Formats and related files
MINISTER(S) RESPONSIBLE FOR APPROPRIATIONS: Minister Responsible for Archives New Zealand (M3)
ADMINISTERING DEPARTMENT: Archives New Zealand
MINISTER RESPONSIBLE FOR ARCHIVES NEW ZEALAND: Minister Responsible for Archives New Zealand
Overview of the Vote#
The Minister Responsible for Archives New Zealand is responsible for an appropriation of $22.835 million in Vote National Archives for the 2009/10 financial year covering the following:
- Services to public offices to support compliance with the Public Records Act 2005 so that information is well managed and that records of long-term value (including electronic records) are transferred to Archives New Zealand as appropriate.
- Providing monitoring and auditing services to ensure public office compliance with the provisions of the Public Records Act 2005.
- Services to make public archives accessible for government departments, other organisations and individuals.
- Services to support community archives and the broader archiving community.
- Managing public archives, including ensuring that archives are properly described, indexed, preserved and securely managed.
- Providing leadership and support for archival activities across New Zealand and internationally.
- Providing policy advice and ministerial servicing.
- Supporting the Archives Council.
Details of these appropriations are set out in Parts 2-6 for Vote National Archives in the Information Supporting the Estimates of Appropriations.
Details of Appropriations#
Details of Annual and Permanent Appropriations
| 2008/09 | 2009/10 | ||
|---|---|---|---|
| Titles and Scopes of Appropriations by Appropriation Type | Budgeted $000 | Estimated Actual $000 | Budget $000 |
Departmental Output Expenses | |||
National Archival Services (M3)The assessment, collection, storage, preservation and provision of access to public archives. It also includes policy advice and conducting programmes aimed at improving government recordkeeping. | 24,054 | 24,054 | 22,835 |
Total Departmental Output Expenses | 24,054 | 24,054 | 22,835 |
Departmental Capital Expenditure | |||
Archives New Zealand - Capital Expenditure PLA (M3)This appropriation is limited to the purchase or development of assets by and for the use of the Archives New Zealand, as authorised by section 24(1) of the Public Finance Act 1989. | 3,139 | 3,139 | 4,461 |
Total Departmental Capital Expenditure | 3,139 | 3,139 | 4,461 |
Total Annual and Permanent Appropriations | 27,193 | 27,193 | 27,296 |
Details of Projected Movements in Departmental
Net Assets#
Archives New Zealand
| Details of Net Asset Schedule | 2008/09 Estimated Actual $000 | 2009/10 Projected $000 | Explanation of Projected Movements in 2009/10 |
|---|---|---|---|
| Opening Balance | 70,820 | 70,774 | |
| Capital Injections | - | - | |
| Capital Withdrawals | - | - | |
| Surplus to be Retained (Deficit Incurred) | - | - | |
| Other Movements | (46) | - | Adjustment for retention payments not recognised in 30 June 2008 building revaluation. |
Closing Balance | 70,774 | 70,774 |