Estimates of appropriations

Vote Pacific Island Affairs - Māori, Other Populations and Cultural - Estimates 2014/2015

APPROPRIATION MINISTER(S): Minister of Pacific Island Affairs (M50)

APPROPRIATION ADMINISTRATOR: Ministry of Pacific Island Affairs

RESPONSIBLE MINISTER FOR MINISTRY OF PACIFIC ISLAND AFFAIRS: Minister of Pacific Island Affairs

Summary of the Vote#

Overview#

The Minister of Pacific Island Affairs is responsible for appropriations in the Vote for the 2014/15 financial year covering the following:

Departmental Appropriations
  • A total of $1.846 million (25.93% of the Departmental Vote) for the purchase of policy advice.
  • A total of $5.273 million (74.07% of the Departmental Vote) for the monitoring and implementation of innovative programmes, to provide and receive information from the Pacific communities and facilitate links between communities and other Government agencies and the servicing of the Minister's office and Minister's Advisory Council.
Departmental Capital Appropriations
  • A total of $515,000 for the purchase of fixed assets for use in the Ministry of Pacific Island Affairs.
Non-Departmental Appropriations
  • A total of $1.156 million on the provision of business advice, information, support and education relating to business development.
  • A total of $1 million on the provision of Pacific Employment Support Services to Pacific youth in Auckland.
  • A total of $253,334 on pre-business training activities.
Benefits or Related Expenses
  • A total of $100,000 for the promotion of positive role models and the provision of scholarships.
  • A total of $8,000 to provide scholarships and seed funding.

Details of these appropriations are set out in Parts 2-4.

Estimates of Appropriations#

Details of Appropriations and Capital Injections#

Annual and Permanent Appropriations

  2013/14 2014/15
Titles and Scopes of Appropriations by Appropriation Type Budgeted
$000
Estimated
Actual
$000
Budget
$000

Departmental Output Expenses

     

Policy Advice and Ministerial Servicing MCOA (M50)

6,452 6,452 -
Communications, Projects & Relationships
This output class is limited to ministerial servicing, nominations services, the development, implementation and monitoring of innovative projects and the establishment and maintenance of relationships with Pacific communities and key stakeholders, to improve outcomes for Pacific Peoples in New Zealand.
4,716 4,716 -
Policy Advice
This output class is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters.
1,736 1,736 -

Total Departmental Output Expenses

6,452 6,452 -

Departmental Capital Expenditure

     

Ministry of Pacific Island Affairs - Capital Expenditure PLA (M50)

This appropriation is limited to the purchase or development of assets by and for the use of the Ministry of Pacific Island Affairs, as authorised by section 24(1) of the Public Finance Act 1989.
111 111 515

Total Departmental Capital Expenditure

111 111 515

Non-Departmental Output Expenses

     

Promotions - Business Development (M50)

This output class involves the purchase of a range of services that will provide opportunities for Pacific peoples to gain the information and skills necessary to succeed in business.
1,409 1,409 1,409

Skills Training and Employment (M50)

This appropriation is limited to the purchase of services from third party providers to support improved education, skill development, and entrepreneurship of Pacific peoples in Auckland.
1,145 1,145 1,000

Total Non-Departmental Output Expenses

2,554 2,554 2,409

Benefits or Related Expenses

     

Study and Training Awards for Business Development (M50)

This is for the promotion of positive role models for young Pacific people in New Zealand and the provision of scholarships for further education.
100 100 100

Welfare of Pacific Island People in New Zealand (M50)

This provides scholarships and seeding grants for projects with objectives falling within the strategic areas identified for the Ministry of Pacific Island Affairs.
8 8 8

Total Benefits or Related Expenses

108 108 108

Multi-Category Expenses and Capital Expenditure

     

Policy Advice and Ministerial Servicing MCA (M50)

The overarching purpose of this appropriation is to provide support to Ministers in discharging their policy decision-making and other portfolio responsibilities in relation to improving outcomes for Pacific Peoples in New Zealand.
- - 7,119
Departmental Output Expenses
     
Communications, Projects & Relationships
This category is limited to ministerial servicing, nominations services, the development, implementation and monitoring of innovative projects and the establishment and maintenance of relationships with Pacific communities and key stakeholders, to improve outcomes for Pacific Peoples in New Zealand.
- - 5,273
Policy Advice
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters.
- - 1,846

Total Multi-Category Expenses and Capital Expenditure

- - 7,119

Total Annual and Permanent Appropriations

9,225 9,225 10,151

Supporting Information#

Part 1 - Vote as a Whole#

1.1 - New Policy Initiatives

Policy Initiative Appropriation 2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000
Extension of Pacific Employment Support Services Programme Skills Training and Employment - 1,000 - - -
Extension of Pacific Employment Support Services Programme - Monitoring Policy Advice and Ministerial Servicing MCA - 100 - - -
Implementation of a new operating model Policy Advice and Ministerial Servicing MCA - 1,009 390 390 390

Summary of Financial Activity#

  2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18
  Actual
$000
Actual
$000
Actual
$000
Actual
$000
Budgeted
$000
Estimated
Actual
$000
Departmental
Transactions
Budget
$000
Non-
Departmental
Transactions
Budget
$000
Total
Budget
$000
Estimated
$000
Estimated
$000
Estimated
$000

Appropriations

                       
Output Expenses 1,156 1,956 2,155 2,211 2,554 2,554 - 2,409 2,409 1,409 1,409 1,409
Benefits or Related Expenses 108 108 108 108 108 108 N/A 108 108 108 108 108
Borrowing Expenses - - - - - - - - - - - -
Other Expenses - - - - - - - - - - - -
Capital Expenditure - 40 4 27 111 111 515 - 515 100 100 100
Intelligence and Security Department Expenses and Capital Expenditure - - - - - - - N/A - - - -
Multi-Category Expenses and Capital Expenditure (MCA)                        
Output Expenses
6,226 6,502 6,464 6,310 6,452 6,452 7,119 - 7,119 6,304 6,304 6,304
Other Expenses
- - - - - - - - - - - -
Capital Expenditure
- - - - - - N/A - - - - -

Total Appropriations

7,490 8,606 8,731 8,656 9,225 9,225 7,634 2,517 10,151 7,921 7,921 7,921

Crown Revenue and Capital Receipts

                       
Tax Revenue - - - - - - N/A - - - - -
Non-Tax Revenue - - - - - - N/A - - - - -
Capital Receipts - - - - - - N/A - - - - -

Total Crown Revenue and Capital Receipts

- - - - - - N/A - - - - -

Note - where restructuring of the vote has occurred then, to the extent practicable, prior years information has been restated as if the restructuring had occurred before the beginning of the period covered.

Adjustments to the Summary of Financial Activity Table due to Vote Restructuring#

  2009/10
Adjustments
$000
2010/11
Adjustments
$000
2011/12
Adjustments
$000
2012/13
Adjustments
$000
2013/14
Budgeted
Adjustments
$000
2013/14
Estimated
Actual
Adjustments
$000

Appropriations

           
Output Expenses (6,226) (6,502) (6,464) (6,310) (6,452) (6,452)
Benefits or Related Expenses - - - - - -
Borrowing Expenses - - - - - -
Other Expenses - - - - - -
Capital Expenditure - - - - - -
Intelligence and Security Department Expenses and Capital Expenditure - - - - - -
Multi-Category Expenses and Capital Expenditure (MCA)            
Output Expenses
6,226 6,502 6,464 6,310 6,452 6,452
Other Expenses
- - - - - -
Capital Expenditure
- - - - - -

Total Appropriations

-

-

-

-

-

-

Crown Revenue and Capital Receipts

           
Tax Revenue - - - - - -
Non-Tax Revenue - - - - - -
Capital Receipts - - - - - -

Total Crown Revenue and Capital Receipts

- - - - - -

The prior year information in the Summary of Financial Activity table has been restated to reflect the current Vote structure.

In the 2010/11 Budget the Ministry's contract management role was expanded when an additional $1.200 million per year was appropriated to fund an innovative four-year programme to support young Pacific people into sustainable employment and training in Auckland (Pacific Employment Support Services [PESS]). Funding for these programmes was intended to end in June 2014.

The 2010/11 Budget also saw the removal of the funding of $100,000 for the Modern Apprenticeship Campaign as the programme ended in June 2010.

In the 2011/12 year the Ministry received an additional $253,334 in Non-Departmental funding following the transfer of Pre-Business Training from Vote Economic Development.

For the 2012/13 year the basis of the appropriation was changed to a Multi Class Output Appropriation to enable separate identification of Policy Advice using a standard Treasury definition. The Baseline funding included a reduction of $187,000 reflecting Efficiency Savings targets that all departments were expected to achieve, as well as loss of funding for superannuation contributions from the State Services Commission.

For 2014/15 and following years the appropriation has been changed to a Multi Category Appropriation.

In the 2014/15 year the Ministry is to receive a one off funding of $619,000, and increased on-going baseline funding of $390,000 to implement a new operating model aimed at better relationships and communications with Pacific Communities. In addition funding of $1.100 million for the PESS programme was extended for one year.

1.4 - Reconciliation of Changes in Appropriation Structure#

    Old Structure New Structure
2013/14 Appropriations
in the 2013/14 Structure
2013/14
(Current)
$000
Appropriations to which
Expenses (or Capital
Expenditure) have been Moved from or to
Amount
Moved
$000
2013/14 Appropriations
in the 2014/15 Structure
2013/14
(Restated)
$000
2014/15
$000
Departmental Output Expense            
MCOA - Policy Advice and Ministerial Servicing 6,452 From MCOA - Policy Advice and Ministerial Servicing 6,452 To MCA - Policy Advice and Ministerial Servicing 6,452 7,119

Explanations of the reasons for changing the appropriation structure are noted in the details of each appropriation in Parts 2-4.

Part 2 - Details of Departmental Appropriations#

2.3 - Departmental Capital Expenditure and Capital Injections#

Ministry of Pacific Island Affairs - Capital Expenditure PLA (M50)

Scope of Appropriation

This appropriation is limited to the purchase or development of assets by and for the use of the Ministry of Pacific Island Affairs, as authorised by section 24(1) of the Public Finance Act 1989.

Capital Expenditure

  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment 61 61 465
Intangibles 50 50 50
Other - - -

Total Appropriation

111 111 515

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the renewal and replacement life-expired assets in support of the delivery of the Ministry of Pacific Island Affairs services.

How Performance will be Assessed and End of Year Reporting Requirements

  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Expenditure is in accordance with the Ministry's capital plan for the year. not measured not measured 100%

End of Year Performance Reporting

Performance information for this appropriation will be reported in the 2014/15 Annual Report to be tabled in the House.

Reasons for Change in Appropriation

The appropriation has been increased in the 2014/15 year to allow for asset purchases to enable a new and more mobile operating model to be delivered.

Capital Injections and Movements in Departmental Net Assets

Ministry of Pacific Island Affairs
Details of Net Asset Schedule 2013/14
Estimated Actual
$000
2014/15
Projected
$000
Explanation of Projected Movements in 2014/15
Opening Balance 1,023 1,023  
Capital Injections - -  
Capital Withdrawals - -  
Surplus to be Retained (Deficit Incurred) - -  
Other Movements - -  

Closing Balance

1,023 1,023  

Part 3 - Details of Non-Departmental Appropriations#

3.1 - Non-Departmental Output Expenses#

Promotions - Business Development (M50)

Scope of Appropriation

This output class involves the purchase of a range of services that will provide opportunities for Pacific peoples to gain the information and skills necessary to succeed in business.

Expenses

  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 1,409 1,409 1,409

Components of the Appropriation

  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Business Promotion & Development 1,156 1,156 1,156
Pre Business Training 253 253 253

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the development of skills necessary for Pacific peoples to successfully operate sustainable businesses.

How Performance will be Assessed and End of Year Reporting Requirements

An exemption was granted under s15D(2)(b)(iii) of the Public Finance Act, because additional performance information is unlikely to be informative as the appropriation is less than $5 million.

Service Providers

Provider 2013/14
Budgeted
$000
2013/14
Estimated Actual
$000
2014/15
Budget
$000
Reporting to the
House
Expiry of
Resourcing
Commitment
Pacific Business Trust 1,156 1,156 1,156 Ministers Report  
RIM Consulting Limited 216 216 253   31 August 2015
Youth Enterprise Trust - 27 -   30 June 2014

Skills Training and Employment (M50)#

Scope of Appropriation#

This appropriation is limited to the purchase of services from third party providers to support improved education, skill development, and entrepreneurship of Pacific peoples in Auckland.

Expenses#

  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 1,145 1,145 1,000

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve sustainable employment outcomes for Pacific Youth in Auckland.

How Performance will be Assessed and End of Year Reporting Requirements#

  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Adherence to the performance measures and standards agreed in the contracts with Pacific employment support services providers. 100% 100% 100%

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Ministry of Pacific Island Affairs in its Annual Report.

Reasons for Change in Appropriation#

The 2013/14 funding reflects a transfer of expenses from the 2012/13 financial year. Funding in the 2014/15 is at the original level.

Study and Training Awards for Business Development (M50)#

Scope of Appropriation

This is for the promotion of positive role models for young Pacific people in New Zealand and the provision of scholarships for further education.

Expenses

  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 100 100 100

What is Intended to be Achieved with this Appropriation

This Appropriation is intended to achieve the promotion of positive role models for Pacific peoples in New Zealand. This may include the provision of scholarships for further education.

How Performance will be Assessed and End of Year Reporting Requirements

An exemption was granted under s15D(2)(b)(iii) of the Public Finance Act, because additional performance information is unlikely to be informative as the appropriation is less than $5 million.

Welfare of Pacific Island People in New Zealand (M50)#

Scope of Appropriation#

This provides scholarships and seeding grants for projects with objectives falling within the strategic areas identified for the Ministry of Pacific Island Affairs.

Expenses#

  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 8 8 8

What is Intended to be Achieved with this Appropriation#

This Appropriation is intended to achieve the running of projects carried out by third parties that fall into areas that the Ministry wishes to pursue.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under s15D(2)(b)(iii) of the Public Finance Act, because additional performance information is unlikely to be informative as the appropriation is less than $5 million.

Part 4 - Details of Multi-Category Expenses and Capital Expenditure#

Multi-Category Expenses and Capital Expenditure#

Policy Advice and Ministerial Servicing (M50)

Overarching Purpose Statement

The overarching purpose of this appropriation is to provide support to Ministers in discharging their policy decision-making and other portfolio responsibilities in relation to improving outcomes for Pacific Peoples in New Zealand.

Scope of Appropriation

Departmental Output Expenses
Communications, Projects & Relationships
This category is limited to ministerial servicing, nominations services, the development, implementation and monitoring of innovative projects and the establishment and maintenance of relationships with Pacific communities and key stakeholders, to improve outcomes for Pacific Peoples in New Zealand.
Policy Advice
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters.

Expenses, Revenue and Capital Expenditure

  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Total Appropriation

- - 7,119

Departmental Output Expenses

     
Communications, Projects & Relationships - - 5,273
Policy Advice - - 1,846

Funding for Departmental Output Expenses

     

Revenue from the Crown

- - 7,023
Communications, Projects & Relationships - - 5,177
Policy Advice - - 1,846

Revenue from Others

- - 96
Communications, Projects & Relationships - - 96
Policy Advice - - -

Comparators for Restructured Appropriation

  2013/14 2014/15
Vote, Type and Title of Appropriation Budgeted
$000
Estimated Actual
$000
Budget
$000
Communications Projects & Relationships (MCOA) 4,716 4,716 -
Communications Projects & Relationships (MCA) - - 5,273
Policy Advice (MCOA) 1,736 1,736 -
Policy Advice (MCA) -   1,846
Total 6,452 6,452 7,119

What is Intended to be Achieved with this Appropriation

This Appropriation is intended to achieve better outcomes for Pacific peoples in New Zealand. The Ministry does this through advising the Minister and partner agencies on the effectiveness of policies and interventions. It also enables the Ministry to work with Pacific Communities both to inform our advice to Government and to advise Pacific Communities of Government policies, programmes and priorities that impact on them.

How Performance will be Assessed for this Appropriation

  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Policy Advice and Ministerial Servicing

     
Performance of the MCA as a whole will be assessed with reference to the measures in place for each category of the MCA. new measure new measure 100% of category measures achieved

What is Intended to be Achieved with each Category and How Performance will be Assessed

  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Policy Advice and Ministerial Servicing

     

Departmental Output Expenses

     
Communications, Projects & Relationships
     
This category is intended to achieve better outcomes for Pacific peoples in New Zealand in areas that fall outside of the standard definition of Policy Advice. It includes supporting the Minister, developing and maintaining relationships with Pacific community groups, promoting the use of Pacific languages, operating a nominations service, and enabling the Ministry to pilot projects to determine how they can best achieve positive outcomes for Pacific peoples.      

Relationship Building and Information Sharing with Communities

     
Increased use of the Ministry to advance Government projects. 1-5% 5% 1-5%
Number of public events with Pacific Communities MPIA co-ordinated or has a significant presence at. 30-50 50 30-50
Ministerial satisfaction with the quality of MPIA's facilitation and engagement of community-led forums and events, as rated on a scale of 1 (extremely dissatisfied) - 10 (extremely satisfied). Average of all results will be 6 or better Average of all results will be 6 or better Average of all results will be 6 or better
Stakeholder satisfaction with quality of MPIA's stakeholder engagement as rated on a scale of 1 (extremely dissatisfied) - 10 (extremely satisfied). Average of all results will be 6 or better Average of all results will be 6 or better Average of all results will be 6 or better
Stakeholder agency satisfaction with the effectiveness of MPIA's facilitation and engagement of community-led forums as rated on a scale of 1 (extremely dissatisfied) - 10 (extremely satisfied). Average of all results will be 6 or better Average of all results will be 6 or better Average of all results will be 6 or better

Ministerial servicing

     
Proportion of replies to Ministerial, Official Information Act (OIA) requests, Parliamentary questions, briefings and speech notes delivered within the required time frame. 95% 95% 95%
Ministerial satisfaction with quality of MPIA support as rated on a scale of 1 (extremely dissatisfied) - 10 (extremely satisfied). Average of all results will be 7 or better Average of all results will be 7 or better Average of all results will be 7 or better

Nominations service

     
Number of nominees put forward for governance positions across the state sector. 20 43 30
Number of Pacific people on the MPIA nominations database. 350-400 421 400-450

Demonstration of Innovative Ideas

     
Stakeholders are influenced and have a better understanding of Pacific-centred design and delivery models as rated on a scale of 1 (not at all) - 10 (totally influenced). Average of all results will be 6 or better Average of all results will be 6 or better Discontinued
Other Agencies trained and use the Pacific Analysis Framework in their Pacifica units. new measure new measure 3
Policy Advice
     
This category is intended to achieve better outcomes for Pacific peoples living in New Zealand by providing the Government with advice on policies and interventions. This advice will be either direct to the Minister of Pacific Island Affairs, or to other Government agencies through comment (second opinion policy advice) on their work.      
Policy advice delivered to the agreed respective work programmes and any subsequent amendments. 100% of work programme completed 100% of work programme completed Discontinued
Stakeholder report that information provided for first and second opinion policy advice was of high quality, relevant and readily available, as rated on a scale of 1 (extremely dissatisfied) - 10 (extremely satisfied). Average of all results will be 6 or better Average of all results will be 6 or better Discontinued
Technical quality of policy advice is delivered in accordance with agreed quality criteria assessed by an independent review. At least 70% At least 70% At least 70%
Ministerial satisfaction with the policy advice service, as per the common satisfaction survey. At least 70% At least 70% At least 70%
Cost of policy advice per output hour. At most $130 $140 At most $130

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Ministry of Pacific Island Affairs in the 2014/15 Annual Report which will be tabled in the House.

Reasons for Change in Appropriation

The increase in the total of the Appropriation in the 2014/15 financial year, as compared the 2013/14 Supplementary Estimates, is principally due to additional one-off funding to enable the Ministry to implement a new operating model.