Estimates of appropriations

Vote Internal Affairs - Māori, Other Populations and Cultural - Estimates 2014/2015

APPROPRIATION MINISTER(S): Minister of Civil Defence (M11), Minister for the Community and Voluntary Sector (M15), Minister for Ethnic Affairs (M30), Minister of Internal Affairs (M41), Minister Responsible for Ministerial Services (M47), Minister of Local Government (M49), Minister for Racing (M55)

APPROPRIATION ADMINISTRATOR: Department of Internal Affairs

RESPONSIBLE MINISTER FOR DEPARTMENT OF INTERNAL AFFAIRS: Minister of Internal Affairs

Summary of the Vote#

Overview#

The Minister for the Community and Voluntary Sector is responsible for appropriations in the Vote for the 2014/15 financial year covering the following:

  • A total of $3.553 million for the administration of the processes supporting the government grant funding schemes, from receiving applications to monitoring grant recipients.
  • A total of $18.363 million to support community and voluntary organisations to become stronger, more cohesive and resilient as a result of the funding received.

The Minister for Ethnic Affairs is responsible for appropriations in the Vote for the 2014/15 financial year covering the following:

  • A total of $520,000 for providing grants to refugee and migrant community organisations to assist in reducing barriers to resettlement.

The Minister for Internal Affairs is responsible for appropriations in the Vote for the 2014/15 financial year covering the following:

  • A total of $233.295 million to contribute to the collection, management and provision of access to New Zealand's civic, government, identity and heritage information.
  • A total of $10.586 million to support communities, hapu and iwi by providing information, training and advisory services.
  • A total of $26.286 million to provide information technology support and services to government and the state sector, including strategic and planning advice on government's ICT infrastructure, content, data and information management, and government's online presence.
  • A total of $2.400 million to provide services to enable Ministers to effectively discharge their portfolio responsibilities (other than policy decision-making).
  • A total of $11.305 million for the effective provision of policy advice to Ministers in discharging their policy decision-making responsibilities.
  • A total of $39.915 million to carry out the effective delivery of regulatory functions and services that are assigned to the Department.
  • A total of $14.500 million to support statutory, advisory and other bodies to effectively discharge their responsibilities.
  • A total of $1 million to provide translation, other language and support services to government agencies and the public.
  • A total of $100,000 for providing film preservation and processing services to film archival and production organisations.
  • A total of $49.320 million for the purchase or development of assets by and for the use of the Department of Internal Affairs, as authorised by section 24(1) of the Public Finance Act 1989.
  • A total of $1.960 million for purchasing services from the Office of Film and Literature Classification for the examination and classification of films, videos and publications (including digital material).
  • A total of $116,000 for services provided by the Office of the Privacy Commissioner to provide support and advice for the ongoing development of RealMe authentication and identity management services.
  • A total of $2 million for payment to New Zealand authors in recognition that their books are available for use in New Zealand libraries.
  • A total of $49,000 for payment to individuals or organisations to assist in building a strong and safe nation through serving and connecting citizens, communities and Government.
  • A total of $1.546 million for purchase of material for the Alexander Turnbull Library collections held and managed by the National Library.

The Minister for Local Government is responsible for appropriations in the Vote for the 2014/15 financial year covering the following:

  • A total of $2.856 million for administering local government legislation and supporting the effective operation of the local government system.
  • A total of $56.500 million for assistance with rates for low-income residential ratepayers.
  • A total of $3.079 million contribution to the cost of the Chatham Islands Council meeting its statutory responsibilities.
  • A total of $1.387 million for maintaining Crown-owned assets at Lake Taupo.
  • A total of $1.500 million to Tuwharetoa Māori Trust Board to provide for continued public access to Lake Taupo.
  • A total of $430,000 for upgrading boating facilities at Lake Taupo, provision of safety lighting and adequate warning of navigational hazards.

The Minister Responsible for Ministerial Services is responsible for appropriations in the Vote for the 2014/15 financial year covering the following:

  • A total of $38.871 million for provision of support services for Government and the Executive.
  • A total of $193,000 for depreciation of official residences owned by the Crown.
  • A total of $9.385 million for the cost of salaries and allowances for the Executive Council and Members of the Executive, as authorised by section 8(4) of the Members of Parliament (Remuneration and Services) Act 2013.
  • A total of $456,000 for annuities and payments in respect of other benefits and privileges to former Governors-General and their surviving spouses or partners.
  • A total of $171,000 for annuity payments to former Prime Ministers and their spouses or partners.
  • A total of $270,000 for domestic travel by former Prime Ministers and their spouses or partners.
  • A total of $11.790 million for travel by Members of the Executive and approved accompanying parties.

The Minister for Racing is responsible for an appropriation in the Vote for the 2014/15 financial year covering the following:

  • A total of $1 million contestable fund to match racing industry contributions towards enhancing workplace safety.

Details of these appropriations are set out in Parts 2-4.

Estimates of Appropriations#

Details of Appropriations and Capital Injections#

Annual and Permanent Appropriations

  2013/14 2014/15
Titles and Scopes of Appropriations by Appropriation Type Budgeted
$000
Estimated
Actual
$000
Budget
$000

Departmental Output Expenses

     

Administration of Grants (M15)

This appropriation is limited to administration of the processes supporting government grant funding schemes, from receiving applications to monitoring grant recipients.
3,788 3,788 3,553

Contestable Services RDA (M41)

Providing translation and other language services to government agencies and the public, and support services to government agencies.
1,010 1,010 1,000

Film Archive Services RDA (M41)

This appropriation is limited to expenses incurred in provision of film preservation and processing services to Film archival and production organisations.
100 - 100

Local Government Services (M49)

This appropriation is limited to providing information to and about local government, administering the Local Government Act 2002 and other statutes, administering the Local Electoral Act 2001, administering the Rates Rebate Scheme, providing regulatory and boating services for Lake Taupo (including providing the Harbourmaster and managing the Lake Taupo Landing Reserve) and governance and management of the National Dog Control Information Database.
2,572 2,572 2,856

Civic Information Services MCOA (M41)

243,868 241,792 -
Managing and Accessing Identity Information
This output class is limited to providing effective management of New Zealand's records of identity including: issuing identity documents and New Zealand passports; processing citizenship applications; and registering births, deaths, marriages and civil unions; developing authorised information-matching programmes with specified government agencies; providing data or data verification to government agencies to enable identity verification in a digital environment and to enhance border processes and facilitate travel; working across government to develop systems and processes for the verification and authentication of identity and to facilitate good practice based on Evidence of Identity Standard, and authenticating official documents and coordinating the congratulatory message service.
150,130 144,294 -
Managing and Accessing Knowledge Information
This output class is limited to management of public archives in both physical and digital formats on behalf of the Crown, the provision of public access to archives held by Archives New Zealand, provision of services which assist access to library collections and other information, the collection and preservation of published and unpublished items for the National Library and Alexander Turnbull Library collections, provision of library and information services and products to schools in support of the National Curriculum, and administration of the Public Lending Right for New Zealand Authors Scheme.
92,720 96,480 -
Publishing Civic Information
This output class is limited to publishing information through the New Zealand Gazette.
1,018 1,018 -

Community Information and Advisory Services MCOA (M41)

11,709 11,709 -
Advisory and Information Services to Ethnic Communities
This output class is limited to the provision of advisory and information services to ethnic communities; management of the contract for the telephone interpreting service (Language Line); and provision of information and training to ethnic communities and agencies using Language Line.
5,490 5,490 -
Community Archives Support
This output class is limited to support for community, iwi and hapu organisations and other jurisdictions in preserving and managing their own records and archives and making them available.
115 115 -
Community Development and Engagement Advice
This output class is limited to advisory services to assist and guide community development activities and to assist government agencies to engage and interact with communities and community groups.
4,884 4,884 -
Community Information - Civil Defence Emergency Management
This output class is limited to the development and delivery of long-term national programmes to raise individual and community awareness and preparedness.
1,220 1,220 -

Emergency Management Services MCOA (M11)

6,573 6,573 -
Emergency Sector Support and Development
This output class is limited to developing and implementing operational policies and projects, advice, assistance and information to the civil defence and emergency management sector.
3,377 3,377 -
Management of National Emergency Management Readiness, Response and Recovery
This output class is limited to management of national emergency readiness, response and recovery, including: support to local civil defence emergency management organisations, maintaining the National Crisis Management Centre in a state of readiness, national training and education, coordination and management of central government's response and recovery activities and administration of related expenses.
3,196 3,196 -

Information and Technology Services MCOA (M41)

33,308 31,775 -
Cross-Government ICT Strategy and Planning, Service Delivery and Investment Proposals
This output class is limited to developing all of government ICT strategy and planning, developing and supporting integrated service delivery programmes, investment proposals relating to potential cross-government common services, common ICT capability initiatives, and detailed business cases for selected initiatives to inform investment decisions by Ministers.
15,786 14,944 -
Government Chief Privacy Officer
This output class is limited to developing and implementing an all of government approach to privacy including liaising with the regulator, developing and promulgating privacy standards for the public sector, supporting and working with agencies to build capability, and providing assurance on public sector performance in relation to privacy.
463 250 -
Government Information and Technology Services
This output class is limited to the development, deployment and operation of technology services across the State sector.
17,059 16,581 -

Machinery of Government Transition Costs (M41)

This appropriation is limited to transition costs related to implementing Machinery of Government decisions.
710 710 -

Ministerial Support Services MCOA (M41)

2,680 2,680 -
Crown Entity Monitoring
This output class is limited to providing support, information and advice to Ministers to enable them to discharge their responsibilities (other than policy decision-making) for the Crown entities for which they are responsible.
969 969 -
Ministerial Support Services - Community and Voluntary Sector
This output class is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to the community and voluntary sector.
185 185 -
Ministerial Support Services - Emergency Management
This output class is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to civil defence and emergency management.
240 240 -
Ministerial Support Services - Ethnic Affairs
This output class is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to ethnic affairs.
87 87 -
Ministerial Support Services - Internal Affairs
This output class is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to internal affairs, including regulatory and identity matters, all-of-government information and communications technology, the role of information in New Zealand's cultural and economic life, public recordkeeping and the management of national archives, and other areas that fall within the internal affairs portfolio.
420 420 -
Ministerial Support Services - Local Government
This output class is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to local government.
511 511 -
Ministerial Support Services - Ministerial Services
This output class is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to Ministerial Services.
208 208 -
Ministerial Support Services - Racing
This output class is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to racing.
60 60 -

Policy Advice MCOA (M41)

12,525 12,525 -
Policy Advice - Community and Voluntary Sector
This output class is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to the community and voluntary sector.
649 649 -
Policy Advice - Emergency Management
This output class is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to civil defence and emergency management.
431 431 -
Policy Advice - Ethnic Affairs
This output class is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to ethnic affairs.
782 782 -
Policy Advice - Internal Affairs
This output class is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to internal affairs, including regulatory and identity matters, all-of-government information and communications technology, the role of information in New Zealand's cultural and economic life, public recordkeeping and the management of national archives, and other areas that fall within the internal affairs portfolio.
4,460 4,460 -
Policy Advice - Local Government
This output class is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to local government.
6,007 6,007 -
Policy Advice - Racing
This output class is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to racing.
196 196 -

Regulatory Services MCOA (M41)

40,444 40,444 -
Charities Administration
This output class is limited to the delivery of services to register charities and that contribute to promoting public trust and confidence in the charitable sector.
6,348 6,348 -
Regulatory Services
This output class is limited to the provision of operational policy advice and services to administer all aspects of the regulatory regime under the Public Records Act 2005, including where the Chief Archivist has statutory independence; services to regulate gambling activity, objectionable material and unsolicited electronic messages, and anti-money laundering and countering financing of terrorism; and the Private Security Personnel and Private Investigators Regulations 2011.
34,096 34,096 -

Services Supporting the Executive MCOA (M47)

38,876 38,558 -
Coordination of Official Visits and Events
This output class is limited to managing programmes for visiting guests of Government, State and ministerial functions, co-ordinating a range of services in support of ceremonial and commemorative events and facilitating passage of New Zealand and foreign dignitaries and others authorised by the Crown into and out of New Zealand.
5,593 5,275 -
Support Services to Members of the Executive
This output class is limited to providing support services for Members of the Executive, including in their capacity as a Member of Parliament, primarily through office personnel and administrative services, information and communication technology, and the provision and management of residential accommodation.
25,868 25,868 -
VIP Transport Services
This output class is limited to providing chauffeur-driven and self-drive vehicle services for parties specified in legislation, as authorised by Members of the Executive, or who otherwise meet qualifying criteria.
7,415 7,415 -

Support for Statutory and Other Bodies MCOA (M41)

16,060 15,707 -
Commissions of Inquiry & Similar Bodies
This output class is limited to supporting commissions of inquiry and similar bodies.
2,359 2,359 -
Statutory and Advisory Body Support - National Archives
This output class is limited to the provision of advisory and support services to statutory and advisory bodies established under the Public Records Act 2005 in respect of their statutory functions.
116 116 -
Statutory and Advisory Body Support - National Library
This output class is limited to the provision of services and advice to statutory and advisory bodies established under the National Library of New Zealand (Te Puna Matauranga o Aotearoa) Act 2003 and the Public Lending Right for New Zealand Authors Act 2008 in respect of their statutory functions.
105 105 -
Statutory Body Support - Gambling Commission
This output class is limited to the provision of services and advice to the Gambling Commission to enable the Commission to discharge its responsibilities.
1,158 916 -
Statutory Body Support - Local Government Commission
This output class is limited to the provision of advisory and support services to the Local Government Commission in respect of its statutory functions.
1,872 1,872 -
Support for Grant Funding Bodies - Community and Voluntary Sector
This output class is limited to the provision of operational and secretariat support for grant funding bodies, and includes supporting member appointment processes. The focus of operational support is on processing grant applications and grant decisions on behalf of the grant funding bodies.
307 307 -
Support for Grant Funding Bodies - Internal Affairs
This output class is limited to the provision of operational and secretariat support for grant funding bodies, including supporting member appointment processes. The focus of operational support is on processing grant applications and grant decisions on behalf of the grant funding bodies.
10,143 10,032 -

Total Departmental Output Expenses

414,223 409,843 7,509

Departmental Capital Expenditure

     

Department of Internal Affairs - Capital Expenditure PLA (M41)

This appropriation is limited to the purchase or development of assets by and for the use of the Department of Internal Affairs, as authorised by section 24(1) of the Public Finance Act 1989.
35,360 35,360 49,320

Total Departmental Capital Expenditure

35,360 35,360 49,320

Non-Departmental Output Expenses

     

Classification of Films, Videos and Publications (M41)

The examination and classification of films, videos and publications by the Office of Film and Literature Classification under the Films, Videos, and Publications Classification Act 1993. Provision of information and research on classification procedures and systems.
1,960 1,960 1,960

Development of On-line Authentication Services (M41)

This appropriation is limited to services provided by the Office of the Privacy Commissioner in the development of on-line authentication services.
116 116 116

Public Lending Right for New Zealand Authors (M41)

This appropriation is limited to payment to New Zealand authors in recognition that their books are available for use in New Zealand libraries.
2,000 2,000 2,000

Total Non-Departmental Output Expenses

4,076 4,076 4,076

Benefits or Related Expenses

     

Rates Rebate Scheme (M49)

Assistance with rates for low-income residential ratepayers.
55,550 52,018 56,500

Total Benefits or Related Expenses

55,550 52,018 56,500

Non-Departmental Other Expenses

     

Chatham Islands Council (M49)

This appropriation is limited to contribution to the cost of the Chatham Islands Council meeting its statutory responsibilities.
3,220 3,220 3,079

Crown-owned Assets at Lake Taupo - Maintenance Costs (M49)

This appropriation is limited to costs for maintaining Crown-owned assets, primarily navigational equipment, ramps, marinas and jetties, at Lake Taupo.
1,416 456 1,387

Depreciation on Official Residences (M47)

This appropriation is limited to depreciation on official residences owned by the Crown.
193 193 193

Executive Council and Members of the Executive - Salaries and Allowances PLA (M47)

This appropriation is limited to the cost of salaries and allowances for the Executive Council and Members of the Executive, as authorised by section 8(4) of the Members of Parliament (Remuneration and Services) Act 2013.
9,285 9,285 9,385

Former Governors-General - Annuities and Other Payments PLA (M47)

This appropriation is limited to annuities and payments in respect of other benefits and privileges to former Governors-General and their surviving spouses or partners, as authorised by section 12 of the Governor-General Act 2010.
456 456 456

Former Prime Ministers - Annuities PLA (M47)

This appropriation is limited to annuities for former Prime Ministers and their surviving spouses or partners, as authorised by section 43(6) of the Members of Parliament (Remuneration and Services) Act 2013.
171 171 171

Former Prime Ministers - Domestic Travel PLA (M47)

This appropriation is limited to costs of domestic travel by former Prime Ministers and their spouses or partners, as authorised by Section 44(4) of the Members of Parliament (Remuneration and Services) Act 2013.
- - 270

Members of the Executive - Travel (M47)

This appropriation is limited to the cost of domestic and international travel by Members of the Executive and approved accompanying parties.
11,790 11,790 11,790

Miscellaneous Grants - Internal Affairs (M41)

Miscellaneous Grant payments to individuals or organisations to assist in building a strong and safe nation through serving and connecting citizens, communities and Government.
49 49 49

Racing Safety Development Fund (M55)

A contestable fund to match racing industry contributions towards enhancing workplace safety and raising the quality of facilities at racecourses.
1,000 1,000 1,000

Settling-In Grants (M30)

This appropriation is limited to providing grants to refugee and migrant community organisations to assist in reducing barriers to settlement.
- - 520

Tuwharetoa Māori Trust Board PLA (M49)

This appropriation is limited to payment to Tuwharetoa Māori Trust Board to provide for continued public access to Lake Taupo, based upon a 2007 agreement between the Crown and the Tuwharetoa Māori Trust Board and in accordance with section 10(2) of the Māori Trust Boards Act 1955.
1,500 1,500 1,500

Community Development Scheme (M15)

Three-year grants to community organisations for projects to achieve improved economic, social and cultural wellbeing in areas such as health, education and crime prevention.
2,320 2,320 -

Community Internship Programme (M15)

Grants for community internship programmes to place experienced people from the public, private and community sectors in short-term internships to develop capacity in community and voluntary sector organisations.
27 27 -

Community Organisation Grants Scheme (M15)

Locally distributed grants to community organisations for programmes that direct social services provision to disadvantaged community sectors.
1,603 1,603 -

Debt Write-down (M15)

This appropriation is limited to write-down of Crown debt associated with previous payments of community grants administered by the Department of Internal Affairs.
42 42 -

Digital Literacy and Connection (M15)

This appropriation is limited to the provision of funding to selected communities to improve their access to digital tools and improve the capability of those communities in the use of digital tools.
3,723 3,723 -

Disarmament Education Grants (M15)

Grants to fund activities to support New Zealand non-government organisations in the disarmament education field.
143 143 -

Emergency Expenses (M11)

Payments from the Crown to meet emergency expenses in line with criteria as detailed in the National CDEM Plan.
1,805 1,805 -

February 2011 Christchurch Earthquake National Controller Costs (M11)

This appropriation is limited to costs incurred at the direction of the National Controller Civil Defence for response activities incurred after 21 March 2011 as part of the response to the 22 February 2011 Christchurch earthquake.
21 21 -

Former Prime Ministers - Domestic Travel (M47)

This appropriation is limited to the cost of domestic travel by former Prime Ministers and their spouses or partners pursuant to the Civil List Act 1979.
270 270 -

Pitt Island Wharf Reconstruction Project (M41)

This appropriation is limited to providing an operating grant to the Chatham Islands Enterprise Trust for the reconstruction of Pitt Island Wharf.
5,000 5,000 -

Public Inquiries (M41)

Fees for inquiries and investigations.
486 486 -

Subsidies to Local Government (M11)

Payments from the Crown to local authorities for emergency management preparation.
59 59 -

Support for Volunteering (M15)

Funding to promote the effective use, training and support of volunteers by funding Volunteering New Zealand, regional volunteer centres and various targeted projects within the community.
502 502 -

Te Oneroa a Tohe Beach Management (M49)

This appropriation is limited to contributing to the Te Oneroa a Tohe beach management plan and associated joint committee operating costs.
400 400 -

Youth Workers Training Scheme (M15)

Grants for informal training for both paid and voluntary youth workers to increase and maintain the quality of youth worker practice.
167 167 -

Total Non-Departmental Other Expenses

45,648 44,688 29,800

Non-Departmental Capital Expenditure

     

Capital Investments - Lake Taupo (M49)

Upgrading of boating facilities at Lake Taupo. Provision of safety lighting and adequate warning of navigational hazards.
337 337 430

Heritage Collections - Annual (M41)

Purchase of material for the Alexander Turnbull Library collections held and managed by the National Library.
1,546 1,546 1,546

Total Non-Departmental Capital Expenditure

1,883 1,883 1,976

Capital Injections

     

Department of Internal Affairs - Capital Injection (M41)

413 413 46,389

Total Capital Injections

413 413 46,389

Multi-Category Expenses and Capital Expenditure

     

Civic Information Services MCA (M41)

The overarching purpose of this appropriation is to contribute to the collection, management and provision of access to New Zealand's civic, government, identity and heritage information.
- - 233,295
Departmental Output Expenses
     
Managing and Accessing Identity Information
This category is limited to providing effective services to customers and managing New Zealand's records of identity including: issuing New Zealand passports and digital identity credentials; processing citizenship applications; registering and issuing identity documents for; births, deaths, marriages and civil unions; developing authorised information-matching programmes with specified government agencies; providing data or data verification to government agencies to enable identity verification in a digital environment and to enhance border processes and facilitate travel; assist in building international capacity and participating in development of international standards; working across government to develop systems and processes for the verification and authentication of identity and to facilitate good practice based on Evidence of Identity Standard; promoting the use of identity information in a digital environment; and authenticating official documents and coordinating the congratulatory message service.
- - 140,517
Managing and Accessing Knowledge Information
This category is limited to management of public archives in both physical and digital formats on behalf of the Crown, the provision of public access to archives held by Archives New Zealand, provision of services which assist access to library collections and other information, the collection and preservation of published and unpublished items for the National Library and Alexander Turnbull Library collections, provision of library and information services and products to schools in support of the National Curriculum, and administration of the Public Lending Right for New Zealand Authors Scheme.
- - 91,906
Publishing Civic Information
This category is limited to publishing information through the New Zealand Gazette.
- - 872

Community Funding Schemes MCA (M15)

The single overarching purpose of this appropriation is to support communities and voluntary sector organisations.
13,893 12,567 18,363
Non-Departmental Other Expenses
     
Community Development Scheme
This category is limited to providing grants of up to three years to community organisations for projects to achieve improved economic, social and cultural wellbeing.
2,752 1,426 4,060
Community Internship Programme
This category is limited to providing grants for community groups with identified needs to employ experienced people from the public, private and community sectors in short-term internships.
204 204 231
Community Organisation Grants Scheme
This category is limited to providing locally distributed grants to community organisations for programmes that provide social services.
10,897 10,897 12,500
Digital Literacy and Connection
This category is limited to providing funding to selected providers for improving communities' access to and capability to use digital tools.
- - 720
Disarmament Education Grants
This category is limited to providing grants to fund activities to support New Zealand non-government organisations in the disarmament education field.
7 7 150
Support for Volunteering
This category is limited to providing funding to Volunteering New Zealand, regional volunteer centres and various targeted projects within the community.
- - 502
Youth Workers Training Scheme
This category is limited to providing grants for information training for both paid and voluntary youth workers.
33 33 200

Community Information and Advisory Services MCA (M41)

The overarching purpose of this appropriation is to support communities, hapu and iwi to be empowered and resilient by providing information, training and advisory services.
- - 10,586
Departmental Output Expenses
     
Advisory and Information Services to Ethnic Communities
This category is limited to the provision of advisory and information services to ethnic communities; management of the contract for the telephone interpreting service (Language Line); and provision of information and training to ethnic communities and agencies using Language Line.
- - 5,602
Community Archives Support
This category is limited to support for community, iwi and hapu organisations and other jurisdictions in preserving and managing their own records and archives and making them available.
- - 115
Community Development and Engagement Advice
This category is limited to the provision of advisory support and information to support community groups with community development, including information related to accessing grants.
- - 4,869

Information and Technology Services MCA (M41)

The overarching purpose of this appropriation is to provide information and technology support and services to government and the state sector; including strategy, planning and advice on government's ICT infrastructure, content, data and information management, and government's online presence.
- - 26,286
Departmental Output Expenses
     
Cross-Government ICT Strategy and Planning, Service Delivery and Investment Proposals
This category is limited to supporting the functional leadership role of the Government Chief Information Officer by implementing an all-of-government ICT strategy, architecture, operating model, assurance framework, and the Result 10 service transformation programme; overseeing the government's ICT investment portfolio; and providing leadership across the State sector for the government's ICT supply chain.
- - 8,930
Government Chief Privacy Officer
This Category is limited to developing and implementing an all of government approach to privacy including liaising with the regulator, developing and promulgating privacy standards for the public sector, supporting and working with agencies to build capability, and providing assurance on public sector performance in relation to privacy.
- - 1,500
Government Information and Technology Services
This category is limited to providing all-of-government online services and Government ICT common capabilities.
- - 15,856

Ministerial Support Services MCA (M41)

The overarching purpose of this appropriation is to provide services to Ministers that support them to discharge their portfolio responsibilities.
- - 2,400
Departmental Output Expenses
     
Crown Entity Monitoring
This category is limited to providing support, information and advice to Ministers to enable them to discharge their responsibilities (other than policy decision-making) for the Crown entities for which they are responsible.
- - 951
Ministerial Support Services - Community and Voluntary Sector
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to the community and voluntary sector.
- - 182
Ministerial Support Services - Ethnic Affairs
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to ethnic affairs.
- - 86
Ministerial Support Services - Internal Affairs
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to internal affairs.
- - 412
Ministerial Support Services - Local Government
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to local government.
- - 503
Ministerial Support Services - Ministerial Services
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to Ministerial Services.
- - 207
Ministerial Support Services - Racing
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to racing.
- - 59

Policy Advice MCA (M41)

The overarching purpose of this appropriation is to provide policy advice to support Ministers in discharging their policy decision-making responsibilities.
- - 11,305
Departmental Output Expenses
     
Policy Advice - Community and Voluntary Sector
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to the community and voluntary sector.
- - 593
Policy Advice - Ethnic Affairs
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to ethnic affairs.
- - 760
Policy Advice - Internal Affairs
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to internal affairs.
- - 4,127
Policy Advice - Local Government
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to local government.
- - 5,636
Policy Advice - Racing
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to racing.
- - 189

Regulatory Services MCA (M41)

The overarching purpose of this appropriation is to carry out the effective delivery of regulatory functions and services that are assigned to the Department.
- - 39,915
Departmental Output Expenses
     
Charities Administration
This category is limited to the delivery of services to register charities and that contribute to promoting public trust and confidence in the charitable sector.
- - 6,328
Regulatory Services
This category is limited to the provision of operational policy advice and services to administer all aspects of the regulatory regime under the Public Records Act 2005, including where the Chief Archivist has statutory independence; services to regulate gambling activity, objectionable material and unsolicited electronic messages, and anti-money laundering and countering financing of terrorism; and the Private Security Personnel and Private Investigators Regulations 2011.
- - 33,587

Services Supporting the Executive MCA (M47)

The overarching purpose of this appropriation is to support the Government and the Executive to perform their role.
- - 38,871
Departmental Output Expenses
     
Coordination of Official Visits and Events
This category is limited to managing programmes for visiting guests of Government, State and ministerial functions, co-ordinating a range of services in support of ceremonial and commemorative events and facilitating passage of New Zealand and foreign dignitaries and others authorised by the Crown into and out of New Zealand.
- - 4,392
Support Services to Members of the Executive
This category is limited to providing support services for Members of the Executive, including in their capacity as a Member of Parliament, primarily through office personnel and administrative services, information and communication technology, and the provision and management of residential accommodation.
- - 27,065
VIP Transport Services
This category is limited to providing chauffeur-driven and self-drive vehicle services for parties specified in legislation, as authorised by Members of the Executive, or who otherwise meet qualifying criteria.
- - 7,414

Support for Statutory and Other Bodies MCA (M41)

The overarching purpose of this appropriation is to support statutory, advisory and other bodies to discharge their responsibilities.
- - 14,500
Departmental Output Expenses
     
Commissions of Inquiry & Similar Bodies
This category is limited to supporting commissions of inquiry and similar bodies.
- - 1,307
Statutory and Advisory Body Support - National Archives
This category is limited to the provision of advisory and support services to statutory and advisory bodies established under the Public Records Act 2005 in respect of their statutory functions.
- - 116
Statutory and Advisory Body Support - National Library
This category is limited to the provision of services and advice to statutory and advisory bodies established under the National Library of New Zealand (Te Puna Matauranga o Aotearoa) Act 2003 and the Public Lending Right for New Zealand Authors Act 2008 in respect of their statutory functions.
- - 105
Statutory Body Support - Gambling Commission
This category is limited to the provision of services and advice to the Gambling Commission to enable the Commission to discharge its responsibilities.
- - 1,158
Statutory Body Support - Local Government Commission
This category is limited to the provision of advisory and support services to the Local Government Commission in respect of its statutory functions.
- - 1,369
Support for Grant Funding Bodies - Community and Voluntary Sector
This category is limited to the provision of operational and secretariat support for grant funding bodies, and includes supporting member appointment processes. The focus of operational support is on processing grant applications and grant decisions on behalf of the grant funding bodies.
- - 278
Support for Grant Funding Bodies - Internal Affairs
This category is limited to the provision of operational and secretariat support for grant funding bodies, including supporting member appointment processes. The focus of operational support is on processing grant applications and grant decisions on behalf of the grant funding bodies.
- - 10,167

Total Multi-Category Expenses and Capital Expenditure

13,893 12,567 395,521

Total Annual and Permanent Appropriations

571,046 560,848 591,091

Capital Injection Authorisations

  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Department of Internal Affairs - Capital Injection (M41) 413 413 46,389

Supporting Information#

Part 1 - Vote as a Whole#

1.1 - New Policy Initiatives

Policy Initiative Appropriation 2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000
Speed up Reforms with Better Public Services Seed Fund

Information and Technology Services MCA

(Cross-Government ICT Strategy and Planning, Service Delivery and Investment Proposals category)
Multi-Category Expenses and Capital Expenditure
4,750 - - - -
  (Government Information and Technology Services category)
Multi-Category Expenses and Capital Expenditure
1,505 1,915 - - -
Improving Government Information and Communications Technology Assurance

Information and Technology Services MCA

(Cross-Government ICT Strategy and Planning, Service Delivery and Investment Proposals category)
Multi-Category Expenses and Capital Expenditure
1,500 1,500 1,500 1,500 1,500
Fiscal Transfer for Digital Literacy and Computers in Homes

Community Funding Schemes MCA

(Digital Literacy and Connection category)
Multi-Category Expenses and Capital Expenditure
1,600 - - - -
Establishment of the Government Inquiry into the Whey Protein Concentrate Contamination Incident

Support for Statutory and Other Bodies MCA

(Commissions of Inquiry & Similar Bodies category)
Multi-Category Expenses and Capital Expenditure
749 - - - -
 

Public Inquiries

Non-Departmental Other Expense
316 - - - -
Funding for the Visit by the Duke and Duchess of Cambridge in April 2014

Services Supporting the Executive MCA

(Coordination of Official Visits and Events category)
Multi-Category Expenses and Capital Expenditure
1,200 - - - -
Funding for the Reconstruction of the Pitt Island Wharf in the Chatham Islands

Pitt Island Wharf Reconstruction Project

Non-Departmental Other Expense
5,000 - - - -
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate

Information and Technology Services MCA

(Government Chief Privacy Officer category)
Multi-Category Expenses and Capital Expenditure
463 1,500 1,150 1,150 1,150
 

Machinery of Government Transition Costs

Departmental Output Expense
710 - - - -
  Multi-Category Expenses and Capital Expenditure and Departmental Output Expenses - 1,638 1,092 546 -
Transfer of Responsibility for "Settling In" Programme

Community Information and Advisory Services MCA

(Advisory and Information Services to Ethnic Communities category)
Multi-Category Expenses and Capital Expenditure
100 400 400 400 400
 

Settling In Grants

Non-Departmental Other Expense
- 520 520 520 520
Chatham Islands - Crown Financial Package

Chatham Islands Council

Non-Departmental Other Expense
- 846 871 937 973
RealMe

Civic Information Services MCA

(Managing and Accessing Identity Information category)
Multi-Category Expenses and Capital Expenditure
- 17,450 - - -
  Departmental Capital Injection - 1,700 - - -
Television New Zealand Archive

Civic Information Services MCA

(Managing and Accessing Knowledge Information category)
Multi-Category Expenses and Capital Expenditure
- 926 1,380 1,380 1,380
  Departmental Capital Injection - 11,320 - - -
Total Initiatives   17,893 39,715 6,913 6,433 5,923

1.2 - Trends in the Vote

Summary of Financial Activity
  2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18
  Actual
$000
Actual
$000
Actual
$000
Actual
$000
Budgeted
$000
Estimated
Actual
$000
Departmental
Transactions
Budget
$000
Non-
Departmental
Transactions
Budget
$000
Total
Budget
$000
Estimated
$000
Estimated
$000
Estimated
$000

Appropriations

                       
Output Expenses 12,665 12,093 12,216 11,328 12,256 12,156 7,509 4,076 11,585 11,492 11,483 11,475
Benefits or Related Expenses 44,497 52,371 52,489 53,347 55,550 52,018 N/A 56,500 56,500 57,250 58,100 58,100
Borrowing Expenses - - - - - - - - - - - -
Other Expenses 27,313 29,689 27,842 28,902 35,278 34,148 - 29,800 29,800 28,775 28,841 28,877
Capital Expenditure 64,607 102,502 64,468 36,399 37,243 37,243 49,320 1,976 51,296 37,695 38,080 41,080
Intelligence and Security Department Expenses and Capital Expenditure - - - - - - - N/A - - - -
Multi-Category Expenses and Capital Expenditure (MCA)                        
Output Expenses
301,441 309,065 338,547 350,390 397,579 393,469 377,158 - 377,158 351,982 351,445 350,907
Other Expenses
17,560 20,337 20,635 21,663 22,378 21,052 - 18,363 18,363 18,363 18,183 18,183
Capital Expenditure
- - - - - - N/A - - - - -

Total Appropriations

468,083 526,057 516,197 502,029 560,284 550,086 433,987 110,715 544,702 505,557 506,132 508,622

Crown Revenue and Capital Receipts

                       
Tax Revenue - - - - - - N/A - - - - -
Non-Tax Revenue 1,728 755 654 680 - - N/A - - - - -
Capital Receipts - - 8,637 - - - N/A - - - - -

Total Crown Revenue and Capital Receipts

1,728 755 9,291 680 - - N/A - - - - -

Note - where restructuring of the vote has occurred then, to the extent practicable, prior years information has been restated as if the restructuring had occurred before the beginning of the period covered.

Adjustments to the Summary of Financial Activity Table due to Vote Restructuring
  2009/10
Adjustments
$000
2010/11
Adjustments
$000
2011/12
Adjustments
$000
2012/13
Adjustments
$000
2013/14
Budgeted
Adjustments
$000
2013/14
Estimated
Actual
Adjustments
$000

Appropriations

           
Output Expenses (222,785) (272,325) (350,668) (360,754) (408,271) (408,371)
Benefits or Related Expenses - - - - - (3,532)
Borrowing Expenses - - - - - -
Other Expenses (20,254) (45,508) (104,832) (32,336) (28,009) (29,139)
Capital Expenditure 17,360 7,703 - - - -
Intelligence and Security Department Expenses and Capital Expenditure - - - - - -
Multi-Category Expenses and Capital Expenditure (MCA)            
Output Expenses 301,441 309,065 338,547 350,390 397,579 393,469
Other Expenses 17,560 20,337 20,635 21,663 22,378 21,052
Capital Expenditure - - - - - -

Total Appropriations

93,322

19,272

(96,318)

(21,037)

(16,323)

(26,521)

Crown Revenue and Capital Receipts

           
Tax Revenue - - - - - -
Non-Tax Revenue - - - - - -
Capital Receipts - - - - - -

Total Crown Revenue and Capital Receipts

- - - - - -

The prior year Audited Actual Expenditure, and the Budgeted and Estimated Actual Expenditure information in the Trends in the Vote table, has been restated to reflect the current Vote structure in 2014/15.

As a consequence of the 2013 Amendments to the Public Finance Act, all Multi-Class Output Expense Appropriations (MCOA) have been converted to Multi-Category Expenses and Capital Expenditure Appropriations (MCA) with effect from 1 July 2014. Accordingly, values for MCOAs previously recognised as Output Expenses from 2009/10 to 2013/14, are now recognised as MCA Output Expenses.

From 1 February 2011, Archives New Zealand and the National Library of New Zealand were integrated into the Department of Internal Affairs. This is reflected in the Output Expenses, Capital Expenditure and MCA Output Expenses from 1 July 2009.

In 2013/14, a MCA was created for Community Funding Schemes. Accordingly, values previously recognised from 2009/10 to 2013/14 as Other Expenses, are now recognised as MCA Other Expenses.

The Charities Commission functions were transferred to an operational unit within the Department of Internal Affairs from 1 July 2012. Previously, the Commission was funded by way of a Non-Departmental Output Expense. Expenditure previously recognised as an Output Expense is now recognised as a MCA Output Expense from 1 July 2009.

As a result of the transfer of Ministry of Civil Defence and Emergency Management (MCDEM) functions to Vote Prime Minister and Cabinet with effect from 1 April 2014, all expenditure relating to MCDEM previously recognised as Output Expenses or Other Expenses, has been eliminated from 1 July 2009.

1.3 - Analysis of Significant Trends

Significant changes in Vote Internal Affairs are discussed briefly below.

Output Expenses

The decrease in baseline in 2010/11 mainly reflects a lower level of funding for optimising central government investment in local government.

The decrease in 2012/13 reflects one-off funding in 2011/12 for the transition costs associated with the integration of the Charities Commission into the Department of Internal Affairs and an expense transfer from 2010/11 to 2011/12 for the integration of new functions and consequent restructuring of the Department of Internal Affairs. This was partially offset by a transfer of funding from 2011/12 to 2012/13 due to efficiency gains and savings initiatives associated with the National Dog Control Information Database and the Rates Rebate Scheme.

The increase in baseline in 2013/14 reflects funding for transition and stranded overhead costs associated with the transfer of the Ministry of Civil Defence and Emergency Management functions to Vote Prime Minister and Cabinet and an expense transfer from 2012/13 to 2013/14 for the Grants and Client Management Systems project.

From 2014/15, the baseline remains stable.

Benefits or Related Expenses

The increase in expenditure in 2010/11 reflects an increase in demand for the Rates Rebate Scheme.

Other Expenses

In 2010/11, one-off funding was provided to write-off, or make good damage to, departmental assets and to re-establish departmental operations in Christchurch following the 22 February 2011 earthquake.

The increase in baseline in 2013/14 mainly reflects one-off funding for the reconstruction of the Pitt Island Wharf in the Chatham Islands.

Capital Expenditure

In 2009/10 and 2010/11, loans were provided to the Auckland Transition Agency to enable the implementation of the Auckland Governance Reforms.

From 2009/10 to 2012/13, capital expenditure reflects a large investment in several major infrastructural asset projects including "Building a National Library for the 21st Century", replacement of passport systems, and development of an All-of-Government identity verification system (now called "RealMe").

The National Library building upgrade and the On-Line renewal of passports project were completed in 2012/13.

The capital programme in 2013/14 and outyears reflects ongoing investment in both corporate and service delivery infrastructure (including RealMe and replacement of the Financial Management Information System), new investment in transformational programmes (including Service Delivery operational systems and Information and Knowledge Services integration), together with ongoing investment in renewing the existing asset base.

In 2013/14, one-off funding was provided to purchase the Television New Zealand Archive Facility in Wellington. 

Multi-Category Output Expenses

In 2010/11, funding was received for costs associated with the integration of Archives New Zealand and the National Library of New Zealand into the Department of Internal Affairs, operational costs associated with the Government Infrastructure as a Service initiative, the Royal Commission of Inquiry on the Canterbury Earthquakes and the Royal Commission of Inquiry on the Pike River Coal Mine Tragedy. The baseline also increased due to expense transfers from 2009/10 to 2010/11 for the All-of-Government Authentication programme, establishment of the Anti-Money Laundering and Countering Financing of Terrorism unit and Information and Communications Technology (ICT) Common Capability.

The increase in baseline from 2010/11 to 2013/14 also reflects the increase in demand for passport products due to the change in passport validity from ten to five years.

The baseline in 2011/12 reflects continued funding for the Royal Commission of Inquiry into Building Failure caused by Canterbury Earthquakes and the Royal Commission of Inquiry on the Pike River Coal Mine Tragedy. In 2011/12, funding was also received for the development of a portfolio of potential cross-agency ICT capability investments and the ongoing operation and development of the igovt All-of-Government service.

The increase in baseline in 2012/13 reflects expenditure associated with managing the Government's adoption of Cloud Computing and for implementing the Functional Leadership of Government ICT. The baseline also increased due to expense transfers from 2011/12 to 2012/13 mainly for Positioning for Efficiency Savings, the Royal Commission of Inquiry into Building Failure caused by Canterbury Earthquakes, the Royal Commission of Inquiry on the Pike River Coal Mine Tragedy, the New Generation Implementation Programme, the Government Information Services Online Programme and Aotearoa People's Network Kaharoa.

The overall increase in baseline in 2012/13 was partially offset by a decrease in departmental output expenses as a result of the Department's efficiency savings. These efficiency savings continue in 2013/14 and outyears.

The increase in 2013/14 reflects an increase in the level of funding for implementing the Functional Leadership of Government ICT, funding for the progression of ICT initiatives and for the Government Chief Privacy Officer, a transfer of funding from 2012/13 to 2013/14 due to efficiency gains in 2012/13, funding for the Government Chief Information Officer to provide coordinated oversight and delivery of system-wide ICT assurance and expense transfers from 2012/13 to 2013/14 mainly for amendments to the RealMe work programme, National Library Service Reviews, the National Library and Archives New Zealand Strategic Partnership Programme, Result 10: Smart Digital Services Programme, the Government Information Services Online Programme, Infrastructure as a Service Transition, the Better Local Government Reform Programme, Anti-Money Laundering, the Local Government Reorganisation and for administration costs associated with the Christchurch Earthquake Appeal Trust. The increase was partially offset by expense transfers from 2011/12 to 2012/13, a higher level of demand for information technology services by other agencies in 2012/13 and the completion of the Royal Commission of Inquiry into Building Failure caused by Canterbury Earthquakes and the Royal Commission of Inquiry on the Pike River Coal Mine Tragedy in 2012/13.

The decrease in 2014/15 reflects a lower level of funding for the progression of ICT initiatives and a decrease in expenditure associated with the 2012 Passport fee reduction. This was partially offset by funding for the depreciation and capital change associated with the Television New Zealand Archive Facility in Wellington, and higher levels of funding for the Government Chief Privacy Officer and stranded overhead costs as a result of the transfer of Ministry of Civil Defence and Emergency Management functions to Vote Prime Minister and Cabinet with effect from 1 April 2014.

From 2015/16, the baseline remains stable and mainly reflects the completion of the Confidential Listening and Assistance Service and lower levels of funding for a programme of work to enable New Zealanders to complete their most common transactions with government easily in a digital environment, the ongoing operation and development of RealMe and the progression of other ICT initiatives.

Multi-Category Other Expenses

From 2010/11, funding was received to enable selected communities to improve their access and capability in the use of digital tools.

The increase in baseline in 2012/13 is due to an expense transfer from 2011/12 to 2012/13 due to delays in the development of community-led initiatives.

The increase in baseline in 2013/14 is due to an expense transfer from 2012/13 to 2013/14 to reflect the timing of the implementation of specific projects within the community-led initiatives.

The decrease from 2014/15 reflects a lower level of funding for digital literacy.

1.4 - Reconciliation of Changes in Appropriation Structure

    Old Structure New Structure
2013/14 Appropriations
in the 2013/14 Structure
2013/14
(Current)
$000
Appropriations to which
Expenses (or Capital
Expenditure) have been Moved from or to
Amount
Moved
$000
2013/14 Appropriations
in the 2014/15 Structure
2013/14
(Restated)
$000
2014/15
$000

Departmental Output Expenses

           
Civic Information Services MCOA 243,868 From Civic Information Services MCOA 243,868 To Civic Information Services MCA 243,868 233,295
Community Information and Advisory Services MCOA 11,709 From Community Information and Advisory Services MCOA 11,709 To Community Information and Advisory Services MCA 11,709 10,586
Information and Technology Services MCOA 33,308 From Information and Technology Services MCOA 33,308 To Information and Technology Services MCA 33,308 26,286
Ministerial Support Services MCOA 2,680 From Ministerial Support Services MCOA 2,680 To Ministerial Support Services MCA 2,680 2,400
Policy Advice MCOA 12,525 From Policy Advice MCOA 12,525 To Policy Advice MCA 12,525 11,305
Regulatory Services MCOA 40,444 From Regulatory Services MCOA 40,444 To Regulatory Services MCA 40,444 39,915
Services Supporting the Executive MCOA 38,876 From Services Supporting the Executive MCOA 38,876 To Services Supporting the Executive MCA 38,876 38,871
Support for Statutory and Other Bodies MCOA 16,060 From Support for Statutory and Other Bodies MCOA 16,060 To Support for Statutory and Other Bodies MCA 16,060 14,500
Total Changes in Appropriations 399,470   399,470   399,470 377,158

The previous Multi-Class Output Expense Appropriations (MCOA) have been converted to Multi-Category Expenses and Capital Expenditure Appropriations (MCA) with effect from 1 July 2014.

Explanations of the reasons for changing the appropriation structure are noted in the details of each appropriation in Parts 2-4.

Part 2 - Details of Departmental Appropriations#

2.1 - Departmental Output Expenses

Administration of Grants (M15)
Scope of Appropriation
This appropriation is limited to administration of the processes supporting government grant funding schemes, from receiving applications to monitoring grant recipients.
Expenses and Revenue
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 3,788 3,788 3,553
Revenue from the Crown 3,788 3,788 3,553
Revenue from Others - - -
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve effective support for the government grant funding schemes the Department administers, ensuring processes are maintained for receiving and monitoring grants.

How Performance will be Assessed and End of Year Reporting Requirements
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Administration of Grants

     

Grants Administration - Crown

     
Community Organisation Grants Scheme (COGS)
     
COGS grant applications are processed from receipt to decision notification within agreed timeframes Revised Measure Revised Measure At least 95%
COGS Distribution Committee decisions are consistent with priorities, policies and procedures At least 95% of sample reviewed 95% of sample At least 95% of sample reviewed
COGS Distribution Committee satisfaction with operational support received (see Note 1) At least 80% received as '4' or better 95% of sample At least 75% assessed as '4' or '5'
Crown Community Grant Schemes (excluding COGS)
     
Crown grant applications (excluding COGS) processed from receipt to decision notification within agreed timeframes Revised Measure Revised Measure At least 95%
Crown grant distribution committee decisions are consistent with priorities, policies and procedures At least 95% of sample reviewed 95% of sample At least 95% of sample reviewed
Demand Information - Estimates (see Note 2)
     
Application levels for grant schemes (Other Expense Appropriations) administered:
  • Community Development Scheme ($4.060m)
  • Community Internship Programme ($231,000)
  • Digital Literacy and Connection ($720,000)
  • Support for Volunteering ($502,000)
  • Youth Workers Training Scheme ($200,000)
Combined: 190-230 210 Combined: 190-230
Application levels for grant schemes (Other Expense Appropriations) administered:
  • Community Organisation Grants Scheme ($12.500m)
4,600-5,300 5,395 5,000-6,000

Note 1 - Satisfaction performance measures involves using a five point scale, either numerical (1-5, with '5' the highest rating) or qualitative: Very Good, Good, Satisfied, Poor and Very Poor.

Note 2 - Measures of demand provide estimated levels (volumes) at which the Department's services will be required.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000

Current Government

           
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate 2014/15 - 13 9 4 -
Ongoing savings in the administration of Crown grants, trusts and fellowships 2009/10 (140) (140) (140) (140) (140)

Reasons for Change in Appropriation

The decrease in this appropriation is mainly due to an expense transfer from 2012/13 to 2013/14 for the Grants and Client Management Systems project and a retention of underspend from 2012/13 to 2013/14 as a result of efficiency gains in the delivery of outputs for this appropriation in 2012/13.

Contestable Services RDA (M41)
Scope of Appropriation
Providing translation and other language services to government agencies and the public, and support services to government agencies.
Expenses and Revenue
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 1,010 1,010 1,000
Revenue from the Crown - - -
Revenue from Others 1,010 1,010 1,000
What is Intended to be Achieved with this Appropriation

This appropriation intends to achieve effective provision of translation, other language and support services to government agencies and the public.

How Performance will be Assessed and End of Year Reporting Requirements
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Translations provided within timeframes agreed with service providers (estimated volume: 6,500-7,500) At least 99% 99.56% At least 99%
Customer satisfaction with the quality of translation services provided (see Note 1) At least 95% assessed as 'Satisfied' or better 92.72% At least 85% assessed as 'Satisfied' or better

Note 1 - Satisfaction performance measure involves a five point scale, either numerical (1-5, with '5' the highest rating) or qualitative: Very Satisfied, Good, Satisfied, Poor, Very Unsatisfied.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Film Archive Services RDA (M41)
Scope of Appropriation
This appropriation is limited to expenses incurred in provision of film preservation and processing services to Film archival and production organisations.
Expenses and Revenue
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 100 - 100
Revenue from the Crown - - -
Revenue from Others 100 - 100
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve effective provision of film preservation and processing services to Film archival and production organisations.

How Performance will be Assessed and End of Year Reporting Requirements
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Film Archive Service is established New Measure New Measure Achieved
Customer satisfaction with the quality of film copies provided (see Note 1) New Measure New Measure At least 90% assessed as 'Satisfied' or better

Note 1 - Satisfaction performance measure involves a five point scale, either numerical (1-5, with '5' the highest rating) or qualitative: Very Satisfied, Good, Satisfied, Poor, Very Unsatisfied.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Local Government Services (M49)
Scope of Appropriation
This appropriation is limited to providing information to and about local government, administering the Local Government Act 2002 and other statutes, administering the Local Electoral Act 2001, administering the Rates Rebate Scheme, providing regulatory and boating services for Lake Taupo (including providing the Harbourmaster and managing the Lake Taupo Landing Reserve) and governance and management of the National Dog Control Information Database.
Expenses and Revenue
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 2,572 2,572 2,856
Revenue from the Crown 1,892 1,892 2,168
Revenue from Others 922 922 1,062
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve support for Local Government including the provision of local government information, administration of statutes such as the Local Government Act 2002 and Local Electoral Act 2001, providing regulatory and boating services for Lake Taupo, administration of the Rates Rebates Scheme, and the governance and management of the National Dog Control Information Database.

How Performance will be Assessed and End of Year Reporting Requirements
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Local Government Services (see Note 1)

     
Local Government Services
     
Responses to requests for information from the public about the Rates Rebates Scheme - within 10 days of receipt At least 98% At least 98%
(of 422)
At least 98%
Eligible claims from councils for reimbursement of rates rebates processed within 30 days of receipt (estimated volume: 110,000-120,000) At least 95% At least 95%
(of 110,100)
At least 95%
National Dogs Database snapshot statistics for the year as at May made available to the public by June Achieved Achieved Achieved
Regulatory and Boating services for Lake Taupo
     
Boating facilities and navigational safety equipment inspected in accordance with an annual compliance programme All All All
Customer satisfaction with the quality of Lake Taupo navigational safety services assessed as average or above, when surveyed every two (2) years. (Next survey 2015) At least 85% Next survey to be completed end of 2014/15 financial year At least 85%

Note 1 - All timeliness measures using 'days' are references to 'working days.'

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000

Current Government

           
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate. 2014/15 - 13 8 4 -
Essential upgrade, refurbishment and maintenance of Lake Taupo Crown assets 2011/12 (114) (114) (114) (114) (114)
Share of net costs/(savings) due to the integration of new functions and consequent restructuring of the Department of Internal Affairs 2010/11 (140) (140) (140) (140) (140)
Savings for the National Dogs Database 2009/10 (198) (198) (198) (198) (198)
Savings for Dog Safety Education 2009/10 (250) (250) (250) (250) (250)
Savings for Rates Rebate Promotion 2009/10 (100) (100) (100) (100) (100)
Savings for local and central government interface and facilitation 2009/10 (40) (40) (40) (40) (40)
Reasons for Change in Appropriation

The increase in this appropriation is mainly due to a reallocation of funding to reflect cost pressures, savings and reprioritisation across appropriations within Vote Internal Affairs as a result of the 2014 Four Year Plan.

Memorandum Account
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Use of Facilities and Access to Lake Taupo by Boat Users

     
Opening Balance at 1 July (183) (183) (111)
Revenue 522 522 654
Expenses 450 450 450
Transfers and Adjustments - - -

Closing Balance at 30 June

(111) (111) 93

Staggered fee increases were approved in June 2012 designed to move fees towards full cost recovery.

2.3 - Departmental Capital Expenditure and Capital Injections

Department of Internal Affairs - Capital Expenditure PLA (M41)
Scope of Appropriation
This appropriation is limited to the purchase or development of assets by and for the use of the Department of Internal Affairs, as authorised by section 24(1) of the Public Finance Act 1989.
Capital Expenditure
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment 8,759 8,759 20,202
Intangibles 21,776 21,776 25,170
Other 4,825 4,825 3,948

Total Appropriation

35,360 35,360 49,320
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the facilitation of the purchase, development and use of assets by the Department of Internal Affairs, as authorised by section 24(1) of the Public Finance Act 1989.

How Performance will be Assessed and End of Year Reporting Requirements
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Asset development, purchase and use is in accordance with section 24(1) of the Public Finance Act 1989. New Measure New Measure Achieved
End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Reasons for Change in Appropriation

The increase in this appropriation is due to an increase in the planned level of capital expenditure on Intangibles and the purchase of the Television New Zealand Archive Facility in Wellington.

Capital Injections and Movements in Departmental Net Assets
Department of Internal Affairs
Details of Net Asset Schedule 2013/14
Estimated Actual
$000
2014/15
Projected
$000
Explanation of Projected Movements in 2014/15
Opening Balance 293,930 264,339  
Capital Injections 413 46,389 The $46.389 million reflects capital transfers from 2012/13 to 2014/15 for Building a National Library for the 21st century ($18.330 million), the passport redevelopment system ($11.100 million), Infrastructure as a Service ($2 million), the Government Digital Archive Project ($1.639 million), and building an Intelligence and monitoring database ($300,000). It also reflects capital injections for the purchase of the Television New Zealand Archive Facility in Wellington ($11.320 million) and the RealMe operating shortfall ($1.700 million).
Capital Withdrawals (2,669) (2,000) The $2 million reflects a capital withdrawal for Infrastructure as a Service.
Surplus to be Retained (Deficit Incurred) (27,335) (22,878) The $22.878 million reflects the forecast deficit for the Department of Internal Affairs in 2014/15.
Other Movements - -  

Closing Balance

264,339 285,850  

Part 3 - Details of Non-Departmental Appropriations#

3.1 - Non-Departmental Output Expenses

Classification of Films, Videos and Publications (M41)
Scope of Appropriation
The examination and classification of films, videos and publications by the Office of Film and Literature Classification under the Films, Videos, and Publications Classification Act 1993. Provision of information and research on classification procedures and systems.
Expenses
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 1,960 1,960 1,960
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve that the Office of Film and Literature Classification is able to effectively provide information and research on classification procedures and systems in accordance with the Films, Videos and Publications Classification Act 1993.

How Performance will be Assessed and End of Year Reporting Requirements

This appropriation was granted exemption under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual appropriation for a non-departmental output expense is less than $5 million. 

Service Providers
Provider 2013/14
Budgeted
$000
2013/14
Estimated Actual
$000
2014/15
Budget
$000
Reporting to the
House
Expiry of
Resourcing
Commitment
Office of Film and Literature Classification 1,960 1,960 1,960 Provider's annual report N/A
Conditions on Use of Appropriation
Reference Conditions
Films, Videos and Publications Classification Act 1993, Sections 77, 85 and 88 Section 77 - Functions of Classification Office describes the functions of the Classification Office.
Section 85 - Administration of Classification Office details the administrative responsibilities of the Classification Office.
Section 88 - Information Unit details the function of the Information Unit which is a unit within the Classification Office.
Development of On-line Authentication Services (M41)
Scope of Appropriation
This appropriation is limited to services provided by the Office of the Privacy Commissioner in the development of on-line authentication services.
Expenses
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 116 116 116
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve effective support from the Office of the Privacy Commissioner in the development of on-line authentication services.

How Performance will be Assessed and End of Year Reporting Requirements

This appropriation was granted exemption under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual appropriation for a non-departmental output expense is less than $5 million.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000

Current Government

           
Transfer of appropriation from Vote State Services to Vote Internal Affairs 2009/10 116 116 116 116 116
Public Lending Right for New Zealand Authors (M41)
Scope of Appropriation
This appropriation is limited to payment to New Zealand authors in recognition that their books are available for use in New Zealand libraries.
Expenses
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 2,000 2,000 2,000
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve recompense to New Zealand authors in recognition that their books are available for use in New Zealand libraries.

How Performance will be Assessed and End of Year Reporting Requirements

This appropriation was granted exemption under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual appropriation for a non-departmental output expense is less than $5 million.

Conditions on Use of Appropriation
Reference Conditions
Public Lending Right for New Zealand Authors Act 2008. The Public Lending Right for New Zealand Authors Act 2008. Section 11 states "the purpose of the scheme is to provide for the New Zealand authors to receive payments in recognition of the fact that their books are available for use in New Zealand Libraries".

3.2 - Non-Departmental Benefits or Related Expenses

Rates Rebate Scheme (M49)
Scope of Appropriation
Assistance with rates for low-income residential ratepayers.
Expenses
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 55,550 52,018 56,500
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve financial subsidies to low income homeowners on the cost of their rates.

How Performance will be Assessed and End of Year Reporting Requirements

This appropriation was granted exemption under s.15D(2)(b)(ii) of the Public Finance Act as additional performance information is unlikely to be informative because this appropriation is solely for assistance with rates for low-income residential ratepayers under the Rates Rebate Act 1973. Performance information relating to the administration of the payment is provided under the Local Government Services appropriation.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000

Current Government

           
Reduction in funding to meet level of demand 2010/11 (15,000) (15,000) (15,000) (15,000) (15,000)
Conditions on Use of Appropriation
Reference Conditions
Rates Rebates Act 1973, section 3 Rebates are granted on the basis of a formula taking into account income, the number of dependants and the amount of rates owing.

3.4 - Non-Departmental Other Expenses

Chatham Islands Council (M49)
Scope of Appropriation
This appropriation is limited to contribution to the cost of the Chatham Islands Council meeting its statutory responsibilities.
Expenses
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 3,220 3,220 3,079
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve enablement of the Chatham Islands Council to meet its statutory responsibilities.

How Performance will be Assessed and End of Year Reporting Requirements

This appropriation was granted exemption under section15D(2)(b)(iii) of the Public Finance Act as the amount of this annual appropriation for a non-departmental other expense is less than $5 million.

Service Providers
Provider 2013/14
Budgeted
$000
2013/14
Estimated Actual
$000
2014/15
Budget
$000
Reporting to the
House
Expiry of
Resourcing
Commitment
Chatham Islands Council 3,220 3,220 2,233 N/A On-going
Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000

Current Government

           
Chatham Islands - Crown Financial Package 2014/15 - 846 871 937 973
Crown-owned Assets at Lake Taupo - Maintenance Costs (M49)
Scope of Appropriation
This appropriation is limited to costs for maintaining Crown-owned assets, primarily navigational equipment, ramps, marinas and jetties, at Lake Taupo.
Expenses
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 1,416 456 1,387
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the maintenance of Crown-owned Lake Taupo boating facilities such as navigational equipment, ramps, marinas and jetties.

How Performance will be Assessed and End of Year Reporting Requirements

This appropriation was granted exemption under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual appropriation for a non-departmental other expense is less than $5 million.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000

Current Government

           
Essential upgrade, refurbishment and maintenance of Lake Taupo Crown assets. 2011/12 147 147 147 147 147
Depreciation on Official Residences (M47)
Scope of Appropriation
This appropriation is limited to depreciation on official residences owned by the Crown.
Expenses
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 193 193 193
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve recognition of depreciation on Crown-owned official residences.

How Performance will be Assessed and End of Year Reporting Requirements

This appropriation was granted exemption under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual appropriation for a non-departmental other expense is less than $5 million.

Executive Council and Members of the Executive - Salaries and Allowances PLA (M47)
Scope of Appropriation
This appropriation is limited to the cost of salaries and allowances for the Executive Council and Members of the Executive, as authorised by section 8(4) of the Members of Parliament (Remuneration and Services) Act 2013.
Expenses
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 9,285 9,285 9,385
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve payment of Executive Council and Members of the Executive salaries and allowances as authorised by section 8(4) of the Members of Parliament (Remuneration and Services) Act 2013.

How Performance will be Assessed and End of Year Reporting Requirements

This appropriation was granted exemption under s.15D(2)(b)(ii) of the Public Finance Act, as additional performance information is unlikely to be informative because this appropriation is solely for payments of salaries and allowances under the Members of Parliament (Remuneration and Services) Act 2013. Performance information relating to the administration of the payment is provided under the Services Supporting the Executive multi-category appropriation.

Conditions on Use of Appropriation
Reference Conditions
Remuneration Authority Act 1977 Section 12 sets out the Remuneration Authority's function in considering and determining the salaries and allowances of members of the House of Representatives.
Former Governors-General - Annuities and Other Payments PLA (M47)
Scope of Appropriation
This appropriation is limited to annuities and payments in respect of other benefits and privileges to former Governors-General and their surviving spouses or partners, as authorised by section 12 of the Governor-General Act 2010.
Expenses
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 456 456 456
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve payment of annuities, other benefits and privileges to former Governor-Generals and their surviving spouses or partners as authorised by section 12 of the Governor-General Act 2010.

How Performance will be Assessed and End of Year Reporting Requirements

This appropriation was granted exemption under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual appropriation for a non-departmental other expense is less than $5 million.

Former Prime Ministers - Annuities PLA (M47)
Scope of Appropriation
This appropriation is limited to annuities for former Prime Ministers and their surviving spouses or partners, as authorised by section 43(6) of the Members of Parliament (Remuneration and Services) Act 2013.
Expenses
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 171 171 171
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve payment of annuities to former Prime Ministers and their surviving spouses or partners as authorised by section 8(4) of the Members of Parliament (Remuneration and Services) Act 2013.

How Performance will be Assessed and End of Year Reporting Requirements

This appropriation was granted exemption under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual appropriation for a non-departmental other expense is less than $5 million.

Former Prime Ministers - Domestic Travel PLA (M47)
Scope of Appropriation
This appropriation is limited to costs of domestic travel by former Prime Ministers and their spouses or partners, as authorised by Section 44(4) of the Members of Parliament (Remuneration and Services) Act 2013.
Expenses
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation - - 270
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the payment of domestic travel costs incurred by former Prime Ministers and their spouses or partners in accordance with the Members of Parliament (Remuneration and Services) Act 2013.

How Performance will be Assessed and End of Year Reporting Requirements
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
The payment of domestic travel costs for former Prime Ministers - - Number of trips
End of Year Performance Reporting

Performance information for this appropriation will be reported by the Minister Responsible for Ministerial Services in the Department of Internal Affairs' Annual Report.

Reasons for Change in Appropriation

This new appropriation reflects costs of domestic travel by former Prime Ministers and their spouses or partners, which are now provided for under the Members of Parliament (Remuneration and Services) Act 2013.

Members of the Executive - Travel (M47)
Scope of Appropriation
This appropriation is limited to the cost of domestic and international travel by Members of the Executive and approved accompanying parties.
Expenses
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 11,790 11,790 11,790
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the payment of domestic and international travel costs incurred by Members of the Executive and approved accompanying parties in accordance with the Members of Parliament (Remuneration and Services) Act 2013 and the Executive Travel, Accommodation, Attendance and Communications Services Determination 2009.

How Performance will be Assessed and End of Year Reporting Requirements

This appropriation was granted exemption under s.15D(2)(b)(ii) of the Public Finance Act, as additional performance information is unlikely to be informative because this appropriation is solely for the cost of domestic and international travel by Members of the Executive and approved accompanying parties.

Miscellaneous Grants - Internal Affairs (M41)
Scope of Appropriation
Miscellaneous Grant payments to individuals or organisations to assist in building a strong and safe nation through serving and connecting citizens, communities and Government.
Expenses
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 49 49 49
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve grant payments to individuals or organisations that are effectively assisting in the building of a strong and safe nation through serving and connecting citizens, communities and Government.

How Performance will be Assessed and End of Year Reporting Requirements

This appropriation was granted exemption under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual appropriation for a non-departmental other expense is less than $5 million.

Racing Safety Development Fund (M55)
Scope of Appropriation
A contestable fund to match racing industry contributions towards enhancing workplace safety and raising the quality of facilities at racecourses.
Expenses
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 1,000 1,000 1,000
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve enhanced workplace safety and higher quality facilities at racecourses.

How Performance will be Assessed and End of Year Reporting Requirements

This appropriation was granted exemption under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual appropriation for a non-departmental other expense is less than $5 million.

Conditions on Use of Appropriation
Reference Conditions
Cabinet Paper The Racing Safety Development Fund supports projects that enhance safety in the racing industry and is open to all racing clubs and racing code bodies. The Department administers the Fund and supports a working group that makes final decisions on applications for funding. Further information on the Fund's criteria can be obtained from the application form, which is available from the Department.
Settling-In Grants (M30)
Scope of Appropriation
This appropriation is limited to providing grants to refugee and migrant community organisations to assist in reducing barriers to settlement.
Expenses
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation - - 520
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the provision of grants to refugee and migrant communities to enable the reduction of barriers to settlement in New Zealand.

How Performance will be Assessed and End of Year Reporting Requirements

This appropriation was granted exemption under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual appropriation for a non-departmental other expense is less than $5 million.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000

Current Government

           
Transfer of Responsibility for "Settling in" Programme 2014/15 - 520 520 520 520
Reasons for Change in Appropriation

The increase in this appropriation reflects the transfer of responsibility for the "Settling In" Programme from Vote Social Development to Vote Internal Affairs.

Tuwharetoa Māori Trust Board PLA (M49)
Scope of Appropriation
This appropriation is limited to payment to Tuwharetoa Māori Trust Board to provide for continued public access to Lake Taupo, based upon a 2007 agreement between the Crown and the Tuwharetoa Māori Trust Board and in accordance with section 10(2) of the Māori Trust Boards Act 1955.
Expenses
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 1,500 1,500 1,500
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve that payments made to the Tuwharetoa Māori Trust Board (Board) for continued public access to Lake Taupo, are made in accordance with the 2007 agreement between the Crown and the Board.

How Performance will be Assessed and End of Year Reporting Requirements

This appropriation has been granted exemption under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual appropriation for a non-departmental other expense is less than $5 million.

Conditions on Use of Appropriation
Reference Conditions
Māori Trusts Board Act 1955, section 10 Payments are made within the boundaries of the Act.

3.5 - Non-Departmental Capital Expenditure

Capital Investments - Lake Taupo (M49)
Scope of Appropriation
Upgrading of boating facilities at Lake Taupo. Provision of safety lighting and adequate warning of navigational hazards.
Capital Expenditure
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 337 337 430
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve upgraded boating facilities including adequate safety lighting and navigational hazard warnings at Lake Taupo.

How Performance will be Assessed and End of Year Reporting Requirements

This appropriation was granted exemption under s.15D(2)(b)(iii) of the Public Finance Act as the annual average equivalent amount of this annual appropriation for a non-departmental capital expenditure is less than $15 million.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000

Current Government

           
Essential upgrade, refurbishment and maintenance of Lake Taupo Crown assets 2011/12 303 396 115 1,500 1,500
Reasons for Change in Appropriation

The increase in this appropriation is due to a higher level of funding in 2014/15 for the upgrade of Crown-owned Lake Taupo boating facilities.

Heritage Collections - Annual (M41)
Scope of Appropriation
Purchase of material for the Alexander Turnbull Library collections held and managed by the National Library.
Capital Expenditure
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 1,546 1,546 1,546
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve purchases of materials for the Alexander Turnbull Library collection held and managed by the National Library.

How Performance will be Assessed and End of Year Reporting Requirements

This appropriation was granted exemption under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual appropriation for a non-departmental capital expenditure is less than $15 million.

Conditions on Use of Appropriation
Reference Conditions
Heritage Collection (Alexander Turnbull Library) National Library of New Zealand (Te Puna Matauranga o Aotearoa) Act 2003. Section 7(a). This section and clause notes the purpose of the National Library is to "enrich the cultural and economic life of New Zealand" by "collecting, preserving, and protecting documents, particularly those relating to New Zealand."

Part 4 - Details of Multi-Category Expenses and Capital Expenditure#

Multi-Category Expenses and Capital Expenditure

Civic Information Services (M41)
Overarching Purpose Statement
The overarching purpose of this appropriation is to contribute to the collection, management and provision of access to New Zealand's civic, government, identity and heritage information.
Scope of Appropriation
Departmental Output Expenses

Managing and Accessing Identity Information
This category is limited to providing effective services to customers and managing New Zealand's records of identity including: issuing New Zealand passports and digital identity credentials; processing citizenship applications; registering and issuing identity documents for; births, deaths, marriages and civil unions; developing authorised information-matching programmes with specified government agencies; providing data or data verification to government agencies to enable identity verification in a digital environment and to enhance border processes and facilitate travel; assist in building international capacity and participating in development of international standards; working across government to develop systems and processes for the verification and authentication of identity and to facilitate good practice based on Evidence of Identity Standard; promoting the use of identity information in a digital environment; and authenticating official documents and coordinating the congratulatory message service.

Managing and Accessing Knowledge Information
This category is limited to management of public archives in both physical and digital formats on behalf of the Crown, the provision of public access to archives held by Archives New Zealand, provision of services which assist access to library collections and other information, the collection and preservation of published and unpublished items for the National Library and Alexander Turnbull Library collections, provision of library and information services and products to schools in support of the National Curriculum, and administration of the Public Lending Right for New Zealand Authors Scheme.

Publishing Civic Information
This category is limited to publishing information through the New Zealand Gazette.

Expenses, Revenue and Capital Expenditure
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Total Appropriation

- - 233,295

Departmental Output Expenses

     
Managing and Accessing Identity Information - - 140,517
Managing and Accessing Knowledge Information - - 91,906
Publishing Civic Information - - 872

Funding for Departmental Output Expenses

     

Revenue from the Crown

- - 102,479
Managing and Accessing Identity Information - - 17,786
Managing and Accessing Knowledge Information - - 84,693
Publishing Civic Information - - -

Revenue from Others

- - 112,167
Managing and Accessing Identity Information - - 103,983
Managing and Accessing Knowledge Information - - 7,340
Publishing Civic Information - - 844
Components of the Appropriation
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Departmental

     

Managing and Accessing Identity Information

150,130 144,294 140,517
RealMe 16,278 16,278 17,450
Passports 102,974 97,138 94,385
Citizenship 14,082 14,082 13,150
Birth Deaths and Marriages and Civil Unions 16,283 16,283 15,017
Authenticating official documents and congratulatory message service 513 513 515

Managing and Accessing Knowledge Information

92,720 96,480 91,906
National Library and Alexander Turnbull Library collection and preservation functions 70,485 70,485 69,119
Management of Public Archives 1,932 1,932 3,198
Archives New Zealand access provision 18,524 22,284 17,824
Kotui - Shared integrated library management and resource discovery 1,239 1,239 1,068
Developing and maintaining databases and Te Puna products 540 540 697

Publishing Civic Information

1,018 1,018 872
New Zealand Gazette 1,018 1,018 872
Comparators for Restructured Appropriation
  2013/14 2014/15
Vote, Type and Title of Appropriation Budgeted
$000
Estimated Actual
$000
Budget
$000

Vote Internal Affairs

     

Departmental Output Expenses

     
Managing and Accessing Identity Information 150,130 144,294 140,517
Managing and Accessing Knowledge Information 92,720 96,480 91,906
Publishing Civic Information 1,018 1,018 872
Total 243,868 241,792 233,295

The previous Civic Information Services MCOA has been converted to an MCA.

What is Intended to be Achieved with this Appropriation

The appropriation is intended to achieve that New Zealand's civic, government, identity and heritage information is collected and preserved and remains accessible to New Zealanders while maintaining a high degree of security and preserving its integrity.

How Performance will be Assessed for this Appropriation
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Civic Information Services

     
Ease of access, availability and use of civic, government, identity and heritage information and services, and growth of preservation and collections. New Measure New Measure Baseline being established
What is Intended to be Achieved with each Category and How Performance will be Assessed
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Civic Information Services

     

Departmental Output Expenses

     
Managing and Accessing Identity Information
     
This category is intended to achieve that New Zealand's records of identity are managed securely, effectively and with integrity, and personal identity documents are provided to individuals via appropriate application processes.      

Births, Deaths, Marriages and Citizenship (see Note 1)

     

Registration of birth, death, marriage and civil union information:

     
  • Accuracy - issued without error
At least 99% At least 99% At least 99%
  • Registration of death information will occur within the agreed timeframe on receipt of correct notification: two (2) days
At least 99% At least 99% At least 99%
  • Registration of birth information will occur within the agreed timeframe on receipt of correct notification: eight (8) days
At least 99% At least 99% At least 99%
Birth, death, marriage certificates and printouts, congratulatory messages and citizenship documents:      
  • Issued without error (estimated volume: 275,000-326,000)
Revised Measure Revised Measure At least 99%
Birth, death, marriage certificates, printouts and certificates of citizenship status will be issued within the agreed timeframe on the receipt of a correct application: five (5) days Revised Measure Revised Measure At least 99%
Applications for grant of citizenship to foreign nationals recommended to the Minister within 75 days of receipt of correct applications (estimated volume: 24,000-28,000) Revised Measure Revised Measure At least 90%
Applications for registration of citizenship, not involving adoption, processed within 20 days of receipt of correct applications (estimated volume: 10,000-13,000) At least 95% At least 95%
(of 11,500)
At least 95%
Customer satisfaction with births, deaths, marriages and citizenship service received (see Note 2) Revised Measure Revised Measure At least 75% of customers assessed as '4' or '5'

Congratulatory Message Service

     
Number of congratulatory message requests processed 1,100-1,200 1,400 1,100-1,200

Identity and Passport Services

     
Number of new RealMe accounts created:      
  • Account (verified)
50,000-100,000 20,000-30,000 75,000-100,000
  • Customers are satisfied with the RealMe services provided (see Note 2)
At least 75% assessed as '3' or better 75% At least 75% assessed as '4' or '5'

Availability of RealMe Service

     
  • Logon
New Measure New Measure At least 99%
  • Identity Verification
New Measure New Measure At least 99%
Passports, certificates and other travel documents issued without error At least 99% 99% At least 99%
Passports issued within stated timeframes of receipt of correct applications (see Note 1):      
  • Standard Passports - within ten (10) days
Revised Measure Revised Measure At least 99%
  • Urgent Passports - within three (3) days
Revised Measure Revised Measure At least 99%
Percentage of applications for adult passport renewals via the online service 50% 35% At least 40%
Customer satisfaction with the passport service received (see Note 2) At least 75% assessed as '3' or better At least 75% assessed as '3' or better At least 75% of customers assessed as '4' or '5'

Digital Transformation

     
Number of public and private RealMe services that are available for use:      
  • Logon
10 12 At least 16
  • Identity Verification
2 4 At least 10
Attribute providers eg, NZ Post for address attribute 2 2 At least 1
Number of new RealMe accounts created:      
  • Account (basic)
150,000-200,000 500,000 700,000-800,000
Clients are satisfied with the services provided (see Note 2) At least 75% assessed as '3' or better 75% assessed as '3' or better At least 75% assessed as '4' or '5'

Authentications Service

     
Timeliness: Authentications delivered within agreed timeframes (estimated volume: 18,000-22,000) At least 98% 99% 99%
Accuracy: Authentication confirmations returned by customers as inaccurate 0.01% 0.01% No more than 0.01%
Managing and Accessing Knowledge Information (see Note 1)
     
This category is intended to achieve that New Zealand's records are collected, managed and preserved on behalf of the Crown, and are accessible to and used by the public.      

National Archives - Managing Public Archives

     
Number of transfers received from public offices completed 60-80 60 60-80
Storage environments maintained to required standards 24 hours a day, 7 days a week:      
  • Temperature
At least 80% 85% At least 80%
  • Relative humidity
At least 80% 85% At least 80%
Demand Information - Estimates (see Note 3)
     
Archives held in storage
  • Physical archives - linear metres (LM)
104,000-108,000 LM 107,000 LM 107,000-112,000 LM

National Archives - Provision of Access to Public Archives

     
Copies of archives newly made available online (see Note 4) 30,000-50,000 60,000 10,000

National Library - Access to Information

     
Requests (non-school) for the off-site supply of documents - completed within two (2) days of receipt (estimated volume: 8,000-12,000) At least 90% 93%
(of 10,000)
At least 90%
Public Lending Right payments to all authors eligible for payment made within the timeframe stipulated by regulation (estimated volume: 1,600-1,700) 100% 100% 100%
Digitised items newly available for access online At least 450,000 465,000 At least 450,000
Availability of Te Puna catalogue and interloan services to subscribers during advertised hours At least 95% 99% At least 95%

National Library - Collecting and Preserving Information

     
Of the acquisitions to the Alexander Turnbull Library (new heritage collections):      
  • Accession records for unpublished collections - completed within 10 days of receipt (estimated volume: 1,000-1,500)
At least 80% 80% At least 80%
  • Descriptive records for unpublished collections - added within 20 days of accession (estimated volume: 1,000-1,500)
At least 95% 95% At least 95%
'At risk' items digitised or digital formats transformed:      
  • Audio-visual items
At least 120 600 At least 120
  • Images
At least 270 320 At least 270
Published acquisitions to the Alexander Turnbull Library (new heritage collections) 65,000-75,000 80,000 65,000-75,000

National Library - Library and Information Services to Schools

     
Requests for the supply of:      
  • Items from the schools collections met within five (5) days of receipt (estimated volume: 25,000-30,000)
At least 75% 85%
(of 35,000)
At least 75%
Advisory support provided to targeted schools (estimated volume: 650-700) At least 75% 85%
(of 800)
At least 75%
Items supplied on request from the schools collections 900,000-950,0000 900,000 650,000-700,000
Publishing Civic Information
     

New Zealand Gazette

     
Accuracy: Notices published consistent with text supplied by clients (estimated volume: 8,000-10,000) At least 99% 99% 99%

Note 1 - All timeliness measures using 'days' are references to 'working days'.

Note 2 - Satisfaction performance measure involves a five point scale, either numerical (1-5, with '5' the highest rating) or qualitative: Very Satisfied, Good, Satisfied, Poor, Very Unsatisfied.

Note 3 - Measures of demand provide estimated levels (volumes) at which the Department's services will be required.

Note 4 - Copies of archives newly made available online includes meeting the Department's goal of having all New Zealand Defence Force personnel files digitised and available online by 2014.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000

Current Government

           
TVNZ Archive 2014/15 - 926 1,380 1,380 1,380
RealMe 2014/15 - 17,450 - - -
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate. 2014/15 - 976 655 326 -
Funding to support ongoing operation and development of igovt All-of-Government service 2013/14 14,510 - - - -
Share of net costs/(savings) due to the integration of new functions and consequent restructuring of the Department of Internal Affairs 2010/11 (1,061) (1,061) (1,061) (1,061) (1,061)
Government Digital Archive 2010/11 2,290 2,290 2,290 2,290 2,290
Ending the Differential Capital Charge Pilot 2009/10 352 352 352 352 352
Savings for Identity Products Integrity 2009/10 (494) (494) (494) (494) (494)
Reasons for Change in Appropriation

The decrease in this appropriation in 2014/15 compared with the corresponding appropriation in 2013/14 [refer Part 1.4 - Reconciliation of Changes in Appropriation Structure for details] is mainly due to a forecast decrease in expenditure associated with the 2012 Passport fee reduction and expense transfers from 2012/13 to 2013/14 for amendments to the RealMe work programme, the Government Digital Archive Project, Digitisation of the New Zealand Defence Force Records, National Library Service Reviews and the National Library and Archives New Zealand Strategic Partnership Programme. This is partially offset by funding for stranded overhead costs as a result of the transfer of the Ministry of Civil Defence and Emergency Management functions to Vote Prime Minister and Cabinet and funding for depreciation and capital charge associated with the Television New Zealand Archive Facility in Wellington.

Conditions on Use of Appropriation
Reference Conditions
National Library of New Zealand (Te Puna Matauranga o Aotearoa) Act 2003. Part 2, Section 7(a) Notes the purpose of the National Library is to "enrich the cultural and economic life of New Zealand" by "collecting, preserving, and protecting documents, particularly those relating to New Zealand; and making them accessible for all people of New Zealand in a manner consistent with their status as documentary heritage and Taonga."
Public Lending Right for New Zealand Authors Act 2008. Part 2, Section 11 Notes "the purpose of the scheme is to provide for the New Zealand authors to receive payments in recognition of the fact that their books are available for use in New Zealand Libraries."
National Library of New Zealand (Te Puna Matauranga o Aotearoa) Act 2003. Part 2, Section 9(1)(c) Notes that one of the functions of the National Library is to "provide other services, including access to information resources, and bibliographical and school services, as the Minister thinks fit."
Memorandum Account
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

New Zealand Gazette

     
Opening Balance at 1 July 424 424 343
Revenue 937 937 844
Expenses 1,018 1,018 872
Transfers and Adjustments - - -

Closing Balance at 30 June

343 343 315

A fee review is planned in 2015/16.

  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Passport Products

     
Opening Balance at 1 July 20,843 20,843 5,467
Revenue 79,281 79,281 78,000
Expenses 94,657 94,657 93,344
Transfers and Adjustments - - -

Closing Balance at 30 June

5,467 5,467 (9,877)

Passport fees were reduced in November 2012 to below cost to reduce the surplus in the passports memorandum account. The balance is affected by fluctuating volumes and the timing of system changes.

  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Citizenship Products

     
Opening Balance at 1 July 8,743 8,743 9,069
Revenue 12,850 12,850 12,700
Expenses 12,524 12,524 12,437
Transfers and Adjustments - - -

Closing Balance at 30 June

9,069 9,069 9,332

The surplus will contribute to the cost of replacing ageing technology. Citizenship fees will be reviewed following the completion of this programme of work.

  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Marriage Products

     
Opening Balance at 1 July (876) (876) (1,031)
Revenue 2,992 2,992 2,877
Expenses 3,147 3,147 3,200
Transfers and Adjustments - - -

Closing Balance at 30 June

(1,031) (1,031) (1,354)

Work is expected to commence in 2014/15 to upgrade or replace the ageing legacy Life data system including developing access to marriage and civil union licences and registrations on line. In 2014/15, marriage and civil union fees will be reviewed to incorporate the results of these initiatives and the impact of volume changes.

  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Issue of Birth, Death and Marriage Certifications and Other Products

     
Opening Balance at 1 July 1,620 1,620 787
Revenue 7,364 7,364 7,323
Expenses 8,197 8,197 7,367
Transfers and Adjustments - - -

Closing Balance at 30 June

787 787 743
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Kotui Library Services

     
Opening Balance at 1 July 837 837 790
Revenue 1,394 1,027 1,027
Expenses 1,239 1,074 1,074
Transfers and Adjustments - - -

Closing Balance at 30 June

992 790 743
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Electronic Purchasing in Collaboration

     
Opening Balance at 1 July 288 288 29
Revenue 2,411 2,411 2,411
Expenses 2,670 2,670 2,411
Transfers and Adjustments - - -

Closing Balance at 30 June

29 29 29
Community Funding Schemes (M15)
Overarching Purpose Statement
The single overarching purpose of this appropriation is to support communities and voluntary sector organisations.
Scope of Appropriation
Non-Departmental Other Expenses

Community Development Scheme
This category is limited to providing grants of up to three years to community organisations for projects to achieve improved economic, social and cultural wellbeing.

Community Internship Programme
This category is limited to providing grants for community groups with identified needs to employ experienced people from the public, private and community sectors in short-term internships.

Community Organisation Grants Scheme
This category is limited to providing locally distributed grants to community organisations for programmes that provide social services.

Digital Literacy and Connection
This category is limited to providing funding to selected providers for improving communities' access to and capability to use digital tools.

Disarmament Education Grants
This category is limited to providing grants to fund activities to support New Zealand non-government organisations in the disarmament education field.

Support for Volunteering
This category is limited to providing funding to Volunteering New Zealand, regional volunteer centres and various targeted projects within the community.

Youth Workers Training Scheme
This category is limited to providing grants for information training for both paid and voluntary youth workers.

Expenses, Revenue and Capital Expenditure
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Total Appropriation

13,893 12,567 18,363

Non-Departmental Other Expenses

     
Community Development Scheme 2,752 1,426 4,060
Community Internship Programme 204 204 231
Community Organisation Grants Scheme 10,897 10,897 12,500
Digital Literacy and Connection - - 720
Disarmament Education Grants 7 7 150
Support for Volunteering - - 502
Youth Workers Training Scheme 33 33 200
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve communities and organisations that are stronger, more cohesive and resilient as a result of this funding.

How Performance will be Assessed for this Appropriation
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Community Funding Schemes

     
Case studies completed that demonstrate benefits to community grant funding recipients. Achieved Achieved Achieved
What is Intended to be Achieved with each Category and How Performance will be Assessed
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Community Funding Schemes

     

Non-Departmental Other Expenses

     
Community Development Scheme
     
This category is intended to achieve improved economic, social and cultural wellbeing through supporting community, hapu, iwi, Pacific and ethnic groups.      
This appropriation was granted exemption under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual appropriation for a non-departmental other expense is less than $5 million. Exempted Exempted Exempted
Community Internship Programme
     
This category is intended to achieve developed capacity in community and voluntary sector organisations.      
This appropriation was granted exemption under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual appropriation for a non-departmental other expense is less than $5 million. Exempted Exempted Exempted
Community Organisation Grants Scheme
     
This category is intended to achieve that communities benefit from social services provided by grass-roots non-profit organisations with these grants.      
Two case studies completed to assess grants' communities benefit. Achieved Achieved Achieved
Digital Literacy and Connection
     
This category is intended to achieve improved community access to digital tools and capability in the use of digital tools.      
This appropriation was granted exemption under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual appropriation for a non-departmental other expense is less than $5 million. Exempted Exempted Exempted
Disarmament Education Grants
     
This category is intended to achieve support for New Zealand non-government organisations in the disarmament education field.      
This appropriation was granted exemption under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual appropriation for a non-departmental other expense is less than $5 million. Exempted Exempted Exempted
Support for Volunteering
     
This category is intended to achieve to promote, support and strengthen volunteering capacity and capability within the community.      
This appropriation was granted exemption under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual appropriation for a non-departmental other expense is less than $5 million. Exempted Exempted Exempted
Youth Workers Training Scheme
     
This category is intended to achieve an increase and to maintain the quality of youth worker practices.      
This appropriation was granted exemption under s.15D(2)(b)(iii) of the Public Finance Act as the amount of this annual appropriation for a non-departmental other expense is less than $5 million. Exempted Exempted Exempted
End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000

Current Government

           
Fiscal Transfer for Digital Literacy and Computers in Homes 2013/14 1,600 - - - -
Extension of Funding for the Computer Clubhouse 2013/14 483 720 720 - -
Funding to Increase Digital Literacy and Connection 2011/12 1,100 - - - -
Digital Literacy and Connection 2010/11 540 - - - -
Reduction in funding to meet level of demand 2010/11 (250) (250) (250) (250) (250)
Reasons for Change in Appropriation

This appropriation was created with effect from 1 November 2013. Accordingly, the values for 2013/14 reflect funding for eight months whereas the values for 2014/15 reflect a full year of funding.

Conditions on Use of Appropriation
Reference Conditions
Cabinet decision Community Development Scheme - The purpose of this scheme is to contribute to the outcome of New Zealand's diverse people and communities/ hapu/ iwi are resilient and prosperous through supporting communities to develop and enhance wellbeing and generate solutions to locally defined issues. The scheme evolved from the Community Project Workers Scheme.
Cabinet decision Community Internship Programme - The purpose of this programme is to contribute to the outcome of New Zealand's diverse people and communities/ hapu/ iwi are resilient and prosperous through improving relationships and understanding between the community, private and public sectors and building community sector capacity.
Cabinet decision Community Organisation Grants Scheme - This is a community-driven funding scheme that provides essential support to grass-roots non-profit organisations.
Cabinet decision Digital Literacy and Connection - The purpose of this appropriation is to improve access and capability with respect to digital tools for communities who would not otherwise have the resources to develop these tools and capabilities themselves.
Cabinet decision Disarmament Education Grants - The purpose of these grants is to promote greater public awareness of disarmament education through support of non-government organisations working towards this goal.
Ministerial Reference Group recommendation actioned by Cabinet Support for Volunteering - The purpose of this fund is to contribute to the outcome of New Zealand's diverse people and communities/ hapu/ iwi are resilient and prosperous through promoting and supporting volunteering.
The Scheme was established in 1985. It resulted from a response to a 1983 report from the Social Work Training Council. Youth Workers Training Scheme - The purpose of the scheme is to contribute to the outcome of New Zealand's diverse people and communities/ hapu/ iwi are resilient and prosperous through improving the quality and effectiveness of the youth workers sector.
Community Information and Advisory Services (M41)
Overarching Purpose Statement
The overarching purpose of this appropriation is to support communities, hapu and iwi to be empowered and resilient by providing information, training and advisory services.
Scope of Appropriation
Departmental Output Expenses

Advisory and Information Services to Ethnic Communities
This category is limited to the provision of advisory and information services to ethnic communities; management of the contract for the telephone interpreting service (Language Line); and provision of information and training to ethnic communities and agencies using Language Line.

Community Archives Support
This category is limited to support for community, iwi and hapu organisations and other jurisdictions in preserving and managing their own records and archives and making them available.

Community Development and Engagement Advice
This category is limited to the provision of advisory support and information to support community groups with community development, including information related to accessing grants.

Community Information - Civil Defence Emergency Management
This category is limited to the development and delivery of long-term national programmes to raise individual and community awareness and preparedness.

Expenses, Revenue and Capital Expenditure
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Total Appropriation

- - 10,586

Departmental Output Expenses

     
Advisory and Information Services to Ethnic Communities - - 5,602
Community Archives Support - - 115
Community Development and Engagement Advice - - 4,869
Community Information - Civil Defence Emergency Management - - -

Funding for Departmental Output Expenses

     

Revenue from the Crown

- - 9,199
Advisory and Information Services to Ethnic Communities - - 4,246
Community Archives Support - - 84
Community Development and Engagement Advice - - 4,869
Community Information - Civil Defence Emergency Management - - -

Revenue from Others

- - 1,387
Advisory and Information Services to Ethnic Communities - - 1,356
Community Archives Support - - 31
Community Development and Engagement Advice - - -
Community Information - Civil Defence Emergency Management - - -
Comparators for Restructured Appropriation
  2013/14 2014/15
Vote, Type and Title of Appropriation Budgeted
$000
Estimated Actual
$000
Budget
$000

Vote Internal Affairs

     

Departmental Output Expenses

     
Advisory and Information Services to Ethnic Communities 5,490 5,490 5,602
Community Archives Support 115 115 115
Community Development and Engagement Advice 4,884 4,884 4,869
Community Information - Civil Defence Emergency Management 1,220 1,220 -
Total 11,709 11,709 10,586

The previous Community Information and Advisory Services MCOA has been converted to an MCA.

The Ministry of Civil Defence and Emergency Management functions were transferred to Vote Prime Minister and Cabinet with effect from 1 April 2014.

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve that communities, hapu, iwi and community organisations are well informed, well supported, and are empowered to identify and achieve their objectives.

How Performance will be Assessed for this Appropriation
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Community Information and Advisory Services

     
Community satisfaction with the availability of information, training and advice provided by the Department. New Measure New Measure Baseline being established
What is Intended to be Achieved with each Category and How Performance will be Assessed
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Community Information and Advisory Services

     

Departmental Output Expenses

     
Advisory and Information Services to Ethnic Communities
     
This category is intended to achieve that ethnic and other New Zealand communities are able to connect and engage effectively with each other and across local communities and wider New Zealand society.      
Ethnic Diversity Management related training sessions (300-350 attendees) Revised Measure Revised Measure 10-15
Forums and workshops for ethnic communities held (estimated number of participants: 800-1,000) 30-40 12
(600-650 participants)
40-50
Percentage of workshop attendees who found the workshop useful New Measure New Measure 75%
Interpreting clients connected with an appropriate interpreter within two (2) minutes of a call to Language Line At least 95% 98% At least 95%
Demand Information - Estimates (see Note 1)
     
Organisations with agreements for the provision of telephone interpreting services through Language Line 85 100 105
Community Archives Support
     
This category is intended to achieve that community, iwi and hapu organisations can preserve and manage their own activities, and can make them available.      
Availability of the online descriptive tool 24 hours a day, 7 days a week At least 99% 99% At least 99%
Community Development and Engagement Advice
     
This category is intended to achieve that communities and community groups are empowered to achieve their objectives.      
Customer satisfaction with community advisory projects and activities:      
  • Advisory projects are considered effective
At least 85% 85% At least 85%
  • Other advisory activities are considered effective
At least 85% 85% At least 85%
Number of community advisory projects completed 45-55 55-60 55-60

Note 1 - Measures of demand provide estimated levels (volumes) at which the Department's services will be required.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000

Current Government

           
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate 2014/15 - 42 28 14 -
Transfer of Responsibility for "Settling In" Programme 2013/14 100 400 400 400 400
Migrant Levy Funding Review and Proposed Allocations for 2012/13 2012/13 43 43 - - -
Cessation of the Interface Facilitation function 2010/11 (290) (290) (290) (290) (290)
Share of net costs/(savings) due to the integration of new functions and consequent restructuring of the Department of Internal Affairs 2010/11 (255) (255) (255) (255) (255)
Reasons for Change in Appropriation

The decrease in this appropriation in 2014/15 compared with the corresponding appropriation in 2013/14 [refer Part 1.4 - Reconciliation of Changes in Appropriation Structure for details] is mainly due to the transfer of Ministry of Civil Defence and Emergency Management functions to Vote Prime Minister and Cabinet with effect from 1 April 2014.

Information and Technology Services (M41)
Overarching Purpose Statement
The overarching purpose of this appropriation is to provide information and technology support and services to government and the state sector; including strategy, planning and advice on government's ICT infrastructure, content, data and information management, and government's online presence.
Scope of Appropriation
Departmental Output Expenses

Cross-Government ICT Strategy and Planning, Service Delivery and Investment Proposals
This category is limited to supporting the functional leadership role of the Government Chief Information Officer by implementing an all-of-government ICT strategy, architecture, operating model, assurance framework, and the Result 10 service transformation programme; overseeing the government's ICT investment portfolio; and providing leadership across the State sector for the government's ICT supply chain.

Government Chief Privacy Officer
This Category is limited to developing and implementing an all of government approach to privacy including liaising with the regulator, developing and promulgating privacy standards for the public sector, supporting and working with agencies to build capability, and providing assurance on public sector performance in relation to privacy.

Government Information and Technology Services
This category is limited to providing all-of-government online services and Government ICT common capabilities.

Expenses, Revenue and Capital Expenditure
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Total Appropriation

- - 26,286

Departmental Output Expenses

     
Cross-Government ICT Strategy and Planning, Service Delivery and Investment Proposals - - 8,930
Government Chief Privacy Officer - - 1,500
Government Information and Technology Services - - 15,856

Funding for Departmental Output Expenses

     

Revenue from the Crown

- - 15,437
Cross-Government ICT Strategy and Planning, Service Delivery and Investment Proposals - - 6,130
Government Chief Privacy Officer - - 1,500
Government Information and Technology Services - - 7,807

Revenue from Others

- - 6,751
Cross-Government ICT Strategy and Planning, Service Delivery and Investment Proposals - - 2,400
Government Chief Privacy Officer - - -
Government Information and Technology Services - - 4,351
Comparators for Restructured Appropriation
  2013/14 2014/15
Vote, Type and Title of Appropriation Budgeted
$000
Estimated Actual
$000
Budget
$000

Vote Internal Affairs

     

Departmental Output Expenses

     
Cross-Government ICT Strategy and Planning, Service Delivery and Investment Proposals 15,786 14,944 8,930
Government Chief Privacy Officer 463 250 1,500
Government Information and Technology Services 17,059 16,581 15,856
Total 33,308 31,775 26,286

The previous Information and Technology Services MCOA has been converted to an MCA.

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve that public sector investment in ICT, data, and information (including government's online presence) is well-planned, efficient, cost-effective and customer-focused.

How Performance will be Assessed for this Appropriation
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Information and Technology Services

     
Case study completed that demonstrates how information technology and support provided by the Department contributed to public sector investments in ICT, data and information being well-planned, efficient, cost-effective and customer focussed. New Measure New Measure Achieved
What is Intended to be Achieved with each Category and How Performance will be Assessed
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Information and Technology Services

     

Departmental Output Expenses

     
Cross-Government ICT Strategy and Planning, Service Delivery and Investment Proposals
     
This category is intended to achieve that Government's priorities for all-of-government ICT are successfully implemented, and the GCIO's Functional Leadership responsibilities are discharged.      
System-wide ICT assurance reporting system established New Measure New Measure Achieved
Leadership Academy established New Measure New Measure Achieved
Approved actions due for delivery in 2014/15 in the Government ICT Strategy and Action Plan, for which DIA is the lead agency, are delivered Revised Measure Revised Measure Achieved
Cabinet endorsement of Blueprint as the All-of-Government strategy for digital service delivery New Measure New Measure 100%
Digital Service Council satisfied with the quality of advice and support received (see Note 1) Assessed as 'Satisfied' or better 75% satisfied 75% assessed as '3' or better
Overall online target projections New Measure New Measure Increase to at least 49%
Government Chief Privacy Officer
     
This category is intended to achieve that state sector agencies are effectively supported with the appropriate standards, capability and assurance in relation to public sector privacy performance.      
Assurance reporting system established New Measure New Measure Achieved
Develop and promote standards (which include guidance and capability tools), for use by individual state sector agencies' Chief Executives to determine appropriate approaches to the management of personal information New Measure New Measure Achieved
Government Information and Technology Services
     
This category is intended to achieve that Government information and services are effectively supported through cost-effective infrastructure and online capability.      
All-of-Government Common Capability products, where DIA is the lead agency, meet service level agreements Achieved Achieved Achieved
All-of-Government online products and services meet service level agreements New Measure New Measure Achieved

Note 1 - Satisfaction performance measures involves using a five point scale, either numerical (1-5, with '5' the highest rating) or qualitative: Very Good, Good, Satisfied, Poor and Very Poor.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000

Current Government

           
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate 2014/15 - 33 22 11 -
Speed up Reforms with Better Public Services Seed Fund 2013/14 6,255 1,915 - -  
Improving Government Information and Communications Technology Assurance 2013/14 1,500 1,500 1,500 1,500 1,500
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate 2013/14 463 1,500 1,150 1,150 1,150
Result 10 - collaborative funding from other agencies 2013/14 2,400 - - - -
Speed up Reforms with Better Public Services Seed Fund 2012/13 1,365 - - - -
Change to Operating model for Infrastructure as a Service 2012/13 300 300 300 300 300
Implementing the Functional Leadership of Government ICT 2012/13 4,000 4,000 4,000 4,000 4,000
Managing the Government's Adoption of Cloud Computing 2012/13 4,760 4,760 4,760 4,760 4,760
Government infrastructure as a service 2010/11 200 375 375 375 375
Funding for the Government Chief Information Office 2010/11 603 603 603 603 603
Transfer of Government Technology Services from State Services Commission to the Department 2009/10 8,438 8,438 8,438 8,438 8,438
Reasons for Change in Appropriation

The decrease in this appropriation in 2014/15 compared with the corresponding appropriation in 2013/14 [refer Part 1.4 - Reconciliation of Changes in Appropriation Structure for details] is mainly due to expense transfers from 2012/13 to 2013/14 for ICT Functional Leadership, Optimise HR, Result 10: Smart Digital Services Programme, the Government Information Services Online Programme, Infrastructure as a Service Transition and for an ongoing programme of initiatives to enable the transformation of systems and processes within the Department of Internal Affairs. Also contributing is one-off funding in 2013/14 for Result 10, ICT Contact Centre Optimisation, ICT nz.govt.nz redevelopment, ICT Government Online Engagement Services and Optimise HR. The decrease is partially offset by a higher level of funding in 2014/15 for the Government Chief Privacy Officer.

Memorandum Account
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Infrastructure as a Service (IaaS)

     
Opening Balance at 1 July (2,453) (2,453) (2,129)
Revenue 710 710 845
Expenses 386 386 386
Transfers and Adjustments - - -

Closing Balance at 30 June

(2,129) (2,129) (1,670)

An increasing number of agencies are expected to come on line and the deficit will reduce when this occurs.

  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

All-of-Government Adoption of Cloud Computing

     
Opening Balance at 1 July (2,964) (2,964) (6,986)
Revenue 200 183 1,000
Expenses 4,760 4,205 4,760
Transfers and Adjustments - - -

Closing Balance at 30 June

(7,524) (6,986) (10,746)

The deficit is increasing because the service is at the establishment phase. When the service moves into the operational support phase, there will be a decrease in expenses and an increase in revenue as agencies take up the service.

  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Result 10

     
Opening Balance at 1 July - - 400
Revenue 2,400 2,400 2,400
Expenses 2,400 2,000 2,800
Transfers and Adjustments - - -

Closing Balance at 30 June

- 400 -

This memorandum account was established to manage funding from agencies and expenditure associated with supporting Result 10 to enable New Zealanders to complete their most common transactions with Government easily in a digital environment.

  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Government ICT Common Capability Products

     
Opening Balance at 1 July - - (922)
Revenue 667 667 1,736
Expenses 1,852 1,589 2,133
Transfers and Adjustments - - -

Closing Balance at 30 June

(1,185) (922) (1,319)

A number of services are in the establishment phase. A fee review is planned for 2014/15.

Ministerial Support Services (M41)
Overarching Purpose Statement
The overarching purpose of this appropriation is to provide services to Ministers that support them to discharge their portfolio responsibilities.

Scope of Appropriation

Departmental Output Expenses

Crown Entity Monitoring
This category is limited to providing support, information and advice to Ministers to enable them to discharge their responsibilities (other than policy decision-making) for the Crown entities for which they are responsible.

Ministerial Support Services - Community and Voluntary Sector
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to the community and voluntary sector.

Ministerial Support Services - Emergency Management
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to civil defence and emergency management.

Ministerial Support Services - Ethnic Affairs
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to ethnic affairs.

Ministerial Support Services - Internal Affairs
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to internal affairs.

Ministerial Support Services - Local Government
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to local government.

Ministerial Support Services - Ministerial Services
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to Ministerial Services.

Ministerial Support Services - Racing
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities relating to racing.

Expenses, Revenue and Capital Expenditure
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Total Appropriation

- - 2,400

Departmental Output Expenses

     
Crown Entity Monitoring - - 951
Ministerial Support Services - Community and Voluntary Sector - - 182
Ministerial Support Services - Emergency Management - - -
Ministerial Support Services - Ethnic Affairs - - 86
Ministerial Support Services - Internal Affairs - - 412
Ministerial Support Services - Local Government - - 503
Ministerial Support Services - Ministerial Services - - 207
Ministerial Support Services - Racing - - 59

Funding for Departmental Output Expenses

     

Revenue from the Crown

- - 2,400
Crown Entity Monitoring - - 951
Ministerial Support Services - Community and Voluntary Sector - - 182
Ministerial Support Services - Emergency Management - - -
Ministerial Support Services - Ethnic Affairs - - 86
Ministerial Support Services - Internal Affairs - - 412
Ministerial Support Services - Local Government - - 503
Ministerial Support Services - Ministerial Services - - 207
Ministerial Support Services - Racing - - 59

Revenue from Others

- - -
Crown Entity Monitoring - - -
Ministerial Support Services - Community and Voluntary Sector - - -
Ministerial Support Services - Emergency Management - - -
Ministerial Support Services - Ethnic Affairs - - -
Ministerial Support Services - Internal Affairs - - -
Ministerial Support Services - Local Government - - -
Ministerial Support Services - Ministerial Services - - -
Ministerial Support Services - Racing - - -
Comparators for Restructured Appropriation
  2013/14 2014/15
Vote, Type and Title of Appropriation Budgeted
$000
Estimated Actual
$000
Budget
$000

Vote Internal Affairs

     

Departmental Output Expenses

     
Crown Entity Monitoring 969 969 951
Ministerial Support Services - Community and Voluntary Sector 185 185 182
Ministerial Support Services - Emergency Management 240 240 -
Ministerial Support Services - Ethnic Affairs 87 87 86
Ministerial Support Services - Internal Affairs 420 420 412
Ministerial Support Services - Local Government 511 511 503
Ministerial Support Services - Ministerial Services 208 208 207
Ministerial Support Services - Racing 60 60 59
Total 2,680 2,680 2,400

The previous Ministerial Support Services MCOA has been converted to an MCA.

The Ministry of Civil Defence and Emergency Management functions were transferred to Vote Prime Minister and Cabinet with effect from 1 April 2014.

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve that Ministers are well-supported to be able to discharge their portfolio responsibilities (other than policy decision-making).

How Performance will be Assessed for this Appropriation
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Ministerial Support Services

     
Ministers are satisfied with the quality of support received from the Department New Measure New Measure Baseline to be established
What is Intended to be Achieved with each Category and How Performance will be Assessed
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Ministerial Support Services

     

Departmental Output Expenses

     
Crown Entity Monitoring
     
This category is intended to achieve that Responsible Ministers are aware of the performance of Crown Entities, and are supported in the appointment and on-going relationship with the Boards of Crown Entities.      
Advice on accountability and performance documents delivered within statutory or agreed timeframes (based on delivery of documents to the Minister by the Crown entity) (estimated volume: 12-17) 100% 100% 100%
Appointment processes for board vacancies managed consistent with the approach agreed with the Minister (including amendments agreed with the Minister) (estimated volume: 6-8) 100% 2 All
Demand Information - Estimates (see Note 1)
     
Crown entities monitored: (demand-driven)
  • New Zealand Fire Service Commission
  • Office of Film and Literature Classification
-    
Ministerial Support Services - Community and Voluntary Sector
     
This category is intended to achieve that Ministers are able to effectively discharge their portfolio (other than policy decision-making) responsibilities.      
Required timeframes are met: Parliamentary Questions (written) - within three (3) days of notification or as agreed with the Minister (estimated volume: 0-10) At least 95% 100%
(of 6)
At least 95%
Required timeframes are met: Ministerial correspondence (draft responses) - within 15 days of receipt or as specifically agreed (estimated volume: 20-40) At least 95% 100%
(of 20)
At least 95%
Required timeframes are met: Ministerial Official Information Act requests - at least five (5) days prior to statutory timeframes (estimated volume: 0-10) At least 95% 100%
(of 2)
At least 95%
Ministerial Support Services - Ethnic Affairs
     
This category is intended to achieve that Ministers are able to effectively discharge their portfolio (other than policy decision-making) responsibilities.      
Required timeframes are met: Parliamentary Questions (written) - within three (3) days of notification or as agreed with the Minister (estimated volume: 5-10) At least 95% 95%
(of 3)
At least 95%
Required timeframes are met: Ministerial correspondence (draft responses) - within 15 days of receipt or as specifically agreed (estimated volume: 10-20) At least 95% 12 At least 95%
Required timeframes are met: Ministerial Official Information Act requests - at least five (5) days prior to statutory timeframes (estimated volume: 1-5) At least 95% 5 At least 95%
Ministerial Support Services - Internal Affairs
     
This category is intended to achieve that Ministers are able to effectively discharge their portfolio (other than policy decision-making) responsibilities.      
Required timeframes are met: Parliamentary Questions (written) - within three (3) days of notification or as agreed with the Minister (estimated volume: 30-50) At least 95% 100%
(of 46)
At least 95%
Required timeframes are met: Ministerial correspondence (draft responses) - within 15 days of receipt or as specifically agreed (estimated volume: 250-350) At least 95% 100%
(of 300)
At least 95%
Required timeframes are met: Ministerial Official Information Act requests - at least five (5) days prior to statutory timeframes (estimated volume: 5-15) At least 95% 100%
(of 14)
At least 95%
Ministerial Support Services - Local Government
     
This category is intended to achieve that Ministers are able to effectively discharge their portfolio (other than policy decision-making) responsibilities.      
Required timeframes are met: Parliamentary Questions (written) - within three (3) days of notification or as agreed with the Minister (estimated volume: 110-130) At least 95% 100%
(of 120)
At least 95%
Required timeframes are met: Ministerial correspondence (draft responses) - within 15 days of receipt or as specifically agreed (estimated volume: 350-550) At least 95% 99.58%
(of 480)
At least 95%
Required timeframes are met: Ministerial Official Information Act requests - at least five (5) days prior to statutory timeframes (estimated volume: 20-40) At least 95% 100%
(of 24)
At least 95%
Ministerial Support Services - Ministerial Services
     
This category is intended to achieve that Ministers are able to effectively discharge their portfolio (other than policy decision-making) responsibilities.      
Required timeframes are met: Parliamentary Questions (written) - within three (3) days of notification or as agreed with the Minister (estimated volume: 60-120) At least 95% 89%
(of 100)
At least 95%
Required timeframes are met: Ministerial correspondence (draft responses) - within 15 days of receipt or as specifically agreed (estimated volume: 1-10) At least 95% 100%
(of 5)
At least 95%
Required timeframes are met: Official Information and Privacy Act requests, and Ombudsmen inquiries - within agreed timeframes (estimated volume: 70-120) At least 95% 97%
(of 45)
At least 95%
Ministerial Support Services - Racing
     
This category is intended to achieve that Ministers are able to effectively discharge their portfolio (other than policy decision-making) responsibilities.      
Required timeframes are met: Parliamentary Questions (written and oral) - within three (3) days of notification or as agreed with the Minister (estimated volume: 0-10) At least 95% 100%
(of 5)
At least 95%
Required timeframes are met: Ministerial correspondence (draft responses) - within 15 days of receipt or as specifically agreed (estimated volume: 40-60) At least 95% 100%
(of 60)
At least 95%
Required timeframes are met: Ministerial Official Information Act requests - at least five (5) days prior to statutory timeframes (estimated volume: 0-10) At least 95% 100%
(of 8)
At least 95%

Note 1 - Measures of demand provide estimated levels (volumes) at which the Department's services will be required.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000

Current Government

           
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate 2014/15 - 9 4 2 -
Reasons for Change in Appropriation

The decrease in this appropriation in 2014/15 compared with the corresponding appropriation in 2013/14 [refer Part 1.4 - Reconciliation of Changes in Appropriation Structure for details] is mainly due to the transfer of Ministry of Civil Defence and Emergency Management functions to Vote Prime Minister and Cabinet with effect from 1 April 2014.

Conditions on Use of Appropriation
Reference Conditions
  Information Briefing Quality Criteria
Purpose Briefings are short (where practicable), succinct and clearly focused on information required by Ministers.
Consistency The briefings take account of other Government policies and decisions.
Logic The assumptions behind the briefings are explicit and argument is logical and supported by facts.
Accuracy The facts in the papers are legally and statistically accurate and all material facts and sources are included.
Presentation All papers and briefings are in accordance with the Department's Policy Quality Assurance guidelines. All presentations to the Ministers are in accordance with Ministerial preference for style and format. All key facts are on the first page. All material is effectively, concisely and clearly presented, has short sentences in plain English, and is free of grammatical or numerical errors.
Policy Advice (M41)
Overarching Purpose Statement
The overarching purpose of this appropriation is to provide policy advice to support Ministers in discharging their policy decision-making responsibilities.
Scope of Appropriation
Departmental Output Expenses

Policy Advice - Community and Voluntary Sector
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to the community and voluntary sector.

Policy Advice - Emergency Management
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to civil defence and emergency management.

Policy Advice - Ethnic Affairs
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to ethnic affairs.

Policy Advice - Internal Affairs
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to internal affairs.

Policy Advice - Local Government
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to local government.

Policy Advice - Racing
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to racing.

Expenses, Revenue and Capital Expenditure
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Total Appropriation

- - 11,305

Departmental Output Expenses

     
Policy Advice - Community and Voluntary Sector - - 593
Policy Advice - Emergency Management - - -
Policy Advice - Ethnic Affairs - - 760
Policy Advice - Internal Affairs - - 4,127
Policy Advice - Local Government - - 5,636
Policy Advice - Racing - - 189

Funding for Departmental Output Expenses

     

Revenue from the Crown

- - 11,269
Policy Advice - Community and Voluntary Sector - - 593
Policy Advice - Emergency Management - - -
Policy Advice - Ethnic Affairs - - 760
Policy Advice - Internal Affairs - - 4,091
Policy Advice - Local Government - - 5,636
Policy Advice - Racing - - 189

Revenue from Others

- - 36
Policy Advice - Community and Voluntary Sector - - -
Policy Advice - Emergency Management - - -
Policy Advice - Ethnic Affairs - - -
Policy Advice - Internal Affairs - - 36
Policy Advice - Local Government - - -
Policy Advice - Racing - - -
Comparators for Restructured Appropriation
  2013/14 2014/15
Vote, Type and Title of Appropriation Budgeted
$000
Estimated Actual
$000
Budget
$000

Vote Internal Affairs

     

Departmental Output Expenses

     
Policy Advice - Community and Voluntary Sector 649 649 593
Policy Advice - Emergency Management 431 431 -
Policy Advice - Ethnic Affairs 782 782 760
Policy Advice - Internal Affairs 4,460 4,460 4,127
Policy Advice - Local Government 6,007 6,007 5,636
Policy Advice - Racing 196 196 189
Total 12,525 12,525 11,305

The previous Policy Advice MCOA has been converted to an MCA.

The Ministry of Civil Defence and Emergency Management functions were transferred to Vote Prime Minister and Cabinet with effect from 1 April 2014.

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve that Ministers receive high quality advice about government policy matters and are supported to make well-informed decisions.

How Performance will be Assessed for this Appropriation
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Policy Advice

     
Portfolio Ministers are satisfied with the overall quality of policy advice received. New Measure New Measure Baseline to be established
What is Intended to be Achieved with each Category and How Performance will be Assessed
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Policy Advice

     

Departmental Output Expenses

     
Policy Advice - Community and Voluntary Sector
     
This category is intended to achieve that Ministers receive robust, fit-for-purpose, and timely policy advice and briefings.      
Policy advice and policy briefings delivered to agreed quality criteria and standards - demonstrated through independent assessment Agreed quality criteria and standards met Achieved Agreed quality criteria and standards met
Minister's satisfaction with the quality of policy advice (see Note 1) Assessed as 'Satisfied' or better Achieved Assessed as 'Satisfied' or better
Total cost an hour of professional staff time devoted to policy unit outputs $90-$120 $90-$120 $90-$120
Policy Advice - Ethnic Affairs
     
This category is intended to achieve that Ministers receive robust, fit-for-purpose, and timely policy advice and briefings.      
Policy advice and policy briefings delivered to agreed quality criteria and standards - demonstrated through independent assessment Agreed quality criteria and standards met Achieved Agreed quality criteria and standards met
Minister's satisfaction with the quality of policy advice (see Note 1) Assessed as 'Satisfied' or better Achieved Assessed as 'Satisfied' or better
Total cost an hour of professional staff time devoted to policy unit outputs $90-$120 $90-$120 $90-$120
Policy Advice - Internal Affairs
     
This category is intended to achieve that Ministers receive robust, fit-for-purpose, and timely policy advice and briefings.      
Policy advice and policy briefings delivered to agreed quality criteria and standards - demonstrated through independent assessment Agreed quality criteria and standards met Achieved Agreed quality criteria and standards met
Minister's satisfaction with the quality of policy advice (see Note 1) Assessed as 'Satisfied' or better Achieved Assessed as 'Satisfied' or better
Total cost an hour of professional staff time devoted to policy unit outputs $90-$120 $90-$120 $90-$120
Policy Advice - Local Government
     
This category is intended to achieve that Ministers receive robust, fit-for-purpose, and timely policy advice and briefings.      
Policy advice and policy briefings delivered to agreed quality criteria and standards - demonstrated through independent assessment Agreed quality criteria and standards met Achieved Agreed quality criteria and standards met
Minister's satisfaction with the quality of policy advice (see Note 1) Assessed as 'Satisfied' or better Achieved Assessed as 'Satisfied' or better
Total cost an hour of professional staff time devoted to policy unit outputs $90-$120 $90-$120 $90-$120
Policy Advice - Racing
     
This category is intended to achieve that Ministers receive robust, fit-for-purpose, and timely policy advice and briefings.      
Policy advice and policy briefings delivered to agreed quality criteria and standards - demonstrated through independent assessment Agreed quality criteria and standards met Achieved Agreed quality criteria and standards met
Minister's satisfaction with the quality of policy advice (see Note 1) Assessed as 'Satisfied' or better Achieved Assessed as 'Satisfied' or better
Total cost an hour of professional staff time devoted to policy unit outputs $90-$120 $90-$120 $90-$120

Note 1 - Satisfaction performance measures involves a 10 point scale (with '10' the highest rating and 'Satisfied' being equivalent to a '5').

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000

Current Government

           
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate 2014/15 - 45 29 15 -
Share of net costs/(savings) due to the integration of new functions and consequent restructuring of the Department of Internal Affairs 2010/11 (133) (133) (133) (133) (133)
Funding for the Productivity Commission 2010/11 (168) (168) (168) (168) (168)
Cessation of the Interface Facilitation function 2010/11 (290) (290) (290) (290) (290)
Transfer of the Office of the Community and Voluntary Sector from Vote Social Development to Vote Community and Voluntary Sector 2009/10 1,484 1,484 1,484 1,484 1,484
Reasons for Change in Appropriation

The decrease in this appropriation in 2014/15 compared with the corresponding appropriation in 2013/14 [refer Part 1.4 - Reconciliation of Changes in Appropriation Structure for details] is mainly due to the transfer of Ministry of Civil Defence and Emergency Management functions to Vote Prime Minister and Cabinet with effect from 1 April 2014 and an expense transfer from 2012/13 to 2013/14 for the Better Local Government Reform Programme. Also contributing was a reallocation of funding to reflect cost pressures, savings and reprioritisation across appropriations within Vote Internal Affairs as a result of the 2012 and 2014 Four Year Plans.

Conditions on Use of Appropriation
Reference Conditions
 

Common Policy Unit Indicator Set Data Collection

Clarity Policy outputs, argument, etc. are expressed clearly.
Accuracy Outputs are free of errors and based on analysis supported by relevant evidence.
Analytical Rigour Policy output uses appropriate analytical frameworks; has clear purpose, problem definition, evaluation of options against criteria, and assessment of risks and opportunities; and is honest, impartial and politically neutral.
Fitness for purpose Policy outputs suit intended audiences and are framed to fit previous advice and communications with the Minister
Relevance to wider context Policy outputs include a strategic context; provide practical advice; are appropriately collaborative; reflect public sector consultation; and convey the perspectives of the full range of stakeholders.

Source: Treasury. (2013). 'Common Policy Unit Indicator Set Data Collection Guide'

Regulatory Services (M41)
Overarching Purpose Statement
The overarching purpose of this appropriation is to carry out the effective delivery of regulatory functions and services that are assigned to the Department.
Scope of Appropriation
Departmental Output Expenses

Charities Administration
This category is limited to the delivery of services to register charities and that contribute to promoting public trust and confidence in the charitable sector.

Regulatory Services
This category is limited to the provision of operational policy advice and services to administer all aspects of the regulatory regime under the Public Records Act 2005, including where the Chief Archivist has statutory independence; services to regulate gambling activity, objectionable material and unsolicited electronic messages, and anti-money laundering and countering financing of terrorism; and the Private Security Personnel and Private Investigators Regulations 2011.

Expenses, Revenue and Capital Expenditure
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Total Appropriation

- - 39,915

Departmental Output Expenses

     
Charities Administration - - 6,328
Regulatory Services - - 33,587

Funding for Departmental Output Expenses

     

Revenue from the Crown

- - 17,088
Charities Administration - - 5,476
Regulatory Services - - 11,612

Revenue from Others

- - 22,322
Charities Administration - - 852
Regulatory Services - - 21,470
Comparators for Restructured Appropriation
  2013/14 2014/15
Vote, Type and Title of Appropriation Budgeted
$000
Estimated Actual
$000
Budget
$000

Vote Internal Affairs

     

Departmental Output Expenses

     
Charities Administration 6,348 6,348 6,328
Regulatory Services 34,096 34,096 33,587
Total 40,444 40,444 39,915

The previous Regulatory Services MCOA has been converted to an MCA.

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the Department promote the regulatory regimes to minimise harm and maximise benefits, and regulated parties operate in accordance with their compliance obligations.

How Performance will be Assessed for this Appropriation
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Regulatory Services

     
Regulatory regimes are in place to deliver all legislated responsibilities. New Measure New Measure Baseline to be established
What is Intended to be Achieved with each Category and How Performance will be Assessed
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Regulatory Services

     

Departmental Output Expenses

     
Charities Administration
     
This category is intended to achieve that services delivered to register charities contribute to promoting public trust and confidence in the charitable sector.      
Fully completed applications for registration decided within 40 days (see Note 1) At least 70% At least 70% At least 70%
Fully completed annual returns published within 10 days of receipt (estimated volume: 15,000-30,000) At least 95% At least 95%
(of 23,000-26,000)
At least 95%
Stakeholders who accessed or used a capability-building initiative and provided positive feedback At least 75% At least 75% At least 75%
Investigations undertaken where no adverse comment was received from the Charities Registration Board or Judiciary on the quality of file preparation and investigative practice At least 99% At least 99% At least 99%
Number of registered charities that are reviewed and investigated to ensure that they continue to meet the requirements for registration as a charitable entity 200 investigations 220-240 investigations 130-160 investigations
Customer satisfaction with Charities Services service received (see Note 2) New Measure New Measure At least 75% of customers assessed as '4' or '5'
Charities Registration Board member satisfaction with the quality of secretariat support services provided (see Note 2) Assessed as 'Satisfied' or better Satisfied Assessed as 'Good' or better
Regulatory Services
     
This category is intended to achieve that our regulatory activity contributes to a safe and prosperous nation by minimising harmful social, economic and criminal behaviours.      

Gambling (see Note 1)

     
Venue inspections conducted (see Note 3) Up to 200 345 Up to 150
Provisional audit reports to non-club gaming machine societies completed 4-10 4 4-10
Number of Provisional audit reports to non-club gaming machine societies completed within six (6) months New Measure New Measure At least 75%
Demand Information (see Note 4)
     
Applications for gambling licenses processed:      
  • Club and non-club licence renewals
300-350 315 280-350
  • Other Class 3 and 4 licence applications and Certificates of Approval
4,200-4,600 4,225 3,900-4,600

Censorship

     
Number of images uploaded, as a result of investigation, to the Interpol Child Sexual Exploitation Database 500-800 8,490 4,000-9,000
Number of child exploitation websites being filtered by the specialist software developed and maintained by DIA 300-800 600 400-1,000
Demand Information - Estimates (see Note 4)
     
Number of justified appeals compared to the total number of appeals received from websites being filtered No less than 10% 0% Less than 10%

Unsolicited Electronic Messages

     
Number of complaints received Revised Measure Revised Measure 3,500-6,500
Percentage of complaints received which are analysed within three (3) months At least 70%
(of 3,600-4,800)
99%
(of 6,320)
At least 80%
Civil liability proceedings undertaken - covering warning letters, infringement notices and statements of claim 30-90 50 20-50

Public Sector Recordkeeping

     
Public offices independently audited against recordkeeping standards (Public Records Act 2005) (see Note 5) 40
(of 200)
40 20
Number of Public Offices provided with targeted records and archives management advice New Measure New Measure 50
Attendee satisfaction with training courses - assessed as 'Good' or 'Very Good' (estimated volume: 200-250) (see Note 1) At least 80% At least 80% At least 80%

Anti-Money Laundering and Countering Finance of Terrorism

     
Number of programme reviews completed 100-150 44 80-150
Number of onsite visits conducted 10-15 10 15-20
Remediation plan put in place within six (6) after compliance monitoring (where required) At least 70% 70% At least 70%
Number of education/ information/ follow-up contacts 1,000-1,500 615 250-500

Private Security Personnel and Private Investigators

     
Ministry of Justice satisfaction with services provided (see Note 2) Assessed as '3' or better 3 3
Demand Information - Estimates (Sse Note 4)
     
Number of investigation requests received from the Licensing Authority 50-100 58 15-45

Note 1 - All timeliness measures using 'days' are references to 'working days.'

Note 2 - Satisfaction performance measure involves a five point scale, either numerical (1-5, with '5' the highest rating) or qualitative: Very Good, Good, Satisfied, Poor and Very Poor.

Note 3 - Venue inspections are only carried out when assessed as required and targeted at the highest risk non-club gaming machine societies.

Note 4 - Measures of demand provide estimated levels (volumes) at which the Department's services will be required.

Note 5 - 2014/15 marks the fifth year of the Public Records Act Audit Programme and will see the completion of the 200 public offices audited for the first round of audits. The average of 40 offices audited does not apply to this year as audits will extend to those who are left (approximately 20) however this figure is subject to change for instance where public offices are merged, etc.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000

Current Government

           
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate 2014/15 - 309 206 103 -
Transfer of Charities Commission functions to the Department of Internal Affairs 2012/13 5,918 5,918 5,918 5,918 5,918
Implementation of the Private Security Personnel and Private Investigators Act 2010 2010/11 238 239 239 239 239
Share of net costs/(savings) due to the integration of new functions and consequent restructuring of the Department of Internal Affairs 2010/11 (169) (169) (169) (169) (169)
Anti-Money Laundering and Countering Financing of Terrorism Bill 2009/10 2,360 2,360 2,360 2,360 2,360
Censorship Enforcement Activity 2009/10 611 611 611 611 611
Reasons for Change in Appropriation

All Multi-Class Output Expense Appropriations have been converted to Multi-Category Expenses and Capital Expenditure Appropriations with effect from 1 July 2014 [refer Part 1.4 - Reconciliation of Changes in Appropriation Structure for details].

Conditions on Use of Appropriation
Reference Conditions
Gambling Act 2003, sections 351-363 All breaches are resolved to the required standard as outlined in the legislation.
Memorandum Account
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Administration of Non-casino Gaming

     
Opening Balance at 1 July (6,719) (6,719) (8,022)
Revenue 16,702 15,948 15,452
Expenses 17,801 17,251 15,957
Transfers and Adjustments - - -

Closing Balance at 30 June

(7,818) (8,022) (8,527)

The increased deficit is due to the declining number of gaming machines and increasing regulatory costs mainly relating to investigations. A review of fees is scheduled in 2014/15.

Services Supporting the Executive (M47)
Overarching Purpose Statement
The overarching purpose of this appropriation is to support the Government and the Executive to perform their role.
Scope of Appropriation
Departmental Output Expenses

Coordination of Official Visits and Events
This category is limited to managing programmes for visiting guests of Government, State and ministerial functions, co-ordinating a range of services in support of ceremonial and commemorative events and facilitating passage of New Zealand and foreign dignitaries and others authorised by the Crown into and out of New Zealand.

Support Services to Members of the Executive
This category is limited to providing support services for Members of the Executive, including in their capacity as a Member of Parliament, primarily through office personnel and administrative services, information and communication technology, and the provision and management of residential accommodation.

VIP Transport Services
This category is limited to providing chauffeur-driven and self-drive vehicle services for parties specified in legislation, as authorised by Members of the Executive, or who otherwise meet qualifying criteria.

Expenses, Revenue and Capital Expenditure
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Total Appropriation

- - 38,871

Departmental Output Expenses

     
Coordination of Official Visits and Events - - 4,392
Support Services to Members of the Executive - - 27,065
VIP Transport Services - - 7,414

Funding for Departmental Output Expenses

     

Revenue from the Crown

- - 31,417
Coordination of Official Visits and Events - - 4,387
Support Services to Members of the Executive - - 27,030
VIP Transport Services - - -

Revenue from Others

- - 7,454
Coordination of Official Visits and Events - - 5
Support Services to Members of the Executive - - 35
VIP Transport Services - - 7,414
Comparators for Restructured Appropriation
  2013/14 2014/15
Vote, Type and Title of Appropriation Budgeted
$000
Estimated Actual
$000
Budget
$000

Vote Internal Affairs

     

Departmental Output Expenses

     
Coordination of Official Visits and Events 5,593 5,275 4,392
Support Services to Members of the Executive 25,868 26,168 27,065
VIP Transport Services 7,415 7,415 7,414
Total 38,876 38,858 38,871

The previous Services Supporting the Executive MCOA has been converted to an MCA.

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve that Government and the Executive have the support they need to perform their role, including hosting dignitaries and conducting ceremonial and commemorative events.

How Performance will be Assessed for this Appropriation
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Services Supporting the Executive

     
Minister Responsible for Ministerial Services provides a rating of 'Satisfied' on the quality of support provided by the Department to the Executive. New Measure New Measure Satisfied
What is Intended to be Achieved with each Category and How Performance will be Assessed
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Services Supporting the Executive

     

Departmental Output Expenses

     
Coordination of Official Visits and Events
     
This category is intended to achieve that ceremonies of national importance encourage New Zealanders to commemorate national events and strengthen nationhood, and official visits strengthen New Zealand's international relationships.      
Percentage of visits where the Sponsoring Ministers rate as 'Satisfactory' or above 90% 100% 90%
Demand Information - Estimates (see Note 1)
     
Number of Guests of Government visits Revised Measure Revised Measure 35-50
Number of Partial Guests of Government visits Revised Measure Revised Measure 10-15
Number of Commemorative and special events 10-15 15 10-15
Facilitations of parties through Auckland and Wellington International Airports Revised Measure Revised Measure 500-600 facilitations
Support Services to Members of the Executive
     
This category is intended to achieve that Members of the Executive are able to discharge their Ministerial responsibilities.      
Availability of information and communication technology systems, 24 hours a day, 7 days a week No less than 99.5% 99.5% No less than 99.5%
Minister Responsible for Ministerial Services' satisfaction with the quality and level of support services provided to the Members of the Executive Assessed as 'Satisfied' or better Satisfied Assessed as 'Satisfied' or better
Demand Information - Estimates (see Note 1)
     
Average number of Ministerial office personnel provided 150-170 152 150-170
VIP Transport Services
     
Chauffeur-driven services provided leading to no sustained complaints (estimated volume: 17,000-20,000 jobs) At least 99.5% 99.8% At least 99.5%
Demand Information - Estimates (see Note 1)
     
Total vehicle fleet 72-77 72 72-77

Note 1 - Measures of demand provide estimated levels (volumes) at which the Department's services will be required.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000

Current Government

           
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate 2014/15 - 129 86 43 -
Funding for the Visit by the Duke and Duchess of Cambridge in April 2014 2013/14 1,200 - - - -
Share of net costs/(savings) due to the integration of new functions and consequent restructuring of the Department of Internal Affairs 2010/11 (134) (134) (134) (134) (134)
Sale of Ministerial Property 2009/10 (86) (86) (86) (86) (86)
Visits and Ceremonials (travel and accommodation efficiencies) 2009/10 (50) (50) (50) (50) (50)
Reasons for Change in Appropriation

All Multi-Class Output Expense Appropriations have been converted to Multi-Category Expenses and Capital Expenditure Appropriations with effect from 1 July 2014 [refer Part 1.4 - Reconciliation of Changes in Appropriation Structure for details].

Support for Statutory and Other Bodies (M41)
Overarching Purpose Statement
The overarching purpose of this appropriation is to support statutory, advisory and other bodies to discharge their responsibilities.
Scope of Appropriation
Departmental Output Expenses

Commissions of Inquiry & Similar Bodies
This category is limited to supporting commissions of inquiry and similar bodies.

Statutory and Advisory Body Support - National Archives
This category is limited to the provision of advisory and support services to statutory and advisory bodies established under the Public Records Act 2005 in respect of their statutory functions.

Statutory and Advisory Body Support - National Library
This category is limited to the provision of services and advice to statutory and advisory bodies established under the National Library of New Zealand (Te Puna Matauranga o Aotearoa) Act 2003 and the Public Lending Right for New Zealand Authors Act 2008 in respect of their statutory functions.

Statutory Body Support - Gambling Commission
This category is limited to the provision of services and advice to the Gambling Commission to enable the Commission to discharge its responsibilities.

Statutory Body Support - Local Government Commission
This category is limited to the provision of advisory and support services to the Local Government Commission in respect of its statutory functions.

Support for Grant Funding Bodies - Community and Voluntary Sector
This category is limited to the provision of operational and secretariat support for grant funding bodies, and includes supporting member appointment processes. The focus of operational support is on processing grant applications and grant decisions on behalf of the grant funding bodies.

Support for Grant Funding Bodies - Internal Affairs
This category is limited to the provision of operational and secretariat support for grant funding bodies, including supporting member appointment processes. The focus of operational support is on processing grant applications and grant decisions on behalf of the grant funding bodies.

Taskforces and Similar Bodies
This category is limited to supporting taskforces and similar bodies.

Expenses, Revenue and Capital Expenditure
  2013/14 2014/15
  Budgeted
$000
Estimated Actual
$000
Budget
$000

Total Appropriation

- - 14,500

Departmental Output Expenses

     
Commissions of Inquiry & Similar Bodies - - 1,307
Statutory and Advisory Body Support - National Archives - - 116
Statutory and Advisory Body Support - National Library - - 105
Statutory Body Support - Gambling Commission - - 1,158
Statutory Body Support - Local Government Commission - - 1,369
Support for Grant Funding Bodies - Community and Voluntary Sector - - 278
Support for Grant Funding Bodies - Internal Affairs - - 10,167
Taskforces and Similar Bodies - - -

Funding for Departmental Output Expenses

     

Revenue from the Crown

- - 3,718
Commissions of Inquiry & Similar Bodies - - 1,307
Statutory and Advisory Body Support - National Archives - - 116
Statutory and Advisory Body Support - National Library - - 98
Statutory Body Support - Gambling Commission - - -
Statutory Body Support - Local Government Commission - - 1,369
Support for Grant Funding Bodies - Community and Voluntary Sector - - 278
Support for Grant Funding Bodies - Internal Affairs - - 550
Taskforces and Similar Bodies - - -

Revenue from Others

- - 10,782
Commissions of Inquiry & Similar Bodies - - -
Statutory and Advisory Body Support - National Archives - - -
Statutory and Advisory Body Support - National Library - - 7
Statutory Body Support - Gambling Commission - - 1,158
Statutory Body Support - Local Government Commission - - -
Support for Grant Funding Bodies - Community and Voluntary Sector - - -
Support for Grant Funding Bodies - Internal Affairs - - 9,617
Taskforces and Similar Bodies - - -
Comparators for Restructured Appropriation
  2013/14 2014/15
Vote, Type and Title of Appropriation Budgeted
$000
Estimated Actual
$000
Budget
$000

Vote Internal Affairs

     

Departmental Output Expenses

     
Commissions of Inquiry and Similar Bodies 2,359 2,229 1,307
Statutory and Advisory Body Support - National Archives 116 116 116
Statutory and Advisory Body Support - National Library 105 105 105
Statutory Body Support - Gambling Commission 1,158 916 1,158
Statutory Body Support - Local Government Commission 1,872 1,872 1,369
Support for Grant Funding Bodies - Community and Voluntary Sector 307 307 278
Support for Grant Funding Bodies - Internal Affairs 10,143 10,032 10,167
Total 16,060 15,577 14,500

The previous Support for Statutory and Other Bodies MCOA has been converted to an MCA.

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve that Statutory and other advisory bodies are provided with administrative, advisory and secretariat support they need to enable them to effectively discharge their responsibilities.

How Performance will be Assessed for this Appropriation
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Support for Statutory and Other Bodies

     
Statutory body members provide a rating of 'Good' with the quality of the support provided by the Department. New Measure New Measure Good
What is Intended to be Achieved with each Category and How Performance will be Assessed
  2013/14 2014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Support for Statutory and Other Bodies

     

Departmental Output Expenses

     
Commissions of Inquiry & Similar Bodies
     
This category is intended to achieve that Commissions of Inquiry are able to effectively provide high quality and timely advice and information to Executive government.      
Commissions' satisfaction with the timeliness and quality of services received (see Note 1)
  • Government Inquiry into the Whey Protein Concentrate Contamination Incident
  • Confidential Listening and Assistance Service
Assessed as 'Good' or better Good Assessed as 'Good' or better
Statutory Board Support - Gambling Commission
     
This category is intended to achieve that the Gambling Commission is well-informed and well-supported so it is able to effectively discharge its statutory functions.      
Gambling Commission's satisfaction with the quality of advice and support services provided (see Note 1) Assessed as '4' or better 4 Assessed as 'Good' or better
Statutory Body Support - Local Government Commission
     
This category is intended to achieve that the Local Government Commission is well-informed and well-supported so it is able to discharge its statutory functions.      
Local Government Commission's satisfaction with the quality of advice and support services provided (see Note 1) Assessed as '3' or above 3 Assessed as 'Good' or better
Statutory and Advisory Body Support - National Archives
     
This category is intended to achieve that Archives Council is well-informed and well-supported so it is able to effectively discharge its statutory functions.      
Statutory body member satisfaction with the quality of secretariat services provided (see Note 1) Assessed as 'Satisfied' or better Satisfied Assessed as 'Good' or better
Demand Information - Estimates (see Note 2)
     
Support services provided to the following statutory bodies advising the Minister - meetings supported:
  • Archives Council
4 4 4
Statutory and Advisory Body Support - National Library
     
This category is intended to achieve that the Library Information Advisory Commission, the Guardians Kaitiaki of the Alexander Turnbull Library and the Public Lending Right Advisory Group are well-informed and well-supported so they are able to effectively discharge their statutory functions.      
Statutory body member satisfaction with the quality of secretariat services provided (see Note 1) Assessed as 'Satisfied' or better Satisfied Assessed as 'Good' or better
Demand Information - Estimates (see Note 2)
     
Support services provided to the following statutory bodies - meetings supported:      
  • Guardians Kaitiaki of the Alexander Turnbull Library
4 3 3
  • Library and Information Advisory Committee
4 4 4
  • Public Lending Right Advisory Group
1 2 1
Support for Grant Funding Bodies - Community and Voluntary Sector
     
This category is intended to achieve that grant funding bodies are effectively supported to make appropriate grant decisions.      
Trust grant applications processed from receipt to decision notification within agreed timeframes Revised Measure Revised Measure At least 95%
Trust grant committee member satisfaction with operational support received (see Note 1) New Measure New Measure 75% assessed as at least '4' or '5'
Demand Information - Estimates (see Note 2)
     
Support services provided to the following grant funding bodies - committee meetings organised:
  • Norman Kirk Memorial Trust
  • Pacific Development and Conservation Trust
  • Peace and Disarmament Education Trust
  • Vietnam Veterans and Their Families Trust
Combined: 10 10 Combined: 10
Non-departmental other expense appropriation
  • Disarmament Education Grants
$150k $150k $150k
Support for Grant Funding Bodies - Internal Affairs
     
This category is intended to achieve that grant funding bodies are effectively supported to make appropriate grant decisions.      
Lottery grant distribution committee member satisfaction with operational support received (see Note 1) 95% of sample reviewed 95% At least 75% assessed as '4' or '5'
Lottery grants processed from receipt to decision notification within agreed timeframes Revised Measure Revised Measure At least 95%
Lottery grant distribution committee decisions are consistent with priorities, policies and procedures At least 95% of sample reviewed 95% At least 95% of sample reviewed
Demand Information - Estimates (see Note 2)
     
Number of applications received and serviced for the following grant funding bodies:
  • Distribution Committees of the Lottery Grants Board
  • New Zealand Winston Churchill Memorial Trust
  • Chinese Poll Tax Heritage Trust
5,700-6,200 6,000  5,700-6,200 

Note 1 - Satisfaction performance measures involves using a five point scale, either numerical (1-5, with '5' the highest rating) or qualitative: Very Good, Good, Satisfied, Poor and Very Poor.

Note 2 - Measures of demand provide estimated levels (volumes) at which the Department's services will be required.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000

Current Government

           
Focusing the Department of Internal Affairs' Delivery of its Government ICT Functional Leadership and Information Management Mandate 2014/15 - 69 45 24 -
Establishment of the Government Inquiry into the Whey Protein Concentrate Contamination Incident 2013/14 749 - - - -
Confidential Listening and Assistance Service: Next Steps and Financial Implications 2013/14 1,361 1,185 - - -
Better aligning portfolio responsibilities within Vote Community and Voluntary Sector and Vote Internal Affairs 2011/12 9,784 9,784 9,784 9,784 9,784
Ongoing savings in the administration of Crown grants, trusts and fellowships 2009/10 (140) (140) (140) (140) (140)
Reasons for Change in Appropriation

The decrease in 2014/15 in this appropriation compared with the corresponding appropriation in 2013/14 [refer Part 1.4 - Reconciliation of Changes in Appropriation Structure for details] is mainly due to one-off funding in 2013/14 for the Government Inquiry into the Whey Protein Concentrate Contamination Incident, a lower level of funding for the Confidential Listening and Assistance Service in 2014/15 and expense transfers from 2012/13 to 2013/14 for the administration of the Christchurch Earthquake Appeal Trust, Local Government Reorganisation and for an ongoing programme of initiatives to enable the transformation of systems and processes within the Department of Internal Affairs. The decrease is partially offset by a lower level of demand for services provided to the Lottery Grants Board in 2013/14 only.