Estimates of appropriations

Vote Parliamentary Service - Finance and Government Administration Sector - Estimates 2019/20

Vote Parliamentary Service#

APPROPRIATION MINISTER(S): Speaker of the House of Representatives (M78)

APPROPRIATION ADMINISTRATOR: Parliamentary Service

RESPONSIBLE MINISTER FOR PARLIAMENTARY SERVICE: Speaker of the House of Representatives

Overview of the Vote#

The Speaker of the House of Representatives is responsible for annual appropriations in Vote Parliamentary Service for the 2019/20 financial year covering the following:

  • a total of just over $65 million for purchasing administrative services and building operations from the Parliamentary Service
  • a total of $243,000 for support to the Speaker's office
  • a total of just under $7 million for departmental capital expenditure
  • a total of $22 million for payment of members' salaries and allowances
  • a total of just over $3 million on members' communications for voice, data, standard office software, standard office products and stationery
  • a total of just under $5 million on travel for members of Parliament and others
  • a total of just over $3 million for payment of accommodation of members and travel of members' families
  • a total of just over $1 million on travel for qualifying former members of Parliament, and
  • a total of $12 million for depreciation related to assets within the Parliamentary complex.

The Speaker is also responsible for the following multi-year appropriations included in the 2019/20 year:

  • a total of just under $122 million for support to members of Parliament and their parties for the full term of the 52nd Parliament, and
  • a total of just under $17 million for minor capital works within the parliamentary precinct over the period of the MYA.

The Speaker is also responsible for a capital injection of nearly $2 million to the Parliamentary Service.

Details of these appropriations are set out in Parts 2-4.

Details of Appropriations and Capital Injections#

Annual Appropriations and Forecast Permanent Appropriations#

  2018/19 2019/20
Titles and Scopes of Appropriations by Appropriation Type Final
Budgeted
$000
Estimated
Actual
$000
Budget
$000

Departmental Output Expenses

     

Support Services to the Speaker (M78)

This appropriation is limited to the provision of services to support the Speaker of the House of Representatives.
279 279 243

Total Departmental Output Expenses

279 279 243

Departmental Capital Expenditure

     

Parliamentary Service - Capital Expenditure PLA (M78)

This appropriation is limited to the purchase or development of assets by and for the use of the Parliamentary Service, as authorised by section 24(1) of the Public Finance Act 1989.
6,321 6,321 6,629

Total Departmental Capital Expenditure

6,321 6,321 6,629

Non-Departmental Other Expenses

     

Accommodation of Members and Travel of Members' Families PLA (M78)

This appropriation is limited to accommodation services for members and, during the immediate post-election period, qualifying electoral candidates and travel services for family members of members of Parliament, of Ministers and during the immediate post-election period, of qualifying electoral candidates, as authorised by section 22(1) of the Members of Parliament (Remuneration and Services) Act 2013.
3,200 3,200 3,200

Depreciation Expense on Parliamentary Complex (M78)

This appropriation is limited to the depreciation expense on the Parliamentary buildings, furniture, antiques and art collection, and the library collection.
12,000 12,000 12,000

Member Support - Independent (M78)

This appropriation is limited to funding for Independent members to support their parliamentary operations, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.
269 269 299

Members' Communications (M78)

This appropriation is limited to members' and, during the immediate post election period, qualifying electoral candidates' and former members' communications (voice and data and standard office productivity software), and members' and, during the immediate post election period, qualifying electoral candidates' and former members' use of standard office products and stationery supplies as allowed under directions given by the Speaker.
3,348 3,348 3,348

Members of the House of Representatives' Salaries and Allowances PLA (M78)

This appropriation is limited to expenses incurred under section 8(4) of the Members of Parliament Remuneration and Salaries Act 2013 and incorporates salaries and allowances determined by the Remuneration Authority, payable to members of Parliament who are neither Ministers of the Crown nor Parliamentary Under-Secretaries.
22,000 22,000 22,000

Travel of former MPs (M78)

This appropriation is limited to travel expenses for qualifying former members, as specified in sections 39 - 40 of the Members of Parliament (Remuneration and Services) Act 2013.
1,300 1,300 1,300

Travel of Members and Others (M78)

This appropriation is limited to domestic air, land and sea travel for members and, during the immediate post-election period, qualifying electoral candidates and former members, and international travel services for members and qualifying spouses/partners, political exchange participants and officials as allowed under directions given by the Speaker.
4,800 4,800 4,800

Total Non-Departmental Other Expenses

46,917 46,917 46,947

Multi-Category Expenses and Capital Expenditure

     

Operations, Information and Advisory Services MCA (M78)

The single overarching purpose of this appropriation is to provide administrative and support services to the House of Representatives and to members of Parliament, and making Parliament publicly accessible.
62,544 62,344 65,099

Departmental Output Expenses

     

Building and Operations Management

This category is limited to the provision of building maintenance and operational services for the parliamentary precincts.
27,069 27,069 28,228

Parliamentary Information Communications and Technology services

This category is limited to computing facilities, information sharing and telecommunication services and associated advisory services on the parliamentary network.
19,397 19,197 18,776

Parliamentary Library

This category is limited to research, collections and information management services through the Parliamentary Library.
5,854 5,854 6,127

Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies

This category is limited to bureau accounting and payroll services for members and other parliamentary agencies and the setting, administering and delivery of members' entitlements.
10,224 10,224 11,968

Total Multi-Category Expenses and Capital Expenditure

62,544 62,344 65,099

Total Annual Appropriations and Forecast Permanent Appropriations

116,061 115,861 118,918

Multi-Year Appropriations#

Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Non-Departmental Other Expenses

   

Additional Support for Members (M78)

This appropriation is limited to additional support for members to address sensory or physical impairment or other events beyond their control, as authorised by the Speaker.

Commences: 01 October 2017

Expires: 31 October 2020
Original Appropriation 900
Adjustments to 2017/18 -
Adjustments for 2018/19 -
Adjusted Appropriation 900
Actual to 2017/18 Year End 6
Estimated Actual for 2018/19 519
Estimate for 2019/20 300
Estimated Appropriation Remaining 75

Party and Member Support - ACT (M78)

This appropriation is limited to funding for the ACT parliamentary party to support their parliamentary operations during the 52nd Parliament including its Leader's office, support staff, research operations, Whip's office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.

Commences: 01 October 2017

Expires: 30 September 2020
Original Appropriation 1,116
Adjustments to 2017/18 437
Adjustments for 2018/19 -
Adjusted Appropriation 1,553
Actual to 2017/18 Year End 296
Estimated Actual for 2018/19 608
Estimate for 2019/20 513
Estimated Appropriation Remaining 136

Party and Member Support - Green (M78)

This appropriation is limited to funding for the Green parliamentary party to support their parliamentary operations during the 52nd Parliament including its Co-Leaders' office, support staff, research operations, Musterer's office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.

Commences: 01 October 2017

Expires: 30 September 2020
Original Appropriation 12,773
Adjustments to 2017/18 (6,993)
Adjustments for 2018/19 -
Adjusted Appropriation 5,780
Actual to 2017/18 Year End 1,046
Estimated Actual for 2018/19 2,282
Estimate for 2019/20 1,874
Estimated Appropriation Remaining 578

Party and Member Support - Labour (M78)

This appropriation is limited to funding for the Labour parliamentary party to support their parliamentary operations during the 52nd Parliament including its Leader's office, support staff, research operations, Whips' office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.

Commences: 01 October 2017

Expires: 30 September 2020
Original Appropriation 38,973
Adjustments to 2017/18 3,772
Adjustments for 2018/19 587
Adjusted Appropriation 43,332
Actual to 2017/18 Year End 7,797
Estimated Actual for 2018/19 17,261
Estimate for 2019/20 14,308
Estimated Appropriation Remaining 3,966

Party and Member Support - National (M78)

This appropriation is limited to funding for the National parliamentary party to support their parliamentary operations during the 52nd Parliament including its Leader's office, support staff, research operations, Whips' office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.

Commences: 01 October 2017

Expires: 30 September 2020
Original Appropriation 56,445
Adjustments to 2017/18 8,620
Adjustments for 2018/19 (846)
Adjusted Appropriation 64,219
Actual to 2017/18 Year End 12,678
Estimated Actual for 2018/19 24,749
Estimate for 2019/20 20,990
Estimated Appropriation Remaining 5,802

Party and Member Support - New Zealand First (M78)

This appropriation is limited to funding for the New Zealand First parliamentary party to support their parliamentary operations during the 52nd Parliament including its Leader's office, support staff, research operations, Whip's office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.

Commences: 01 October 2017

Expires: 30 September 2020
Original Appropriation 11,605
Adjustments to 2017/18 (5,399)
Adjustments for 2018/19 -
Adjusted Appropriation 6,206
Actual to 2017/18 Year End 1,019
Estimated Actual for 2018/19 2,573
Estimate for 2019/20 2,022
Estimated Appropriation Remaining 592

Non-Departmental Capital Expenditure

   

Crown Asset Management (M78)

This appropriation is limited to Minor Capital works within the Parliamentary Complex to carry out essential maintenance and minor capital improvements.

Commences: 01 July 2016

Expires: 30 June 2020
Original Appropriation 17,012
Adjustments to 2017/18 (1,076)
Adjustments for 2018/19 582
Adjusted Appropriation 16,518
Actual to 2017/18 Year End 8,920
Estimated Actual for 2018/19 4,968
Estimate for 2019/20 2,630
Estimated Appropriation Remaining -

Total Annual Appropriations and Forecast Permanent Appropriations and Multi-Year Appropriations#

  2018/19 2019/20
  Final
Budgeted
$000
Estimated
Actual
$000
Budget
$000
Total Annual Appropriations and Forecast Permanent Appropriations 116,061 115,861 118,918
Total Forecast MYA Non-Departmental Other Expenses 47,992 47,992 40,007
Total Forecast MYA Non-Departmental Capital Expenditure 4,968 4,968 2,630

Total Annual Appropriations and Forecast Permanent Appropriations and Multi-Year Appropriations

169,021 168,821 161,555

Capital Injection Authorisations#

  2018/19 2019/20
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Parliamentary Service - Capital Injection (M78) 600 600 1,600

Supporting Information#

Part 1 - Vote as a Whole#

1.1 - New Policy Initiatives#

Policy Initiative Appropriation 2018/19
Final Budgeted
$000
2019/20
Budget
$000
2020/21
Estimated
$000
2021/22
Estimated
$000
2022/23
Estimated
$000
Maintaining Capability And Capacity

Operations, Information and Advisory Services

         
 

Building and Operations Management

- 629 863 863 863
  Departmental Output Expense - MCA          
 

Operations, Information and Advisory Services

         
 

Parliamentary Information Communications and Technology services

- 613 746 746 746
  Departmental Output Expense - MCA          
 

Operations, Information and Advisory Services

         
 

Parliamentary Library

- 181 425 425 425
  Departmental Output Expense - MCA          
 

Operations, Information and Advisory Services

         
 

Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies

- 1,273 1,365 1,229 1,244
  Departmental Output Expense - MCA          
Investment In Cyber Security

Operations, Information and Advisory Services

         
 

Parliamentary Information Communications and Technology services

- 250 250 250 250
  Departmental Output Expense - MCA          
Replacement Of Payroll System

Operations, Information and Advisory Services

         
 

Parliamentary Information Communications and Technology services

- 50 368 368 368
  Departmental Output Expense - MCA          
Remediation Of Executive Wing Exterior

Crown Asset Management

Non-Departmental Capital Expenditure - MYA
- 500 - - -
 

Parliamentary Complex - Minor Capital Works

Non-Departmental Capital Expenditure
- - 3,500 3,500 2,500
Total Initiatives   - 3,496 7,517 7,381 6,396
Summary of Financial Activity
  2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23
  Actual
$000
Actual
$000
Actual
$000
Actual
$000
Final Budgeted
$000
Estimated
Actual
$000
Departmental
Transactions
Budget
$000
Non-
Departmental
Transactions
Budget
$000
Total
Budget
$000
Estimated
$000
Estimated
$000
Estimated
$000

Appropriations

                       
Output Expenses 7,264 350 205 341 279 279 243 - 243 449 249 249
Benefits or Related Expenses - - - - - - N/A - - - - -
Borrowing Expenses - - - - - - - - - - - -
Other Expenses 68,667 80,282 80,141 82,004 94,909 94,909 - 86,954 86,954 89,874 86,788 86,788
Capital Expenditure 10,424 12,160 11,537 10,236 11,289 11,289 6,629 2,630 9,259 10,010 9,414 8,094
Intelligence and Security Department Expenses and Capital Expenditure - - - - - - - N/A - - - -
Multi-Category Expenses and Capital Expenditure (MCA)                        
Output Expenses 55,633 56,050 58,107 59,552 62,544 62,344 65,099 - 65,099 65,913 65,101 65,116
Other Expenses - - - - - - - - - - - -
Capital Expenditure - - - - - - N/A - - - - -

Total Appropriations

141,988 148,842 149,990 152,133 169,021 168,821 71,971 89,584 161,555 166,246 161,552 160,247

Crown Revenue and Capital Receipts

                       
Tax Revenue - - - - - - N/A - - - - -
Non-Tax Revenue - - - - - - N/A - - - - -
Capital Receipts - - - - - - N/A - - - - -

Total Crown Revenue and Capital Receipts

- - - - - - N/A - - - - -

Note - where restructuring of the vote has occurred then, to the extent practicable, prior years information has been restated as if the restructuring had occurred before the beginning of the period covered. In this instance Total Appropriations for the Budgeted and Estimated Actual year may not equal Total Annual Appropriations and Forecast Permanent Appropriations and Multi-Year Appropriations in the Details of Appropriations and Capital Injections.

Adjustments to the Summary of Financial Activity Table Due to Vote Restructuring

There have been no restructuring adjustments to prior year information in the Summary of Financial Activity table.

Output Expenses reduced from 2014/15 onwards due to the Services to Members appropriation being phased out of Departmental and into Non-Departmental other expenses. Output Expenses now only includes Support Services to the Speaker.

There has been an increase in Other Expenses from 2014/15 onwards this is primarily due to the Services to Members appropriation moving from Departmental output expense to Non-Departmental other expenses.

The Operations, Information and Advisory Services (MCA) has increased year on year due to additional funding being required to support the Service's capability and capacity.

Capital Expenditure is expected to be higher in 2018/19 due to a combination of projects being completed and new projects commencing. Significant new projects for Crown, include refurbishing the Executive Wing Lifts and the chillers that run the entire precincts air conditioning. Both Bellamy's restaurant and Copperfield's cafe have also been refurbished. Significant new projects for departmental include increasing out of office parliament security, overhauling the Linkway escalator and lifts and the refurbishment of Bowen House.

Part 2 - Details of Departmental Appropriations#

2.1 - Departmental Output Expenses#

Support Services to the Speaker (M78)
Scope of Appropriation
This appropriation is limited to the provision of services to support the Speaker of the House of Representatives.
Expenses and Revenue
  2018/19 2019/20
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 279 279 243
Revenue from the Crown 279 279 243
Revenue from Others - - -
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the running of Speaker's office as well as providing external triennial reviews of the appropriations supporting Parliament.

How Performance will be Assessed and End of Year Reporting Requirements
  2018/19 2019/20
Assessment of Performance Final Budgeted
Standard
Estimated
Actual
Budget
Standard

The Speaker is satisfied with the provision of resources and services to his office (see Note 1)

4 4 4

Note 1 - Customer satisfaction of at least 4 on a scale of 1-5 in the annual Speaker's satisfaction survey, a 1 being 'not satisfied at all' and 5 being 'very satisfied'.

End of Year Performance Reporting

Performance information for this appropriation will be reported by Parliamentary Service in the Annual Report to be presented to the House.

2.3 - Departmental Capital Expenditure and Capital Injections#

Parliamentary Service - Capital Expenditure PLA (M78)
Scope of Appropriation
This appropriation is limited to the purchase or development of assets by and for the use of the Parliamentary Service, as authorised by section 24(1) of the Public Finance Act 1989.
Capital Expenditure
  2018/19 2019/20
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment 3,791 3,791 3,355
Intangibles 2,530 2,530 3,274
Other - - -

Total Appropriation

6,321 6,321 6,629
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the replacement of life-expired assets and the purchase or development of assets in support of the delivery of Parliamentary Service's outcomes.

How Performance will be Assessed and End of Year Reporting Requirements

Expenditure is in accordance with the Parliamentary Service's capital asset programme.

End of Year Performance Reporting

Performance information for this appropriation will be reported by Parliamentary Service in the Annual Report to be presented to the House.

Reasons for Change in Appropriation

The increase in this appropriation for 2019/20 is due to an increased capital plan for that year, largely attributable to the refurbishment of Bowen House.

Capital Injections and Movements in Departmental Net Assets
Parliamentary Service
Details of Net Asset Schedule 2018/19
Estimated Actual
$000
2019/20
Projected
$000
Explanation of Projected Movements in 2019/20
Opening Balance 31,550 32,150  
Capital Injections 600 1,600 Capital injection for the refurbishment of leased parliamentary accommodation.
Capital Withdrawals - -  
Surplus to be Retained (Deficit Incurred) - -  
Other Movements - -  

Closing Balance

32,150 33,750  

Part 3 - Details of Non-Departmental Appropriations#

3.4 - Non-Departmental Other Expenses#

Accommodation of Members and Travel of Members' Families PLA (M78)
Scope of Appropriation
This appropriation is limited to accommodation services for members and, during the immediate post-election period, qualifying electoral candidates and travel services for family members of members of Parliament, of Ministers and during the immediate post-election period, of qualifying electoral candidates, as authorised by section 22(1) of the Members of Parliament (Remuneration and Services) Act 2013.
Expenses
  2018/19 2019/20
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 3,200 3,200 3,200
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the supply of accommodation for Members and travel of Members' families.

End of Year Performance Reporting

An exemption was granted under s15D(2)(b)(ii) of the Public Finance Act (PFA), as it is solely limited to payments for accommodation services. Performance information relating to the administration of these payments is provided under the MCA Category Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies. Additional information will be disclosed on a quarterly basis under s30 of the Members of Parliament (Remuneration and Services) Act 2013.

Additional Support for Members (M78)
Scope of Appropriation and Expenses
Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Additional Support for Members (M78)

This appropriation is limited to additional support for members to address sensory or physical impairment or other events beyond their control, as authorised by the Speaker.

Commences: 01 October 2017

Expires: 31 October 2020
Original Appropriation 900
Adjustments to 2017/18 -
Adjustments for 2018/19 -
Adjusted Appropriation 900
Actual to 2017/18 Year End 6
Estimated Actual for 2018/19 519
Estimate for 2019/20 300
Estimated Appropriation Remaining 75
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve support for members for matters that are outside their control relating to sensory or physical impairment or other events beyond their control.

End of Year Performance Reporting

An exemption was granted under s15D(2)(b)(ii) of the Public Finance Act (PFA), additional performance information is unlikely to be informative as it is solely for the additional support of Members of Parliament where there is sensory or physical impairment that is beyond the members control. Performance information relating to the administration of these payments is provided under the MCA category Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies.

Depreciation Expense on Parliamentary Complex (M78)
Scope of Appropriation
This appropriation is limited to the depreciation expense on the Parliamentary buildings, furniture, antiques and art collection, and the library collection.
Expenses
  2018/19 2019/20
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 12,000 12,000 12,000
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve recognition of the expense related to consuming assets (furniture, library, art and antiques) over their useful lives.

End of Year Performance Reporting

An exemption was granted under s15D(2)(b)(ii) of the Public Finance Act (PFA), additional performance information is unlikely to be informative because this appropriation is solely for the depreciation of Crown assets. Performance information relating to the administration of this expense is provided under the MCA category Building and Operations Management.

Member Support - Independent (M78)
Scope of Appropriation
This appropriation is limited to funding for Independent members to support their parliamentary operations, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.
Expenses
  2018/19 2019/20
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 269 269 299
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve support for an independent member of Parliament.

End of Year Performance Reporting

An exemption has been provided under s15D(2)(b)(ii) of the PFA as additional performance information is unlikely to be informative because this appropriation is solely for the support of the independent member of parliament.

Members' Communications (M78)
Scope of Appropriation
This appropriation is limited to members' and, during the immediate post election period, qualifying electoral candidates' and former members' communications (voice and data and standard office productivity software), and members' and, during the immediate post election period, qualifying electoral candidates' and former members' use of standard office products and stationery supplies as allowed under directions given by the Speaker.
Expenses
  2018/19 2019/20
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 3,348 3,348 3,348
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve communication and network availability solely for members.

End of Year Performance Reporting

An exemption was granted under s15D(2)(b)(ii) of the Public Finance Act (PFA), additional performance information is unlikely to be informative because this appropriation is solely for members' communication costs. Performance information relating to the administration of the payment is provided under the MCA category Parliamentary Information Communications and Technology Services.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2018/19
Final Budgeted
$000
2019/20
Budget
$000
2020/21
Estimated
$000
2021/22
Estimated
$000
2022/23
Estimated
$000
Previous Government            
Members Communications - Additional Support 2017/18 575 575 575 575 575
Members of the House of Representatives' Salaries and Allowances PLA (M78)
Scope of Appropriation
This appropriation is limited to expenses incurred under section 8(4) of the Members of Parliament Remuneration and Salaries Act 2013 and incorporates salaries and allowances determined by the Remuneration Authority, payable to members of Parliament who are neither Ministers of the Crown nor Parliamentary Under-Secretaries.
Expenses
  2018/19 2019/20
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 22,000 22,000 22,000
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve payment of salaries and allowances as determined by the Remuneration Authority solely for members.

End of Year Performance Reporting

An exemption was granted under s15D(2)(b)(ii) of the Public Finance Act (PFA), additional performance information is unlikely to be informative because this appropriation is solely for payments of salaries and allowances. Performance information relating to the administration of the payments is provided under the MCA category Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies.

Party and Member Support - ACT (M78)
Scope of Appropriation and Expenses
Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Party and Member Support - ACT (M78)

This appropriation is limited to funding for the ACT parliamentary party to support their parliamentary operations during the 52nd Parliament including its Leader's office, support staff, research operations, Whip's office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.

Commences: 01 October 2017

Expires: 30 September 2020
Original Appropriation 1,116
Adjustments to 2017/18 437
Adjustments for 2018/19 -
Adjusted Appropriation 1,553
Actual to 2017/18 Year End 296
Estimated Actual for 2018/19 608
Estimate for 2019/20 513
Estimated Appropriation Remaining 136
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve support for the ACT Parliamentary Party and its members.

End of Year Performance Reporting

An exemption was granted under s15D(2)(b)(ii) of the Public Finance Act (PFA), additional performance information is unlikely to be informative because this appropriation is solely for the support of the ACT Parliamentary Party.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2018/19
Final Budgeted
$000
2019/20
Budget
$000
2020/21
Estimated
$000
2021/22
Estimated
$000
2022/23
Estimated
$000
Previous Government            
Members Support Staff - Maintaining Capability and Capacity 2017/18 14 14 4 - -
Sixth Appropriations Review Committee Recommendations 2017/18 18 14 7 - -
Party and Member Support - Green (M78)
Scope of Appropriation and Expenses
Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Party and Member Support - Green (M78)

This appropriation is limited to funding for the Green parliamentary party to support their parliamentary operations during the 52nd Parliament including its Co-Leaders' office, support staff, research operations, Musterer's office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.

Commences: 01 October 2017

Expires: 30 September 2020
Original Appropriation 12,773
Adjustments to 2017/18 (6,993)
Adjustments for 2018/19 -
Adjusted Appropriation 5,780
Actual to 2017/18 Year End 1,046
Estimated Actual for 2018/19 2,282
Estimate for 2019/20 1,874
Estimated Appropriation Remaining 578
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve support for the Green Parliamentary Party and its members.

End of Year Performance Reporting

An exemption was granted under s15D(2)(b)(ii) of the Public Finance Act (PFA), additional performance information is unlikely to be informative because this appropriation is solely for the support of the Green Parliamentary Party.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2018/19
Final Budgeted
$000
2019/20
Budget
$000
2020/21
Estimated
$000
2021/22
Estimated
$000
2022/23
Estimated
$000
Previous Government            
Member Support Staff - Maintaining Capability and Capacity 2017/18 57 57 14 - -
Sixth Appropriations Review Committee Recommendations 2017/18 147 112 58 - -
Party and Member Support - Labour (M78)
Scope of Appropriation and Expenses
Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Party and Member Support - Labour (M78)

This appropriation is limited to funding for the Labour parliamentary party to support their parliamentary operations during the 52nd Parliament including its Leader's office, support staff, research operations, Whips' office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.

Commences: 01 October 2017

Expires: 30 September 2020
Original Appropriation 38,973
Adjustments to 2017/18 3,772
Adjustments for 2018/19 587
Adjusted Appropriation 43,332
Actual to 2017/18 Year End 7,797
Estimated Actual for 2018/19 17,261
Estimate for 2019/20 14,308
Estimated Appropriation Remaining 3,966
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve support for the Labour Parliamentary Party and its members.

End of Year Performance Reporting

An exemption was granted under s15D(2)(b)(ii) of the Public Finance Act (PFA), additional performance information is unlikely to be informative because this appropriation is solely for the support of the Labour Parliamentary Party.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2018/19
Final Budgeted
$000
2019/20
Budget
$000
2020/21
Estimated
$000
2021/22
Estimated
$000
2022/23
Estimated
$000
Previous Government            
Member Support Staff - Maintaining Capability and Capacity 2017/18 502 502 125 - -
Sixth Appropriations Review Committee Recommendations 2017/18 843 642 334 - -
Party and Member Support - National (M78)
Scope of Appropriation and Expenses
Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Party and Member Support - National (M78)

This appropriation is limited to funding for the National parliamentary party to support their parliamentary operations during the 52nd Parliament including its Leader's office, support staff, research operations, Whips' office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.

Commences: 01 October 2017

Expires: 30 September 2020
Original Appropriation 56,445
Adjustments to 2017/18 8,620
Adjustments for 2018/19 (846)
Adjusted Appropriation 64,219
Actual to 2017/18 Year End 12,678
Estimated Actual for 2018/19 24,749
Estimate for 2019/20 20,990
Estimated Appropriation Remaining 5,802
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve support for the National Parliamentary Party and its members.

End of Year Performance Reporting

An exemption was granted under s15D(2)(b)(ii) of the Public Finance Act (PFA), additional performance information is unlikely to be informative because this appropriation is solely for the support of the National Parliamentary Party.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2018/19
Final Budgeted
$000
2019/20
Budget
$000
2020/21
Estimated
$000
2021/22
Estimated
$000
2022/23
Estimated
$000
Previous Government            
Member Support Staff - Maintaining Capability and Capacity 2017/18 762 762 191 - -
Sixth Appropriations Review Committee Recommendations 2017/18 1027 782 406 - -
Party and Member Support - New Zealand First (M78)
Scope of Appropriation and Expenses
Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Party and Member Support - New Zealand First (M78)

This appropriation is limited to funding for the New Zealand First parliamentary party to support their parliamentary operations during the 52nd Parliament including its Leader's office, support staff, research operations, Whip's office, communications, administrative and support services for members, and, during the immediate post-election period, qualifying electoral candidates and former members, as allowed under directions given by the Speaker.

Commences: 01 October 2017

Expires: 30 September 2020
Original Appropriation 11,605
Adjustments to 2017/18 (5,399)
Adjustments for 2018/19 -
Adjusted Appropriation 6,206
Actual to 2017/18 Year End 1,019
Estimated Actual for 2018/19 2,573
Estimate for 2019/20 2,022
Estimated Appropriation Remaining 592
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve support for the New Zealand First Parliamentary Party and its members.

End of Year Performance Reporting

An exemption was granted under s15D(2)(b)(ii) of the Public Finance Act (PFA), additional performance information is unlikely to be informative because this appropriation is solely for the support of the New Zealand First Parliamentary Party.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2018/19
Final Budgeted
$000
2019/20
Budget
$000
2020/21
Estimated
$000
2021/22
Estimated
$000
2022/23
Estimated
$000
Previous Government            
Member Support Staff - Maintaining Capability and Capacity 2017/18 62 62 15 - -
Sixth Appropriations Review Committee Recommendations 2017/18 165 126 65 - -
Travel of former MPs (M78)
Scope of Appropriation
This appropriation is limited to travel expenses for qualifying former members, as specified in sections 39 - 40 of the Members of Parliament (Remuneration and Services) Act 2013.
Expenses
  2018/19 2019/20
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 1,300 1,300 1,300
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the supply of travel solely for former members. The level of such costs will be determined by the Remuneration Authority.

End of Year Performance Reporting

An exemption was granted under s15D(2)(b)(ii) of the Public Finance Act (PFA), it is solely limited to payments for travel services. Performance information relating to administration of these payments is provided under the MCA Category Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies. Additional information will be disclosed on a quarterly basis under s.30 of the Members of Parliament (Remuneration and Services) Act 2013.

Travel of Members and Others (M78)
Scope of Appropriation
This appropriation is limited to domestic air, land and sea travel for members and, during the immediate post-election period, qualifying electoral candidates and former members, and international travel services for members and qualifying spouses/partners, political exchange participants and officials as allowed under directions given by the Speaker.
Expenses
  2018/19 2019/20
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 4,800 4,800 4,800
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the provision of travel for members and others.

End of Year Performance Reporting

An exemption was granted under s15D(2)(b)(ii) of the Public Finance Act (PFA), it is solely limited to payments for travel services. Performance information relating to administration of these payments is provided under the MCA category Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies. Additional information will be disclosed on a quarterly basis under s.30 of the Members of Parliament (Remuneration and Services) Act 2013.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2018/19
Final Budgeted
$000
2019/20
Budget
$000
2020/21
Estimated
$000
2021/22
Estimated
$000
2022/23
Estimated
$000
Previous Government            
Travel of Members and Others - Additional Support 2017/18 250 250 250 250 250

3.5 - Non-Departmental Capital Expenditure#

Crown Asset Management (M78)
Scope of Appropriation and Expenses
Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Crown Asset Management (M78)

This appropriation is limited to Minor Capital works within the Parliamentary Complex to carry out essential maintenance and minor capital improvements.

Commences: 01 July 2016

Expires: 30 June 2020
Original Appropriation 17,012
Adjustments to 2017/18 (1,076)
Adjustments for 2018/19 582
Adjusted Appropriation 16,518
Actual to 2017/18 Year End 8,920
Estimated Actual for 2018/19 4,968
Estimate for 2019/20 2,630
Estimated Appropriation Remaining -
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve that the Parliamentary complex will be maintained in an appropriate manner.

How Performance will be Assessed and End of Year Reporting Requirements

Expenditure is in accordance with the Parliamentary Service's capital asset programme.

End of Year Performance Reporting

Performance information for this appropriation will be reported by Parliamentary Service in its Annual Report to be tabled in the House.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2018/19
Final Budgeted
$000
2019/20
Budget
$000
2020/21
Estimated
$000
2021/22
Estimated
$000
2022/23
Estimated
$000
Current Government            
Remediation of Executive Wing Exterior (see Note 1) 2019/20 - 500 3,500 3,500 2,500
Previous Government            
Parliament House: Building Services Upgrade 2016/17 130 800 800 800 800
Parliament Executive Wing (Beehive): Building Services Upgrade 2016/17 120 760 760 760 760
Reasons for Change in Appropriation

The increase in this appropriation for 2019/20 is due to a budget initiative being approved which will enable the remediation of the exterior of the Parliament Executive Wing (Beehive).

Note 1 - From 2020/21 onwards funding for the remediation of the Executive Wing exterior is held in the annual appropriation titled "Minor Capital Works".

Part 4 - Details of Multi-Category Expenses and Capital Expenditure#

Multi-Category Expenses and Capital Expenditure#

Operations, Information and Advisory Services (M78)
Overarching Purpose Statement
The single overarching purpose of this appropriation is to provide administrative and support services to the House of Representatives and to members of Parliament, and making Parliament publicly accessible.
Scope of Appropriation
Departmental Output Expenses
Building and Operations Management
This category is limited to the provision of building maintenance and operational services for the parliamentary precincts.
Parliamentary Information Communications and Technology services
This category is limited to computing facilities, information sharing and telecommunication services and associated advisory services on the parliamentary network.
Parliamentary Library
This category is limited to research, collections and information management services through the Parliamentary Library.
Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies
This category is limited to bureau accounting and payroll services for members and other parliamentary agencies and the setting, administering and delivery of members' entitlements.
Expenses, Revenue and Capital Expenditure
  2018/19 2019/20
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000

Total Appropriation

62,544 62,344 65,099

Departmental Output Expenses

     
Building and Operations Management 27,069 27,069 28,228
Parliamentary Information Communications and Technology services 19,397 19,197 18,776
Parliamentary Library 5,854 5,854 6,127
Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies 10,224 10,224 11,968

Funding for Departmental Output Expenses

     

Revenue from the Crown

55,825 55,825 58,709
Building and Operations Management 25,794 25,794 26,944
Parliamentary Information Communications and Technology services 14,517 14,517 14,284
Parliamentary Library 5,829 5,829 6,106
Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies 9,685 9,685 11,375

Revenue from Others

6,719 6,519 6,390
Building and Operations Management 1,275 1,275 1,284
Parliamentary Information Communications and Technology services 4,880 4,680 4,492
Parliamentary Library 25 25 21
Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies 539 539 593
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the successful operation of Parliament. The parliamentary precincts meet the constitutional and institutional requirements of a Parliament; that is, providing accessibility and security, a forum for debate and public participation, and effective office facilities and support services.

How Performance will be Assessed for this Appropriation
  2018/19 2019/20
Assessment of Performance Final Budgeted
Standard
Estimated
Actual
Budget
Standard

Members of Parliament are satisfied with the overall quality of services

3.8 3.8 -

The Speaker is satisfied with the provision of administrative and support services to the House of Representatives and members of Parliament (see Note 1)

- - 4
What is Intended to be Achieved with each Category and How Performance will be Assessed
  2018/19 2019/20
Assessment of Performance Final Budgeted
Standard
Estimated
Actual
Budget
Standard

Departmental Output Expenses

     

Building and Operations Management

     

This category is intended to achieve building maintenance and operational services

     

Parliamentary tours are open and accessible to the public on all but six days of the year the Precinct is closed

- - 95%

Parliamentary school education visits are open and accessible in the school calendar year

- - 95%

The public has access to the parliamentary precinct via tours and education visits

75,000 - 80,000 people 75,000 - 80,000 people 75,000 - 80,000 people

Visitors undertaking a parliamentary tour rate the parliamentary experience as good or excellent

90% 90% 90%

The proceedings of the House of Representatives are not interrupted due to incidents occurring in the public gallery (see Note 2)

Proceedings are not interrupted Proceedings are not interrupted Proceedings are not interrupted

The condition of our heritage buildings is maintained to reflect their national significance; and occupation and use of the buildings is not negatively impacted by significant plant failure (see Note 3)

Planned CAMP deliverables are completed Planned CAMP deliverables are completed Planned CAMP deliverables are completed
The condition of our heritage buildings is maintained to reflect their national significance and these buildings are accessible to the disabled community (see Note 3)
     
  • Number of persons admitted to the precinct through the security screening magnetometers who do not hold a parliament security access card
- - 200,000
  • Visitors who do not hold a parliament security access card are safely screened
- - 100%
  • Maintain 'Be Accessible' Gold standard or better
Gold Standard or better Gold Standard or better Gold Standard or better
The parliamentary precinct and members' out-of-Parliament (OOP) offices are safe and secure (see Notes 4 and 5)
     
  • Targets in the Protective Security Requirements (PSR) Capability Maturity Model are met and aligned to the self-assessment to New Zealand Security Intelligence Service dated 31 March 2018
80% 80% 80%

Members out-of-Parliament (OOP) offices meet the 52nd Parliament Speakers Directions minimum security requirements (see Note 4)

100% 100% -
  • Members' existing out-of-Parliament offices meet 52nd Parliament Speakers Directions minimum security requirements (see Note 4)
- - 85%
  • Members' out-of-Parliament offices opened since 2017 meet the 52nd Parliament Speakers Directions minimum security requirements (see Note 4)
- - 100%
  • Security incidents on the precinct have detailed accurate post-incident reporting submitted within 12 hours of Security being notified of an incident
97.5% 97.5% 97.5%
  • Security incidents in members' out-of-Parliament offices have detailed accurate post-incident reporting submitted within 24 hours (working days) of Security be notified of an incident (see Note 5)
95% 95% 95%

Parliamentary Information Communications and Technology services

     

This category is intended to achieve the supply of information communications and technology services

     
Customers receive network access to the following Information Systems Technology (IST) services, via desktop or mobile devices in the precinct, during business hours (see Note 6)
     
  • Network
- - 99.5%
  • Email Services
- - 99.5%
  • Blackberry Services
- - 99.5%
  • SharePoint Platform
- - 99.5%
  • Publishing Services
- - 99.5%
  • File Shares
- - 99.5%
  • Telecommunications Network VPN and Identity Services
- - 99.5%
  • Core Parliamentary Data Services
- - 99.5%
  • Public Website
- - 99.5%
  • Citrix
- - 99.0%
Priority users receive information, communication and technology services
     
  • Incidents for priority users are responded to within thirty minutes
90% 90% 90%
  • Service outages, major security incidents or performance issues affecting multiple priority users are resolved within 2 hours
- - 90%
  • Priority users on precinct other service incidents and standard requests are resolved within 4 hours unless otherwise agreed
- - 90%
  • Priority users off precinct other service incidents and standard requests are resolved within 8 hours unless otherwise agreed
- - 90%

Customers receive quality network access to email services, file and print services, internet and intranet access via desktop and mobile devices in the precinct (see Note 7)

99.8% access during business hours 99.8% access during business hours -

Members of Parliament are satisfied with the quality of Information Communication Technology (ICT) services (see Note 1)

3.5 3.5 -

Parliamentary Library

     

This category is intended to achieve the supply of library services

     

Members of Parliament are satisfied with the quality of Library services (see Note 1)

3.5 3.5 -
Members and their staff use of library services per year:
     

Once or more

97% once or more 97% once or more 97%

Five or more

80% five or more 80% five or more 80%

Ten or more

60% ten or more 60% ten or more 60%

Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies

     

This category is intended to achieve the supply of finance, Human Resource and advisory services

     

Employment agreements for members' staff are produced within three working days from the date the candidate's application is received through the online e-recruitment system, following a request from a member and receipt of a completed nomination form (see Note 7)

95% 95% -
Employment agreements for staff are produced within three working days from the date the candidate's application is received through the online e-recruitment system, following a request from a member and receipt of a completed nomination form (see Note 7)
     
  • Members' staff
- - 95%
  • Corporate staff
- - 95%

Provision of accurate and timely payroll services to six organisations (see Note 8)

99.5% 99.5% 99.5%
  • Members are satisfied with the quality of Human Resource Services (see Note 1)
3.5 3.5 -
  • Members are satisfied with the quality of financial services (see Note 1)
3.5 3.5 -
  • Members are satisfied with the quality of travel services (see Note 1)
3.5 3.5 -
Provision of timely travel services
     
  • Travel requests are responded to within 2 business hours of receipt
- - 80%
  • Former member reimbursement requests to be processed within the parliamentary pay cycle providing all documentation is submitted and the request arrives in time to meet finance deadlines
- - 80%
Provision of timely accounting services
     
  • Invoices are paid within 10 working days of Finance receiving them.
- - 95%
Financial reporting is distributed within the agreed timeframe with parliamentary agencies
     
  • Crown (working day 10)
- - 90%
  • Departmental and Office of the Clerk (working day 5)
- - 90%

Note 1 - Customer satisfaction of at least 4 on a scale of 1-5 in the annual Speaker's satisfaction survey, a 1 being 'not satisfied at all' and 5 being 'very satisfied'.

Note 2 - Through the use of effective security screening visitor management, proceedings of the House of Representatives are not interrupted.

Note 3 - Maintenance work is outlined in the Service's Capital Asset Management Plan (CAMP). The completion of deliverables within the plan is designed to prevent deterioration of the heritage buildings and ensure no outage of building services. This will help ensure that access to and use of the buildings is not negatively impacted by significant plant/systems failure. 'Be Accessible' is a social change initiative in New Zealand designed to promote greater levels of accessibility throughout the country. There are several assessment ratings for organisations that showcase an organisation's accessibility. The ratings are Just Started (just starting on a journey towards being accessible), Bronze (positive steps towards being accessible), Silver (good levels of accessibility in a number of areas), Gold (excellent levels of accessibility in a number of areas) and Platinum (a model of first class accessibility in almost all areas of business).

Note 4 - The Service is responding as a Person Conducting a Business Undertaking (PCBU) of staff working in out-of-Parliament offices under the Health and Safety at Work Act 2015. The Service is also aligning with the Government mandate to adhere to the new Protective Security Requirements (PSR) which sets minimum standards for personnel, physical and information security. The PSR features a Capability Maturity Model (CMM) that assists agencies to assess their current capability across a number of protective security dimensions, identify capability levels that are appropriate to the security risks they face, and to identify some of the ways in which capability could be lifted.

Note 5 - The standard for responding to and resolving security incidents has been set at 24 hours (on working days) due to the complexities of the ownership of the office (where the member of Parliament is the leaseholder), remoteness of some office locations and contacting all affected Parliamentary Service employees. This standard does not include weekends where possible response times could be delayed and thus exceed 24 hours.

Note 6 - Business hours are defined as 7.30am to 11.00pm while the House of Representatives is sitting and 7.30am to 6.00pm on non-sitting days.

Note 7 - Receipt is regarded as the date the candidate's application is received through the online e-recruitment system, following a request from a member and receipt of a completed nomination form.

Note 8 - The six payroll organisations are Parliamentary Service, Parliamentary Service (Crown), Members of Parliament, Ministers, Office of the Clerk of the House of Representatives and Parliamentary Counsel Office.

End of Year Performance Reporting

Performance information for this appropriation will be reported by Parliamentary Service in its Annual Report to be presented to the House.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2018/19
Final Budgeted
$000
2019/20
Budget
$000
2020/21
Estimated
$000
2021/22
Estimated
$000
2022/23
Estimated
$000

Current Government

           

Building and Operations Management

           
Maintaining Capability and Capacity 2019/20 - 692 863 863 863
Parliamentary Accommodation 2018/19 368 814 814 814 814

Parliamentary Information Communications and Technology services

           
Maintaining Capability and Capacity 2019/20 - 613 746 746 746
Investment in Cyber Security 2019/20 - 250 250 250 250
Replacement of Payroll System 2019/20 - 50 368 368 368

Parliamentary Library

           
Maintaining Capability and Capacity 2019/20 - 181 425 425 425

Personnel, Accounting and Advisory Services to Members and Other Parliamentary Agencies

           
Maintaining Capability and Capacity 2019/20 - 1,273 1,365 1,229 1,244

Previous Government

           
Sixth Appropriations Review Committee Recommendations 2017/18 188 189 188 189 188
Parliamentary Transition arising from a General Election 2017/18 - - 1,752 - -
Parliamentary Service - Maintaining Capability and Capacity 2017/18 4,789 5,773 5,773 5,773 5,773
Parliament House: Building Services Upgrade 2016/17 100 - - - -
Parliament Executive Wing (Beehive): Building Services Upgrade 2016/17 50 - - - -