Formats and related files
APPROPRIATION MINISTER(S): Minister for the Community and Voluntary Sector (M15), Minister for Ethnic Communities (M30), Minister of Internal Affairs (M41), Minister Responsible for Ministerial Services (M47), Minister of Local Government (M49), Minister for Racing (M55)
APPROPRIATION ADMINISTRATOR: Department of Internal Affairs
RESPONSIBLE MINISTER FOR DEPARTMENT OF INTERNAL AFFAIRS: Minister of Internal Affairs
Overview of the Vote#
The Minister for the Community and Voluntary Sector is responsible for appropriations in the Vote for the 2016/17 financial year covering the following:
- A total of $21.285 million to support community and voluntary organisations to become stronger, more cohesive and resilient.
The Minister for Ethnic Communities is responsible for an appropriation in the Vote for the 2016/17 financial year, covering the following:
- A total of $520,000 for providing grants to refugee and migrant community organisations to assist in reducing barriers to resettlement.
The Minister of Internal Affairs is responsible for appropriations in the Vote for the 2016/17 financial year covering the following:
- A total of $238.542 million to contribute to the collection, management and provision of access to New Zealand's civic, government, identity and heritage information.
- A total of $31.029 million to provide information technology support and services to government and the state sector, including strategic and planning advice on government's ICT infrastructure, content, data and information management and government's online presence.
- A total of $30.264 million to provide support services to enable ministers and statutory, advisory and other bodies to effectively discharge their responsibilities.
- A total of $40.564 million to carry out the effective delivery of regulatory functions and services that are assigned to the Department.
- A total of $28 million for the reconstruction of Waitangi Wharf in the Chatham Islands.
- A total of $56.675 million for the purchase or development of assets by and for the use of the Department of Internal Affairs.
- A total of $13.626 million towards support and advisory services for individuals, communities and organisations.
The Minister of Local Government is responsible for appropriations in the Vote for the 2016/17 financial year, covering the following:
- A total of $56.500 million for assistance with rates for low-income residential ratepayers.
- A total of $5.871 million towards continuing to maintain public access to Lake Taupo.
- A total of $3.170 million towards the costs of the Chatham Islands Council meeting its statutory obligations.
- A total of $2.696 million for administering local government legislation and supporting the effective operation of the local government system.
The Minister Responsible for Ministerial Services is responsible for appropriations in the Vote for the 2016/17 financial year covering:
- A total of $63.581 million for supporting the Government, and the current and previous executives, in discharging their responsibilities.
The Minister for Racing is responsible for an appropriation in the Vote for the 2016/17 financial year covering the following:
- A total of $1 million contestable fund to match racing industry contributions towards enhancing racecourse safety and raising the quality of facilities at racecourses.
Details of these appropriations are set out in Parts 2-4.
Details of Appropriations and Capital Injections#
Annual and Permanent Appropriations#
2015/16 | 2016/17 | ||
---|---|---|---|
Titles and Scopes of Appropriations by Appropriation Type | Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
Departmental Output Expenses |
|||
Administration of Grants (M15)This appropriation is limited to administration of the processes supporting government grant funding schemes, from receiving applications to monitoring grant recipients. |
3,652 | 3,618 | 3,642 |
Contestable Services RDA (M41)Providing translation and other language services to government agencies and the public, and support services to government agencies. |
1,000 | 904 | 1,000 |
Local Government Services (M49)This appropriation is limited to providing information to and about local government, administering the Local Government Act 2002 and other statutes, administering the Local Electoral Act 2001, administering the Rates Rebate Scheme, providing regulatory and boating services for Lake Taupo (including providing the Harbourmaster and managing the Lake Taupo Landing Reserve) and governance and management of the National Dog Control Information Database. |
2,818 | 2,769 | 2,696 |
Total Departmental Output Expenses |
7,470 | 7,291 | 7,338 |
Departmental Capital Expenditure |
|||
Department of Internal Affairs - Capital Expenditure PLA (M41)This appropriation is limited to the purchase or development of assets by and for the use of the Department of Internal Affairs, as authorised by section 24(1) of the Public Finance Act 1989. |
43,000 | 43,000 | 56,675 |
Total Departmental Capital Expenditure |
43,000 | 43,000 | 56,675 |
Non-Departmental Output Expenses |
|||
Classification of Films, Videos and Publications (M41)This appropriation is limited to the examination and classification of films, videos and publications by the Office of Film and Literature Classification under the Films, Videos, and Publications Classification Act 1993. |
1,960 | 1,960 | 1,960 |
Development of On-line Authentication Services (M41)This appropriation is limited to services provided by the Office of the Privacy Commissioner in the development of on-line authentication services. |
116 | 116 | 116 |
Public Lending Right for New Zealand Authors (M41)This appropriation is limited to payment to New Zealand authors in recognition that their books are available for use in New Zealand libraries. |
2,000 | 2,000 | 2,000 |
Total Non-Departmental Output Expenses |
4,076 | 4,076 | 4,076 |
Benefits or Related Expenses |
|||
Rates Rebate Scheme (M49)This appropriation is limited to assistance with rates for low-income residential ratepayers, as authorised by the Rates Rebate Act 1973. |
55,500 | 51,131 | 56,500 |
Total Benefits or Related Expenses |
55,500 | 51,131 | 56,500 |
Non-Departmental Other Expenses |
|||
Chatham Islands Council (M49)This appropriation is limited to contribution to the cost of the Chatham Islands Council meeting its statutory responsibilities. |
3,104 | 3,104 | 3,170 |
Crown-owned Assets at Lake Taupo - Maintenance Costs (M49)This appropriation is limited to costs for maintaining Crown-owned assets, primarily navigational equipment, ramps, marinas and jetties, at Lake Taupo. |
2,054 | 1,467 | 1,037 |
Depreciation on Official Residences (M47)This appropriation is limited to depreciation on official residences owned by the Crown. |
193 | 193 | 193 |
Executive Council and Members of the Executive - Salaries and Allowances PLA (M47)This appropriation is limited to the cost of salaries and allowances for the Executive Council and Members of the Executive, as authorised by section 8(4) of the Members of Parliament (Remuneration and Services) Act 2013. |
10,140 | 9,885 | 10,140 |
Former Governors-General - Annuities and Other Payments PLA (M47)This appropriation is limited to annuities and payments in respect of other benefits and privileges to former Governors-General and their surviving spouses or partners, as authorised by section 12 of the Governor-General Act 2010. |
466 | 447 | 466 |
Former Prime Ministers - Annuities PLA (M47)This appropriation is limited to annuities for former Prime Ministers and their surviving spouses or partners, as authorised by section 43(6) of the Members of Parliament (Remuneration and Services) Act 2013. |
174 | 146 | 174 |
Former Prime Ministers - Domestic Travel PLA (M47)This appropriation is limited to costs of domestic travel by former Prime Ministers and their spouses or partners, as authorised by Section 44(4) of the Members of Parliament (Remuneration and Services) Act 2013. |
270 | 175 | 270 |
Members of the Executive - Travel (M47)This appropriation is limited to domestic and international travel by Members of the Executive and approved accompanying parties in accordance with the Members of Parliament (Remuneration and Services) Act 2013. |
11,910 | 11,790 | 12,054 |
Miscellaneous Grants - Internal Affairs (M41)This appropriation is limited to payments to individuals or organisations to assist in building a strong and safe nation through serving and connecting citizens, communities and Government. |
49 | 10 | 49 |
Official Residences - Maintenance Costs (M47)This appropriation is limited to costs for maintaining official residences owned by the Crown. |
- | - | 376 |
Racing Safety Development Fund (M55)This appropriation is limited to matching racing industry contributions towards enhancing racecourse safety and raising the quality of facilities at racecourses. |
1,000 | 1,000 | 1,000 |
Settling-In Grants (M30)This appropriation is limited to providing grants to refugee and migrant community organisations to assist in reducing barriers to settlement. |
520 | 520 | 520 |
Tuwharetoa Maori Trust Board PLA (M49)This appropriation is limited to payment to Tuwharetoa Maori Trust Board to provide for continued public access to Lake Taupo, based upon a 2007 agreement between the Crown and the Tuwharetoa Maori Trust Board and in accordance with section 10(2) of the Maori Trust Boards Act 1955. |
1,500 | 1,500 | 1,500 |
Chatham Islands Wharves (M41)This appropriation is limited to the repair and redevelopment of the Chatham Islands wharves. |
600 | 600 | - |
Debt Write-down (M41)This appropriation is limited to write-down of Crown debt associated with previous payments of grants administered by the Department of Internal Affairs. |
162 | 162 | - |
Te Oneroa a Tohe Beach Management (M49)This appropriation is limited to contributing to the Te Oneroa a Tohe beach management plan and associated joint committee operating costs. |
400 | 400 | - |
Total Non-Departmental Other Expenses |
32,542 | 31,399 | 30,949 |
Non-Departmental Capital Expenditure |
|||
Capital Investments - Lake Taupo (M49)This appropriation is limited to upgrading of boating facilities at Lake Taupo. |
732 | 725 | 3,334 |
Heritage Collections - Annual (M41)This appropriation is limited to the purchase of material for the Alexander Turnbull Library collections held and managed by the National Library. |
1,546 | 1,546 | 2,356 |
Total Non-Departmental Capital Expenditure |
2,278 | 2,271 | 5,690 |
Multi-Category Expenses and Capital Expenditure |
|||
Civic Information Services MCA (M41)The overarching purpose of this appropriation is to contribute to the collection, management and provision of access to New Zealand's civic, government, identity and heritage information. |
230,975 | 230,044 | 234,070 |
Departmental Output Expenses |
|||
Managing and Accessing Identity InformationThis category is limited to providing effective management of New Zealand's records of identity, authenticating official documents and coordinating the congratulatory message service. |
140,445 | 138,077 | 142,206 |
Managing and Accessing Knowledge InformationThis category is limited to management of public archives in both physical and digital formats on behalf of the Crown, the provision of public access to archives held by Archives New Zealand, provision of services which assist access to library collections and other information, the collection and preservation of published and unpublished items for the National Library and Alexander Turnbull Library collections, provision of library and information services and products to schools in support of the National Curriculum, and administration of the Public Lending Right for New Zealand Authors Scheme. |
89,334 | 90,885 | 90,583 |
Publishing Civic InformationThis category is limited to publishing information through the New Zealand Gazette. |
1,196 | 1,082 | 1,281 |
Community Funding Schemes MCA (M15)The overarching purpose of this appropriation is to support communities and voluntary sector organisations so they become stronger, more cohesive and resilient. |
19,880 | 19,330 | 17,643 |
Non-Departmental Other Expenses |
|||
Community Development SchemeThis category is limited to providing grants to community organisations for projects to achieve improved economic, social and cultural wellbeing. |
5,577 | 5,027 | 3,560 |
Community Internship ProgrammeThis category is limited to providing grants for community groups with identified needs to employ experienced people from the public, private and community sectors in short-term internships. |
231 | 231 | 231 |
Community Organisation Grants SchemeThis category is limited to providing locally distributed grants to community organisations for programmes that provide social services. |
12,500 | 12,500 | 13,000 |
Disarmament Education GrantsThis category is limited to providing grants to fund activities to support New Zealand non-government organisations in the disarmament education field. |
150 | 150 | 150 |
Support for VolunteeringThis category is limited to providing funding to Volunteering New Zealand, regional volunteer centres and various targeted projects within the community. |
502 | 502 | 502 |
Youth Workers Training SchemeThis category is limited to providing grants for information training for both paid and voluntary youth workers. |
200 | 200 | 200 |
Digital Literacy and ConnectionThis category is limited to providing funding for improving communities' access to and capability to use digital tools. |
720 | 720 | - |
Community Information and Advisory Services MCA (M41)The overarching purpose of this appropriation is to support communities, hapu and iwi to be empowered and resilient by providing information, training and advisory services. |
10,642 | 10,599 | 10,617 |
Departmental Output Expenses |
|||
Advisory and Information Services to Ethnic CommunitiesThis category is limited to the provision of advisory and information services to ethnic communities; management of the contract for the telephone interpreting service (Language Line); and provision of information and training to ethnic communities and agencies using Language Line. |
5,924 | 5,952 | 5,914 |
Community Archives SupportThis category is limited to support for community, iwi and hapu organisations and other jurisdictions in preserving and managing their own records and archives and making them available. |
111 | 110 | 111 |
Community Development and Engagement AdviceThis category is limited to the provision of advisory support and information to support community groups with community development, including information related to accessing grants. |
4,607 | 4,537 | 4,592 |
Information and Technology Services MCA (M41)The overarching purpose of this appropriation is to provide advice to government and the state sector regarding ICT investment, and assurance in respect of data and information management. |
33,208 | 31,973 | 31,029 |
Departmental Output Expenses |
|||
Cross-Government ICT Strategy and Planning, Service Delivery and Investment ProposalsThis category is limited to supporting the functional leadership role of the Government Chief Information Officer by implementing an All-of-Government ICT strategy, architecture, operating model, assurance framework, and the Result 10 service transformation programme; overseeing the government's ICT investment portfolio; and providing leadership across the State sector for the government's ICT supply chain. |
18,448 | 17,165 | 18,073 |
Government Chief Privacy OfficerThis Category is limited to developing and implementing an all of government approach to privacy including liaising with the regulator, developing and promulgating privacy standards for the public sector, supporting and working with agencies to build capability, and providing assurance on public sector performance in relation to privacy. |
1,204 | 1,206 | 1,200 |
Government Information and Technology ServicesThis category is limited to providing All-of-Government online services and Government ICT common capabilities. |
13,556 | 13,602 | 11,756 |
Ministerial Support Services MCA (M41)The overarching purpose of this appropriation is to provide services to Ministers in order to support them to discharge their portfolio responsibilities other than policy decision-making. |
2,376 | 2,338 | 2,493 |
Departmental Output Expenses |
|||
Crown Entity MonitoringThis category is limited to providing support, information and advice to Ministers to enable them to discharge their responsibilities (other than policy decision-making) for the Crown entities for which they are responsible. |
739 | 743 | 951 |
Ministerial Support Services - Community and Voluntary SectorThis category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to the community and voluntary sector. |
213 | 223 | 202 |
Ministerial Support Services - Ethnic CommunitiesThis category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to ethnic communities. |
108 | 119 | 108 |
Ministerial Support Services - Internal AffairsThis category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to internal affairs. |
465 | 474 | 433 |
Ministerial Support Services - Local GovernmentThis category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to local government. |
578 | 598 | 547 |
Ministerial Support Services - Ministerial ServicesThis category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to Ministerial Services. |
209 | 116 | 192 |
Ministerial Support Services - RacingThis category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to racing. |
64 | 65 | 60 |
Policy Advice MCA (M41)The overarching purpose of this appropriation is to provide policy advice to support Ministers in discharging their policy decision-making responsibilities. |
12,298 | 12,258 | 11,713 |
Departmental Output Expenses |
|||
Policy Advice - Community and Voluntary SectorThis category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to the community and voluntary sector. |
688 | 705 | 610 |
Policy Advice - Ethnic CommunitiesThis category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to ethnic communities. |
377 | 364 | 785 |
Policy Advice - Internal AffairsThis category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to internal affairs. |
4,870 | 4,766 | 4,404 |
Policy Advice - Local GovernmentThis category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to local government. |
6,142 | 6,198 | 5,720 |
Policy Advice - RacingThis category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to racing. |
221 | 225 | 194 |
Regulatory Services MCA (M41)The overarching purpose of this appropriation is to carry out the effective delivery of regulatory functions and services that are assigned to the Department of Internal Affairs. |
42,058 | 41,804 | 40,564 |
Departmental Output Expenses |
|||
Charities RegulationThis category is limited to registration and monitoring of charities in order to contribute to promoting public trust and confidence in the charitable sector. |
6,287 | 6,330 | 6,277 |
Regulatory ServicesThis category is limited to operational policy advice and services to administer all aspects of the regulatory regime under the Public Records Act 2005. |
35,771 | 35,474 | 34,287 |
Services Supporting the Executive MCA (M47)The overarching purpose of this appropriation is to support the Government and the Executive to perform their role. |
42,346 | 42,187 | 39,908 |
Departmental Output Expenses |
|||
Coordination of Official Visits and EventsThis category is limited to managing programmes for visiting guests of Government, State and ministerial functions, co-ordinating a range of services in support of ceremonial and commemorative events and facilitating passage of New Zealand and foreign dignitaries and others authorised by the Crown into and out of New Zealand. |
7,337 | 7,177 | 5,557 |
Support Services to Members of the ExecutiveThis category is limited to providing support services for Members of the Executive, including in their capacity as a Member of Parliament, primarily through office personnel and administrative services, information and communication technology, and the provision and management of residential and office accommodation. |
26,895 | 26,758 | 26,437 |
VIP Transport ServicesThis category is limited to providing chauffeur-driven and self-drive vehicle services for parties specified in legislation, as authorised by Members of the Executive, or who otherwise meet qualifying criteria. |
8,114 | 8,252 | 7,914 |
Support for Statutory and Other Bodies MCA (M41)The overarching purpose of this appropriation is to support statutory, advisory and other bodies to discharge their responsibilities. |
16,717 | 16,688 | 16,058 |
Departmental Output Expenses |
|||
Statutory and Advisory Body Support - National ArchivesThis category is limited to the provision of advisory and support services to statutory and advisory bodies established under the Public Records Act 2005 in respect of their statutory functions. |
117 | 117 | 117 |
Statutory and Advisory Body Support - National LibraryThis category is limited to the provision of services and advice to statutory and advisory bodies established under the National Library of New Zealand (Te Puna Matauranga o Aotearoa) Act 2003 and the Public Lending Right for New Zealand Authors Act 2008 in respect of their statutory functions. |
108 | 79 | 105 |
Statutory Body Support - Gambling CommissionThis category is limited to the provision of services and advice to the Gambling Commission to enable the Commission to discharge its responsibilities. |
1,158 | 963 | 1,158 |
Statutory Body Support - Local Government CommissionThis category is limited to the provision of advisory and support services to the Local Government Commission in respect of its statutory functions. |
3,703 | 3,698 | 3,805 |
Support for Grant Funding Bodies - Community and Voluntary SectorThis category is limited to the provision of operational and secretariat support for grant funding bodies, and includes supporting member appointment processes. The focus of operational support is on processing grant applications and grant decisions on behalf of the grant funding bodies. |
243 | 242 | 241 |
Support for Grant Funding Bodies - Internal AffairsThis category is limited to the provision of operational and secretariat support for grant funding bodies, including supporting member appointment processes. The focus of operational support is on processing grant applications and grant decisions on behalf of the grant funding bodies. |
10,679 | 10,882 | 10,632 |
Taskforces and Similar BodiesThis category is limited to supporting taskforces and similar bodies. |
684 | 682 | - |
Non-Departmental Other Expenses |
|||
Taskforce Members' FeesThis category is limited to fees for members of Government appointed Taskforces. |
25 | 25 | - |
Total Multi-Category Expenses and Capital Expenditure |
410,500 | 407,221 | 404,095 |
Total Annual and Permanent Appropriations |
555,366 | 546,389 | 565,323 |
Multi-Year Appropriations#
Type, Title, Scope and Period of Appropriations | Appropriations, Adjustments and Use | $000 |
---|---|---|
Non-Departmental Capital Expenditure |
||
Chatham Islands Wharf Redevelopment (M41)This appropriation is limited to the reconstruction of wharves on the Chatham Islands.Commences: 01 October 2015 Expires: 30 June 2019 |
Original Appropriation | 53,257 |
Adjustments to 2014/15 | - | |
Adjustments for 2015/16 | - | |
Adjusted Appropriation | 53,257 | |
Actual to 2014/15 Year End | - | |
Estimated Actual for 2015/16 | 14,000 | |
Estimated Actual for 2016/17 | 28,000 | |
Estimated Appropriation Remaining | 11,257 | |
Fire Service Reform - Capital Injection (M41)This appropriation is limited to a repayable capital injection to support the transition of the New Zealand Fire Service Commission to Fire and Emergency New Zealand.Commences: 01 July 2016 Expires: 30 June 2021 |
Original Appropriation | 112,000 |
Adjustments to 2014/15 | (112,000) | |
Adjustments for 2015/16 | - | |
Adjusted Appropriation | - | |
Actual to 2014/15 Year End | - | |
Estimated Actual for 2015/16 | - | |
Estimated Actual for 2016/17 | - | |
Estimated Appropriation Remaining | - |
Total Annual and Permanent Appropriations and Multi-Year Appropriation Forecasts#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Annual and Permanent Appropriations | 555,366 | 546,389 | 565,323 |
Total MYA Non-Departmental Capital Expenditure Forecasts | 14,000 | 14,000 | 28,000 |
Total Annual and Permanent Appropriations and Multi-Year Appropriation Forecasts |
569,366 | 560,389 | 593,323 |
Capital Injection Authorisations#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Department of Internal Affairs - Capital Injection (M41) | 30,379 | 30,379 | 15,715 |
Supporting Information#
Part 1 - Vote as a Whole#
1.1 - New Policy Initiatives
Policy Initiative | Appropriation | 2015/16 Final Budgeted $000 |
2016/17 Budget $000 |
2017/18 Estimated $000 |
2018/19 Estimated $000 |
2019/20 Estimated $000 |
---|---|---|---|---|---|---|
ICT Contingency Fund: 2015/16 Initiatives |
Information and Technology Services MCA(Cross-Government ICT Strategy and Planning, Service Delivery and Investment Proposals category)Multi-Category Expenses and Capital Expenditure |
3,000 | - | - | - | - |
Allocation of Baseline Contributions Across Agencies for the Budget 2015 System Package |
Civic Information Services MCA(Managing and Accessing Identity Information category)Multi-Category Expenses and Capital Expenditure |
(261) | (261) | (261) | (261) | (178) |
Local Government: Fit for the Future Initiative |
Support for Statutory and Other Bodies MCA(Statutory Body Support - Local Government Commission category)Multi-Category Expenses and Capital Expenditure |
1,000 | - | - | - | - |
Reconstruction of the Waitangi Wharf in the Chatham Islands |
Chatham Islands Wharf Redevelopment MYANon-Departmental Capital Expenditure |
14,000 | 28,000 | 11,257 | - | - |
Pitt Island Wharf Cost Overruns and Redesign Development |
Chatham Islands WharvesNon-Departmental Other Expense |
600 | - | - | - | - |
Civic Information Services MCA(Managing and Accessing Knowledge Information category)Multi-Category Expenses and Capital Expenditure |
(600) | - | - | - | - | |
Better Public Services Seed Fund |
Information and Technology Services MCA(Cross-Government ICT Strategy and Planning, Service Delivery and Investment Proposals category)Multi-Category Expenses and Capital Expenditure |
1,867 | 1,612 | - | - | - |
Passports Memorandum Account: Capital Injection and Passport and Travel Document Fees |
Departmental Capital Injection |
17,129 | - | - | - | - |
Ministerial Services Fiscal Pressures |
Services Supporting the Executive MCA(Coordination of Official Visits and Events category)Multi-Category Expenses and Capital Expenditure |
2,925 | 1,166 | 1,172 | 1,172 | 1,172 |
(Support Services to Members of the Executive category) Multi-Category Expenses and Capital Expenditure |
1,270 | 1,080 | 1,090 | 1,030 | 1,030 | |
Members of the Executive - TravelNon-Departmental Other Expense |
120 | 264 | 270 | 270 | 270 | |
Departmental Capital Injection |
1,160 | 125 | - | - | - | |
Archives New Zealand: Christchurch Regional Office Relocation |
Departmental Capital Injection |
(11,740) | 11,740 | |||
Maintenance of Official Residences |
Official Residences - Maintenance CostsNon-Departmental Other Expense |
- | 376 | 376 | 376 | 376 |
Services Supporting the Executive MCA(Support Services to Members of the Executive category)Multi-Category Expenses and Capital Expenditure |
- | (376) | (376) | (376) | (376) | |
Capitalisation of Non-Departmental Digital Intangible Assets |
Heritage Collections - AnnualNon-Departmental Capital Expenditure |
- | 810 | 826 | 843 | 860 |
Civic Information Services MCA(Managing and Accessing Knowledge Information category)Multi-Category Expenses and Capital Expenditure |
- | (810) | (826) | (843) | (860) | |
NZ Travel Document Database Stop Travel Notifications as a Result of the Smith/Traynor Inquiry |
Civic Information Services MCA(Managing and Accessing Identity Information category)Multi-Category Expenses and Capital Expenditure |
- | 1,446 | 1,170 | 1,170 | 1,170 |
Funding the Local Government Commission to Broker Cost Effective Local Government |
Support for Statutory and Other Bodies MCA(Statutory Body Support - Local Government Commission category)Multi-Category Expenses and Capital Expenditure |
- | 1,500 | - | - | - |
Waitangi Wharf: Funding for Ongoing Operating, Maintenance and Depreciation Costs |
Chatham Islands Wharves - Operational CostsNon-Departmental Other Expense |
- | - | 1,600 | 3,200 | 3,200 |
Core Trusted Government Domain |
Information and Technology Services MCA(Cross-Government ICT Strategy and Planning, Service Delivery and Investment Proposals category)Multi-Category Expenses and Capital Expenditure |
- | 3,462 | 3,193 | 3,153 | 3,191 |
Departmental Capital Injection | - | 850 | 850 | 850 | 850 | |
Unifying the NZ Fire Services |
New Zealand Fire Service Commission - Public Good ComponentNon-Departmental Output Expense |
- | - | 10,000 | 10,000 | 10,000 |
Education Infrastructure Financial Changes to Appropriations |
Community Funding Schemes MCA(Digital Literacy and Connection category)Multi-Category Expenses and Capital Expenditure |
- | (540) | - | - | - |
Total Initiatives |
30,470 | 50,444 | 30,341 | 20,584 | 20,705 |
1.2 - Trends in the Vote#
Summary of Financial Activity#
2011/12 | 2012/13 | 2013/14 | 2014/15 | 2015/16 | 2016/17 | 2017/18 | 2018/19 | 2019/20 | ||||
---|---|---|---|---|---|---|---|---|---|---|---|---|
Actual $000 |
Actual $000 |
Actual $000 |
Actual $000 |
Final Budgeted $000 |
Estimated Actual $000 |
Departmental Transactions Budget $000 |
Non- Departmental Transactions Budget $000 |
Total Budget $000 |
Estimated $000 |
Estimated $000 |
Estimated $000 |
|
Appropriations |
||||||||||||
Output Expenses | 12,216 | 11,328 | 11,905 | 11,320 | 11,546 | 11,367 | 7,338 | 4,076 | 11,414 | 21,406 | 21,406 | 21,406 |
Benefits or Related Expenses | 52,489 | 53,347 | 50,789 | 50,328 | 55,500 | 51,131 | N/A | 56,500 | 56,500 | 57,500 | 57,500 | 57,500 |
Borrowing Expenses | - | - | - | - | - | - | - | - | - | - | - | - |
Other Expenses | 28,218 | 29,278 | 33,911 | 32,216 | 32,542 | 31,399 | - | 30,949 | 30,949 | 32,141 | 33,741 | 33,741 |
Capital Expenditure | 65,278 | 37,209 | 35,352 | 47,274 | 59,278 | 59,271 | 56,675 | 33,690 | 90,365 | 59,513 | 44,273 | 44,290 |
Intelligence and Security Department Expenses and Capital Expenditure | - | - | - | - | - | - | - | N/A | - | - | - | - |
Multi-Category Expenses and Capital Expenditure (MCA) | ||||||||||||
Output Expenses | 337,361 | 349,204 | 380,786 | 386,204 | 390,595 | 387,866 | 386,452 | - | 386,452 | 379,987 | 378,564 | 378,668 |
Other Expenses | 20,635 | 21,663 | 20,423 | 18,755 | 19,905 | 19,355 | - | 17,643 | 17,643 | 18,183 | 18,183 | 18,183 |
Capital Expenditure | - | - | - | - | - | - | N/A | - | - | - | - | - |
Total Appropriations |
516,197 | 502,029 | 533,166 | 546,097 | 569,366 | 560,389 | 450,465 | 142,858 | 593,323 | 568,730 | 553,667 | 553,788 |
Crown Revenue and Capital Receipts |
||||||||||||
Tax Revenue | - | - | - | - | - | - | N/A | - | - | - | - | - |
Non-Tax Revenue | 654 | 680 | 876 | - | - | - | N/A | - | - | - | - | - |
Capital Receipts | 8,637 | - | - | - | - | - | N/A | - | - | - | - | - |
Total Crown Revenue and Capital Receipts |
9,291 | 680 | 876 | - | - | - | N/A | - | - | - | - | - |
Note - where restructuring of the vote has occurred then, to the extent practicable, prior years information has been restated as if the restructuring had occurred before the beginning of the period covered. In this instance Total Appropriations for the Budgeted and Estimated Actual year may not equal Total Appropriations in the Details of Appropriations and Capital Injections.
Adjustments to the Summary of Financial Activity Table Due to Vote Restructuring#
2011/12 Adjustments $000 |
2012/13 Adjustments $000 |
2013/14 Adjustments $000 |
2014/15 Adjustments $000 |
2015/16 Final Budgeted Adjustments $000 |
2015/16 Estimated Actual Adjustments $000 |
|
---|---|---|---|---|---|---|
Appropriations |
||||||
Output Expenses | - | - | - | - | - | - |
Benefits or Related Expenses | - | - | - | - | - | - |
Borrowing Expenses | - | - | - | - | - | - |
Other Expenses | 376 | 376 | 376 | 376 | 376 | 376 |
Capital Expenditure | 810 | 810 | 810 | 810 | 810 | 810 |
Intelligence and Security Department Expenses and Capital Expenditure | - | - | - | - | - | - |
Multi-Category Expenses and Capital Expenditure (MCA) | ||||||
Output Expenses | (1,186) | (1,186) | (1,186) | (1,186) | (1,186) | (1,186) |
Other Expenses | - | - | - | - | - | - |
Capital Expenditure | - | - | - | - | - | - |
Total Appropriations |
- |
- |
- |
- |
- |
- |
Crown Revenue and Capital Receipts |
||||||
Tax Revenue | - | - | - | - | - | - |
Non-Tax Revenue | - | - | - | - | - | - |
Capital Receipts | - | - | - | - | - | - |
Total Crown Revenue and Capital Receipts |
- | - | - | - | - | - |
The adjustments in the table above reflect:
- the new non-departmental other expense appropriation established to enable the maintenance costs associated with official residences to be captured as non-departmental expenditure, and
- the recognition of non-departmental digital intangible assets as part of the non-departmental capital expenditure appropriation, Heritage Collections - Annual.
The prior year information in the Summary of Financial Activity table has been restated to reflect the Vote structure in 2016/17.
1.3 - Analysis of Significant Trends#
Significant changes in Vote Internal Affairs are discussed briefly below.
Output Expenses
The decrease in 2012/13 reflects one-off funding in 2011/12 for the transition costs associated with the integration of the Charities Commission into the Department of Internal Affairs and an expense transfer from 2010/11 to 2011/12 for the integration of new functions and consequent restructuring of the Department of Internal Affairs. This was partially offset by a transfer of funding from 2011/12 to 2012/13 due to efficiency gains and savings initiatives associated with the National Dog Control Information Database and the Rates Rebate Scheme.
The increase in 2013/14 reflects funding for transition and stranded overhead costs associated with the transfer of the Ministry of Civil Defence and Emergency Management functions to Vote Prime Minister and Cabinet and an expense transfer from 2012/13 to 2013/14 for the Grants and Client Management Systems project.
From 2014/15 to 2016/17, the baseline remains stable.
From 2017/18, the increase in baseline reflects funding for the Crown's contribution towards the public good component of fire services expenditure.
Benefits or Related Expenses
The decrease in expenditure in 2013/14 and 2014/15 reflects lower than anticipated demand for the Rates Rebate Scheme.
Other Expenses
The increase in baseline in 2013/14 mainly reflects one-off funding for the reconstruction of the Pitt Island Wharf in the Chatham Islands.
In 2014/15, funding was provided for structural remedial work for Waitangi Wharf in the Chatham Islands, and for development of specifications for the redevelopment of the wharf.
The increase in baseline in 2015/16 mainly reflects an expense transfer from 2014/15 to 2015/16 relating to sediment relocation work at Lake Taupo. It also reflects the expected payment to the Northland Regional Council associated with the development of the Ninety Mile Beach Management Plan with Te Hiku iwi.
From 2017/18, the increase in baseline reflects funding for the operating, maintenance and depreciation costs associated with Waitangi Wharf in the Chatham Islands.
Capital Expenditure
In 2011/12 and 2012/13, capital expenditure reflects a large investment in several major infrastructural asset projects including the "Building a National Library for the 21st Century" project, replacement of passport systems, and development of an All-of-Government identity verification system (RealMe).
The decrease in 2012/13 mainly reflects the completion of the "Building a National Library for the 21st Century" project.
The capital programme in 2013/14 and outyears reflects ongoing investment in corporate infrastructure (replacement of the Financial Management Information System and adoption of Desktop as a Service), Service Delivery operational systems such as the Grants and Client Management System and RealMe System, together with ongoing investment in renewing the existing asset base.
In 2014/15, one-off funding was provided to purchase the Television New Zealand Archive Facility in Wellington.
From 2015/16 to 2017/18, funding has been provided for the reconstruction of Waitangi Wharf in the Chatham Islands. In 2016/17, the increase in baseline also reflects funding for the development of the new regional office for Archives New Zealand in Christchurch and for the redevelopment of the Motuoapa Marina at Lake Taupo.
From 2018/19, the baseline remains stable.
Multi-Category Expenses and Capital Expenditure - Output Expenses
The baseline from 2011/12 to 2013/14 reflects an increase in demand for passport products due to the change in passport validity from ten to five years.
The baseline in 2011/12 also reflects funding for the Royal Commission of Inquiry into Building Failure caused by Canterbury Earthquakes and the Royal Commission of Inquiry on the Pike River Coal Mine Tragedy. In 2011/12, funding was also received for the development of a portfolio of potential cross-agency ICT capability investments and the ongoing operation and development of the igovt All-of-Government service.
The increase in baseline in 2012/13 also reflects expenditure associated with managing the Government's adoption of Cloud Computing and for implementing the Functional Leadership of Government ICT. The baseline also increased due to expense transfers from 2011/12 to 2012/13 mainly for Positioning for Efficiency Savings, the Royal Commission of Inquiry into Building Failure caused by Canterbury Earthquakes and the New Generation Implementation Programme.
The overall increase in baseline in 2012/13 was partially offset by a decrease in departmental output expenses as a result of the Department's efficiency savings. These efficiency savings continue in 2013/14 and outyears.
The increase in 2013/14 reflects an increase in the level of funding for implementing the Functional Leadership of Government ICT, funding for the progression of ICT initiatives and for the Government Chief Information Officer to provide coordinated oversight and delivery of system-wide ICT assurance. The baseline also increased due to expense transfers from 2012/13 to 2013/14 mainly for amendments to the RealMe work programme, National Library Service Reviews, Infrastructure as a Service Transition and the National Library and Archives New Zealand Strategic Partnership Programme.
The increase in 2013/14 was partially offset by expense transfers from 2011/12 to 2012/13, a higher level of demand for information technology services by other agencies in 2012/13 and the completion of the Royal Commission of Inquiry into Building Failure caused by Canterbury Earthquakes and the Royal Commission of Inquiry on the Pike River Coal Mine Tragedy in 2012/13.
The increase in 2014/15 reflects a higher level of funding for the Government Chief Privacy Officer, the ongoing operation of RealMe, the progression of ICT initiatives and for stranded overheads as a result of the transfer of the Ministry of Civil Defence and Emergency Management functions to Vote Prime Minister and Cabinet in 2013/14. The increase also reflects funding for the depreciation and capital charge associated with the Television New Zealand Archive Facility in Wellington, the Rules Reduction Taskforce, the second stage of the Government Inquiry into the Whey Protein Concentrate Contamination Incident and the Inquiry into Allegations Regarding Judith Collins and a Former Director of the Serious Fraud Office.
In 2014/15, there was also a transfer of funding from 2013/14 to 2014/15 to provide additional capacity at the national commemoration at the National War Memorial on ANZAC Day 2015 and expense transfers from 2013/14 to 2014/15 mainly for Result 10, ICT Functional Leadership and the Software Acquisition Strategy. The increase was partially offset by a decrease in expenditure associated with passport products.
The increase in 2015/16 reflects funding for Ministerial Services fiscal pressures including one-off funding for the visit of the Prince of Wales and Duchess of Cornwall, the public memorial service to honour Jonah Lomu and the All Blacks Welcome Home Celebration in Auckland. The increase also reflects funding for operating costs associated with administration of the new credit repossession regime and to meet increased demand on the Local Government Commission. The increase is partially offset by a lower level of funding for the progression of ICT initiatives and the operation of RealMe. The decrease also reflects the completion in 2014/15 of the Confidential Listening and Assistance Service, the Inquiry into Allegations Regarding Judith Collins and a Former Director of the Serious Fraud Office and the Government Inquiry into the Whey Protein Concentrate Contamination Incident.
The decrease in 2016/17 reflects a lower level of funding the progression of ICT initiatives. The decrease is partially offset by increased funding for operating costs associated with the new regional office for Archives New Zealand in Christchurch and RealMe.
From 2017/18, the decrease in baseline reflects a lower level of funding for the Local Government Commission and ICT initiatives, partially offset by increased funding for RealMe.
Multi-Category Expenses and Capital Expenditure - Other Expenses
The increase in baseline in 2012/13 is due to an expense transfer from 2011/12 to 2012/13 due to the timing of community-led initiatives.
The decrease in baseline in 2013/14 is due to an expense transfer from 2013/14 to 2014/15 to reflect the timing of the Community-led Development pilot in communities.
From 2014/15 to 2016/17, there was a lower level of funding for digital literacy due to the transfer of funds to Vote Education for Computers in Homes.
The increase in 2015/16 mainly reflects an expense transfer from 2014/15 to 2015/16 due to the timing of the implementation of the Community-led Development pilot in communities and to provide flexibility to ensure outcomes can be achieved in the communities participating in the Community-led Development pilot programme.
From 2016/17, the baseline remains stable.
1.4 - Reconciliation of Changes in Appropriation Structure#
Old Structure | New Structure | |||||
---|---|---|---|---|---|---|
2015/16 Appropriations in the 2015/16 Structure |
2015/16 (Current) $000 |
Appropriations to which Expenses (or Capital Expenditure) have been Moved from or to |
Amount Moved $000 |
2015/16 Appropriations in the 2016/17 Structure |
2015/16 (Restated) $000 |
2016/17 $000 |
Civic Information Services MCAManaging and Accessing Knowledge Information categoryDepartmental Output Expense |
89,334 | Transferred from Managing and Accessing Knowledge Information category | (810) | Managing and Accessing Knowledge Information category | 89,334 | 90,583 |
Heritage Collections - AnnualNon-Departmental Capital Expense |
1,546 | Transferred to Heritage Collections - Annual | 810 | Heritage Collections - Annual | 1,546 | 2,356 |
Services Supporting the Executive MCASupport Services to Members of the Executive categoryDepartmental Output Expense |
26,895 | Transferred from Support Services to Members of the Executive category | (376) | Support Services to Members of the Executive category | 26,895 | 26,437 |
Transferred to Official Residences - Maintenance Costs Non-Departmental Other Expense |
376 | Official Residences - Maintenance Costs | - | 376 | ||
Total Changes in Appropriation | 117, 775 | - | 117,775 | 117,752 |
Non-Departmental digital intangible assets will be recognised as part of the Heritage Collections with effect from 1 July 2016.
Maintenance costs associated with official residences will be recognised as non-departmental expenditure with effect from 1 July 2016.
Explanations of the reasons for changing the appropriation structure are noted in the details of each appropriation in Parts 2-4.
Part 2 - Details of Departmental Appropriations#
2.1 - Departmental Output Expenses#
Administration of Grants (M15)
Scope of Appropriation
Expenses and Revenue
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 3,652 | 3,618 | 3,642 |
Revenue from the Crown | 3,652 | 3,652 | 3,642 |
Revenue from Others | - | 4 | - |
What is Intended to be Achieved with this Appropriation
This appropriation is intended to achieve effective support for the government grant funding schemes that the Department administers and ensuring processes are maintained for receiving and monitoring grants.
How Performance will be Assessed and End of Year Reporting Requirements
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Grants Administration - Crown |
|||
Community Organisation Grants Scheme (COGS) |
|||
COGS grant applications are processed from receipt to decision notification within agreed timeframes |
At least 95% | 95% | At least 95% |
COGS Distribution Committee decisions are consistent with priorities, policies and procedures |
At least 95% | 95% | At least 95% |
COGS Distribution Committee satisfaction with operational support received assessed as '4' or '5' (see Note 1) |
At least 75% | 75% | At least 75% |
Crown Community Grant Schemes (excluding COGS) |
|||
Crown grant applications (excluding COGS) processed from receipt to decision notification within agreed timeframes |
At least 95% | 95% | At least 95% |
Crown grant distribution committee decisions are consistent with priorities, policies and procedures |
At least 95% | 95% | At least 95% |
Note 1 - Satisfaction performance measures involves using a five point scale, either numerical (1-5, with '5' the highest rating) or qualitative: Very Poor, Poor, Satisfied, Good and Very Good.
End of Year Performance Reporting
Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.
Current and Past Policy Initiatives
Policy Initiative | Year of First Impact |
2015/16 Final Budgeted $000 |
2016/17 Budget $000 |
2017/18 Estimated $000 |
2018/19 Estimated $000 |
2019/20 Estimated $000 |
---|---|---|---|---|---|---|
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate | 2014/15 | 9 | 4 | - | - | - |
Contestable Services RDA (M41)#
Scope of Appropriation#
Expenses and Revenue#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 1,000 | 904 | 1,000 |
Revenue from the Crown | - | - | - |
Revenue from Others | 1,000 | 914 | 1,000 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve effective translation and other language services to government agencies and the public, and support services to government agencies.
How Performance will be Assessed and End of Year Reporting Requirements#
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Customers satisfaction as to whether translations were provided within 'good' timeframes assessed as 5, 6, or 7 (see Note 1) |
At least 75% | 75% | At least 75% |
Note 1 - Satisfaction performance measure involves a seven point scale (1-7, with 1 being strongly disagree and 7 strongly agree)
End of Year Performance Reporting#
Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.
Local Government Services (M49)#
Scope of Appropriation#
Expenses and Revenue#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 2,818 | 2,769 | 2,696 |
Revenue from the Crown | 2,113 | 2,113 | 1,991 |
Revenue from Others | 1,062 | 934 | 1,062 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve effective and consistent local government operation across priority Government issues within New Zealand.
How Performance will be Assessed and End of Year Reporting Requirements#
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Local Government Services (see Note 1) |
|||
Responses to requests for information from the public about the Rates Rebates Scheme - within 10 days of receipt |
At least 98% | 98% | At least 98% |
Eligible claims from councils for reimbursement of rates rebates processed within 30 days of receipt (estimated volume: 110,000-120,000) |
At least 95% | 95% | At least 95% |
National Dogs Database snapshot statistics for the year as at May made available to the public by August |
Achieved | Achieved | Achieved |
Regulatory and Boating services for Lake Taupo |
|||
Boating facilities and navigational safety equipment inspected in accordance with an annual compliance programme |
All | All | All |
Customer satisfaction with the quality of Lake Taupo navigational safety services assessed as average or above, when surveyed every 2 years. (Next survey 2017) |
At least 85% | 85% | At least 85% |
Note 1 - All timeliness measures using 'days' are references to 'working days.'
End of Year Performance Reporting#
Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.
Current and Past Policy Initiatives#
Policy Initiative | Year of First Impact |
2015/16 Final Budgeted $000 |
2016/17 Budget $000 |
2017/18 Estimated $000 |
2018/19 Estimated $000 |
2019/20 Estimated $000 |
---|---|---|---|---|---|---|
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate | 2014/15 | 8 | 4 | - | - | - |
Essential upgrade, refurbishment and maintenance of Lake Taupo Crown assets | 2011/12 | (114) | (114) | (114) | (114) | (114) |
Memorandum Account#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Use of Facilities and Access to Lake Taupo by Boat Users |
|||
Opening Balance at 1 July | 113 | 113 | 277 |
Revenue | 654 | 528 | 512 |
Expenses | 364 | 364 | 774 |
Transfers and Adjustments | - | - | - |
Closing Balance at 30 June |
403 | 277 | 15 |
A review of the fees is expected to be completed by April 2017.
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
National Dog Control Information Database |
|||
Opening Balance at 1 July | 195 | 195 | 268 |
Revenue | 400 | 400 | 400 |
Expenses | 316 | 327 | 668 |
Transfers and Adjustments | - | - | - |
Closing Balance at 30 June |
279 | 268 | - |
A period of higher expenditure is expected in 2016/17 associated with reviewing and renewing the National Dog Control Information Database support contract which expires in February 2017. This is expected to utilise the accumulated surplus.
2.3 - Departmental Capital Expenditure and Capital Injections#
Department of Internal Affairs - Capital Expenditure PLA (M41)#
Scope of Appropriation
Capital Expenditure
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Forests/Agricultural | - | - | - |
Land | - | - | - |
Property, Plant and Equipment | 12,382 | 12,392 | 27,843 |
Intangibles | 28,990 | 28,990 | 27,204 |
Other | 1,628 | 1,618 | 1,628 |
Total Appropriation |
43,000 | 43,000 | 56,675 |
What is Intended to be Achieved with this Appropriation
This appropriation is intended to achieve investment in the renewal, upgrade and development of assets that support the delivery of the department's products and services.
How Performance will be Assessed and End of Year Reporting Requirements
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Asset development, purchase and use are in accordance with section 24(1) of the Public Finance Act 1989. |
Achieved | Achieved | Achieved |
End of Year Performance Reporting
Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.
Reasons for Change in Appropriation
The increase in this appropriation for 2016/17 is mainly due to the Workplace Project, ongoing development of Govt.nz and a capital transfer from 2015/16 to 2016/17 for the development of the new regional office for Archives New Zealand in Christchurch.
Capital Injections and Movements in Departmental Net Assets
Department of Internal Affairs
Details of Net Asset Schedule | 2015/16 Estimated Actual $000 |
2016/17 Projected $000 |
Explanation of Projected Movements in 2016/17 |
---|---|---|---|
Opening Balance | 261,217 | 290,370 | |
Capital Injections | 30,379 | 15,715 | The $15.715 million reflects a capital transfer from 2015/16 to 2016/17 for the new Archives New Zealand building in Christchurch ($11.740 million). It also reflects capital injections for the RealMe System ($3 million), ongoing development of Govt.nz ($850,000) and Ministerial Services fiscal pressures ($125,000). |
Capital Withdrawals | (2,900) | - | |
Surplus to be Retained (Deficit Incurred) | 1,674 | 13,223 | The $13.223 million reflects the forecast surplus for the Department of Internal Affairs in 2016/17. |
Other Movements | - | - | |
Closing Balance |
290,370 | 319,308 |
Part 3 - Details of Non-Departmental Appropriations#
3.1 - Non-Departmental Output Expenses#
Classification of Films, Videos and Publications (M41)
Scope of Appropriation
Expenses
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 1,960 | 1,960 | 1,960 |
What is Intended to be Achieved with this Appropriation
This appropriation is intended to achieve effective classification of films, videos and publications to restrict access to harmful material within New Zealand.
How Performance will be Assessed and End of Year Reporting Requirements
An exemption was granted under section15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental output expense appropriation is less than $5 million.
Service Providers
Provider | 2015/16 Final Budgeted $000 |
2015/16 Estimated Actual $000 |
2016/17 Budget $000 |
Expiry of Resourcing Commitment |
|
---|---|---|---|---|---|
Office of Film and Literature Classification | 1,960 | 1,960 | 1,960 | N/A | N/A |
Conditions on Use of Appropriation
Reference | Conditions |
---|---|
Films, Videos and Publications Classification Act 1993, Sections 77, 85 and 88 | Section 77 - Functions of Classification Office describes the functions of the Classification Office. Section 85 - Administration of Classification Office details the administrative responsibilities of the Classification Office. Section 88 - Information Unit details the function of the Information Unit which is a unit within the Classification Office. |
Development of On-line Authentication Services (M41)#
Scope of Appropriation#
Expenses#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 116 | 116 | 116 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve effective privacy support for on-line authentication services.
How Performance will be Assessed and End of Year Reporting Requirements#
An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental output expense appropriation is less than $5 million.
Public Lending Right for New Zealand Authors (M41)#
Scope of Appropriation#
Expenses#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 2,000 | 2,000 | 2,000 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve appropriate recompense to New Zealand authors for books available for use in New Zealand libraries.
How Performance will be Assessed and End of Year Reporting Requirements#
An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental output expense appropriation is less than $5 million.
Conditions on Use of Appropriation#
Reference | Conditions |
---|---|
Public Lending Right for New Zealand Authors Act 2008. | The Public Lending Right for New Zealand Authors Act 2008. Section 11 states "the purpose of the scheme is to provide for the New Zealand authors to receive payments in recognition of the fact that their books are available for use in New Zealand Libraries". |
3.2 - Non-Departmental Benefits or Related Expenses#
Rates Rebate Scheme (M49)#
Scope of Appropriation
Expenses
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 55,500 | 51,131 | 56,500 |
What is Intended to be Achieved with this Appropriation
This appropriation is intended to achieve appropriate financial assistance for homeownership within New Zealand.
How Performance will be Assessed and End of Year Reporting Requirements
An exemption was granted under section 15D(2)(b)(ii) of the Public Finance Act as additional performance information is unlikely to be informative because this appropriation is solely for assistance with rates for low-income residential ratepayers under the Rates Rebate Act 1973. Performance information relating to the administration of the payment is provided under the Local Government Services appropriation.
Conditions on Use of Appropriation
Reference | Conditions |
---|---|
Rates Rebates Act 1973, section 3 | Rebates are granted on the basis of a formula taking into account income, the number of dependants and the amount of rates owing. |
3.4 - Non-Departmental Other Expenses#
Chatham Islands Council (M49)#
Scope of Appropriation
Expenses
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 3,104 | 3,104 | 3,170 |
What is Intended to be Achieved with this Appropriation
This appropriation is intended to achieve support for effective local government services for residents of the Chatham Islands.
How Performance will be Assessed and End of Year Reporting Requirements
An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.
Service Providers
Provider | 2015/16 Final Budgeted $000 |
2015/16 Estimated Actual $000 |
2016/17 Budget $000 |
Expiry of Resourcing Commitment |
|
---|---|---|---|---|---|
Chatham Islands Council | 3,104 | 3,104 | 3,170 | N/A | N/A |
Current and Past Policy Initiatives
Policy Initiative | Year of First Impact |
2015/16 Final Budgeted $000 |
2016/17 Budget $000 |
2017/18 Estimated $000 |
2018/19 Estimated $000 |
2019/20 Estimated $000 |
---|---|---|---|---|---|---|
Chatham Islands - Crown Financial Package | 2014/15 | 871 | 937 | 973 | 973 | 973 |
Crown-owned Assets at Lake Taupo - Maintenance Costs (M49)#
Scope of Appropriation#
Expenses#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 2,054 | 1,467 | 1,037 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve maintenance of Crown-owned assets at Lake Taupo so that they can be used by the public.
How Performance will be Assessed and End of Year Reporting Requirements#
An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.
Current and Past Policy Initiatives#
Policy Initiative | Year of First Impact |
2015/16 Final Budgeted $000 |
2016/17 Budget $000 |
2017/18 Estimated $000 |
2018/19 Estimated $000 |
2019/20 Estimated $000 |
---|---|---|---|---|---|---|
Essential upgrade, refurbishment and maintenance of Lake Taupo Crown assets | 2011/12 | 147 | 147 | 147 | 147 | 147 |
Reasons for Change in Appropriation#
The decrease in this appropriation for 2016/17 is due to an expense transfer from 2014/15 to 2015/16 due to delays in the completion of the multi-year project to remedy deferred maintenance of Crown-owned Lake Taupo boating facilities. This is partially offset by an expense transfer from 2015/16 to 2016/17 to reflect the expected timing of sediment relocation work at Motuoapa Marina as a result of the delays associated with the resource consent process.
Depreciation on Official Residences (M47)#
Scope of Appropriation#
Expenses#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 193 | 193 | 193 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve the recognition of depreciation expenditure associated with Crown-owned official residences.
How Performance will be Assessed and End of Year Reporting Requirements#
An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.
Executive Council and Members of the Executive - Salaries and Allowances PLA (M47)#
Scope of Appropriation#
Expenses#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 10,140 | 9,885 | 10,140 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve payment of Executive Council and Members of the Executive salaries and allowances as authorised by section 8(4) of the Members of Parliament (Remuneration and Services) Act 2013.
How Performance will be Assessed and End of Year Reporting Requirements#
An exemption was granted under section 15D(2)(b)(ii) of the Public Finance Act, as additional performance information is unlikely to be informative because this appropriation is solely for payments of salaries and allowances under the Members of Parliament (Remuneration and Services) Act 2013. Performance information relating to the administration of the payment is provided under the Services Supporting the Executive Multi-Category Appropriation.
Conditions on Use of Appropriation#
Reference | Conditions |
---|---|
Remuneration Authority Act 1977 | Section 12 sets out the Remuneration Authority's function in considering and determining the salaries and allowances of members of the House of Representatives. |
Former Governors-General - Annuities and Other Payments PLA (M47)#
Scope of Appropriation#
Expenses#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 466 | 447 | 466 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve financial support for former New Zealand Governors-General and their surviving spouses or partners.
How Performance will be Assessed and End of Year Reporting Requirements#
An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.
Former Prime Ministers - Annuities PLA (M47)#
Scope of Appropriation#
Expenses#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 174 | 146 | 174 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve financial support for former New Zealand Prime Ministers and their surviving spouses or partners.
How Performance will be Assessed and End of Year Reporting Requirements#
An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.
Former Prime Ministers - Domestic Travel PLA (M47)#
Scope of Appropriation#
Expenses#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 270 | 175 | 270 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve financial support for domestic travel for former New Zealand Prime Ministers and their spouses or partners.
How Performance will be Assessed and End of Year Reporting Requirements#
An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.
Members of the Executive - Travel (M47)#
Scope of Appropriation#
Expenses#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 11,910 | 11,790 | 12,054 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve support for Members of the Executive and approved accompanying parties to undertake travel to discharge Ministerial duties.
How Performance will be Assessed and End of Year Reporting Requirements#
An exemption was granted under section 15D(2)(b)(ii) of the Public Finance Act, as additional performance information is unlikely to be informative because this appropriation is solely for the cost of domestic and international travel by Members of the Executive and approved accompanying parties.
Current and Past Policy Initiatives#
Policy Initiative | Year of First Impact |
2015/16 Final Budgeted $000 |
2016/17 Budget $000 |
2017/18 Estimated $000 |
2018/19 Estimated $000 |
2019/20 Estimated $000 |
---|---|---|---|---|---|---|
Ministerial Services Fiscal Pressures | 2015/16 | 120 | 264 | 270 | 270 | 270 |
Miscellaneous Grants - Internal Affairs (M41)#
Scope of Appropriation#
Expenses#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 49 | 10 | 49 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve support for building a strong and safe nation.
How Performance will be Assessed and End of Year Reporting Requirements#
An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.
Official Residences - Maintenance Costs (M47)#
Scope of Appropriation#
Expenses#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | - | - | 376 |
Comparators for Restructured Appropriation#
2015/16 | 2016/17 | ||
---|---|---|---|
Vote, Type and Title of Appropriation | Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
Vote Internal Affairs |
|||
Services Supporting the Executive MCA Departmental Output Expense category |
|||
Support Services to Members of the Executive | 376 | 376 | - |
Total | 376 | 376 | 376 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve maintenance of Crown-owned official residences.
How Performance will be Assessed and End of Year Reporting Requirements#
An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.
Current and Past Policy Initiatives#
Policy Initiative | Year of First Impact |
2015/16 Final Budgeted $000 |
2016/17 Budget $000 |
2017/18 Estimated $000 |
2018/19 Estimated $000 |
2019/20 Estimated $000 |
---|---|---|---|---|---|---|
Maintenance of Official Residences | 2016/17 | - | 376 | 376 | 376 | 376 |
Reasons for Change in Appropriation#
The increase in the appropriation for 2016/17 is due to a transfer of funding from the Services Supporting the Executive MCA. This appropriation has been established to enable the maintenance costs associated with official residences to be captured as non-departmental expenditure [refer Part 1.4 - Reconciliation of Changes in Appropriation Structure for details].
Racing Safety Development Fund (M55)#
Scope of Appropriation#
Expenses#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 1,000 | 1,000 | 1,000 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve enhanced racecourse safety and higher quality facilities at racecourses.
How Performance will be Assessed and End of Year Reporting Requirements#
An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.
Conditions on Use of Appropriation#
Reference | Conditions |
---|---|
Cabinet Decision | The Racing Safety Development Fund supports projects that enhance safety in the racing industry and is open to all racing clubs and racing code bodies. The Department administers the Fund and supports a working group that makes final decisions on applications for funding. Further information on the Fund's criteria can be obtained from the application form, which is available from the Department. |
Settling-In Grants (M30)#
Scope of Appropriation#
Expenses#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 520 | 520 | 520 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve effective settlement of refugee and migrant communities in New Zealand.
How Performance will be Assessed and End of Year Reporting Requirements#
An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.
Current and Past Policy Initiatives#
Policy Initiative | Year of First Impact |
2015/16 Final Budgeted $000 |
2016/17 Budget $000 |
2017/18 Estimated $000 |
2018/19 Estimated $000 |
2019/20 Estimated $000 |
---|---|---|---|---|---|---|
Transfer of Responsibility for "Settling In" Programme | 2014/15 | 520 | 520 | 520 | 520 | 520 |
Tuwharetoa Maori Trust Board PLA (M49)#
Scope of Appropriation#
Expenses#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 1,500 | 1,500 | 1,500 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve continued public access to Lake Taupo.
How Performance will be Assessed and End of Year Reporting Requirements#
An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.
Conditions on Use of Appropriation#
Reference | Conditions |
---|---|
Maori Trusts Board Act 1955 | Section 10 sets out the boundaries for Tuwharetoa Maori Trust Board to receive payments as determined by the Crown and the Board. |
3.5 - Non-Departmental Capital Expenditure#
Capital Investments - Lake Taupo (M49)#
Scope of Appropriation
Capital Expenditure
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 732 | 725 | 3,334 |
What is Intended to be Achieved with this Appropriation
This appropriation is intended to achieve the upgrade of boating facilities including the renewal and refurbishment of navigational and safety infrastructure at Lake Taupo.
How Performance will be Assessed and End of Year Reporting Requirements
An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental capital expenditure appropriation is less than $15 million.
Current and Past Policy Initiatives
Policy Initiative | Year of First Impact |
2015/16 Final Budgeted $000 |
2016/17 Budget $000 |
2017/18 Estimated $000 |
2018/19 Estimated $000 |
2019/20 Estimated $000 |
---|---|---|---|---|---|---|
Bringing Forward Capital for the Redevelopment of Motuoapa Marina at Lake Taupo | 2015/16 | 3,750 | (1,500) | (1,500) | (750) | - |
Essential upgrade, refurbishment and maintenance of Lake Taupo Crown assets | 2011/12 | 115 | 1,500 | 1,500 | 750 | - |
Reasons for Change in Appropriation
The increase in this appropriation for 2016/17 is mainly due to the capital transfer from 2015/16 to 2016/17 to reflect the expected timing of the redevelopment of the Motuoapa Marina at Lake Taupo as a result of the delays associated with the resource consent process.
Chatham Islands Wharf Redevelopment (M41)#
Scope of Appropriation and Expenses#
Type, Title, Scope and Period of Appropriations | Appropriations, Adjustments and Use | $000 |
---|---|---|
Chatham Islands Wharf Redevelopment (M41)This appropriation is limited to the reconstruction of wharves on the Chatham Islands.Commences: 01 October 2015 Expires: 30 June 2019 |
Original Appropriation | 53,257 |
Adjustments to 2014/15 | - | |
Adjustments for 2015/16 | - | |
Adjusted Appropriation | 53,257 | |
Actual to 2014/15 Year End | - | |
Estimated Actual for 2015/16 | 14,000 | |
Estimated Actual for 2016/17 | 28,000 | |
Estimated Appropriation Remaining | 11,257 |
Components of the Appropriation#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted test $000 |
Estimated Actual $000 |
Budget $000 |
|
Design, Preliminary and General | 2,512 | 2,512 | 6,382 |
Temporary Works and Mobilisation | 1,827 | 1,827 | 1,587 |
Construction | 3,321 | 3,321 | 12,101 |
Interim Project Alliance Agreement | 669 | 669 | - |
Risk | 706 | 706 | 2,122 |
New Zealand Transport Agency Management Cost | 684 | 684 | 250 |
Other | 4,281 | 4,281 | 5,558 |
Total | 14,000 | 14,000 | 28,000 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve financial support for the construction and redevelopment of Waitangi Wharf in the Chatham Islands to ensure appropriate access is maintained for New Zealanders.
How Performance will be Assessed and End of Year Reporting Requirements#
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
The new cargo wharf construction and existing commercial fishing wharf replacement at Waitangi on the Chatham Islands is to the contracted construction timeline, quality requirements and cost. |
New measure | Achieved | Achieved |
End of Year Performance Reporting#
Performance for this appropriation will be reported by the Minister of Internal Affairs in a report appended to the Department of Internal Affairs' Annual Report.
Current and Past Policy Initiatives#
Policy Initiative | Year of First Impact |
2015/16 Final Budgeted $000 |
2016/17 Budget $000 |
2017/18 Estimated $000 |
2018/19 Estimated $000 |
2019/20 Estimated $000 |
---|---|---|---|---|---|---|
Reconstruction of the Waitangi Wharf in the Chatham Islands | 2015/16 | 14,000 | 28,000 | 11,257 | - | - |
Heritage Collections - Annual (M41)#
Scope of Appropriation#
Capital Expenditure#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 1,546 | 1,546 | 2,356 |
Comparators for Restructured Appropriation#
2015/16 | 2016/17 | ||
---|---|---|---|
Vote, Type and Title of Appropriation | Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
Vote Internal Affairs |
|||
Civic Information Services MCA Departmental Output Expense category |
|||
Managing and Accessing Knowledge Information | 810 | 810 | - |
Non-Departmental Capital Expenditure |
|||
Heritage Collections - Annual | 1,546 | 1,546 | 2,356 |
Total | 2,356 | 2.356 | 2,356 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve appropriate purchases of materials for the Alexander Turnbull Library heritage collections.
How Performance will be Assessed and End of Year Reporting Requirements#
An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental capital expenditure appropriation is less than $15 million.
Current and Past Policy Initiatives#
Policy Initiative | Year of First Impact |
2015/16 Final Budgeted $000 |
2016/17 Budget $000 |
2017/18 Estimated $000 |
2018/19 Estimated $000 |
2019/20 Estimated $000 |
---|---|---|---|---|---|---|
Capitalisation of Non-Departmental Digital Intangible Assets | 2016/17 | - | 810 | 826 | 843 | 860 |
Reasons for Change in Appropriation#
The increase in this appropriation for 2016/17 is due to a transfer of funding from the Civic Information Services MCA to enable recognition of non-departmental digital intangible assets as part of the Heritage Collections [refer Part 1.4 - Reconciliation of Changes in Appropriation Structure for details].
Conditions on Use of Appropriation#
Reference | Conditions |
---|---|
Heritage Collection (Alexander Turnbull Library) | National Library of New Zealand (Te Puna Matauranga o Aotearoa) Act 2003. Section 7(a). This section and clause notes the purpose of the National Library is to "enrich the cultural and economic life of New Zealand" by "collecting, preserving, and protecting documents, particularly those relating to New Zealand". |
Part 4 - Details of Multi-Category Expenses and Capital Expenditure#
Multi-Category Expenses and Capital Expenditure#
Civic Information Services (M41)
Overarching Purpose Statement
Scope of Appropriation
Departmental Output Expenses
Managing and Accessing Identity InformationThis category is limited to providing effective management of New Zealand's records of identity, authenticating official documents and coordinating the congratulatory message service.
Managing and Accessing Knowledge Information
This category is limited to management of public archives in both physical and digital formats on behalf of the Crown, the provision of public access to archives held by Archives New Zealand, provision of services which assist access to library collections and other information, the collection and preservation of published and unpublished items for the National Library and Alexander Turnbull Library collections, provision of library and information services and products to schools in support of the National Curriculum, and administration of the Public Lending Right for New Zealand Authors Scheme.
Publishing Civic Information
This category is limited to publishing information through the New Zealand Gazette.
Expenses, Revenue and Capital Expenditure
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation |
230,975 | 230,044 | 234,070 |
Departmental Output Expenses |
|||
Managing and Accessing Identity Information | 140,445 | 138,077 | 142,206 |
Managing and Accessing Knowledge Information | 89,334 | 90,885 | 90,583 |
Publishing Civic Information | 1,196 | 1,082 | 1,281 |
Funding for Departmental Output Expenses |
|||
Revenue from the Crown |
101,280 | 101,280 | 104,071 |
Managing and Accessing Identity Information | 20,169 | 20,169 | 20,201 |
Managing and Accessing Knowledge Information | 81,111 | 81,111 | 83,870 |
Revenue from Others |
126,666 | 129,961 | 135,294 |
Managing and Accessing Identity Information | 117,432 | 120,934 | 127,027 |
Managing and Accessing Knowledge Information | 8,270 | 8,120 | 6,840 |
Publishing Civic Information | 964 | 907 | 1,427 |
Components of the Appropriation
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Departmental |
|||
Managing and Accessing Identity Information |
140,445 |
138,077 |
142,206 |
Passports | 93,494 | 92,038 | 94,940 |
RealMe | 16,163 | 15,471 | 17,239 |
Birth Deaths and Marriages and Civil Unions | 15,404 | 15,531 | 15,404 |
Citizenship | 14,831 | 14,497 | 14,070 |
Authenticating official documents and congratulatory message service | 553 | 540 | 553 |
Managing and Accessing Knowledge Information |
89,334 |
90,885 |
90,583 |
National Library and Alexander Turnbull Library collection and preservation functions | 62,596 | 64,159 | 63,157 |
Archives New Zealand access provision | 19,426 | 19,567 | 21,024 |
Developing and maintaining databases and Te Puna products | 3,779 | 3,483 | 3,779 |
Management of Public Archives | 1,596 | 1,764 | 1,596 |
Kotui - Shared integrated library management and resource discovery | 1,937 | 1,912 | 1,027 |
Publishing Civic Information |
1,196 |
1,082 |
1,281 |
New Zealand Gazette | 1,196 | 1,082 | 1,281 |
What is Intended to be Achieved with this Appropriation
The appropriation is intended to achieve the collection, preservation, accessibility and security of New Zealand's civic, government, identity and heritage information.
How Performance will be Assessed for this Appropriation
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Establish a baseline for overall ease of access, availability and use of civic, government, identity and heritage information and services, and growth of preservation and collections. |
Baseline being established | Baseline being established | Achieved |
What is Intended to be Achieved with each Category and How Performance will be Assessed
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Departmental Output Expenses |
|||
Managing and Accessing Identity Information |
|||
This category is intended to achieve secure and effective management of New Zealand's identity information. |
|||
Births, Deaths, Marriages and Citizenship (see Note 1) |
|||
Registration of birth, death, marriage and civil union information: |
|||
|
At least 99% | 99% | At least 99% |
|
At least 99% | 99% | At least 99% |
|
At least 99% | 99% | At least 99% |
Birth, death, marriage and civil union certificates and printouts, congratulatory messages, citizenship status certificates and printouts, authentications and Apostilles: |
|||
|
At least 99% | 99% | At least 99% |
|
At least 99% | 99% | At least 99% |
|
At least 90% | 90% | At least 99% |
|
At least 95% | 95% | At least 99% |
|
At least 75% | 75% | At least 75% |
Identity and Passport Services |
|||
Passports, certificates and other travel documents issued without error |
At least 99% | 99% | At least 99% |
Passports issued within stated timeframes of receipt of applications (see Note 1): |
|||
|
At least 99% | 99% | At least 99% |
|
At least 99% | 99% | At least 99% |
Percentage of applications for adult passport renewals via the online service |
At least 40% | 40% | At least 40% |
Customer satisfaction with the passport service received assessed as '4' or '5' (see Note 2) |
At least 75% | 75% | At least 75% |
Number of new RealMe verified identities issued |
75,000-100,000 | 35,000 | 150,000-175,000 |
Customer satisfaction with the process of applying for a RealMe verified identity assessed as '4' or '5' (see Note 2) |
At least 75% | 75% | At least 75% |
Availability of RealMe Service: Logon and Identity Verification |
New measure | New measure | At least 99% |
Availability of the Data Access Platform |
New measure | New measure | At least 99% |
Digital Transformation |
|||
Number of new public and private RealMe services that are available for use: |
|||
|
At least 16 | 16 | At least 16 |
|
At least 10 | 5-10 | At least 10 |
|
At least 1 | 1 | At least 1 |
RealMe login monthly reuse rate |
New measure | New measure | At least 60% |
Clients satisfaction with the integration services provided assessed as '4' or '5' (see Note 2) |
At least 75% | 75% | At least 75% |
Managing and Accessing Knowledge Information |
|||
This category is intended to achieve the collection, management and preservation of New Zealand's records for the public's access and use. |
|||
National Archives - Managing Public Archives |
|||
Availability of online services 24 hours a day, 7 days a week |
New measure | New measure | At least 99% |
Number of transfers received from public offices completed |
60-80 | 70 | 60-80 |
Storage environments maintained to required standards 24 hours a day, 7 days a week: |
|||
|
At least 80% | 80% | At least 80% |
|
At least 80% | 80% | At least 80% |
Demand Information - Estimates (see Note 3) |
|||
Archives held in storage: Physical archives - linear metres |
108,000-114,000 | 109,500 | 108,000-114,000 |
National Archives - Provision of Access to Public Archives |
|||
Copies of archives newly made available online |
20,000-30,000 | 20,000 | 20,000-30,000 |
Number of items produced in public reading rooms |
New measure | New measure | 35,000-45,000 |
National Library - Access to Information |
|||
Requests (non-school) for the off-site supply of documents - completed within 2 days of receipt (estimated volume: 7,000-10,000) |
At least 90% | 90% | At least 90% |
Public Lending Right payments to all authors eligible for payment made within the timeframe stipulated by regulation (estimated volume: 1,400-1,600) |
At least 95% | 95% | At least 95% |
Digitised items newly available for access online |
At least 450,000 | 475,000 | At least 450,000 |
Availability of Te Puna catalogue and interloan services to subscribers during advertised hours |
At least 95% | 95% | At least 95% |
National Library - Collecting and Preserving Information |
|||
Of the acquisitions to the Alexander Turnbull Library (new heritage collections): |
|||
|
At least 80% | 80% | At least 80% |
|
At least 80% | 80% | At least 80% |
'At risk' items digitised or digital formats transformed: |
|||
|
At least 120 | 120 | At least 750 |
|
At least 300 | 300 | At least 300 |
Published acquisitions to the Alexander Turnbull Library (new heritage collections) |
65,000-75,000 | 70,000 | 65,000-75,000 |
National Library - Library and Information Services to Schools |
|||
Number of visits to schools online services |
150,000-180,000 | 150,000 | 150,000-180,000 |
Number of schools supported |
New measure | New measure | 650-700 |
Items supplied on request from the schools collections |
450,000-500,000 | 475,000 | 300,000-450,000 |
Publishing Civic Information |
|||
This category is intended to achieve accurate publication of the New Zealand Gazette. |
|||
New Zealand Gazette |
|||
Accuracy: Notices published consistent with text supplied by clients (estimated volume: 8,000-10,000) |
99% | 99% | 99% |
Note 1 - All timeliness measures using 'days' are references to 'working days'.
Note 2 - Satisfaction performance measure involves a five point scale, either numerical (1-5, with '5' the highest rating) or qualitative: Very Unsatisfied, Poor, Satisfied, Good, Very Satisfied.
Note 3 - Measures of demand provide estimated levels (volumes) at which the Department's services will be required.
End of Year Performance Reporting
Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.
Current and Past Policy Initiatives
Policy Initiative | Year of First Impact |
2015/16 Final Budgeted $000 |
2016/17 Budget $000 |
2017/18 Estimated $000 |
2018/19 Estimated $000 |
2019/20 Estimated $000 |
---|---|---|---|---|---|---|
NZ Travel Document Database Stop Travel Notifications as a Result of the Smith/Traynor Inquiry | 2016/17 | - | 1,446 | 1,170 | 1,170 | 1,170 |
Capitalisation of Non-Departmental Digital Intangible Assets | 2016/17 | - | (810) | (826) | (843) | (860) |
Allocation of Baseline Contributions Across Agencies for the Budget 2015 System Package | 2015/16 | (261) | (261) | (261) | (261) | (178) |
Pitt Island Wharf Cost Overruns and Redesign Development | 2015/16 | (600) | - | - | - | - |
Insurance Proceeds (associated with the rebuild and fit-out of accommodation in the Christchurch CBD) | 2015/16 | 183 | 183 | 183 | 183 | 183 |
Archives New Zealand: Christchurch Regional Office Relocation | 2015/16 | 549 | 2,147 | 1,697 | 1,697 | 1,697 |
RealMe | 2015/16 | 13,950 | 12,750 | 6,510 | 2,410 | - |
TVNZ Archive | 2014/15 | 1,380 | 1,380 | 1,380 | 1,380 | 1,380 |
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate | 2014/15 | 655 | 326 | - | - | - |
Conditions on Use of Appropriation
Reference | Conditions |
---|---|
National Library of New Zealand (Te Puna Matauranga o Aotearoa) Act 2003. Part 2, Section 7(a) | Notes the purpose of the National Library is to "enrich the cultural and economic life of New Zealand" by "collecting, preserving, and protecting documents, particularly those relating to New Zealand; and making them accessible for all people of New Zealand in a manner consistent with their status as documentary heritage and Taonga". |
Public Lending Right for New Zealand Authors Act 2008. Part 2, Section 11 | Notes "the purpose of the scheme is to provide for the New Zealand authors to receive payments in recognition of the fact that their books are available for use in New Zealand Libraries". |
National Library of New Zealand (Te Puna Matauranga o Aotearoa) Act 2003. Part 2, Section 9(1)(c) | Notes that one of the functions of the National Library is to "provide other services, including access to information resources, and bibliographical and school services, as the Minister thinks fit". |
Memorandum Account
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
New Zealand Gazette |
|||
Opening Balance at 1 July | (45) | (45) | (220) |
Revenue | 964 | 907 | 1,427 |
Expenses | 1,196 | 1,082 | 1,281 |
Transfers and Adjustments | - | - | - |
Closing Balance at 30 June |
(277) | (220) | (74) |
In 2015/16, the fees for online publishing were reviewed and new fees were implemented with effect from 1 February 2016 to ensure full cost recovery for the service.
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Passport Products |
|||
Opening Balance at 1 July | (8,649) | (8,649) | 10,312 |
Revenue | 92,179 | 93,795 | 100,045 |
Expenses | 91,480 | 91,963 | 91,480 |
Transfers and Adjustments | 17,129 | 17,129 | - |
Closing Balance at 30 June |
9,179 | 10,312 | 18,877 |
New passport fees and a capital injection were approved in November 2015. The new passport fees and the capital injection will result in the memorandum account surplus increasing until adult volumes decrease in 2020/21 at which point the memorandum account will return to a deficit. A further review of fees will be undertaken in 2018 which will address the projected deficits.
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Citizenship Products |
|||
Opening Balance at 1 July | 10,392 | 10,392 | 12,236 |
Revenue | 13,461 | 14,733 | 12,700 |
Expenses | 13,198 | 12,889 | 12,437 |
Transfers and Adjustments | - | - | - |
Closing Balance at 30 June |
10,655 | 12,236 | 12,499 |
The surplus is expected to contribute to the costs of replacing ageing technology. A Programme Business Case is being prepared to seek approval to commence work on modernising systems from 2016/17. Citizenship fees will be reviewed following completion of this programme of work.
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Marriage and Civil Union Products |
|||
Opening Balance at 1 July | (660) | (660) | (859) |
Revenue | 2,877 | 2,971 | 2,877 |
Expenses | 3,200 | 3,170 | 3,200 |
Transfers and Adjustments | - | - | - |
Closing Balance at 30 June |
(983) | (859) | (1,182) |
A detailed analysis of the cost to produce Marriage and Civil Union products is being completed including contributing to the costs of replacing ageing technology. A Programme Business Case is being prepared to seek approval to commence work on modernising systems from 2016/17. This analysis will enable options to be developed to address the deficit position.
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Issue of Birth, Death and Marriage Certifications and other Products |
|||
Opening Balance at 1 July | (397) | (397) | (1,876) |
Revenue | 7,323 | 7,560 | 7,323 |
Expenses | 8,967 | 9,039 | 8,967 |
Transfers and Adjustments | - | - | - |
Closing Balance at 30 June |
(2,041) | (1,876) | (3,520) |
A detailed analysis of the cost to produce certifications and other products is being completed including contributing to the costs of replacing ageing technology. A Programme Business Case is being prepared to seek approval to commence work on modernising systems from 2016/17. This analysis will enable options to be developed to address the deficit position.
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Kotui Library Services |
|||
Opening Balance at 1 July | 914 | 914 | 1,019 |
Revenue | 1,857 | 1,907 | 1,027 |
Expenses | 1,810 | 1,802 | 900 |
Transfers and Adjustments | - | - | - |
Closing Balance at 30 June |
961 | 1,019 | 1,146 |
In 2015/16, the memorandum account surplus increased due to significant growth in the number of libraries joining Kotui Library Services. The subscription costs are periodically reviewed to ensure recovery of full costs.
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Electronic Purchasing in Collaboration (EPIC) |
|||
Opening Balance at 1 July | (13) | (13) | 162 |
Revenue | 3,011 | 3,062 | 2,411 |
Expenses | 3,011 | 2,887 | 2,411 |
Transfers and Adjustments | - | - | - |
Closing Balance at 30 June |
(13) | 162 | 162 |
Community Funding Schemes (M15)#
Overarching Purpose Statement#
Scope of Appropriation#
Non-Departmental Other Expenses
Community Development SchemeThis category is limited to providing grants to community organisations for projects to achieve improved economic, social and cultural wellbeing.
Community Internship Programme
This category is limited to providing grants for community groups with identified needs to employ experienced people from the public, private and community sectors in short-term internships.
Community Organisation Grants Scheme
This category is limited to providing locally distributed grants to community organisations for programmes that provide social services.
Digital Literacy and Connection
This category is limited to providing funding for improving communities' access to and capability to use digital tools.
Disarmament Education Grants
This category is limited to providing grants to fund activities to support New Zealand non-government organisations in the disarmament education field.
Support for Volunteering
This category is limited to providing funding to Volunteering New Zealand, regional volunteer centres and various targeted projects within the community.
Youth Workers Training Scheme
This category is limited to providing grants for information training for both paid and voluntary youth workers.
Expenses, Revenue and Capital Expenditure#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation |
19,880 | 19,330 | 17,643 |
Non-Departmental Other Expenses |
|||
Community Development Scheme | 5,577 | 5,027 | 3,560 |
Community Internship Programme | 231 | 231 | 231 |
Community Organisation Grants Scheme | 12,500 | 12,500 | 13,000 |
Digital Literacy and Connection | 720 | 720 | - |
Disarmament Education Grants | 150 | 150 | 150 |
Support for Volunteering | 502 | 502 | 502 |
Youth Workers Training Scheme | 200 | 200 | 200 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve financial support for communities and organisations for community development.
How Performance will be Assessed for this Appropriation#
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Case studies completed that demonstrate benefits to community grant funding recipients. |
Achieved | Achieved | Achieved |
What is Intended to be Achieved with each Category and How Performance will be Assessed#
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Non-Departmental Other Expenses |
|||
Community Development Scheme |
|||
This category is intended to achieve support for diverse communities to improve economic, social and cultural wellbeing (see Note 1). |
|||
An exemption was granted under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million. |
Exempted | Exempted | Exempted |
Community Internship Programme |
|||
This category is intended to achieve improved relationships between the private and public sectors and to develop capacity in community and voluntary sector organization (see Note 2). |
|||
An exemption was granted under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million. |
Exempted | Exempted | Exempted |
Community Organisation Grants Scheme |
|||
This category is intended to achieve benefit from social services provided by grass-roots non-profit organisations to communities. (see Note 3) |
|||
Two case studies completed to assess grants' communities benefit. |
Achieved | Achieved | Achieved |
Disarmament Education Grants |
|||
This category is intended to achieve support for New Zealand non-government organisations in the disarmament education field (see Note 4). |
|||
An exemption was granted under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million. |
Exempted | Exempted | Exempted |
Support for Volunteering |
|||
This category is intended to achieve promotion, support and strengthening of volunteering capacity and capability within the community (see Note 5). |
|||
An exemption was granted under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million. |
Exempted | Exempted | Exempted |
Youth Workers Training Scheme |
|||
This category is intended to achieve an increase and to maintain the quality of youth worker practices (see Note 6). |
|||
An exemption was granted under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million. |
Exempted | Exempted | Exempted |
Note 1 - Community Development Scheme - The purpose of this scheme is to contribute to the outcome of New Zealand's diverse people and communities/ hapu/ iwi are resilient and prosperous through supporting communities to develop and enhance wellbeing and generate solutions to locally defined issues. The scheme evolved from the Community Project Workers Scheme.
Note 2 - Community Internship Programme - The purpose of this programme is to contribute to the outcome of New Zealand's diverse people and communities/ hapu/ iwi are resilient and prosperous through improving relationships and understanding between the community, private and public sectors and building community sector capacity.
Note 3 - Community Organisation Grants Scheme - This is a community-driven funding scheme that provides essential support to grass-roots non-profit organisations.
Note 4 - Disarmament Education Grants - The purpose of these grants is to promote greater public awareness of disarmament education through support of non-government organisations working towards this goal.
Note 5 - Support for Volunteering - The purpose of this fund is to contribute to the outcome of New Zealand's diverse people and communities/ hapu/ iwi are resilient and prosperous through promoting and supporting volunteering.
Note 6 - Youth Workers Training Scheme - The purpose of the scheme is to contribute to the outcome of New Zealand's diverse people and communities/ hapu/ iwi are resilient and prosperous through improving the quality and effectiveness of the youth workers sector.
End of Year Performance Reporting#
Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.
Current and Past Policy Initiatives#
Policy Initiative | Year of First Impact |
2015/16 Final Budgeted $000 |
2016/17 Budget $000 |
2017/18 Estimated $000 |
2018/19 Estimated $000 |
2019/20 Estimated $000 |
---|---|---|---|---|---|---|
Education Infrastructure Financial Changes to Appropriations | 2016/17 | - | (540) | - | - | - |
Transfer of Funding for Computers in Homes to Vote Education | 2014/15 | (540) | - | - | - | - |
Extension of Funding for the Computer Clubhouse | 2013/14 | 720 | - | - | - | - |
Reasons for Change in Appropriation#
The decrease in this appropriation for 2016/17 is mainly due to an expense transfer from 2014/15 to 2015/16 to reflect the change in timing of the implementation of the Community-led Development pilot in communities and to provide flexibility to ensure outcomes can be achieved in the communities participating in the Community-led Development pilot programme.
Community Information and Advisory Services (M41)#
Overarching Purpose Statement#
Scope of Appropriation#
Departmental Output Expenses
Advisory and Information Services to Ethnic CommunitiesThis category is limited to the provision of advisory and information services to ethnic communities; management of the contract for the telephone interpreting service (Language Line); and provision of information and training to ethnic communities and agencies using Language Line.
Community Archives Support
This category is limited to support for community, iwi and hapu organisations and other jurisdictions in preserving and managing their own records and archives and making them available.
Community Development and Engagement Advice
This category is limited to the provision of advisory support and information to support community groups with community development, including information related to accessing grants.
Expenses, Revenue and Capital Expenditure#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation |
10,642 | 10,599 | 10,617 |
Departmental Output Expenses |
|||
Advisory and Information Services to Ethnic Communities | 5,924 | 5,952 | 5,914 |
Community Archives Support | 111 | 110 | 111 |
Community Development and Engagement Advice | 4,607 | 4,537 | 4,592 |
Funding for Departmental Output Expenses |
|||
Revenue from the Crown |
9,255 | 9,255 | 9,230 |
Advisory and Information Services to Ethnic Communities | 4,568 | 4,568 | 4,558 |
Community Archives Support | 80 | 80 | 80 |
Community Development and Engagement Advice | 4,607 | 4,607 | 4,592 |
Revenue from Others |
1,387 | 1,411 | 1,387 |
Advisory and Information Services to Ethnic Communities | 1,356 | 1,330 | 1,356 |
Community Archives Support | 31 | 72 | 31 |
Community Development and Engagement Advice | - | 9 | - |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve support for communities, hapu, iwi and community organisations.
How Performance will be Assessed for this Appropriation#
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Establish a baseline for community satisfaction with the availability of information, training and advice provided by the Department. |
Baseline being established | - | Achieved |
What is Intended to be Achieved with each Category and How Performance will be Assessed#
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Departmental Output Expenses |
|||
Advisory and Information Services to Ethnic Communities |
|||
This category is intended to achieve language and intercultural support for ethnic communities so that they connect and can engage effectively across New Zealand society. |
|||
People accessing intercultural capability e-learning on the Office of Ethnic Communities website |
New measure | New measure | 300-400 |
Training sessions, leadership development workshops and educational forums are held for ethnic communities (estimated participants: 150-250) |
New measure | New measure | 10-20 |
Percentage of session workshop and forum attendees who found the workshop useful |
75% | 75% | 75% |
Percentage of Language Line interpreting customers who are successfully connected with an interpreter in an offered language |
New measure | New measure | At least 95% |
Demand Information - Estimates (see Note 1) |
|||
Number of interpreting calls made to Language Line |
New measure | New measure | 48,000-54,000 |
Community Archives Support |
|||
This category is intended to achieve support for New Zealand's diverse communities so that they can manage, preserve and make available their own archives. |
|||
Availability of the online descriptive tool 24 hours a day, 7 days a week |
At least 99% | 99% | At least 99% |
Community Development and Engagement Advice |
|||
This category is intended to achieve advisory and information support for communities and community groups for the purpose of community development. |
|||
Customer satisfaction with community advisory projects and activities: |
|||
|
New measure | New measure | At least 85% |
Note 1 - Measures of demand provide estimated levels (volumes) at which the Department's services will be required.
End of Year Performance Reporting#
Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.
Current and Past Policy Initiatives#
Policy Initiative | Year of First Impact |
2015/16 Final Budgeted $000 |
2016/17 Budget $000 |
2017/18 Estimated $000 |
2018/19 Estimated $000 |
2019/20 Estimated $000 |
---|---|---|---|---|---|---|
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate | 2014/15 | 28 | 14 | - | - | - |
Transfer of Responsibility for "Settling In" Programme | 2013/14 | 400 | 400 | 400 | 400 | 400 |
Information and Technology Services (M41)#
Overarching Purpose Statement#
Scope of Appropriation#
Departmental Output Expenses
Cross-Government ICT Strategy and Planning, Service Delivery and Investment ProposalsThis category is limited to supporting the functional leadership role of the Government Chief Information Officer by implementing an All-of-Government ICT strategy, architecture, operating model, assurance framework, and the Result 10 service transformation programme; overseeing the government's ICT investment portfolio; and providing leadership across the State sector for the government's ICT supply chain.
Government Chief Privacy Officer
This Category is limited to developing and implementing an all of government approach to privacy including liaising with the regulator, developing and promulgating privacy standards for the public sector, supporting and working with agencies to build capability, and providing assurance on public sector performance in relation to privacy.
Government Information and Technology Services
This category is limited to providing All-of-Government online services and Government ICT common capabilities.
Expenses, Revenue and Capital Expenditure#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation |
33,208 | 31,973 | 31,029 |
Departmental Output Expenses |
|||
Cross-Government ICT Strategy and Planning, Service Delivery and Investment Proposals | 18,448 | 17,165 | 18,073 |
Government Chief Privacy Officer | 1,204 | 1,206 | 1,200 |
Government Information and Technology Services | 13,556 | 13,602 | 11,756 |
Funding for Departmental Output Expenses |
|||
Revenue from the Crown |
26,787 | 26,787 | 25,144 |
Cross-Government ICT Strategy and Planning, Service Delivery and Investment Proposals | 18,283 | 18,283 | 18,073 |
Government Chief Privacy Officer | 1,204 | 1,204 | 1,200 |
Government Information and Technology Services | 7,300 | 7,300 | 5,871 |
Revenue from Others |
4,912 | 5,572 | 6,409 |
Government Information and Technology Services | 4,912 | 5,572 | 6,409 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve effective and efficient public sector investment in ICT infrastructure, data, and information management and government's online presence.
How Performance will be Assessed for this Appropriation#
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Case study completed that demonstrates how information technology and support provided by the Department contributed to public sector investments in ICT, data and information being well-planned, efficient, cost-effective and customer focussed. |
Achieved | Achieved | Achieved |
What is Intended to be Achieved with each Category and How Performance will be Assessed#
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Departmental Output Expenses |
|||
Cross-Government ICT Strategy and Planning, Service Delivery and Investment Proposals |
|||
This category is intended to achieve the successful implementation of Government's priorities for All-of-Government ICT and the discharge of the GCIO's Functional Leadership responsibilities. |
|||
Governance Group (Service Innovation Working Group) satisfaction with the quality of advice and support received assessed as '3' or better (see Note 1) |
75% | 75% | 75% |
Percentage of Customers who assessed as '4' or '5' the ease of use of digital services (see Note 1) |
Achieved | Achieved | At least 80% |
Overall online target projections increase |
At least 53% | 53% | At least 63% |
Develop a framework for assessment of the effectiveness of ICT functional leadership |
New measure | New measure | Achieved |
Government Chief Privacy Officer |
|||
This category is intended to achieve effective support for state sector agencies in privacy matters. |
|||
Government Information and Technology Services |
|||
This category is intended to achieve effective infrastructure support for Government services |
|||
All-of-Government Common Capability products, where DIA is the lead agency, meet service level agreements |
Achieved | Achieved | Achieved |
GIS All-of-Government online services meet performance measures |
New measure | New measure | Achieved |
Note 1 - Satisfaction performance measures involves using a five point scale, either numerical (1-5, with '5' the highest rating) or qualitative: Very Poor, Poor, Satisfied, Good and Very Good.
End of Year Performance Reporting#
Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.
Current and Past Policy Initiatives#
Policy Initiative | Year of First Impact |
2015/16 Final Budgeted $000 |
2016/17 Budget $000 |
2017/18 Estimated $000 |
2018/19 Estimated $000 |
2019/20 Estimated $000 |
---|---|---|---|---|---|---|
Core Trusted Government Domain | 2016/17 | - | 3,462 | 3,193 | 3,153 | 3,191 |
ICT Contingency Fund: 2015/16 Initiatives | 2015/16 | 3,000 | - | - | - | - |
Better Public Services Seed Fund | 2015/16 | 1,867 | 1,612 | - | - | - |
Result 10 | 2015/16 | 3,000 | 3,000 | 3,000 | 3,000 | 3,000 |
Sustainable Funding of the GCIO Common Capabilities Programme | 2015/16 | 400 | 400 | 400 | 400 | 400 |
Better Public Services Seed Fund | 2014/15 | 3,400 | - | - | - | - |
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate | 2014/15 | 22 | 11 | - | - | - |
Improving Government Information and Communications Technology Assurance | 2013/14 | 1,500 | 1,500 | 1,500 | 1,500 | 1,500 |
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate | 2013/14 | 1,150 | 1,150 | 1,150 | 1,150 | 1,150 |
Change to Operating model for Infrastructure as a Service | 2012/13 | 300 | 300 | 300 | 300 | 300 |
Implementing the Functional Leadership of Government ICT | 2012/13 | 4,000 | 4,000 | 4,000 | 4,000 | 4,000 |
Managing the Government's Adoption of Cloud Computing | 2012/13 | 4,760 | 4,760 | 4,760 | 4,760 | 4,760 |
Reasons for Change in Appropriation#
The decrease in this appropriation for 2016/17 is mainly due to a lower level of funding for the progression of ICT initiatives and expense transfers from 2014/15 to 2015/16 for Result 10, ICT Functional Leadership, ICT Tagged Contingency Funded Projects and the Software Acquisition Strategy. The decrease was partially offset by expense transfers from 2015/16 to 2016/17 for Result 10 and Common Delegations and Infrastructure sharing initiatives.
Memorandum Account#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Common Capability Products |
|||
Opening Balance at 1 July | (11,047) | (11,047) | (9,734) |
Revenue | 4,872 | 5,182 | 6,240 |
Expenses | 6,147 | 5,969 | 5,178 |
Transfers and Adjustments | 2,100 | 2,100 | - |
Closing Balance at 30 June |
(10,222) | (9,734) | (8,672) |
Revenue increases are from new products such as Telecommunications as a Service and IT Managed Services becoming available for agencies to uptake. Expenses will reduce over time as development costs diminish. The memorandum account is on track to breakeven in 2020/21.
Ministerial Support Services (M41)#
Overarching Purpose Statement#
Scope of Appropriation#
Departmental Output Expenses
Crown Entity MonitoringThis category is limited to providing support, information and advice to Ministers to enable them to discharge their responsibilities (other than policy decision-making) for the Crown entities for which they are responsible.
Ministerial Support Services - Community and Voluntary Sector
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to the community and voluntary sector.
Ministerial Support Services - Ethnic Communities
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to ethnic communities.
Ministerial Support Services - Internal Affairs
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to internal affairs.
Ministerial Support Services - Local Government
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to local government.
Ministerial Support Services - Ministerial Services
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to Ministerial Services.
Ministerial Support Services - Racing
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to racing.
Expenses, Revenue and Capital Expenditure#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation |
2,376 | 2,338 | 2,493 |
Departmental Output Expenses |
|||
Crown Entity Monitoring | 739 | 743 | 951 |
Ministerial Support Services - Community and Voluntary Sector | 213 | 223 | 202 |
Ministerial Support Services - Ethnic Communities | 108 | 119 | 108 |
Ministerial Support Services - Internal Affairs | 465 | 474 | 433 |
Ministerial Support Services - Local Government | 578 | 598 | 547 |
Ministerial Support Services - Ministerial Services | 209 | 116 | 192 |
Ministerial Support Services - Racing | 64 | 65 | 60 |
Funding for Departmental Output Expenses |
|||
Revenue from the Crown |
2,376 | 2,376 | 2,493 |
Crown Entity Monitoring | 739 | 739 | 951 |
Ministerial Support Services - Community and Voluntary Sector | 213 | 213 | 202 |
Ministerial Support Services - Ethnic Communities | 108 | 108 | 108 |
Ministerial Support Services - Internal Affairs | 465 | 465 | 433 |
Ministerial Support Services - Local Government | 578 | 578 | 547 |
Ministerial Support Services - Ministerial Services | 209 | 209 | 192 |
Ministerial Support Services - Racing | 64 | 64 | 60 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve non-policy support for Ministers.
How Performance will be Assessed for this Appropriation#
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Establish a baseline for Ministers' satisfaction with the quality of support received from the Department is assessed as satisfied or better. |
Satisfied | Satisfied | Satisfied |
What is Intended to be Achieved with each Category and How Performance will be Assessed#
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Departmental Output Expenses |
|||
Crown Entity Monitoring |
|||
This category is intended to achieve support for Responsible Ministers in monitoring the performance of Crown Entities. |
|||
Advice on accountability and performance documents delivered within statutory or agreed timeframes (based on delivery of documents to the Minister by the Crown entity) (estimated volume: 12-17) |
100% | 100% | 100% |
Appointment processes for board vacancies managed consistent with the approach agreed with the Minister (including amendments agreed with the Minister) (estimated volume: 1-4) |
New measure | New measure | All |
Demand Information - Estimates (see Note 1) |
|||
Crown entities monitored: (demand-driven) |
|||
|
- | - | - |
|
- | - | - |
Ministerial Support Services - Community and Voluntary Sector |
|||
This category is intended to achieve non-policy support for the Minister for the Community and Voluntary Sector. |
|||
Required timeframes are met: Parliamentary Questions (written) - within 3 days of notification or as agreed with the Minister (estimated volume: 0-10) |
At least 95% | 95% | At least 95% |
Required timeframes are met: Ministerial correspondence (draft responses) - within 15 days of receipt or as specifically agreed (estimated volume: 20-40) |
At least 95% | 95% | At least 95% |
Required timeframes are met: Ministerial Official Information Act requests - at least 5 days prior to statutory timeframes (estimated volume: 0-10) |
At least 95% | 95% | At least 95% |
Ministerial Support Services - Ethnic Communities |
|||
This category is intended to achieve non-policy support for the Minister for Ethnic Communities. |
|||
Required timeframes are met: Parliamentary Questions (written) - within 3 days of notification or as agreed with the Minister (estimated volume: 5-10) |
At least 95% | 95% | At least 95% |
Required timeframes are met: Ministerial correspondence (draft responses) - within 15 days of receipt or as specifically agreed (estimated volume: 10-20) |
At least 95% | 95% | At least 95% |
Required timeframes are met: Ministerial Official Information Act requests - at least 5 days prior to statutory timeframes (estimated volume: 1-5) |
At least 95% | 95% | At least 95% |
Ministerial Support Services - Internal Affairs |
|||
This category is intended to achieve non-policy support for the Minister of Internal Affairs. |
|||
Required timeframes are met: Parliamentary Questions (written) - within 3 days of notification or as agreed with the Minister (estimated volume: 30-50) |
At least 95% | 95% | At least 95% |
Required timeframes are met: Ministerial correspondence (draft responses) - within 15 days of receipt or as specifically agreed (estimated volume: 250-350) |
At least 95% | 95% | At least 95% |
Required timeframes are met: Ministerial Official Information Act requests - at least 5 days prior to statutory timeframes (estimated volume: 5-15) |
At least 95% | 95% | At least 95% |
Ministerial Support Services - Local Government |
|||
This category is intended to achieve non-policy support for the Minister of Local Government. |
|||
Required timeframes are met: Parliamentary Questions (written) - within 3 days of notification or as agreed with the Minister (estimated volume: 110-130) |
At least 95% | 95% | At least 95% |
Required timeframes are met: Ministerial correspondence (draft responses) - within 15 days of receipt or as specifically agreed (estimated volume: 350-550) |
At least 95% | 95% | At least 95% |
Required timeframes are met: Ministerial Official Information Act requests - at least 5 days prior to statutory timeframes (estimated volume: 20-40) |
At least 95% | 95% | At least 95% |
Ministerial Support Services - Ministerial Services |
|||
This category is intended to achieve non-policy support for the Minister Responsible for Ministerial Services. |
|||
Required timeframes are met: Parliamentary Questions (written) - within 3 days of notification or as agreed with the Minister (estimated volume: 60-120) |
At least 95% | 95% | At least 95% |
Required timeframes are met: Ministerial correspondence (draft responses) - within 15 days of receipt or as specifically agreed (estimated volume: 1-10) |
At least 95% | 95% | At least 95% |
Required timeframes are met: Official Information and Privacy Act requests, and Ombudsmen inquiries - within agreed timeframes (estimated volume: 70-120) |
At least 95% | 95% | At least 95% |
Ministerial Support Services - Racing |
|||
This category is intended to achieve non-policy support for the Minister for Racing. |
|||
Required timeframes are met: Parliamentary Questions (written and oral) - within 3 days of notification or as agreed with the Minister (estimated volume: 0-10) |
At least 95% | 95% | At least 95% |
Required timeframes are met: Ministerial correspondence (draft responses) - within 15 days of receipt or as specifically agreed (estimated volume: 40-60) |
At least 95% | 95% | At least 95% |
Required timeframes are met: Ministerial Official Information Act requests - at least 5 days prior to statutory timeframes (estimated volume: 0-10) |
At least 95% | 95% | At least 95% |
Note 1 - Measures of demand provide estimated levels (volumes) at which the Department's services will be required.
Note 2 - Information Briefing Quality Criteria:
- Purpose - briefings are short (where practicable), succinct and clearly focused on information required by Ministers.
- Consistency - the briefings take account of other Government policies and decisions.
- Logic - the assumptions behind the briefings are explicit and argument is logical and supported by facts.
- Accuracy - the facts in the papers are legally and statistically accurate and all material facts and sources are included.
- Presentation - all papers and briefings are in accordance with the Department's Policy Quality Assurance guidelines. All presentations to the Ministers are in accordance with Ministerial preference for style and format. All key facts are on the first page. All material is effectively, concisely and clearly presented, has short sentences in plain English, and is free of grammatical or numerical errors.
End of Year Performance Reporting#
Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.
Current and Past Policy Initiatives#
Policy Initiative | Year of First Impact |
2015/16 Final Budgeted $000 |
2016/17 Budget $000 |
2017/18 Estimated $000 |
2018/19 Estimated $000 |
2019/20 Estimated $000 |
---|---|---|---|---|---|---|
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate | 2014/15 | 4 | 2 | - | - | - |
Reasons for Change in Appropriation#
The increase in this appropriation for 2016/17 is mainly due to transfers of funding between departmental appropriations based on the provision of services across the portfolios within Vote Internal Affairs.
Policy Advice (M41)#
Overarching Purpose Statement#
Scope of Appropriation#
Departmental Output Expenses
Policy Advice - Community and Voluntary SectorThis category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to the community and voluntary sector.
Policy Advice - Ethnic Communities
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to ethnic communities.
Policy Advice - Internal Affairs
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to internal affairs.
Policy Advice - Local Government
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to local government.
Policy Advice - Racing
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to racing.
Expenses, Revenue and Capital Expenditure#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation |
12,298 | 12,258 | 11,713 |
Departmental Output Expenses |
|||
Policy Advice - Community and Voluntary Sector | 688 | 705 | 610 |
Policy Advice - Ethnic Communities | 377 | 364 | 785 |
Policy Advice - Internal Affairs | 4,870 | 4,766 | 4,404 |
Policy Advice - Local Government | 6,142 | 6,198 | 5,720 |
Policy Advice - Racing | 221 | 225 | 194 |
Funding for Departmental Output Expenses |
|||
Revenue from the Crown |
12,262 | 12,262 | 11,677 |
Policy Advice - Community and Voluntary Sector | 688 | 688 | 610 |
Policy Advice - Ethnic Communities | 377 | 377 | 785 |
Policy Advice - Internal Affairs | 4,834 | 4,834 | 4,368 |
Policy Advice - Local Government | 6,142 | 6,142 | 5,720 |
Policy Advice - Racing | 221 | 221 | 194 |
Revenue from Others |
36 | 44 | 36 |
Policy Advice - Internal Affairs | 36 | 44 | 36 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve well-informed decision making by Ministers through the provision of high quality advice about government policy matters.
How Performance will be Assessed for this Appropriation#
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Establish a baseline for Portfolio Ministers' satisfaction with the overall quality of policy advice received. |
Baseline being established | Baseline being established | Achieved |
What is Intended to be Achieved with each Category and How Performance will be Assessed#
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Departmental Output Expenses |
|||
Policy Advice - Community and Voluntary Sector |
|||
This category is intended to achieve quality advice for the Minister for the Community and Voluntary Sector. |
|||
Policy advice and policy briefings delivered to agreed quality criteria and standards - demonstrated through independent assessment (see Note 3) |
Achieved | Achieved | Achieved |
Minister's satisfaction with the quality of policy advice assessed as 'Satisfied' or better (see Note 1) |
Satisfied | Satisfied | Satisfied |
Total cost an hour of professional staff time devoted to policy unit outputs |
$140-$160 | $150 | $150-$180 |
Policy Advice - Ethnic Communities |
|||
This category is intended to achieve quality advice for the Minister for Ethnic Communities. |
|||
Policy advice and policy briefings delivered to agreed quality criteria and standards - demonstrated through independent assessment (see Note 3) |
Achieved | Achieved | Achieved |
Minister's satisfaction with the quality of policy advice assessed as 'Satisfied' or better |
Satisfied | Satisfied | Satisfied |
Total cost an hour of professional staff time devoted to policy unit outputs |
$140-$160 | $150 | $150-$180 |
Policy Advice - Internal Affairs |
|||
This category is intended to achieve quality advice for the Minister of Internal Affairs. |
|||
Policy advice and policy briefings delivered to agreed quality criteria and standards - demonstrated through independent assessment (see Note 3) |
Achieved | Achieved | Achieved |
Minister's satisfaction with the quality of policy advice assessed as 'Satisfied' or better |
Satisfied | Satisfied | Satisfied |
Total cost an hour of professional staff time devoted to policy unit outputs |
$140-$160 | $150 | $150-$180 |
Policy Advice - Local Government |
|||
This category is intended to achieve quality advice for the Minister of Local Government. |
|||
Policy advice and policy briefings delivered to agreed quality criteria and standards - demonstrated through independent assessment (see Note 3) |
Achieved | Achieved | Achieved |
Minister's satisfaction with the quality of policy advice assessed as 'Satisfied' or better |
Satisfied | Satisfied | Satisfied |
Total cost an hour of professional staff time devoted to policy unit outputs |
$140-$160 | $150 | $150-$180 |
Policy Advice - Racing |
|||
This category is intended to achieve quality advice for the Minister for Racing. |
|||
Policy advice and policy briefings delivered to agreed quality criteria and standards - demonstrated through independent assessment (see Note 3) |
Achieved | Achieved | Achieved |
Minister's satisfaction with the quality of policy advice assessed as 'Satisfied' or better |
Satisfied | Satisfied | Satisfied |
Total cost an hour of professional staff time devoted to policy unit outputs |
$140-$160 | $150 | $150-$180 |
Note 1 - Satisfaction performance measures involves a 10 point scale (with '10' the highest rating and 'Satisfied' being equivalent to a '5').
Note 2 - Common Policy Unit Indicator Set Data Collection:
- Clarity - policy outputs, argument, etc. are expressed clearly.
- Accuracy - outputs are free of errors and based on analysis supported by relevant evidence.
- Analytical Rigour - policy output uses appropriate analytical frameworks; has clear purpose, problem definition, evaluation of options against criteria, and assessment of risks and opportunities; and is honest, impartial and politically neutral.
- Fitness for purpose - policy outputs suit intended audiences and are framed to fit previous advice and communications with the Minister.
- Relevance to wider context - policy outputs include a strategic context; provide practical advice; are appropriately collaborative; reflect public sector consultation; and convey the perspectives of the full range of stakeholders.
Source: The Treasury (2013). 'Common Policy Unit Indicator Set Data Collection Guide
Note 3 - Includes only items that fit under the Treasury's definition of "policy advice" [refer http://www.treasury.govt.nz/publications/guidance/mgmt/rapa] are included in the external assessment. By this definition, any Information Briefings completed by the Ministerial Advice team and the Knowledge and Insights team are not included.
End of Year Performance Reporting#
Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.
Current and Past Policy Initiatives#
Policy Initiative | Year of First Impact |
2015/16 Final Budgeted $000 |
2016/17 Budget $000 |
2017/18 Estimated $000 |
2018/19 Estimated $000 |
2019/20 Estimated $000 |
---|---|---|---|---|---|---|
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate | 2014/15 | 29 | 15 | - | - | - |
Reasons for Change in Appropriation#
The decrease in this appropriation for 2016/17 is mainly due to transfers of funding between departmental appropriations based on the provision of services across the portfolios within Vote Internal Affairs.
Regulatory Services (M41)#
Overarching Purpose Statement#
Scope of Appropriation#
Departmental Output Expenses
Charities RegulationThis category is limited to registration and monitoring of charities in order to contribute to promoting public trust and confidence in the charitable sector.
Regulatory Services
This category is limited to operational policy advice and services to administer all aspects of the regulatory regime under the Public Records Act 2005.
Expenses, Revenue and Capital Expenditure#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation |
42,058 | 41,804 | 40,564 |
Departmental Output Expenses |
|||
Charities Regulation | 6,287 | 6,330 | 6,277 |
Regulatory Services | 35,771 | 35,474 | 34,287 |
Funding for Departmental Output Expenses |
|||
Revenue from the Crown |
19,302 | 19,302 | 18,251 |
Charities Regulation | 5,435 | 5,435 | 5,425 |
Regulatory Services | 13,867 | 13,867 | 12,826 |
Revenue from Others |
22,288 | 22,110 | 29,360 |
Charities Regulation | 852 | 808 | 852 |
Regulatory Services | 21,436 | 21,302 | 28,508 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve effective promotion of regulatory regimes to minimise harm and maximise benefits.
How Performance will be Assessed for this Appropriation#
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Regulatory regimes are in place to deliver all legislated responsibilities |
Achieved | Achieved | Achieved |
What is Intended to be Achieved with each Category and How Performance will be Assessed#
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Departmental Output Expenses |
|||
Charities Regulation |
|||
This category is intended to achieve effective support for registered charities. |
|||
Fully completed applications for registration decided within 40 days (see Note 1) |
At least 70% | 70% | At least 70% |
Fully completed annual returns published within 10 days of receipt (estimated volume: 15,000-30,000) |
At least 95% | 95% | At least 95% |
Stakeholders who accessed or used a capability-building initiative and provided positive feedback |
At least 75% | 75% | At least 75% |
Number of compliance activities undertaken to ensure that registered charities continue to meet the requirements for registration as a charitable entity |
200-250 | 225 | 900-950 |
Number of investigations into complex and serious offending |
50-60 | 15-25 | 15-20 |
Customer satisfaction with Charities Services service received assessed as '4' or '5' (see Note 2) |
At least 75% | 75% | At least 75% |
Charities Registration Board member satisfaction with the quality of secretariat support services provided assessed as 'Good' or better (see Note 2) |
Achieved | Achieved | Achieved |
Charities Registration Board satisfaction with the quality of advice received assessed as '4' or '5' (Note 2) |
At least 75% | 75% | At least 75% |
Charities registration decisions are reviewed for consistency and accuracy from a charities law perspective - demonstrated through independent assessment |
New measure | New measure | At least 75% |
Regulatory Services |
|||
This category is intended to achieve effective regulatory activity |
|||
Gambling (see Note 1) |
|||
Club and non-club venue inspections conducted (see Note 3) |
Up to 150 | 150 | Up to 150 |
Provisional audit reports to non-club gaming machine societies completed |
4-10 | 7 | 4-10 |
Number of Provisional audit reports to non-club gaming machine societies completed within 6 months |
At least 75% | 75% | At least 75% |
Demand Information (see Note 4) |
|||
Applications for gambling licence processed: |
|||
|
280-350 | 315 | 280-350 |
|
3,900-4,600 | 4,250 | 4,000-5,000 |
Censorship |
|||
Number of images uploaded, as a result of investigation, to the Interpol Child Sexual Exploitation Database |
2,000-6,000 | 4,000 | 2,000-6,000 |
Number of child exploitation websites being filtered by the specialist software developed and maintained by DIA |
400-1,000 | 700 | 300-1,200 |
Demand Information - Estimates (see Note 4) |
|||
Number of justified appeals compared to the total number of appeals received from websites being filtered |
Less than 10% | 9% | Less than 10% |
Unsolicited Electronic Messages |
|||
Number of email and text spam complaints received |
7,500-15,000 | 7,500 | 10,000-20,000 |
Percentage of nuisance spam complaints received which are triaged within 14 days |
New measure | New measure | At least 80% |
The number of civil liability proceedings undertaken relating to nuisance spam - covering warning letters, infringement notices and statements of claim |
20-50 | 35 | 20-50 |
Number of education related activities provided relating to nuisance spam |
New measure | New measure | 50-250 |
Public Sector Recordkeeping |
|||
Number of Public Offices, Local Authorities and other organisations provided with targeted records and archives management advice |
50-100 | 50 | 100-150 |
Anti-Money Laundering and Countering Finance of Terrorism |
|||
Number of desk-based reviews of reporting entities' Anti-Money Laundering and Countering Finance of Terrorism risk assessments and compliance programmes completed |
80-150 | 115 | 60-130 |
Number of onsite visits auditing reporting entities' compliance with Anti-Money Laundering and Countering Finance of Terrorism obligations completed |
15-20 | 18 | 30-50 |
Number of education-focused proactive engagements with reporting entities regarding Anti-Money Laundering and Countering Finance of Terrorism obligations |
250-500 | 375 | 100-400 |
Private Security Personnel and Private Investigators |
|||
Ministry of Justice satisfaction with services provided by the Complaints, Investigation and Prosecution Unit (see Note 2) |
3 | 3 | 3 |
Demand Information - Estimates (see Note 4) |
|||
Number of investigation requests received from the Private Security Personnel Licensing Authority |
15-45 | 30 | 15-45 |
Note 1 - All timeliness measures using 'days' are references to 'working days.'
Note 2 - Satisfaction performance measure involves a five point scale, either numerical (1-5, with '5' the highest rating) or qualitative: Very Poor, Poor, Satisfied, Good and Very Good.
Note 3 - Venue inspections are only carried out when assessed as required and targeted at the highest risk non-club gaming machine societies.
Note 4 - Measures of demand provide estimated levels (volumes) at which the Department's services will be required.
End of Year Performance Reporting#
Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.
Current and Past Policy Initiatives#
Policy Initiative | Year of First Impact |
2015/16 Final Budgeted $000 |
2016/17 Budget $000 |
2017/18 Estimated $000 |
2018/19 Estimated $000 |
2019/20 Estimated $000 |
---|---|---|---|---|---|---|
Implementation of Licensing Regime for Credit Repossession Agents | 2015/16 | 521 | 441 | 441 | 441 | 441 |
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate | 2014/15 | 206 | 103 | - | - | - |
Transfer of Charities Commission functions to the Department of Internal Affairs | 2012/13 | 5,918 | 5,918 | 5,918 | 5,918 | 5,918 |
Memorandum Account#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Gaming |
|||
Opening Balance at 1 July | (12,127) | (12,127) | (12,576) |
Revenue | 20,560 | 20,465 | 27,575 |
Expenses | 21,041 | 20,914 | 20,541 |
Transfers and Adjustments | - | - | - |
Closing Balance at 30 June |
(12,608) | (12,576) | (5,542) |
The deficit is due to the declining number of gaming machines and increasing regulatory costs mainly relating to investigations. A fee review implemented in February 2016 is expected to assist in lowering the deficit in future years.
Services Supporting the Executive (M47)#
Overarching Purpose Statement#
Scope of Appropriation#
Departmental Output Expenses
Coordination of Official Visits and EventsThis category is limited to managing programmes for visiting guests of Government, State and ministerial functions, co-ordinating a range of services in support of ceremonial and commemorative events and facilitating passage of New Zealand and foreign dignitaries and others authorised by the Crown into and out of New Zealand.
Support Services to Members of the Executive
This category is limited to providing support services for Members of the Executive, including in their capacity as a Member of Parliament, primarily through office personnel and administrative services, information and communication technology, and the provision and management of residential and office accommodation.
VIP Transport Services
This category is limited to providing chauffeur-driven and self-drive vehicle services for parties specified in legislation, as authorised by Members of the Executive, or who otherwise meet qualifying criteria.
Expenses, Revenue and Capital Expenditure#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation |
42,346 | 42,187 | 39,908 |
Departmental Output Expenses |
|||
Coordination of Official Visits and Events | 7,337 | 7,177 | 5,557 |
Support Services to Members of the Executive | 26,895 | 26,758 | 26,437 |
VIP Transport Services | 8,114 | 8,252 | 7,914 |
Funding for Departmental Output Expenses |
|||
Revenue from the Crown |
34,192 | 34,192 | 31,954 |
Coordination of Official Visits and Events | 7,332 | 7,332 | 5,552 |
Support Services to Members of the Executive | 26,860 | 26,860 | 26,402 |
Revenue from Others |
8,154 | 8,223 | 7,954 |
Coordination of Official Visits and Events | 5 | 5 | 5 |
Support Services to Members of the Executive | 35 | 1 | 35 |
VIP Transport Services | 8,114 | 8,217 | 7,914 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve provision of support services for Government and the Executive to support effective democratic arrangements within New Zealand.
How Performance will be Assessed for this Appropriation#
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Minister Responsible for Ministerial Services' satisfaction with the quality of support provided by the Department to the Executive. |
Satisfied | Satisfied | Satisfied |
What is Intended to be Achieved with each Category and How Performance will be Assessed#
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Departmental Output Expenses |
|||
Coordination of Official Visits and Events |
|||
This category is intended to achieve facilitation of ceremonies of national and international importance and official visits. |
|||
Percentage of visits where the Sponsoring Ministers rate as 'Satisfactory' or above |
90% | 90% | 90% |
Demand Information - Estimates (see Note 1) |
|||
Number of Guests of Government visits |
35-50 | 43 | 35-50 |
Number of Partial Guests of Government visits |
10-15 | 13 | 10-15 |
Number of Commemorative and special events |
10-15 | 13 | 10-15 |
Facilitations of parties through Auckland and Wellington International Airports |
500-600 | 550 | 500-600 |
Support Services to Members of the Executive |
|||
This category is intended to achieve support for Members of the Executive to enable the discharge of their Ministerial responsibilities. |
|||
Availability of information and communication technology systems, 24 hours a day, 7 days a week |
No less than 99.5% | 99.5% | No less than 99.5% |
Minister Responsible for Ministerial Services' satisfaction with the quality and level of support services provided to the Members of the Executive assessed as 'Satisfied' or better |
Satisfied | Satisfied | Satisfied |
Demand Information - Estimates (see Note 1) |
|||
Average number of Ministerial office personnel provided |
150-170 | 160 | 150-170 |
VIP Transport Services |
|||
This category is intended to achieve chauffeur-driven and self-drive vehicles for parties who are specified in legislation, as authorised by Members of the Executive, or who otherwise meet qualifying criteria. |
|||
Chauffeur-driven services provided leading to no sustained complaints (estimated volume: 17,000-20,000 jobs) |
At least 99.5% | 99.5% | At least 99.5% |
Demand Information - Estimates (see Note 1) |
|||
Total vehicle fleet |
72-77 | 75 | 72-77 |
Note 1 - Measures of demand provide estimated levels (volumes) at which the Department's services will be required.
End of Year Performance Reporting#
Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.
Current and Past Policy Initiatives#
Policy Initiative | Year of First Impact |
2015/16 Final Budgeted $000 |
2016/17 Budget $000 |
2017/18 Estimated $000 |
2018/19 Estimated $000 |
2019/20 Estimated $000 |
---|---|---|---|---|---|---|
Maintenance of Official Residences | 2016/17 | - | (376) | (376) | (376) | (376) |
Ministerial Services Fiscal Pressures | 2015/16 | 4,195 | 2,246 | 2,262 | 2,202 | 2,202 |
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate | 2014/15 | 86 | 43 | - | - | - |
Reasons for Change in Appropriation#
The decrease in this appropriation for 2016/17 is mainly due to one-off funding in 2015/16 for the visit of the Prince of Wales and Duchess of Cornwall, the public memorial service to honour Jonah Lomu and the All Blacks Welcome Home Celebration in Auckland. The decrease also reflects the transfer of funding to Official Residences - Maintenance Costs to enable the maintenance costs associated with official residences to be captured as non-departmental expenditure [refer Part 1.4 - Reconciliation of Changes in Appropriation Structure for details].
Support for Statutory and Other Bodies (M41)#
Overarching Purpose Statement#
Scope of Appropriation#
Departmental Output Expenses
Statutory and Advisory Body Support - National ArchivesThis category is limited to the provision of advisory and support services to statutory and advisory bodies established under the Public Records Act 2005 in respect of their statutory functions.
Statutory and Advisory Body Support - National Library
This category is limited to the provision of services and advice to statutory and advisory bodies established under the National Library of New Zealand (Te Puna Matauranga o Aotearoa) Act 2003 and the Public Lending Right for New Zealand Authors Act 2008 in respect of their statutory functions.
Statutory Body Support - Gambling Commission
This category is limited to the provision of services and advice to the Gambling Commission to enable the Commission to discharge its responsibilities.
Statutory Body Support - Local Government Commission
This category is limited to the provision of advisory and support services to the Local Government Commission in respect of its statutory functions.
Support for Grant Funding Bodies - Community and Voluntary Sector
This category is limited to the provision of operational and secretariat support for grant funding bodies, and includes supporting member appointment processes. The focus of operational support is on processing grant applications and grant decisions on behalf of the grant funding bodies.
Support for Grant Funding Bodies - Internal Affairs
This category is limited to the provision of operational and secretariat support for grant funding bodies, including supporting member appointment processes. The focus of operational support is on processing grant applications and grant decisions on behalf of the grant funding bodies.
Taskforces and Similar Bodies
This category is limited to supporting taskforces and similar bodies.
Non-Departmental Other Expenses
Taskforce Members' FeesThis category is limited to fees for members of Government appointed Taskforces.
Expenses, Revenue and Capital Expenditure#
2015/16 | 2016/17 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation |
16,717 | 16,688 | 16,058 |
Departmental Output Expenses |
|||
Statutory and Advisory Body Support - National Archives | 117 | 117 | 117 |
Statutory and Advisory Body Support - National Library | 108 | 79 | 105 |
Statutory Body Support - Gambling Commission | 1,158 | 963 | 1,158 |
Statutory Body Support - Local Government Commission | 3,703 | 3,698 | 3,805 |
Support for Grant Funding Bodies - Community and Voluntary Sector | 243 | 242 | 241 |
Support for Grant Funding Bodies - Internal Affairs | 10,679 | 10,882 | 10,632 |
Taskforces and Similar Bodies | 684 | 682 | - |
Non-Departmental Other Expenses |
|||
Taskforce Members' Fees | 25 | 25 | - |
Funding for Departmental Output Expenses |
|||
Revenue from the Crown |
5,498 | 5,498 | 4,864 |
Statutory and Advisory Body Support - National Archives | 117 | 117 | 117 |
Statutory and Advisory Body Support - National Library | 101 | 101 | 98 |
Statutory Body Support - Local Government Commission | 3,703 | 3,703 | 3,805 |
Support for Grant Funding Bodies - Community and Voluntary Sector | 243 | 243 | 241 |
Support for Grant Funding Bodies - Internal Affairs | 650 | 650 | 603 |
Taskforces and Similar Bodies | 684 | 684 | - |
Revenue from Others |
11,194 | 10,941 | 11,194 |
Statutory and Advisory Body Support - National Library | 7 | - | 7 |
Statutory Body Support - Gambling Commission | 1,158 | 900 | 1,158 |
Support for Grant Funding Bodies - Internal Affairs | 10,029 | 10,041 | 10,029 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve provision of support services for statutory and other bodies to support effective constitutional arrangements within the community.
How Performance will be Assessed for this Appropriation#
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Statutory body members satisfaction with the quality of the support provided by the Department assessed as good or better |
Good | Good | Good |
What is Intended to be Achieved with each Category and How Performance will be Assessed#
2015/16 | 2016/17 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Departmental Output Expenses |
|||
Statutory and Advisory Body Support - National Archives |
|||
This category is intended to achieve effective support for the Archives Council. |
|||
Statutory body member satisfaction with the quality of secretariat services provided assessed as '4' or '5' (see Note 1) |
At least 75% | 75% | At least 75% |
Demand Information - Estimates (see Note 2) |
|||
Support services provided for meetings of Statutory bodies which advise the Minister including |
4 | 4 | 4 |
|
- | - | - |
Statutory and Advisory Body Support - National Library |
|||
This category is intended to achieve effective support for the Library Information Advisory Commission, Guardians Kaitiaki of the Alexander Turnbull Library and Public Lending Right Advisory Group. |
|||
Statutory body member satisfaction with the quality of secretariat services provided assessed as '4' or '5' (see Note 1) |
At least 75% | 75% | At least 75% |
Demand Information - Estimates (see Note 2) |
|||
Support services provided to the following statutory bodies - meetings supported: |
|||
|
3 | 3 | 3 |
|
4 | 4 | 4 |
|
1 | 1 | 1 |
Statutory Body Support - Gambling Commission |
|||
This category is intended to achieve effective support for the Gambling Commission. |
|||
Gambling Commission's satisfaction with the quality of advice and support services provided assessed as '4' or '5' (see Note 1) |
At least 75% | 75% | At least 75% |
Statutory Body Support - Local Government Commission |
|||
This category is intended to achieve effective support for the Local Government Commission. |
|||
Local Government Commission's satisfaction with the quality of advice and support services provided assessed as '4' or '5' (see Note 1) |
At least 75% | 75% | At least 75% |
Support for Grant Funding Bodies - Community and Voluntary Sector |
|||
This category is intended to achieve effective support of grant funding bodies. |
|||
Trust grant applications processed from receipt to decision notification within agreed timeframes |
At least 95% | 95% | At least 95% |
Trust grant committee member satisfaction with operational support received assessed as at least '4' or '5' (see Note 1) |
75% | 75% | At least 75% |
Demand Information - Estimates (see Note 2) |
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Support services provided to the following grant funding bodies - committee meetings organised |
Combined: 10 | 10 | Combined: 10 |
|
- | - | - |
|
- | - | - |
|
- | - | - |
|
- | - | - |
Non-departmental other expense appropriation |
$150,000 | $150,000 | $150,000 |
|
- | - | - |
Support for Grant Funding Bodies - Internal Affairs |
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This category is intended to achieve effective support for grant funding bodies to enable them to make appropriate grant decisions. |
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Lottery grant distribution committee member satisfaction with operational support received assessed as '4' or '5' (see Note 1) |
At least 75% | 75% | At least 75% |
Lottery grants processed from receipt to decision notification within agreed timeframes |
At least 95% | 95% | At least 95% |
Lottery grant distribution committee decisions are reviewed for consistency with priorities, policies and procedures |
At least 95% | 95% | At least 95% |
Demand Information - Estimates (see Note 2) |
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Number of applications received and serviced for the following grant funding bodies |
5,700-6,200 | 5,950 | 5,000-5,500 |
|
- | - | - |
|
- | - | - |
|
- | - | - |
Note 1 - Satisfaction performance measures involves using a five point scale, either numerical (1-5, with '5' the highest rating) or qualitative: Very Poor, Poor, Satisfied, Good and Very Good.
Note 2 - Measures of demand provide estimated levels (volumes) at which the Department's services will be required.
End of Year Performance Reporting#
Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.
Current and Past Policy Initiatives#
Policy Initiative | Year of First Impact |
2015/16 Final Budgeted $000 |
2016/17 Budget $000 |
2017/18 Estimated $000 |
2018/19 Estimated $000 |
2019/20 Estimated $000 |
---|---|---|---|---|---|---|
Funding the Local Government Commission to Broker Cost Effective Local Government | 2016/17 | - | 1,500 | - | - | - |
Local Government: Fit for the Future Initiative | 2015/16 | 1,000 | - | - | - | - |
Meeting Increased Demand on the Local Government Commission | 2015/16 | 900 | 900 | 900 | - | - |
Rules Reduction Taskforce | 2014/15 | 100 | - | - | - | - |
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate | 2014/15 | 45 | 24 | - | - | - |
Better aligning portfolio responsibilities within Vote Community and Voluntary Sector and Vote Internal Affairs | 2011/12 | 9,784 | 9,784 | 9,784 | 9,784 | 9,784 |