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Estimates of appropriations

Vote Parliamentary Counsel - Justice Sector - Estimates 2020/21

Vote Parliamentary Counsel

APPROPRIATION MINISTER(S): Attorney-General (M5)

APPROPRIATION ADMINISTRATOR: Parliamentary Counsel Office

RESPONSIBLE MINISTER FOR PARLIAMENTARY COUNSEL OFFICE: Attorney-General

Overview of the Vote

The Attorney-General is responsible for appropriations in Vote Parliamentary Counsel for the 2020/21 financial year covering the following:

  • a total of just over $20 million for the provision of law drafting services, which includes legislative drafting assistance to Pacific Island nations, undertaking 3-yearly programmes of statute law revision, administering legislation that the PCO is responsible for, and access to legislation in both paper and electronic form, and
  • a total of just under $3 million for the purchase or development of assets by and for the use of the Parliamentary Counsel Office.

Details of these appropriations are set out in Parts 2-4.

Details of Appropriations and Capital Injections

Annual Appropriations and Forecast Permanent Appropriations

Titles and Scopes of Appropriations by Appropriation Type 2019/20 2020/21
Final
Budgeted
$000
Estimated
Actual
$000
Budget
$000

Departmental Output Expenses

     

Drafting of and Access to Legislation (M5)

This appropriation is limited to the drafting and publishing of and providing access to legislation, and examining and providing advice and assistance on the design, drafting, and publication of legislation, and any other related functions directed by the Attorney-General.
- - 20,423

Total Departmental Output Expenses

- - 20,423

Departmental Capital Expenditure

     

Parliamentary Counsel Office - Capital Expenditure PLA (M5)

This appropriation is limited to the purchase or development of assets by and for the use of the Parliamentary Counsel Office, as authorised by section 24(1) of the Public Finance Act 1989.
400 400 2,830

Total Departmental Capital Expenditure

400 400 2,830

Multi-Category Expenses and Capital Expenditure

     

Drafting and Access to Legislation MCA (M5)

The single overarching purpose of this appropriation is to provide for the drafting and publishing of legislation for the Government, Parliament, and the public.
20,423 20,423 -

Departmental Output Expenses

     

Access to Legislation

The category is limited to providing free public access to legislation and disclosure statements via the internet, supplying Government Bills and Supplementary Order Papers; publishing and distributing legislation; reprinting legislation with the amendments incorporated.
4,500 4,500 -

Law Drafting Services

This category is limited to drafting legislation, examining and reporting on local Bills and private Bills and drafting amendments to them, providing advice on the drafting of legislation and on disallowable instruments that are not drafted by the PCO, providing legislative drafting assistance to Pacific Island nations, undertaking 3-yearly programmes of statute law revision, and administering the Legislation Act 2012 and any other legislation PCO is responsible for.
15,923 15,923 -

Total Multi-Category Expenses and Capital Expenditure

20,423 20,423 -

Total Annual Appropriations and Forecast Permanent Appropriations

20,823 20,823 23,253

Capital Injection Authorisations

  2019/20 2020/21
Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Parliamentary Counsel Office - Capital Injection (M5) - - -

Supporting Information

Part 1 - Vote as a Whole

This part provides trend information for the vote.

1.2 - Trends in the Vote

Summary of Financial Activity

  2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24
Actual
$000
Actual
$000
Actual
$000
Actual
$000
Final Budgeted
$000
Estimated
Actual
$000
Departmental
Transactions
Budget
$000
Non-
Departmental
Transactions
Budget
$000
Total
Budget
$000
Estimated
$000
Estimated
$000
Estimated
$000

Appropriations

                       
Output Expenses 18,827 19,549 19,578 18,639 20,423 20,423 20,423 - 20,423 20,423 20,423 20,423
Benefits or Related Expenses - - - - - - N/A - - - - -
Borrowing Expenses - - - - - - - - - - - -
Other Expenses - - - - - - - - - - - -
Capital Expenditure 336 2,284 877 1,472 400 400 2,830 - 2,830 2,830 2,830 2,830
Intelligence and Security Department Expenses and Capital Expenditure - - - - - - - N/A - - - -
Multi-Category Expenses and Capital Expenditure (MCA)                        
Output Expenses - - - - - - - - - - - -
Other Expenses - - - - - - - - - - - -
Capital Expenditure - - - - - - N/A - - - - -

Total Appropriations

19,163 21,833 20,455 20,111 20,823 20,823 23,253 - 23,253 23,253 23,253 23,253

Crown Revenue and Capital Receipts

                       
Tax Revenue - - - - - - N/A - - - - -
Non-Tax Revenue - - - - - - N/A - - - - -
Capital Receipts - - - - - - N/A - - - - -

Total Crown Revenue and Capital Receipts

- - - - - - N/A - - - - -

Note - where restructuring of the vote has occurred then, to the extent practicable, prior years information has been restated as if the restructuring had occurred before the beginning of the period covered. In this instance Total Appropriations for the Budgeted and Estimated Actual year may not equal Total Annual Appropriations and Forecast Permanent Appropriations and Multi-Year Appropriations in the Details of Appropriations and Capital Injections.

Adjustments to the Summary of Financial Activity Table Due to Vote Restructuring

  2015/16
Adjustments
$000
2016/17
Adjustments
$000
2017/18
Adjustments
$000
2018/19
Adjustments
$000
2019/20
Final Budgeted
Adjustments
$000
2019/20
Estimated
Actual
Adjustments
$000

Appropriations

           
Output Expenses 18,827 19,549 19,578 18,639 20,423 20,423
Benefits or Related Expenses - - - - - -
Borrowing Expenses - - - - - -
Other Expenses - - - - - -
Capital Expenditure - - - - - -
Intelligence and Security Department Expenses and Capital Expenditure - - - - - -
Multi-Category Expenses and Capital Expenditure (MCA)            
Output Expenses (18,827) (19,549) (19,578) (18,639) (20,423) (20,423)
Other Expenses - - - - - -
Capital Expenditure - - - - - -

Total Appropriations

-

-

-

-

-

-

Crown Revenue and Capital Receipts

           
Tax Revenue - - - - - -
Non-Tax Revenue - - - - - -
Capital Receipts - - - - - -

Total Crown Revenue and Capital Receipts

- - - - - -

The prior year information in the Summary of Financial Activity table has been restated to reflect the current Vote structure.

1.3 - Analysis of Significant Trends

The decrease in capital expenditure in 2019/20 reflects the reduced activity relating to the New Zealand Legislation System and the Access to Secondary Legislation Project.

With effect from 1 July 2020, the appropriation structures in Vote Parliamentary Counsel will change from a multi category appropriation to a single departmental output expense appropriation but this will not affect the PCO's total appropriation. This change relates to Cabinet's directive to consolidate appropriations as the first step of modernising the public finance system [CAB-19-MIN-0439.01 refers]. Parliamentary Counsel Office has worked with the Treasury to develop the new appropriation structures.

1.4 - Reconciliation of Changes in Appropriation Structure

Establishment of a single Departmental Output Expense appropriation. This was Step 1 of the Financial Management and Accountability Changes (Appropriation Consolidation).

2019/20 Appropriations
in the 2019/20 Structure
2019/20
(Current)
$000
Old Structure New Structure
Appropriations to which
Expenses (or Capital
Expenditure) have been Moved from or to
Amount
Moved
$000
2019/20 Appropriations
in the 2020/21 Structure
2019/20
(Restated)
$000
2020/21
$000
Drafting and Access to Legislation MCA - Transferred from Drafting and Access to Legislation Departmental Output Expense 20,423 Drafting of and Access to Legislation 20,423 20,423
Access to Legislation 4,500 Transferred to Drafting of and Access to Legislation Departmental Output Expense (4,500)   - -
Law Drafting Services 15,923 Transferred to Drafting of and Access to Legislation Departmental Output Expense (15,923)   - -
Total Changes in Appropriations 20,423   -   20,423 20,423

Explanations of the reasons for changing the appropriation structure are noted in the details of each appropriation in Parts 2-4.

Part 2 - Details of Departmental Appropriations

2.1 - Departmental Output Expenses

Drafting of and Access to Legislation (M5)

Scope of Appropriation
This appropriation is limited to the drafting and publishing of and providing access to legislation, and examining and providing advice and assistance on the design, drafting, and publication of legislation, and any other related functions directed by the Attorney-General.
Expenses and Revenue
  2019/20 2020/21
Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation - - 20,423
Revenue from the Crown - - 20,223
Revenue from Others - - 200
Comparators for Restructured Appropriation
Vote, Type and Title of Appropriation 2019/20 2020/21
Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Parliamentary Counsel: Multi-Category Expenses and Capital Expenditure: Drafting and Access to Legislation 20,423 20,423 -
Total 20,423 20,423 20,423
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the provision of high quality legislation that is readily available to all New Zealanders.

How Performance will be Assessed and End of Year Reporting Requirements
Assessment of Performance 2019/20 2020/21
Final Budgeted
Standard
Estimated
Actual
Budget
Standard

The Attorney-General is satisfied that the quality and timeliness standards, as listed below in Note 1, have been achieved

The Attorney-General is satisfied The Attorney-General is satisfied The Attorney-General is satisfied

The proportion of select committees we survey that rate the quality and timeliness standards as four or better on a scale of one to five, with one being very dissatisfied and five being very satisfied (see Note 2)

90% 90% 90%

Free public access to the New Zealand Legislation (NZL) website is available 24 hours a day, 7 days a week

99% 99% 99%

Drafting tool availability for the Office of the Clerk and Inland Revenue Department staff (see Note 3)

92% 99% 99%

Legislation is published in printed and electronic forms within set timeframes (see Note 4)

100% 99% 100%

All Bills on the annual legislation programme in category 1 (that must be passed or introduced as a matter of law in the current calendar year) and category 2 (that must be passed in the current calendar year) are drafted (see Note 5)

100% 100% 100%

The proportion of instructing departments and agencies we survey that rate the quality and timeliness standards, as listed below in Note 6, as four or better on a scale of one to five, with one being very dissatisfied and five being very satisfied

90% 90% 90%

Pacific Island instructors are satisfied that the quality and timeliness standards, as listed in Note 7, have been achieved as determined by survey responses from relevant Pacific Island instructors

Pacific Island instructors are satisfied Pacific Island instructors are satisfied Pacific Island instructors are satisfied

In regards to the 3-yearly revision programme, the Attorney-General is satisfied that the quality and timeliness standards, as listed below in Note 8, have been achieved

The Attorney-General is satisfied The Attorney-General is satisfied The Attorney-General is satisfied

In regards to the 3-yearly revision programme, relevant instructing departments and agencies are satisfied that the quality and timeliness standards, as listed below in Note 9, have been achieved

Instructing departments and agencies are satisfied Instructing departments and agencies are satisfied Instructing departments and agencies are satisfied

Some performance measures above have had minor wording changes since the Estimates of Appropriations 2019/20.

Performance for this Appropriation will be assessed through the performance measures listed above. These measures will be reported on in the PCO's Annual Report for 2020/21.

Note 1 - The quality standards are that:

  • the electronic database of Acts (both as enacted and with their amendments incorporated), legislative instruments (both as made and with their amendments incorporated), Bills, and Supplementary Order Papers (SOPs) is up to date
  • Bills, SOPs, Acts of Parliament, and legislative instruments are published to the standard required by Parliament
  • Bills and legislative instruments are legally effective, clear, consistent with other legislation, the general law, and international law
  • Bills and legislative instruments are consistent with the policy they implement, legal principle, the New Zealand Bill of Rights Act 1990, and the Human Rights Act 1993, and
  • advice given on matters relating to the provision of legislative drafting services, including advice on legislative drafting, parliamentary procedure, executive government process, and the law, is sound, practical, and clear.

The timeliness standard is that:

  • Bills, legislative instruments, and SOPs are drafted in accordance with time frames set by, or agreed with, the Government, select committees, instructing departments and agencies.

Note 2 - The quality standard is that:

  • advice given on matters relating to the provision of legislative drafting services, including explaining the changes made by the revision tracked version of a Bill, is objective, accurate, and sufficient.

The timeliness standard is that:

  • revision tracked documents are provided for the Select Committee in accordance with deadlines set by or negotiated with the committee.

Note 3 - A 100% budget standard is not appropriate as system outages are required for planned upgrades.

Note 4 - The measure of timeliness is that the following will be available on the New Zealand Legislation (NZL) website within one working day:

  • all new Government Bills introduced into the House
  • after the printed version is made available to the House, all subsequent versions of Bills
  • after they have been circulated to Members of Parliament, all SOPs, and
  • after they are notified in the New Zealand Gazette, all legislative instruments.

within five working days:

  • of introduction or release, all Government Bills and SOPs are published
  • of assent, all Acts are available on the NZL website, and
  • of being made, all legislative instruments are published.

within ten working days:

  • of assent, all Acts are published.

Note 5 - The measure of quantity is demand driven and will vary from year to year.

Note 6 - The quality standards are that:

  • the legislation produced is drafted as clearly and simply as possible
  • the legislation produced is legally effective
  • the instructing department or agency is satisfied with the final product, and
  • advice on legislative drafting matters is provided in a professional, impartial, and responsive manner.

The timeliness standard is that:

  • drafts of legislation are produced within agreed deadlines.

Note 7 - The quality standard is that:

  • advice given on matters relating to the provision of legislative drafting services is objective, accurate, and sufficient.

The timeliness standard is that:

  • legislation is provided to Pacific Island instructors in accordance with agreed deadlines.

Note 8 - The quality standards for the 3-yearly revision programme is that:

  • all certified revision Bills and their accompanying certificates have been provided to the Attorney-General in accordance with section 33 of the Legislation Act 2012.

The timeliness standard is that:

  • legislation, as outlined in the agreed 3-yearly revision programme, is drafted within agreed deadlines.

Note 9 - The quality standards for the 3-yearly revision programme are that:

  • the legislation produced is drafted as clearly and simply as possible
  • the legislation produced is legally effective, and
  • the revision Bill does not change the effect of the law, except as authorised by section 31(2A)(a) or (b) of the Legislation Act 2012.

The timeliness standard is that:

  • legislation, as outlined in the agreed 3-yearly revision programme, is drafted within agreed deadlines.
End of Year Performance Reporting

Performance information for this appropriation will be reported by Parliamentary Counsel Office in its Annual Report to be presented in the House.

2.3 - Departmental Capital Expenditure and Capital Injections

Parliamentary Counsel Office - Capital Expenditure PLA (M5)

Scope of Appropriation
This appropriation is limited to the purchase or development of assets by and for the use of the Parliamentary Counsel Office, as authorised by section 24(1) of the Public Finance Act 1989.
Capital Expenditure
  2019/20 2020/21
Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment 200 200 200
Intangibles 200 200 2,630
Other - - -

Total Appropriation

400 400 2,830
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve investment in the renewal and replacement of life-expired assets in support of the delivery of the Parliamentary Counsel Office's services.

How Performance will be Assessed and End of Year Reporting Requirements

Expenditure is in accordance with the PCO's intention to continue with the Access to Secondary Legislation Project. The main activities will include establishing a portal for agencies to lodge information about their secondary legislation with the PCO and the full text of it in a format suitable for publication on the NZ legislation website; making changes to the NZ Legislation website, supporting agencies that administer secondary legislation to adopt the portal and lodge details of all their secondary legislation for the first time, and to establish the service delivery capability in PCO to support users of the portal on an ongoing basis.

Performance will be assessed by whether the Access to Secondary Legislation Project has been successfully completed and expenditure is in accordance with the PCO's strategic and business plans.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Parliamentary Counsel Office in its Annual Report to be presented in the House.

Capital Injections and Movements in Departmental Net Assets
Parliamentary Counsel Office
Details of Net Asset Schedule 2019/20
Estimated Actual
$000
2020/21
Projected
$000
Explanation of Projected Movements in 2020/21
Opening Balance 15,091 15,091  
Capital Injections - -  
Capital Withdrawals - -  
Surplus to be Retained (Deficit Incurred) - -  
Other Movements - -  

Closing Balance

15,091 15,091  
Last updated: 
Tuesday, 20 October 2020