOA is determined by the combined scope of each of the output classes included in that appropriation.

Amount limited by Appropriation Act:  The amount of an MCOA is limited to a set amount of NZ dollars specified in an Appropriation Act.  The amount of expense that can be incurred in relation to each component output class is flexible within the total amount of the MCOA, although expenses must be separately forecast and reported for each individual class in the Estimates, Information Supporting the Estimates, Supplementary Estimates and the department's annual report.

Typical application:  An MCOA is used where it is appropriate to give the responsible Minister or department ongoing discretion over the output mix across two or more classes of outputs.  Such discretion will most commonly be sought where the output classes contribute to a common outcome, or use a common or closely related set of inputs or processes, and the circumstances that determine the appropriate output choice or mix are likely to vary during the appropriation period.

Revenue-Dependent Appropriations (RDA)

(section 21(1), Public Finance Act 1989)

Departmental only:  Authorise a department or an Office of Parliament to incur expenses in supplying a specified a class of outputs (goods and services) that are not paid for directly by the Crown.

A proposed RDA must be approved by the Minister of Finance, before it is presented in the Estimates.  Each class of outputs for which an RDA is approved is listed in an Appropriation Act for the relevant financial year.

Annual only:  The authority lapses at the end of the financial year specified.

Single output class only:  The scope of an RDA is limited to a single class of outputs (defined as a grouping of similar outputs).

Amount limited by amount of revenue earned:  The amount of an RDA is limited tothe amount of revenue earned by a department or an Office of Parliament from other departments or from parties other than the Crown during a financial year.  The Minister of Finance can further direct a department to incur expenses to a level lower than the amount of revenue earned, though such directions have been rare.

Typical application:  An RDA provides flexibility to respond to unanticipated changes in the level of external demand for a class of outputs, where the full cost of the outputs is met by external parties and not the Crown.

Department-to-Department Appropriation (DDA)

(section 20(2), Public Finance Act 1989)

Departmental only:  Authorise a department or an Office of Parliament to incur expenses in supplying specified outputs (goods and services) paid for by another department.

Creation of a DDA requires an agreement between two departments.  Implicitly it also requires the approval of the Minister who will become responsible for the appropriation - namely, the Minister responsible for the supplying department - as the agreement has implications for the scope and risk of that department's operations.

Annual or multi-year:  The period of a DDA will depend on the negotiated terms of the agreement.

Single or multiple output class(es):  The scope of a DDA (and hence whether it covers one or more classes of outputs) will depend on the way in which the agreement defines what is to be delivered.  In most cases, an agreement that provides for a range of different outputs is better treated as creating several single-class DDAs.

Amount limited by departmental agreement:  The amount of a DDA is limited to either the amount of revenue earned from the commissioning department, or the cost incurred by the supplying department in providing those outputs (if that cost is less than the amount of revenue earned under the agreement).

Typical application:  DDAs are intended to make collaboration between departments easier by reducing the time and effort required to obtain / adjust the relevant appropriations while also allowing a commissioning department to retain full control over the resources it provides.

The use of a DDA is not confined to bilateral agreements.  A set of related DDAs could be used to enable one department to co-ordinate and manage the work of several departments that must work together to contribute to providing an integrated service to third parties, or to pool contributions from several departments to enable another department to provide a specific service to or on behalf of those departments.

Appropriation Period#

The length of the appropriation period affects how appropriations are presented in the Estimates and Supplementary Estimates. Three kinds of appropriation can be distinguished on the basis of period - annual and multi-year (as referred to in the above table on types of output expense appropriations), and permanent:

  • Annual Appropriations - Most appropriations listed in the Estimates and Supplementary Estimates allow expenses or capital expenditure to be incurred only during a particular financial year. The annual amounts, for which parliamentary authority is normally sought, are shown in bold type in Details of Annual and Permanent Appropriations in the Estimates and Supplementary Estimates for each Vote. The amounts for RDAs and annual DDAs are forecasts only, and so are not shown in bold type.
  • Multi-Year Appropriations (MYAs) - The PFA also permits appropriations that allow expenses or capital expenditure to be incurred during a specified period that spans the whole or parts of more than one financial year, but no more than five financial years. The details of each MYA, including its commencement date and expiry date, are specified in Details of Multi-Year Appropriations in the Estimates and Supplementary Estimates for relevant Votes.
  • Permanent Appropriations (sometimes referred to as permanent legislative authorities or PLAs) -Permanent appropriations are authorised by legislation other than an Appropriation Act and continue in effect until revoked by Parliament. Generally the authorising legislation will impose limits on the scope of the appropriation and not its amount. For those appropriations that with limits set in cash terms, section 11(2) of the Public Finance Act 1989 requires that they be reported on an accrual basis. The usual legislative wording allows for expenses or capital expenditure to be incurred for the purpose specified in the legislation “without further appropriation than this section”. Details of permanent appropriations are included in Details of Annual and Permanent Appropriations in the Estimates and Supplementary Estimates for each Vote for completeness, though the amount specified is a forecast rather than a limit. The amounts of permanent appropriations are therefore not shown in bold type. The scope of a permanent appropriation will reference the relevant section of the authorising legislation.

 

Guide to Reading Information Supporting the Estimates#

The Information Supporting the Estimates for each of the 10 sectors comprises five components, each of which is briefly described, below.

1 Sector Overview Information#

The first component of the Information Supporting the Estimates may include a statement, agreed by all Ministers responsible for appropriations in each Vote included in the sector, that presents an overview of the sector and a high-level summary of the government's expectations and priorities. The Overview also includes Ministerial and Chief Executive Statements of Responsibility for the information provided in the Information Supporting the Estimates.

2 Performance Information Relating to Appropriations in Each Vote#

The second component of the Information Supporting the Estimates presents performance information relating to each appropriation.

The title pages for each Vote specify the Minister(s) responsible for existing and proposed appropriations in the Vote, and the Responsible Minister for the department. The performance information meets the requirements of sections 15 and 41(1)(e) of the PFA and contains up to six parts. If particular information is not applicable to the Vote or a specific appropriation or type, or is otherwise unavailable, the relevant heading is not included.

Part 1 - Summary of the Vote#

The Summary of the Vote comprises:

  • Part 1.1 Overview of the Vote - A plain-language summary of the focus of the appropriations through a brief explanation of the Vote. The Overview also appears at the start of the Vote in the Estimates.
  • Part 1.2 High-Level Objectives of the Vote - The objectives for the Vote presented through links and relationships and high-level priorities and outcomes to which they contribute. Where applicable, priorities and outcomes are drawn from the priorities and desired outcomes and published strategy documents. Links are also made to specific government strategies. Links may also be made to specific Government objectives.
  • Part 1.3 Trends in the Vote - A presentation of the actual and estimated trends in the Vote, comprising:
    • Summary of Financial Activity - A table showing financial information over the preceding five years (actual, budgeted or estimated actual), the current year (Budget) and the following three years (estimated) for the type of appropriations and Crown revenue and capital receipts.
    • New Policy Initiatives - A table showing how new initiatives (and the associated expenses or capital expenditure) are allocated to appropriations in the Vote. References are included where appropriations in other Votes are affected by the same initiative.
    • Analysis of Significant Trends - High-level analysis of appropriations and Crown revenue and capital receipts by type over the nine financial years covered by the Summary of Financial Activity table, explanations of significant changes and may also contain graphical presentations.
  • Part 1.4 Reconciliation of Changes in Appropriation Structure - a table providing a reconciliation and explanation of any changes in the structure or classification of appropriations made in the Budget year. These changes are restated for the previous financial year to facilitate comparison.

Part 2 - Details and Expected Performance for Output Expenses#

This Part provides further detail about appropriations and expected performance for output expenses.

  • Part 2.1 Departmental Output Expenses - Intended impacts, outcomes and objectives are presented for departmental output expense appropriations in the Vote. This is followed by information on each appropriation, including its scope, a table showing expenses and revenue (distinguishing the revenue sources between the Crown and others), a statement of reasons for change in the appropriation (if material), and tables detailing performance measures and standards for significant aspects of expected output performance, any conditions on use of appropriation, any memorandum accounts (which record accumulated surpluses and deficits incurred in the provision of outputs on a full cost-recovery basis), and any current and past policy initiatives affecting the appropriation.
    • Information on impacts and outcomes or objectives to which the outputs contribute is provided. Further information on the relationships between outputs, impacts, and outcomes or objectives is outlined in Part 1.2 and the Statement of Intent. Conditions on use include administrative criteria and processes contained in legislation, regulation and Government decisions, which may be reference in scope statement or performance measures. The current and past policy initiatives tables provides a five-year history of announced initiatives that impact on the Budget year, the preceding year and the following three years.
    • For MCOA, an explanation is provided as to why the classes of outputs have been grouped under a single appropriation, and the scope statement, expenses and revenue, and performance information is presented for each output class.
    • Information provided for MYAs enables the original appropriation to be reconciled to the adjusted level if changes have been approved or are proposed, and the balance remaining to be derived taking account of actual or estimated expenses incurred to date.
    • The appropriation scope, expenses and revenue, and output performance measures and standards match information required to be included in a department's Statement of Forecast Service Performance with respect to departmental output expense appropriations used by the department.
  • Part 2.2 Non-Departmental Output Expenses - This sub-part contains comparable information to that presented in Part 2.1 on departmental output expense appropriations. The main differences are that details of third parties’ other revenue is not relevant and a summary of service providers is included.
    • The service providers table shows Crown entities and non-governmental organisations providing outputs funded through the Vote, and (where applicable) the mechanism for reporting actual performance to Parliament and the expiry of the Government's resource commitment. The reporting mechanisms are typically an entity's annual report or a report by the responsible Minister required by section 32A of the PFA. Where the provider is a Crown entity that is required to produce a Statement of Intent, its annual report may contain more detailed performance information at the output class or output level. ‘Section 32A' reports include a statement of service performance in relation to the appropriation.

Part 3 - Details for Benefits and Other Unrequited Expenses#

Part 3 provides performance information about appropriations for benefits and other unrequited expenses incurred by the Crown. No departmental transactions arise under this appropriation type.

  • Part 3.2 Non-Departmental Benefits and Other Expenses - Information on each appropriation includes impacts and outcomes intended to be achieved, a scope statement, expense components, reasons for material changes, any conditions of use, and details of any current and past policy initiatives over the five years up to and including the Budget year.

Part 4 - Details for Borrowing Expenses#

This Part provides detail about appropriations for borrowing expenses. No departmental borrowing expense appropriations exist at present.

  • Part 4.2 Non-Departmental Borrowing Expenses - The set of performance information is the same as that for non-departmental benefits and other expenses, except that conditions on use are no specified.

Part 5 - Details and Expected Results for Other Expenses#

Part 5 provides detail about appropriations for:

  • Part 5.1 Departmental Other Expenses - It is uncommon for this category of appropriation to be utilised. In the few cases where it occurs, the performance information is the same as that for non-departmental other expense appropriations except for a summary of reporting mechanisms.
  • Part 5.2 Non-Departmental Other Expenses- Information on other expenses incurred by the Crown covers intended impacts and outcomes, appropriation scope, expenses analysed by component, reasons for material changes in the appropriation, expected results and standards, any conditions on use, any current and past policy initiatives, and a summary of mechanisms for reporting actual performance to Parliament.

Part 6 - Details and Expectations of Capital Expenditure#

This Part provides further details about appropriations for capital expenditure.

  • Part 6.1 Departmental Capital Expenditure - The purchase or development of assets by a department is made under a permanent appropriation authorised by section 24(1) of the PFA. Capital expenditure is defined in section 2 as the cost of assets acquired or developed, including tangible, intangible or financial assets, and any ownership interest in entities, but excluding inventories. The appropriation appears in the Vote that contains appropriations belonging to the department's Responsible Minister.
    • Information is provided on intended impacts and outcomes of the appropriation, its scope, expenditure analysed by standard asset categories, reasons for material changes in the appropriation, and expected results. The scope statement is in a standard form for all departments. The performance information relates to the department as a whole and is not limited to any specific capital injection.
  • Part 6.2 Non-Departmental Capital Expenditure - Performance information for capital expenditure incurred by the Crown is the same as that for departmental capital expenditure except for not detailing asset categories and the addition of any conditions on use of the appropriation, any current and past policy initiatives, and a summary of the mechanism for reporting to Parliament.
    • The scope statement indicates the form of interest or asset acquired by the Crown, such as a capital injection (equity), loan or shares.

The following table summarises the performance information that is required for a ‘standard' appropriation in each sub-part.

Summary of performance information that is required for a ‘standard' appropriation
Standard Appropriations Part 2.1 Part 2.2 Part 3.1 Part 3.2 Part 4.1 Part 4.2 Part 5.1 Part 5.2 Part 6.1 Part 6.2
For each sub-part:                    
Intended impacts, outcomes or objectives
For each appropriation:                    
Scope of appropriation
Expenses and revenue N/A N/A N/A N/A N/A N/A N/A N/A N/A
Expenses N/A N/A N/A
Capital expenditure N/A N/A N/A N/A N/A N/A N/A N/A
Reasons for change in appropriation
Output performance measures and standards N/A N/A N/A N/A N/A N/A N/A N/A
Expected results N/A N/A N/A N/A N/A N/A
Conditions on use of appropriation N/A N/A N/A
Memorandum account N/A N/A N/A N/A N/A N/A N/A N/A N/A
Current and past policy initiatives N/A
Summary of service providers N/A N/A N/A N/A N/A N/A N/A N/A N/A
Reporting mechanism N/A N/A N/A N/A N/A N/A N/A

Information on reasons for change, conditions on use, current and past policy initiatives, and reporting mechanisms appears where applicable or material. Memorandum accounts are relevant only in Part 2. Some variations exist for non-standard appropriations, including MCOAs in Parts 2.1 and 2.2 and MYAs in Parts 2.2, 5.2 and 6.2. Furthermore performance information may not be available for some appropriations.

3 Statement of Forecast Service Performance of Departments#

The third component of the Information Supporting the Estimates of Appropriations comprises the Statement of Forecast Service Performance for each department included in the sector, by reference to material already set out in Part 2.1 of Votes containing appropriations proposed to be used by the department.

4 Forecast Financial Statements of Departments#

The fourth component of the Information Supporting the Estimates begins with a Statement of Common Accounting Policies applicable to all departments. The forecast financial statements for the forthcoming financial year for each department covered by the sector includes a:

  • Statement of Forecast Comprehensive Income
  • Statement of Forecast Changes in Taxpayers' Funds
  • Forecast Statement of Financial Position
  • Statement of Forecast Cash Flows
  • Statement of Significant Assumptions.

Each department will include a Statement of Entity- Specific Accounting Policies detailing policies for any matters not addressed by the Statement of Common Accounting Policies (such as a “going concern” statement) or where its policies are more specific than the common policies (such as capitalisation thresholds and estimated useful lives of individual classes of assets). Notes to the Financial Statements provide additional details to assist interpretation of the accounts and to meet disclosure requirements outlined in legislation and accounting standards.

5 Statements of Intent of Departments#

The final component of the Information Supporting the Estimates presents the Statements of Intent of the departments covered by each sector. These statements contain the information required by section 40 of the PFA. They focus on the medium term and generally cover:

  • Nature and scope of the department's functions - A brief high-level description of the department's functions, addressing its role(s) and purpose and how it intends fulfilling them.
  • Strategic direction - impacts and outcomes - A brief high-level overview of the department's strategic direction covering both the impacts and outcomes the department is seeking to achieve (or contribute to) and the strategic environment in which the department operates through, in particular, its responses to the government's priorities.
  • Operating intentions - Information that describes how the department intends to achieve (or contribute to) those desired impacts and outcomes through its operations. This section should also include the main measures and standards the department will use to assess and demonstrate what it has achieved, including measures of outcome achievement, impact and cost effectiveness.
  • Managing in a changeable operating environment - Information on the risks to achievement of the desired outcomes and priorities, and the department's mitigation strategies.
  • Assessing organisational health and capability - The department's intentions for building and strengthening its internal capability, including its responses to the development goals for the State Services and its strategic approach to managing its asset base and forecast capital expenditure in the medium term. If capital expenditure is significant, it is in a separate section.
  • Additionalinformationand statutory reporting requirements - As required either by the responsible Minister or Minister of Finance, or by specific legislation.

Terms and Definitions#

The table below contains terms that are used in the Supplementary Estimates and the Information Supporting the Supplementary Estimates.

Terms and Definitions
Appropriation An appropriation is a parliamentary authorisation for the Crown or an Office of Parliament to incur expenses or capital expenditure.
Appropriation scope One of the defining terms of an appropriation that establishes limits on the activities for which the Crown or an Office of Parliament is authorised to incur expenses or capital expenditure under that appropriation.
Capital expenditure The cost of assets acquired or developed including any ownership interest in entities, but excluding inventory.
Crown revenue and capital receipts Flows accounted for as revenue and capital receipts on behalf of the Crown rather than as departmental revenue.
DDA Department-to-department appropriation - as authorised by section 20(2) of the PFA.
Department Generally references to Departments also include an Office of Parliament as provided in section 26E(4) of the PFA.
Expenses Amounts consumed or losses of service potential or future economic benefits, other than those relating to capital withdrawals, in a financial year.  Expenses are an accrual concept measured in accordance with generally accepted accounting practice.
GST Goods and services tax.  Appropriations are stated GST- exclusive.
MCOA Multi-class output expense appropriation.
MYA Multi-year appropriation.
N/A Not applicable.
Outcomes States or conditions of society, the economy or the environment, including changes in those states or conditions.
Outputs Goods or services supplied by departments and other entities to external parties.  Outputs are a variety of types, including policy advice, administration of contracts and grants, and the provision of specific services.
PFA Public Finance Act 1989
PLA Permanent legislative authority - a traditional term for a permanent appropriation, ie, one that is authorised for an indefinite period by legislation other than an Appropriation Act.
Minister The Minister responsible for specific appropriations being sought within a Vote.  As several Ministers may now hold appropriations within a single Vote, each appropriation will have a tag (M1, M2, etc) identifying the Minister responsible for that line item.
RDA Revenue-dependent appropriation - as authorised by section 21(1) of the PFA 1989.
Responsible Minister The Minister responsible for the financial performance of a department or Crown entity.  In relation to an Office of Parliament, the Office of the Clerk of the House of Representatives, and the Parliamentary Service, the Speaker is the Responsible Minister.
Revenue from the Crown Revenue earned by a department from the Crown for the provision of outputs to or on behalf of the Crown.  These flows are accounted for as departmental revenue.  Revenue from the Crown is eliminated for purposes of reporting the Crown's overall financial performance and position.
Revenue from Others Revenue earned by a department from other departments and from third parties. Revenue from other departments is eliminated for purposes of reporting the Crown's overall financial performance and position.
Vote A grouping of one or more appropriations that are the responsibility of one or more Ministers of the Crown and are administered by the one department.

The suite of Budget 2009 documents can be accessed in the Budgets section of the website: www.treasury.govt.nz/budget/2009. Documents providing guidance on the PFA and the public sector financial management system can be accessed in the Public Finance Overviews section of the Treasury's website: www.treasury.govt.nz/publications/guidance/publicfinance.

Sector Overview#

Ministerial Statements of Responsibility#

Each of us is satisfied that the information on future operating intentions provided by our respective departments and included in the Information Supporting the Estimates for the Māori, Other Populations and Cultural Sector is in accordance with sections 38 and 41 of the Public Finance Act 1989 and is consistent with the policies and performance expectations of the government.

Hon Christopher Finlayson
Responsible Minister for the Ministry for Culture and Heritage
22 April 2009

Hon Georgina te Heuheu
Responsible Minister for the Ministry of Pacific Island Affairs
22 April 2009

Hon Pansy Wong
Responsible Minister for the Ministry of Women's Affairs
22 April 2009

Hon Maurice Williamson
Responsible Minister for Statistics New Zealand
22 April 2009

Hon Dr Richard Worth
Responsible Minister for Archives New Zealand
Responsible Minister for the Department of Internal Affairs
Responsible Minister for the National Library
22 April 2009

Hon Dr Pita Sharples
Responsible Minister for the Ministry of Māori Development
22 April 2009

Chief Executive Statements of Responsibility#

Ministry for Culture and Heritage#

In signing this statement, I acknowledge that I am responsible for the information contained in the Information Supporting the Estimates for the Māori, Other Populations and Cultural Sector relating to the Ministry for Culture and Heritage and for the Votes for which the Ministry for Culture and Heritage is the administering department. Specifically, this information is contained in the Ministry for Culture and Heritage's statement of forecast service performance, forecast financial statements and statement of intent.

This information has been prepared in accordance with the Public Finance Act 1989. It is also consistent with the proposed appropriations set out in the Appropriation (2009/10 Estimates) Bill, as presented to the House of Representatives in accordance with section 13 of the Public Finance Act 1989, and with existing appropriations and financial authorities.

Bronwyn Dalley
Acting Chief Executive
Ministry for Culture and Heritage
22 April 2009

Brett Banner
Chief Financial Officer
Ministry for Culture and Heritage
22 April 2009
Counter-signed

Ministry of Pacific Island Affairs#

In signing this statement, I acknowledge that I am responsible for the information contained in the Information Supporting the Estimates for the Māori, Other Populations and Cultural Sector relating to the Ministry of Pacific Island Affairs and for the Vote for which the Ministry of Pacific Island Affairs is the administering department. Specifically, this information is contained in the Ministry of Pacific Island Affairs's statement of forecast service performance, forecast financial statements and statement of intent.

This information has been prepared in accordance with the Public Finance Act 1989. It is also consistent with the proposed appropriations set out in the Appropriation (2009/10 Estimates) Bill, as presented to the House of Representatives in accordance with section 13 of the Public Finance Act 1989, and with existing appropriations and financial authorities.

Colin Tukuitonga
Chief Executive
Ministry of Pacific Island Affairs
22 April 2009

Wayne Jack
Director of Corporate Services
Ministry of Pacific Island Affairs
22 April 2009
Counter-signed

Ministry of Women's Affairs#

In signing this statement, I acknowledge that I am responsible for the information contained in the Information Supporting the Estimates for the Māori, Other Populations and Cultural Sector relating to the Ministry of Women's Affairs and for the Vote for which the Ministry of Women's Affairs is the administering department. Specifically, this information is contained in the Ministry of Women's Affairs's statement of forecast service performance, forecast financial statements and statement of intent.

This information has been prepared in accordance with the Public Finance Act 1989. It is also consistent with the proposed appropriations set out in the Appropriation (2009/10 Estimates) Bill, as presented to the House of Representatives in accordance with section 13 of the Public Finance Act 1989, and with existing appropriations and financial authorities.

Shenagh Gleisner
Chief Executive
Ministry of Women's Affairs
22 April 2009

Martin Sebire
General Manager Corporate
Ministry of Women's Affairs
22 April 2009
Counter-signed

Statistics New Zealand#

In signing this statement, I acknowledge that I am responsible for the information contained in the Information Supporting the Estimates for the Māori, Other Populations and Cultural Sector relating to Statistics New Zealand and for the Vote for which Statistics New Zealand is the administering department. Specifically, this information is contained in Statistics New Zealand's statement of forecast service performance, forecast financial statements and statement of intent.

This information has been prepared in accordance with the Public Finance Act 1989. It is also consistent with the proposed appropriations set out in the Appropriation (2009/10 Estimates) Bill, as presented to the House of Representatives in accordance with section 13 of the Public Finance Act 1989, and with existing appropriations and financial authorities.

Geoff Bascand
Government Statistician
Statistics New Zealand
22 April 2009

Michael Beever
Chief Financial Officer
Statistics New Zealand
22 April 2009
Counter-signed

Chief Executive Statements of Responsibility (continued)#

Archives New Zealand#

In signing this statement, I acknowledge that I am responsible for the information contained in the Information Supporting the Estimates for the Māori, Other Populations and Cultural Sector relating to Archives New Zealand and for the Vote for which Archives New Zealand is the administering department. Specifically, this information is contained in Archives New Zealand's statement of forecast service performance, forecast financial statements and statement of intent.

This information has been prepared in accordance with the Public Finance Act 1989. It is also consistent with the proposed appropriations set out in the Appropriation (2009/10 Estimates) Bill, as presented to the House of Representatives in accordance with section 13 of the Public Finance Act 1989, and with existing appropriations and financial authorities.

Dianne Macaskill
Chief Archivist and Chief Executive
Archives New Zealand
22 April 2009

Philip Green
Chief Financial Officer
Archives New Zealand
22 April 2009
Counter-signed

Department of Internal Affairs#

In signing this statement, I acknowledge that I am responsible for the information contained in the Information Supporting the Estimates for the Māori, Other Populations and Cultural Sector relating to the Department of Internal Affairs and for the Votes for which the Department of Internal Affairs is the administering department. Specifically, this information is contained in the Department of Internal Affairs's statement of forecast service performance, forecast financial statements and statement of intent.

This information has been prepared in accordance with the Public Finance Act 1989. It is also consistent with the proposed appropriations set out in the Appropriation (2009/10 Estimates) Bill, as presented to the House of Representatives in accordance with section 13 of the Public Finance Act 1989, and with existing appropriations and financial authorities.

Brendan Boyle
Chief Executive
Department of Internal Affairs
22 April 2009

Shirley Smith
Chief Financial Officer
Department of Internal Affairs
22 April 2009
Counter-signed

National Library of New Zealand#

In signing this statement, I acknowledge that I am responsible for the information contained in the Information Supporting the Estimates for the Māori, Other Populations and Cultural Sector relating to the National Library of New Zealandand for the Vote for which the National Library of New Zealandis the administering department. Specifically, this information is contained in the National Library of New Zealand’s statement of forecast service performance, forecast financial statements and statement of intent.

This information has been prepared in accordance with the Public Finance Act 1989. It is also consistent with the proposed appropriations set out in the Appropriation (2009/10 Estimates) Bill, as presented to the House of Representatives in accordance with section 13 of the Public Finance Act 1989, and with existing appropriations and financial authorities.

Penny Carnaby
National Librarian/Chief Executive
National Library of New Zealand
Te Puna Matauranga o Aotearoa
22 April 2009

Tony Murray
Chief Financial Officer
National Library of New Zealand
Te Puna Matauranga o Aotearoa
22 April 2009
Counter-signed

Te Puni Kōkiri#

In signing this statement, I acknowledge that I am responsible for the information contained in the Information Supporting the Estimates for the Māori, Other Populations and Cultural Sector relating to the Te Puni Kōkiri and for the Vote for which the Te Puni Kōkiri is the administering department. Specifically, this information is contained in the Te Puni Kōkiri's statement of forecast service performance, forecast financial statements and statement of intent.

This information has been prepared in accordance with the Public Finance Act 1989. It is also consistent with the proposed appropriations set out in the Appropriation (2009/10 Estimates) Bill, as presented to the House of Representatives in accordance with section 13 of the Public Finance Act 1989, and with existing appropriations and financial authorities.

Leith Comer
Chief Executive
Ministry of Māori Development
Te Puni Kōkiri
22 April 2009

Julie-Anne Morrison
Group Manager Finance
Ministry of Māori Development
Te Puni Kōkiri
22 April 2009
Counter-signed

Performance Information for Appropriations Vote Arts, Culture and Heritage#

MINISTER(S) RESPONSIBLE FOR APPROPRIATIONS: Minister for Arts, Culture and Heritage (M4), Minister of Broadcasting (M8)

ADMINISTERING DEPARTMENT: Ministry for Culture and Heritage

MINISTER RESPONSIBLE FOR MINISTRY FOR CULTURE AND HERITAGE: Minister for Arts, Culture and Heritage

Part 1 - Summary of the Vote#

Part 1.1 - Overview of the Vote

The Minister for Arts, Culture and Heritage is responsible for appropriations in the Vote for the 2009/10 financial year covering the following:

  • A total of over $16 million (5% of the vote) for purchasing services (international cultural diplomacy, history and heritage, policy advice, monitoring of funded agencies and ministerial servicing) from the Ministry for Culture and Heritage.
  • A total of nearly $99 million (34% of the vote) for purchasing (mainly from arts and heritage Crown entities) ballet, Māori performing arts, archiving, museum, and orchestral services, protection for historic places, and promoting and supporting New Zealand films and the arts.
  • A total of over $3 million (1% of the vote) for a contribution to an international organisation (Commonwealth War Graves Commission).
  • A total of over $9 million (3% of the vote) for capital investment in Te Papa, and departmental capital expenditure.
  • A total of nearly $9 million (3% of the vote) for other expenses including development and maintenance of war graves, historic graves and monuments ($516,000), Treaty of Waitangi commemorations ($288,000) and contributions to capital projects at Regional Museums ($8 million).

The Minister of Broadcasting is responsible for appropriations in the Vote for the 2009/10 financial year covering the following:

  • A total of nearly $158 million (54% of the vote) for purchasing public broadcasting services mainly from broadcasting Crown entities.

Details of these appropriations are set out in Parts 2-6 below.

Part 1.2 - High-Level Objectives of the Vote#

The appropriations in Vote Arts, Culture and Heritage will make an important contribution to the Key Government Goals to Guide Public Sector Policy and Performance.

The appropriations within Vote Arts, Culture and Heritage help ensure that culture is visible and accessible, and deliver cultural products and services to New Zealanders and international audiences.  The government recognises the significance of culture and cultural experiences to New Zealand and its people.  Increased participation in such experiences benefits New Zealanders socially and economically.

Contribution of Appropriations to Government Priorities and Outcomes#

Contribution of Appropriations to Government Priorities and Outcomes - Part 1.2 HighLevel Objectives of the Vote - Arts, Culture and Heritage
Appropriations Government Priorities Government Outcomes

Departmental Outputs

   
Heritage Services Increasing audiences and appreciation of New Zealand culture and cultural resources The increased visibility and accessibility of culture and cultural activities
International Cultural Diplomacy Increasing audiences and appreciation of New Zealand culture and cultural resources The increased visibility and accessibility of culture and cultural activities
Policy Advice and Monitoring of Funded Agencies Implementing a programme to achieve a future-focused competitive public broadcasting environment delivering quality content for diverse New Zealand audiences
Review of the legislation governing the Arts Council of New Zealand Toi Aotearoa, NZ Historic Places Trust, and NZ Film Commission
Promoting a culture of giving and community support
Well-governed, efficient and sustainable government-funded cultural organisations

Non-Departmental Outputs

   
Management of Historic Places Increasing audiences and appreciation of New Zealand culture and cultural resources New Zealanders valuing access and opportunities to participate in cultural experiences; a cultural sector that is diverse, sustainable and contributing economically and socially; an increased presence and profile of culture in New Zealand, realising the potential of Māori
Museum Services Increasing audiences and appreciation of New Zealand culture and cultural resources New Zealanders valuing access and opportunities to participate in cultural experiences; a cultural sector that is diverse, sustainable and contributing economically and socially; an increased presence and profile of culture in New Zealand, realising the potential of Māori
Performing Arts Services Increasing audiences and appreciation of New Zealand culture and cultural resources New Zealanders valuing access and opportunities to participate in cultural experiences; a cultural sector that is diverse, sustainable and contributing economically and socially; an increased presence and profile of culture in New Zealand, realising the potential of Māori
Promotion and Support of the Arts and Film Increasing audiences and appreciation of New Zealand culture and cultural resources New Zealanders valuing access and opportunities to participate in cultural experiences; a cultural sector that is diverse, sustainable and contributing economically and socially; an increased presence and profile of culture in New Zealand, realising the potential of Māori
Protection of Taonga Tuturu   New Zealanders valuing access and opportunities to participate in cultural experiences; an increased presence and profile of culture in New Zealand, realising the potential of Māori
Public Broadcasting Services Increased audience reach
Improved impact and appreciation of funded content and services
New Zealanders valuing access and opportunities to participate in cultural experiences; a cultural sector that is diverse, sustainable and contributing economically and socially; an increased presence and profile of culture in New Zealand, realising the potential of Māori

Summary of Financial Activity#

Summary of Financial Activity - Arts, Culture and Heritage
  2004/05 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13
Actual
$000
Actual
$000
Actual
$000
Actual
$000
Budgeted
$000
Estimated
Actual
$000
Departmental
Transactions
Budget
$000
Non-
Departmental
Transactions
Budget
$000
Total
Budget
$000
Estimated
$000
Estimated
$000
Estimated
$000

Appropriations

                       
Output Expenses 201,139 209,470 227,106 247,648 243,029 242,629 16,165 235,425 251,590 254,868 232,040 227,040
Benefits and Other Unrequited Expenses - - - - - - N/A - - - - -
Borrowing Expenses - - - - - - - - - - - -
Other Expenses 14,841 10,232 12,031 13,992 38,082 37,709 - 33,028 33,028 25,464 25,464 25,464
Capital Expenditure 16,536 21,234 16,350 13,467 11,037 10,877 225 9,000 9,225 9,200 9,200 9,200
Intelligence and Security Department Expenses and Capital Expenditure - - - - - - - N/A - - - -

Total Appropriations

232,516 240,936 255,487 275,107 292,148 291,215 16,390 277,453 293,843 289,532 266,704 261,704

Crown Revenue and Capital Receipts

                       
Tax Revenue - - - - - - N/A - - - - -
Non-Tax Revenue 11 280 7,578 24 13 13 N/A - - - - -
Capital Receipts - - - - - - N/A - - - - -

Total Crown Revenue and Capital Receipts

11 280 7,578 24 13 13 N/A - - - - -

New Policy Initiatives#

Budget Policy Intiatives - Arts, Culture and Heritage
Policy Initiative Appropriation 2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Agreed By the Current Government:            
CNZ - survival of key performing arts companies

Promotion and Support of the Arts and Film (M4)

Non-Departmental Output Expenses
- 1,780 1,780 1,780 1,780
CNZ - public lending right for New Zealand Authors Act 2008

Promotion and Support of the Arts and Film (M4)

Non-Departmental Output Expenses
(15) (2,043) (2,043) (2,043) (2,043)
RNZB - survival of key performing arts companies

Performing Arts Services (M4)

Non-Departmental Output Expenses
- 850 850 850 850
NZHPT - reviewing applications for disposal of Crown land

Management of Historic Places (M4)

Non-Departmental Output Expenses
185 185 185 185 185
Value for money review

Policy Advice and Monitoring of Funded Agencies (M4)

Departmental Output Expenses
(226) (100) (100) (100) (100)
Value for money review

Heritage Services (M4)

Departmental Output Expenses
(204) 45 45 45 45
Value for money review

Gallipoli Memorial Projects (M4)

Non-Departmental Other Expenses
(352) - - - -
Value for money review

International Cultural Diplomacy (M4)

Departmental Output Expenses
(300) (400) (400) (400) (400)
Value for money review

Regional Museums (M4)

Non-Departmental Other Expenses
- (1,156) (2,489) (2,489) (2,489)
Value for money review

New Zealand Memorial Park (M4)

Non-Departmental Capital Expenditure
(2,888) - - -  
Total Initiatives   (3,800) (839) (2,172) (2,172) (2,172)

Total Vote: All Appropriations

Trends in comparative actual and estimated total expenses and capital expenditure are shown in Figure 1 below.

Vote trends in actual expenses and capital expenditure by appropriation type
Vote trends in actual expenses and capital expenditure by appropriation type
Source: Ministry for Culture and Heritage

Departmental and Non-Departmental Output Expenses

From 2004/05 to 2008/09 there was a continuing increase in total appropriations for output expenses through Vote Arts, Culture and Heritage for a range of purposes, including:

  • Enabling additional departmental policy and monitoring activity by the Ministry for Culture and Heritage in support of the government's culture and heritage aspirations.
  • The establishment of a Cultural Diplomacy International Programme to boost New Zealand's profile and its economic, trade, tourism, diplomatic and cultural interests.
  • The development of a cultural portal - NZLive.com.
  • The advancement of a range of public broadcasting initiatives, which includes additional funding for the Ministry and for Radio New Zealand (RNZ), NZ On Air, Television New Zealand (TVNZ) and Freeview Limited, a consortium of free-to-air broadcasters (Freeview).
  • Maintaining capability in New Zealand's leading arts and heritage organisations, including the NZSO, Royal New Zealand Ballet (RNZB), the New Zealand Historical Places Trust (NZHPT), New Zealand Film Archive (NZFA), Antarctic Heritage Trust (AHT), New Zealand Music Commission, Te Papa, Te Matatini Society Incorporated (Te Matatini) and the Arts Council of New Zealand, Toi Aotearoa - Creative New Zealand (CNZ), as well as in the Ministry for Culture and Heritage.
  • Maintaining the national Pacific radio network (Niu FM) and enhancing broadcasting services transmitted to the Pacific region.
  • Administering new legislation governing the authentication of protected objects and conservation of Crown-owned taonga tuturu.
  • Support for regional museum redevelopment projects.
  • Expansion of mechanisms to support screen production, including establishing the New Zealand Screen Production Incentive Fund.

In the 2009/10 Budget additional funding will be applied to the new budget policy initiatives as set out in the previous table. Reductions to funding as a result of a value for money review are also set out in the table.

Crown Revenue and Receipts

Non-tax revenue in 2006/07 ($7.578 million) was predominantly comprised of repaid grant funding and associated interest from Canterbury Museum for a project that did not proceed under the Regional Museums Policy for Capital Construction Projects ($7.353 million).

Part 2 - Details and Expected Performance for Output Expenses#

Part 2.1 - Departmental Output Expenses#

Intended Impacts, Outcomes and Objectives

Intended Impacts, Outcomes and Objectives - Part 2.1 Departmental Output Expenses - Arts, Culture and Heritage
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Outcome:  The increased visibility and accessibility of culture and cultural activities.
Impact: Increased visibility, access and usability; National symbols, cultural objects and intellectual heritage are protected and retained; Increased awareness and use of heritage memorial sites; Increased access to promotional resources and cultural event information; Improved efficiency and effectiveness in the management of cultural heritage; Growing awareness of New Zealand and its culture in key regions offshore; Consumers experiencing the benefits of digital television; Improved monitoring of RNZ Charter performance; Give TVNZ the flexibility to operate as a commercially successful broadcaster delivering a range of good quality content to New Zealand audiences.
Heritage Services, Policy Advice and Monitoring of Funded Agencies, International Cultural Diplomacy
Outcome: Well-governed, efficient and sustainable government-funded cultural organisations.
Impact: Government funded cultural organisations perform well and are responsive to the fiscal and economic environment; These organisations provide value for money services, operate sustainably and are responsive to Māori, consistent with government priorities; Improved governance and operational capability; Reviewed legislative arrangements support targeted organisations to operate effectively; Improved culture of giving and community support.
Policy Advice and Monitoring of Funded Agencies

Heritage Services (M4)

Scope of Appropriation

Management of new memorial projects, national monuments, war and historic graves; administration of legislation and grants; and research, writing and publication of New Zealand history and reference works including the on-line encyclopedia of New Zealand.

Expenses and Revenue

Expenses and Revenue - Heritage Services (M4) - Arts, Culture and Heritage
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 6,038 5,877 6,412
Revenue from Crown 5,750 5,589 6,323
Revenue from Other 288 288 89

Output Performance Measures and Standards

Output Performance Measures and Standards - Heritage Services (M4) - Arts, Culture and Heritage
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Acceptance of Ministerial submissions in relation to the Flags, Emblems and Names Protection Act. 100% 100% 100%

Administration of Protected Objects Act

     
Export application decisions overturned on appeal. - - -

Administration of the Government Exhibition Indemnification Scheme

     
Compliance with indemnification criteria. 100% 100% 100%
Applicant timing requirements met. 100% 100% 100%

Administration of Legislation Relating to Commemorative Days and the Symbols and Emblems of New Zealand Sovereignty

     
Acceptance of Ministerial submissions. 100% 100% 100%

The Research, Writing and Publication of New Zealand History and Reference Works

     

Completion of (digital) history projects to plan:

     
  • Development of planned interactive material for NZHistory.net.nz.
N/A N/A 100%
  • Development of planned content for younger users of NZHistory.net.nz.
100% 100% 100%
  • Development of planned content for history and history related curriculum.
100% 100% 100%
  • Annual number of unique visitors to NZHistory.net.nz.
750,000 750,000 800,000
  • WW1 centenary commemorative website.
N/A N/A 100%
  • 28 Māori Battalion in WW2 website.
N/A N/A 90%

Completion of (non-digital) history projects to plan:

     
  • Guidebook to New Zealand Wars battlefields.
N/A N/A 90%
  • Royal New Zealand Air Force 75th anniversary history.
N/A N/A 90%
  • Vietnam War (combat and medical history).
90% 100% N/A
  • From Memory (War Oral History Programme) - interviews with civilians, commence J and K Force interviews.
90% 90% N/A
  • From Memory (War Oral History Programme) - interviews with J and K Force interviews.
N/A N/A 100%
  • Vietnam oral history project.
90% 90% 90%
  • Prime Ministers and Cabinet.
90% 90% 90%

Administer Grants for the Provision of Advice on New Zealand History

     
Application processing standards for administering grants to New Zealand history are met. 90% 90% 90%
Justified complaints on application processing. - - -

The Research, Writing and Publication of New Zealand Works of Reference including the Online Encyclopedia of New Zealand

     
Additional themes by 30 June 2010. 1 1 1
Publications from Te Ara - The Encyclopedia of New Zealand online content. 2 2 1
Annual visits to www.TeAra.govt.nz. 2.5 million 2.5 million 2.5 million
New regions in Te Ara - The Encyclopedia of New Zealand by 30 June 2010. 4 4 4

Conditions on Use of Appropriation

Conditions on Use of Appropriation - Heritage Services (M4) - Arts, Culture and Heritage
Reference Conditions
Quality standards for historical publications All historical publications to meet agreed time and content criteria.
  Criteria to be specified and documented for each project.
Quality standards for grant schemes All applications and enquiries acknowledged within 10 working days.
  All applications copied and despatched to committee at least five working days before the meeting to determine grants.
  All decisions with explanations notified to applicants within 15 working days of the decision.
  All payments of grants made within 20 working days of notification.
Administration of Protected Objects Act 1975 Sections 5, 6 and 7.
Government Exhibition Indemnification Scheme - Cabinet decision Criteria for the administration of the Government Exhibition Indemnification Scheme.

Current and Past Policy Initiatives

Current and Past Policy Initiatives - Heritage Services (M4) - Arts, Culture and Heritage
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
Grant to publishers scheme - Value for money review. 2008/09   (15) (15) (15) (15)
Temporarily vacant position - Value for money review. 2008/09 (24) - - - -
New Zealand Memorial park - Value for money review. 2008/09 (180) 60 60 60 60
Additional baseline capacity for the Ministry for Culture and Heritage. 2007/08 715 715 715 715 715
Vietnam veterans' oral history project. 2006/07 200 200 - - -
Technology costs of Te Ara - The Encyclopedia of New Zealand. 2006/07 200 200 200 200 200
Funding for a First World War centenary project. 2006/07 296 296 296 296 296
Administration of the Protected Objects Act 1975. 2005/06 104 104 104 104 104
Funding for technology and associated costs of key Ministry projects. 2004/05 387 387 387 387 387

International Cultural Diplomacy (M4)#

Scope of Appropriation#

Management and delivery of an international cultural diplomacy programme through a series of projects and activities primarily focused on Asia, and in particular North Asia.

Expenses and Revenue#

Expenses and Revenue - International Cultural Diplomacy (M4) - Arts, Culture and Heritage
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 1,880 1,880 1,690
Revenue from Crown 1,879 1,879 1,689
Revenue from Other 1 1 1

Output Performance Measures and Standards#

Output Performance Measures and Standards - International Cultural Diplomacy (M4) - Arts, Culture and Heritage
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Projects completed. 100% on time and within budget 100% on time and within budget 100% on time and within budget

Conditions on Use of Appropriation#

Conditions on Use of Appropriation - International Cultural Diplomacy (M4) - Arts, Culture and Heritage
Reference Conditions
Cabinet decision Strategic - focused on priority countries or regions, using a multi-year, sustained approach.
  Targeted at key sectors of the population or key events in the region.
  Planned well in advance, possibly with two to three years lead-time.
  Suited to advancing New Zealand's diplomatic and trade interests.

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - International Cultural Diplomacy (M4) - Arts, Culture and Heritage
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
International Cultural Diplomacy - value for money review. 2008/09 (300) (400) (400) (400) (400)
Establish departmental output expense International Cultural Diplomacy. 2004/05 2,089 2,089 2,089 2,089 2,089

Policy Advice and Monitoring of Funded Agencies (M4)#

Scope of Appropriation#

This appropriation is limited to providing policy advice on arts, culture, heritage and broadcasting issues; monitoring the Crown's interests in sector agencies; and providing negotiated services to the Minister for Arts, Culture and Heritage and the Minister of Broadcasting.

Expenses and Revenue#

Expenses and Revenue - Policy Advice and Monitoring of Funded Agencies (M4) - Arts, Culture and Heritage
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 7,149 6,910 8,063
Revenue from Crown 6,986 6,747 7,951
Revenue from Other 163 163 112

Output Performance Measures and Standards#

Output Performance Measures and Standards - Policy Advice and Monitoring of Funded Agencies (M4) - Arts, Culture and Heritage
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Policy Advice

     
Average rating for ministerial satisfaction with policy advice and submissions to Cabinet and Cabinet Committees. Rated good or better Rated good or better Rated good or better
Briefing papers provided. 550 500 500
Cabinet papers provided. 30 25 25
Cabinet papers contributed to. 70 70 70

Arts, culture and heritage issues including legislation, major policy proposals and developments and initiatives of significance in the sector

     
Meets plans and budget for programmes of policy development covering:      
  • Enhancing heritage management.
100% 100% 100%
  • Arts and cultural management.
100% 100% 100%
  • Cross government initiatives.
100% 100% 100%
  • Cross government initiatives where they affect the cultural sector.
100% 100% 100%

Broadcasting

     
Meets plans for successful transition to digital broadcasting. 100% 100% 100%
Meets plans for securing future of Public Service broadcasting. 100% 100% 100%
Meets plans for supporting broadcast content availability and impact. 100% 100% 100%

Provide online information about and access to New Zealand cultural events and providers (NZLive.com)

     
Note - 2007/08 was the first full year of operation for the set up and development of NZLive.com and 2008/09 is the base year for performance measurement.      
Number of visitors to the website. 1 million 1 million 1 million
Percentage of return visitors. Increase in return visitors as percentage of total visitors Increase in return visitors as percentage of total visitors N/A
Subscribers to the newsletter. 8,500 8,500 9,000
Number of organisations contributing content. Increase in contributing organisations Increase in contributing organisations Increase in contributing organisations
Number of organisations returning regularly to contribute content. Increase in repeat contributing organisations Increase in repeat contributing organisations N/A
Number of international visitors. Continued increase in international visitor numbers Continued increase in international visitor numbers Continued increase in international visitor numbers
Return visitor numbers. Increase in return visitor numbers Increase in return visitor numbers Increase in return visitor numbers

Monitoring of Funded Agencies

     

The management and disbursements of payments to arts, heritage and broadcasting sector agencies

     
Compliance with instructions and conditions governing payments to funded agencies. 100% 100% 100%

Monitoring of the Crown's interests in funded arts, heritage and broadcasting sector agencies

     
Compliance with the provisions of the funded agency accountability regime for the financial year. 100% 100% 100%
Satisfaction with requested advice and support on capability matters. 90% 90% 90%
Completion of baseline reviews within budget and to a standard approved by the Minister. 100% (for 2 or more reviews) 100% (for 2 or more reviews) 100% (for 2 or more reviews)
Satisfaction with workshops and other discussion opportunities for board chairs and members. 90% or more are satisfied 90% or more are satisfied 90% or more are satisfied
Attendance of new board appointees on board induction programmes. 100% within 6 months 100% within 6 months 100% within 6 months
Completion of agreed schedule of regular updates for board members, governance e-newsletter quarterly editions and maintenance of relevant content on the online shared workspace. 100% 100% 100%

Other Negotiated Services

     

Ministerial servicing - preparation of draft responses to ministerial correspondence and questions in the House

     
Drafts accepted by the Minister. 95% 95% 95%
Annual rating of ministerial satisfaction with draft ministerial correspondence and draft replies to questions in the House. Each category rated good or better Each category rated good or better Each category rated good or better
Working days provision of draft ministerial correspondence. 90% within 15 working days of receipt 90% 90% within 15 working days of receipt
  100% within 20 working days of receipt 100% 100% within 20 working days of receipt
Ministers' office deadlines for draft replies to questions in the House. 100% 100% 100%
Number of items of draft ministerial correspondence. 500 500 500
Number of draft replies to questions in the House. 200 200 200

Preparation of speech notes

     
Number of draft sets of speech notes provided. 90 90 90
Annual rating of ministerial satisfaction with draft sets of speech notes. Each category rated good or better Each category rated good or better Each category rated good or better

Conditions on Use of Appropriation#

Conditions on Use of Appropriation - Policy Advice and Monitoring of Funded Agencies (M4) - Arts, Culture and Heritage
Reference Conditions

Standards for Policy Advice

 
Quantity Projects will be completed by due dates. These can be modified by agreement between the Ministers and the Chief Executive during the course of the year.
Coverage A comprehensive service will be provided. This includes: the capacity to react urgently, regular evaluations of major current policies, timely and relevant briefings on significant issues, and support for Ministers as required in Cabinet Committees, Select Committees and in the House.
Time The reporting deadlines for projects and briefing reports will be met.
Cost The outturn is within budget.

Quality

 
Purpose The aim of the advice is clearly stated and it answers the questions set.
Logic The assumptions behind the advice are explicit and the argument is logical and supported by the facts.
Accuracy The facts in the papers are accurate and all material facts have been included.
Options An adequate range of options is presented and each is assessed for benefits, costs and consequences to the Government and the community.
Consultation The Ministry has consulted with other government agencies and other affected parties, and possible objections to proposals are identified.
Practicality The problems of implementation, technical feasibility, timing and consistency with other policies have been considered.
Presentation The format meets Cabinet Office requirements, the material is effectively summarised and is concise, has short sentences in plain English, and is free of spelling or grammatical errors.

Note product quality characteristics are assessed by the Ministers indicating level of satisfaction on the annual questionnaire as 'good' or better in a four point scale for each category, Cabinet Committees having a high acceptance rate of Ministry papers, feedback from the Cabinet Office indicating that the Ministry's Cabinet papers meet Cabinet Office standards of presentation, including conciseness and clarity.

Current and Past Policy Initiatives#

Current and Past Policy Initiatives - Policy Advice and Monitoring of Funded Agencies (M4) - Arts, Culture and Heritage
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
NZLive.com promotions - value for money review. 2008/09 - (100) (100) (100) (100)
Temporarily vacant position - value for money review. 2008/09 (26) - - - -
Kerikeri basin - value for money review. 2008/09 (200) - - - -
Digital television and convergence project. 2008/09 450 450 450 250 250
Historic Heritage Sites of National Symbolic Importance - Kerikeri Basin. 2008/09 200 - - - -
Additional baseline capacity for the Ministry for Culture and Heritage. 2007/08 1,355 1,355 1,355 1,355 1,355
Public Broadcasting Programme of Action - Ministry for Culture and Heritage capacity. 2005/06 425 425 425 425 425
Improving agency performance. 2005/06 80 80 80 80 80
Cultural web portal project (NZLive.com). 2005/06 760 760 760 760 760
Funding for technology and associated costs of key Ministry projects. 2004/05 533 533 533 533 533

Part 2.2 - Non-Departmental Output Expenses#

Intended Impacts, Outcomes and Objectives#

Intended Impacts, Outcomes and Objectives - Part 2.2 NonDepartmental Output Expenses - Arts, Culture and Heritage
Intended Impacts, Outcomes or Objectives of Appropriations Appropriations
Outcome: New Zealanders valuing access and opportunities to participate in cultural experiences. Management of Historic Places
Museum Services
Performing Arts Services
Promotion and Support of the Arts and Films
Protection of Taonga Tuturu
Public Broadcasting Services
Outcome: A cultural sector that is diverse, sustainable and contributing economically and socially. Management of Historic Places
Museum Services
Performing Arts Services
Promotion and Support of the Arts and Films
Public Broadcasting Services

Management of Historic Places (M4)#

Scope of Appropriation

Identification, registration, site recording and associated promotion of the conservation, protection and care of historic places, and purchasing of management services for properties, including maintenance work and provision of access for the public.

Expenses

Expenses - Management of Historic Places (M4) - Arts, Culture and Heritage
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 12,514 12,514 13,014
  • New Zealand Historic Places Trust (NZHPT)
11,988 11,988 12,488
  • Antarctic Heritage Trust (AHT)
526 526 526

The appropriated sum of $12.488 million in 2009/10 represents approximately 85% (90%) of the NZHPT's income.

The appropriated sum of $526,000 in 2009/10 represents approximately 12% (15%) of the AHT's budgeted total income.

Note comparative figures for the previous year are shown in parentheses.

Reasons for Change in Appropriation

Increased funding in 2009/10 is due a Budget 2008 decision to increase operating funding for the NZHPT.

Output Performance Measures and Standards

Output Performance Measures and Standards - Management of Historic Places (M4) - Arts, Culture and Heritage
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

NZHPT

     
Total visitor numbers to NZHPT staffed properties. 170,000 180,000 180,000
Visitors rate their experience at staffed properties as 'good' or 'very good'. 90% 90% 90%
Total properties in NZHPT care. 45 48 48
Total well-maintained properties open to the public. 12 12 12
Registrations for historic places/areas/Māori heritage resolved. 40 38 25

AHT

     
Building and artifact conservation and restoration work planned for the year will be achieved. 100% 100% 100%

Current and Past Policy Initiatives

Current and Past Policy Initiatives - Management of Historic Places (M4) - Arts, Culture and Heritage
Policy Initiative Year of
First
Impact
2008/09
Budgeted
$000
2009/10
Budget
$000
2010/11
Estimated
$000
2011/12
Estimated
$000
2012/13
Estimated
$000
NZHPT - Assess historic heritage values of Crown land. 2008/09 185 185 185 185 185
NZHPT - operational capability funding. 2008/09 1,300 1,800 2,300 2,300 2,300
AHT - organisational capability. 2008/09 170 170 170 170 170
NZHPT - additional capability funding. 2005/06 3,350 3,350 3,350 3,350 3,350
AHT - organisational capability. 2005/06 356 356 356 356 356

Museum Services (M4)#

Scope of Appropriation#

Collection development, collection management, public programmes and exhibitions, and repatriation of koiwi tangata.

Expenses#

Expenses - Museum Services (M4) - Arts, Culture and Heritage
  2008/09 2009/10
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 24,644 24,644 24,644
  • Te Papa
23,574 23,574 23,574
  • New Zealand Film Archive (NZFA)
1,070 1,070 1,070

The appropriated sum of $23.574 million in 2009/10 represents approximately 50% (54%) of Te Papa's total income.

The appropriated sum of $1.070 million in 2009/10 represents approximately 27% (25%) of the NZFA's budgeted total income. The NZFA utilises income from a variety of public and private sources (including the New Zealand Lottery Grants Board) to achieve its objectives.

Note comparative figures for the previous year are shown in parentheses.

Output Performance Measures and Standards#

Output Performance Measures and Standards - Museum Services (M4) - Arts, Culture and Heritage
  2008/09 2009/10
Performance Measures Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Number of People who Access the National Collections

     
Te Papa (visitors only). 1.2 million 1.2 million 1.2 million
Te Papa (online visitors). N/A 1.5 million 1.5 million
NZFA (includes website users). 500,000 500,000 500,000

Proportion of Visitors who Indicate that their Experience has Given them a New or Different Awareness or Perspective on New Zealand's History or Culture

     
Te Papa 90% 95% 75%
NZFA 80% 80% 82%

Te Papa

     
Publication of academic and popular articles based on Te Papa's research programme. 60 60 60
Refreshed or new exhibitions are presented to the public in Wellington. 10 8 8
Refreshed or new exhibitions are presented to the public nationally. N/A 4 4
Refreshed or new exhibitions are presented to the public internationally. N/A 1 1

NZFA

     
Percentage increase in overall size of collections. 8% 8% 8%
Percentage of collection accessible. 50% 50% 52%
Collection digitalised.