Vote Internal Affairs - Māori, Other Populations and Cultural Sector - Estimates 2016/2017

Overview of the Vote#

The Minister for the Community and Voluntary Sector is responsible for appropriations in the Vote for the 2016/17 financial year covering the following:

• A total of $21.285 million to support community and voluntary organisations to become stronger, more cohesive and resilient.

The Minister for Ethnic Communities is responsible for an appropriation in the Vote for the 2016/17 financial year, covering the following:

• A total of $520,000 for providing grants to refugee and migrant community organisations to assist in reducing barriers to resettlement.

The Minister of Internal Affairs is responsible for appropriations in the Vote for the 2016/17 financial year covering the following:

• A total of $238.542 million to contribute to the collection, management and provision of access to New Zealand's civic, government, identity and heritage information.

• A total of $31.029 million to provide information technology support and services to government and the state sector, including strategic and planning advice on government's ICT infrastructure, content, data and information management and government's online presence.

• A total of $30.264 million to provide support services to enable ministers and statutory, advisory and other bodies to effectively discharge their responsibilities.

• A total of $40.564 million to carry out the effective delivery of regulatory functions and services that are assigned to the Department.

• A total of $28 million for the reconstruction of Waitangi Wharf in the Chatham Islands.

• A total of $56.675 million for the purchase or development of assets by and for the use of the Department of Internal Affairs.

• A total of $13.626 million towards support and advisory services for individuals, communities and organisations.

The Minister of Local Government is responsible for appropriations in the Vote for the 2016/17 financial year, covering the following:

• A total of $56.500 million for assistance with rates for low-income residential ratepayers.
• A total of $5.871 million towards continuing to maintain public access to Lake Taupo.

• A total of $3.170 million towards the costs of the Chatham Islands Council meeting its statutory obligations.
• A total of $2.696 million for administering local government legislation and supporting the effective operation of the local government system.

The Minister Responsible for Ministerial Services is responsible for appropriations in the Vote for the 2016/17 financial year covering:

• A total of $63.581 million for supporting the Government, and the current and previous executives, in discharging their responsibilities.

The Minister for Racing is responsible for an appropriation in the Vote for the 2016/17 financial year covering the following:

• A total of $1 million contestable fund to match racing industry contributions towards enhancing racecourse safety and raising the quality of facilities at racecourses.

Details of these appropriations are set out in Parts 2-4.

Details of Appropriations and Capital Injections#

Annual and Permanent Appropriations#

Multi-Year Appropriations#

Total Annual and Permanent Appropriations and Multi-Year Appropriation Forecasts#

Capital Injection Authorisations#

Supporting Information#

Part 1 - Vote as a Whole#

1.1 - New Policy Initiatives

1.2 - Trends in the Vote#

Summary of Financial Activity#

Note - where restructuring of the vote has occurred then, to the extent practicable, prior years information has been restated as if the restructuring had occurred before the beginning of the period covered. In this instance Total Appropriations for the Budgeted and Estimated Actual year may not equal Total Appropriations in the Details of Appropriations and Capital Injections.

Adjustments to the Summary of Financial Activity Table Due to Vote Restructuring#

The adjustments in the table above reflect:

• the new non-departmental other expense appropriation established to enable the maintenance costs associated with official residences to be captured as non-departmental expenditure, and

• the recognition of non-departmental digital intangible assets as part of the non-departmental capital expenditure appropriation, Heritage Collections - Annual.

The prior year information in the Summary of Financial Activity table has been restated to reflect the Vote structure in 2016/17.

1.3 - Analysis of Significant Trends#

Significant changes in Vote Internal Affairs are discussed briefly below.

Output Expenses

The decrease in 2012/13 reflects one-off funding in 2011/12 for the transition costs associated with the integration of the Charities Commission into the Department of Internal Affairs and an expense transfer from 2010/11 to 2011/12 for the integration of new functions and consequent restructuring of the Department of Internal Affairs. This was partially offset by a transfer of funding from 2011/12 to 2012/13 due to efficiency gains and savings initiatives associated with the National Dog Control Information Database and the Rates Rebate Scheme.

The increase in 2013/14 reflects funding for transition and stranded overhead costs associated with the transfer of the Ministry of Civil Defence and Emergency Management functions to Vote Prime Minister and Cabinet and an expense transfer from 2012/13 to 2013/14 for the Grants and Client Management Systems project.

From 2014/15 to 2016/17, the baseline remains stable.

From 2017/18, the increase in baseline reflects funding for the Crown's contribution towards the public good component of fire services expenditure.

Benefits or Related Expenses

The decrease in expenditure in 2013/14 and 2014/15 reflects lower than anticipated demand for the Rates Rebate Scheme.

Other Expenses

The increase in baseline in 2013/14 mainly reflects one-off funding for the reconstruction of the Pitt Island Wharf in the Chatham Islands.

In 2014/15, funding was provided for structural remedial work for Waitangi Wharf in the Chatham Islands, and for development of specifications for the redevelopment of the wharf.

The increase in baseline in 2015/16 mainly reflects an expense transfer from 2014/15 to 2015/16 relating to sediment relocation work at Lake Taupo. It also reflects the expected payment to the Northland Regional Council associated with the development of the Ninety Mile Beach Management Plan with Te Hiku iwi.

From 2017/18, the increase in baseline reflects funding for the operating, maintenance and depreciation costs associated with Waitangi Wharf in the Chatham Islands.

Capital Expenditure

In 2011/12 and 2012/13, capital expenditure reflects a large investment in several major infrastructural asset projects including the "Building a National Library for the 21st Century" project, replacement of passport systems, and development of an All-of-Government identity verification system (RealMe).

The decrease in 2012/13 mainly reflects the completion of the "Building a National Library for the 21st Century" project.

The capital programme in 2013/14 and outyears reflects ongoing investment in corporate infrastructure (replacement of the Financial Management Information System and adoption of Desktop as a Service), Service Delivery operational systems such as the Grants and Client Management System and RealMe System, together with ongoing investment in renewing the existing asset base.

In 2014/15, one-off funding was provided to purchase the Television New Zealand Archive Facility in Wellington.

From 2015/16 to 2017/18, funding has been provided for the reconstruction of Waitangi Wharf in the Chatham Islands. In 2016/17, the increase in baseline also reflects funding for the development of the new regional office for Archives New Zealand in Christchurch and for the redevelopment of the Motuoapa Marina at Lake Taupo.

From 2018/19, the baseline remains stable.

Multi-Category Expenses and Capital Expenditure - Output Expenses

The baseline from 2011/12 to 2013/14 reflects an increase in demand for passport products due to the change in passport validity from ten to five years.

The baseline in 2011/12 also reflects funding for the Royal Commission of Inquiry into Building Failure caused by Canterbury Earthquakes and the Royal Commission of Inquiry on the Pike River Coal Mine Tragedy. In 2011/12, funding was also received for the development of a portfolio of potential cross-agency ICT capability investments and the ongoing operation and development of the igovt All-of-Government service.

The increase in baseline in 2012/13 also reflects expenditure associated with managing the Government's adoption of Cloud Computing and for implementing the Functional Leadership of Government ICT. The baseline also increased due to expense transfers from 2011/12 to 2012/13 mainly for Positioning for Efficiency Savings, the Royal Commission of Inquiry into Building Failure caused by Canterbury Earthquakes and the New Generation Implementation Programme.

The overall increase in baseline in 2012/13 was partially offset by a decrease in departmental output expenses as a result of the Department's efficiency savings. These efficiency savings continue in 2013/14 and outyears.

The increase in 2013/14 reflects an increase in the level of funding for implementing the Functional Leadership of Government ICT, funding for the progression of ICT initiatives and for the Government Chief Information Officer to provide coordinated oversight and delivery of system-wide ICT assurance. The baseline also increased due to expense transfers from 2012/13 to 2013/14 mainly for amendments to the RealMe work programme, National Library Service Reviews, Infrastructure as a Service Transition and the National Library and Archives New Zealand Strategic Partnership Programme.

The increase in 2013/14 was partially offset by expense transfers from 2011/12 to 2012/13, a higher level of demand for information technology services by other agencies in 2012/13 and the completion of the Royal Commission of Inquiry into Building Failure caused by Canterbury Earthquakes and the Royal Commission of Inquiry on the Pike River Coal Mine Tragedy in 2012/13.

The increase in 2014/15 reflects a higher level of funding for the Government Chief Privacy Officer, the ongoing operation of RealMe, the progression of ICT initiatives and for stranded overheads as a result of the transfer of the Ministry of Civil Defence and Emergency Management functions to Vote Prime Minister and Cabinet in 2013/14. The increase also reflects funding for the depreciation and capital charge associated with the Television New Zealand Archive Facility in Wellington, the Rules Reduction Taskforce, the second stage of the Government Inquiry into the Whey Protein Concentrate Contamination Incident and the Inquiry into Allegations Regarding Judith Collins and a Former Director of the Serious Fraud Office.

In 2014/15, there was also a transfer of funding from 2013/14 to 2014/15 to provide additional capacity at the national commemoration at the National War Memorial on ANZAC Day 2015 and expense transfers from 2013/14 to 2014/15 mainly for Result 10, ICT Functional Leadership and the Software Acquisition Strategy. The increase was partially offset by a decrease in expenditure associated with passport products.

The increase in 2015/16 reflects funding for Ministerial Services fiscal pressures including one-off funding for the visit of the Prince of Wales and Duchess of Cornwall, the public memorial service to honour Jonah Lomu and the All Blacks Welcome Home Celebration in Auckland. The increase also reflects funding for operating costs associated with administration of the new credit repossession regime and to meet increased demand on the Local Government Commission. The increase is partially offset by a lower level of funding for the progression of ICT initiatives and the operation of RealMe. The decrease also reflects the completion in 2014/15 of the Confidential Listening and Assistance Service, the Inquiry into Allegations Regarding Judith Collins and a Former Director of the Serious Fraud Office and the Government Inquiry into the Whey Protein Concentrate Contamination Incident.

The decrease in 2016/17 reflects a lower level of funding the progression of ICT initiatives. The decrease is partially offset by increased funding for operating costs associated with the new regional office for Archives New Zealand in Christchurch and RealMe.

From 2017/18, the decrease in baseline reflects a lower level of funding for the Local Government Commission and ICT initiatives, partially offset by increased funding for RealMe.

Multi-Category Expenses and Capital Expenditure - Other Expenses

The increase in baseline in 2012/13 is due to an expense transfer from 2011/12 to 2012/13 due to the timing of community-led initiatives.

The decrease in baseline in 2013/14 is due to an expense transfer from 2013/14 to 2014/15 to reflect the timing of the Community-led Development pilot in communities.

From 2014/15 to 2016/17, there was a lower level of funding for digital literacy due to the transfer of funds to Vote Education for Computers in Homes.

The increase in 2015/16 mainly reflects an expense transfer from 2014/15 to 2015/16 due to the timing of the implementation of the Community-led Development pilot in communities and to provide flexibility to ensure outcomes can be achieved in the communities participating in the Community-led Development pilot programme.

From 2016/17, the baseline remains stable.

1.4 - Reconciliation of Changes in Appropriation Structure#

Non-Departmental digital intangible assets will be recognised as part of the Heritage Collections with effect from 1 July 2016.

Maintenance costs associated with official residences will be recognised as non-departmental expenditure with effect from 1 July 2016.

Explanations of the reasons for changing the appropriation structure are noted in the details of each appropriation in Parts 2-4.

Part 2 - Details of Departmental Appropriations#

2.1 - Departmental Output Expenses#

Administration of Grants (M15)

Scope of Appropriation

Expenses and Revenue

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve effective support for the government grant funding schemes that the Department administers and ensuring processes are maintained for receiving and monitoring grants.

How Performance will be Assessed and End of Year Reporting Requirements

Note 1 - Satisfaction performance measures involves using a five point scale, either numerical (1-5, with '5' the highest rating) or qualitative: Very Poor, Poor, Satisfied, Good and Very Good.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives

Contestable Services RDA (M41)#

Scope of Appropriation#

Expenses and Revenue#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve effective translation and other language services to government agencies and the public, and support services to government agencies.

How Performance will be Assessed and End of Year Reporting Requirements#

Note 1 - Satisfaction performance measure involves a seven point scale (1-7, with 1 being strongly disagree and 7 strongly agree)

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Local Government Services (M49)#

Scope of Appropriation#

Expenses and Revenue#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve effective and consistent local government operation across priority Government issues within New Zealand.

How Performance will be Assessed and End of Year Reporting Requirements#

Note 1 - All timeliness measures using 'days' are references to 'working days.'

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives#

Memorandum Account#

A review of the fees is expected to be completed by April 2017.

A period of higher expenditure is expected in 2016/17 associated with reviewing and renewing the National Dog Control Information Database support contract which expires in February 2017. This is expected to utilise the accumulated surplus.
 

2.3 - Departmental Capital Expenditure and Capital Injections#

Department of Internal Affairs - Capital Expenditure PLA (M41)#

Scope of Appropriation

Capital Expenditure

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve investment in the renewal, upgrade and development of assets that support the delivery of the department's products and services.

How Performance will be Assessed and End of Year Reporting Requirements

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Reasons for Change in Appropriation

The increase in this appropriation for 2016/17 is mainly due to the Workplace Project, ongoing development of Govt.nz and a capital transfer from 2015/16 to 2016/17 for the development of the new regional office for Archives New Zealand in Christchurch.

Capital Injections and Movements in Departmental Net Assets

Department of Internal Affairs

Part 3 - Details of Non-Departmental Appropriations#

3.1 - Non-Departmental Output Expenses#

Classification of Films, Videos and Publications (M41)

Scope of Appropriation

Expenses

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve effective classification of films, videos and publications to restrict access to harmful material within New Zealand.

How Performance will be Assessed and End of Year Reporting Requirements

An exemption was granted under section15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental output expense appropriation is less than $5 million.

Service Providers

Conditions on Use of Appropriation

Development of On-line Authentication Services (M41)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve effective privacy support for on-line authentication services.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental output expense appropriation is less than $5 million.

Public Lending Right for New Zealand Authors (M41)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve appropriate recompense to New Zealand authors for books available for use in New Zealand libraries.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental output expense appropriation is less than $5 million.

Conditions on Use of Appropriation#

3.2 - Non-Departmental Benefits or Related Expenses#

Rates Rebate Scheme (M49)#

Scope of Appropriation

Expenses

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve appropriate financial assistance for homeownership within New Zealand.

How Performance will be Assessed and End of Year Reporting Requirements

An exemption was granted under section 15D(2)(b)(ii) of the Public Finance Act as additional performance information is unlikely to be informative because this appropriation is solely for assistance with rates for low-income residential ratepayers under the Rates Rebate Act 1973. Performance information relating to the administration of the payment is provided under the Local Government Services appropriation.

Conditions on Use of Appropriation

3.4 - Non-Departmental Other Expenses#

Chatham Islands Council (M49)#

Scope of Appropriation

Expenses

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve support for effective local government services for residents of the Chatham Islands.

How Performance will be Assessed and End of Year Reporting Requirements

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Service Providers

Current and Past Policy Initiatives

Crown-owned Assets at Lake Taupo - Maintenance Costs (M49)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve maintenance of Crown-owned assets at Lake Taupo so that they can be used by the public.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Current and Past Policy Initiatives#

Reasons for Change in Appropriation#

The decrease in this appropriation for 2016/17 is due to an expense transfer from 2014/15 to 2015/16 due to delays in the completion of the multi-year project to remedy deferred maintenance of Crown-owned Lake Taupo boating facilities. This is partially offset by an expense transfer from 2015/16 to 2016/17 to reflect the expected timing of sediment relocation work at Motuoapa Marina as a result of the delays associated with the resource consent process.

Depreciation on Official Residences (M47)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve the recognition of depreciation expenditure associated with Crown-owned official residences.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Executive Council and Members of the Executive - Salaries and Allowances PLA (M47)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve payment of Executive Council and Members of the Executive salaries and allowances as authorised by section 8(4) of the Members of Parliament (Remuneration and Services) Act 2013.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(ii) of the Public Finance Act, as additional performance information is unlikely to be informative because this appropriation is solely for payments of salaries and allowances under the Members of Parliament (Remuneration and Services) Act 2013. Performance information relating to the administration of the payment is provided under the Services Supporting the Executive Multi-Category Appropriation.

Conditions on Use of Appropriation#

Former Governors-General - Annuities and Other Payments PLA (M47)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve financial support for former New Zealand Governors-General and their surviving spouses or partners.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Former Prime Ministers - Annuities PLA (M47)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve financial support for former New Zealand Prime Ministers and their surviving spouses or partners.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Former Prime Ministers - Domestic Travel PLA (M47)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve financial support for domestic travel for former New Zealand Prime Ministers and their spouses or partners.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Members of the Executive - Travel (M47)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve support for Members of the Executive and approved accompanying parties to undertake travel to discharge Ministerial duties.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(ii) of the Public Finance Act, as additional performance information is unlikely to be informative because this appropriation is solely for the cost of domestic and international travel by Members of the Executive and approved accompanying parties.

Current and Past Policy Initiatives#

Miscellaneous Grants - Internal Affairs (M41)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve support for building a strong and safe nation.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Official Residences - Maintenance Costs (M47)#

Scope of Appropriation#

Expenses#

Comparators for Restructured Appropriation#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve maintenance of Crown-owned official residences.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Current and Past Policy Initiatives#

Reasons for Change in Appropriation#

The increase in the appropriation for 2016/17 is due to a transfer of funding from the Services Supporting the Executive MCA. This appropriation has been established to enable the maintenance costs associated with official residences to be captured as non-departmental expenditure [refer Part 1.4 - Reconciliation of Changes in Appropriation Structure for details].

Racing Safety Development Fund (M55)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve enhanced racecourse safety and higher quality facilities at racecourses.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Conditions on Use of Appropriation#

Settling-In Grants (M30)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve effective settlement of refugee and migrant communities in New Zealand.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Current and Past Policy Initiatives#

Tuwharetoa Maori Trust Board PLA (M49)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve continued public access to Lake Taupo.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Conditions on Use of Appropriation#

3.5 - Non-Departmental Capital Expenditure#

Capital Investments - Lake Taupo (M49)#

Scope of Appropriation

Capital Expenditure

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the upgrade of boating facilities including the renewal and refurbishment of navigational and safety infrastructure at Lake Taupo.

How Performance will be Assessed and End of Year Reporting Requirements

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental capital expenditure appropriation is less than $15 million.

Current and Past Policy Initiatives

Reasons for Change in Appropriation

The increase in this appropriation for 2016/17 is mainly due to the capital transfer from 2015/16 to 2016/17 to reflect the expected timing of the redevelopment of the Motuoapa Marina at Lake Taupo as a result of the delays associated with the resource consent process.

Chatham Islands Wharf Redevelopment (M41)#

Scope of Appropriation and Expenses#

Components of the Appropriation#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve financial support for the construction and redevelopment of Waitangi Wharf in the Chatham Islands to ensure appropriate access is maintained for New Zealanders.

How Performance will be Assessed and End of Year Reporting Requirements#

End of Year Performance Reporting#

Performance for this appropriation will be reported by the Minister of Internal Affairs in a report appended to the Department of Internal Affairs' Annual Report.

Current and Past Policy Initiatives#

Heritage Collections - Annual (M41)#

Scope of Appropriation#

Capital Expenditure#

Comparators for Restructured Appropriation#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve appropriate purchases of materials for the Alexander Turnbull Library heritage collections.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental capital expenditure appropriation is less than $15 million.

Current and Past Policy Initiatives#

Reasons for Change in Appropriation#

The increase in this appropriation for 2016/17 is due to a transfer of funding from the Civic Information Services MCA to enable recognition of non-departmental digital intangible assets as part of the Heritage Collections [refer Part 1.4 - Reconciliation of Changes in Appropriation Structure for details].

Conditions on Use of Appropriation#

Part 4 - Details of Multi-Category Expenses and Capital Expenditure#

Multi-Category Expenses and Capital Expenditure#

Civic Information Services (M41)

Overarching Purpose Statement

Scope of Appropriation

Expenses, Revenue and Capital Expenditure

Components of the Appropriation

What is Intended to be Achieved with this Appropriation

The appropriation is intended to achieve the collection, preservation, accessibility and security of New Zealand's civic, government, identity and heritage information.

How Performance will be Assessed for this Appropriation

What is Intended to be Achieved with each Category and How Performance will be Assessed

Note 1 - All timeliness measures using 'days' are references to 'working days'.

Note 2 - Satisfaction performance measure involves a five point scale, either numerical (1-5, with '5' the highest rating) or qualitative: Very Unsatisfied, Poor, Satisfied, Good, Very Satisfied.

Note 3 - Measures of demand provide estimated levels (volumes) at which the Department's services will be required.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives

Conditions on Use of Appropriation

Memorandum Account

In 2015/16, the fees for online publishing were reviewed and new fees were implemented with effect from 1 February 2016 to ensure full cost recovery for the service.

New passport fees and a capital injection were approved in November 2015. The new passport fees and the capital injection will result in the memorandum account surplus increasing until adult volumes decrease in 2020/21 at which point the memorandum account will return to a deficit. A further review of fees will be undertaken in 2018 which will address the projected deficits.

The surplus is expected to contribute to the costs of replacing ageing technology. A Programme Business Case is being prepared to seek approval to commence work on modernising systems from 2016/17. Citizenship fees will be reviewed following completion of this programme of work.

A detailed analysis of the cost to produce Marriage and Civil Union products is being completed including contributing to the costs of replacing ageing technology. A Programme Business Case is being prepared to seek approval to commence work on modernising systems from 2016/17. This analysis will enable options to be developed to address the deficit position.

A detailed analysis of the cost to produce certifications and other products is being completed including contributing to the costs of replacing ageing technology. A Programme Business Case is being prepared to seek approval to commence work on modernising systems from 2016/17. This analysis will enable options to be developed to address the deficit position.

In 2015/16, the memorandum account surplus increased due to significant growth in the number of libraries joining Kotui Library Services. The subscription costs are periodically reviewed to ensure recovery of full costs.

Community Funding Schemes (M15)#

Overarching Purpose Statement#

Scope of Appropriation#

Expenses, Revenue and Capital Expenditure#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve financial support for communities and organisations for community development.

How Performance will be Assessed for this Appropriation#

What is Intended to be Achieved with each Category and How Performance will be Assessed#

Note 1 - Community Development Scheme - The purpose of this scheme is to contribute to the outcome of New Zealand's diverse people and communities/ hapu/ iwi are resilient and prosperous through supporting communities to develop and enhance wellbeing and generate solutions to locally defined issues. The scheme evolved from the Community Project Workers Scheme.

Note 2 - Community Internship Programme - The purpose of this programme is to contribute to the outcome of New Zealand's diverse people and communities/ hapu/ iwi are resilient and prosperous through improving relationships and understanding between the community, private and public sectors and building community sector capacity.

Note 3 - Community Organisation Grants Scheme - This is a community-driven funding scheme that provides essential support to grass-roots non-profit organisations.

Note 4 - Disarmament Education Grants - The purpose of these grants is to promote greater public awareness of disarmament education through support of non-government organisations working towards this goal.

Note 5 - Support for Volunteering - The purpose of this fund is to contribute to the outcome of New Zealand's diverse people and communities/ hapu/ iwi are resilient and prosperous through promoting and supporting volunteering.

Note 6 - Youth Workers Training Scheme - The purpose of the scheme is to contribute to the outcome of New Zealand's diverse people and communities/ hapu/ iwi are resilient and prosperous through improving the quality and effectiveness of the youth workers sector.

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives#

Reasons for Change in Appropriation#

The decrease in this appropriation for 2016/17 is mainly due to an expense transfer from 2014/15 to 2015/16 to reflect the change in timing of the implementation of the Community-led Development pilot in communities and to provide flexibility to ensure outcomes can be achieved in the communities participating in the Community-led Development pilot programme.

Community Information and Advisory Services (M41)#

Overarching Purpose Statement#

Scope of Appropriation#

Expenses, Revenue and Capital Expenditure#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve support for communities, hapu, iwi and community organisations.

How Performance will be Assessed for this Appropriation#

What is Intended to be Achieved with each Category and How Performance will be Assessed#

Note 1 - Measures of demand provide estimated levels (volumes) at which the Department's services will be required.

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives#

Information and Technology Services (M41)#

Overarching Purpose Statement#

Scope of Appropriation#

Expenses, Revenue and Capital Expenditure#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve effective and efficient public sector investment in ICT infrastructure, data, and information management and government's online presence.

How Performance will be Assessed for this Appropriation#

What is Intended to be Achieved with each Category and How Performance will be Assessed#

Note 1 - Satisfaction performance measures involves using a five point scale, either numerical (1-5, with '5' the highest rating) or qualitative: Very Poor, Poor, Satisfied, Good and Very Good.

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives#

Reasons for Change in Appropriation#

The decrease in this appropriation for 2016/17 is mainly due to a lower level of funding for the progression of ICT initiatives and expense transfers from 2014/15 to 2015/16 for Result 10, ICT Functional Leadership, ICT Tagged Contingency Funded Projects and the Software Acquisition Strategy. The decrease was partially offset by expense transfers from 2015/16 to 2016/17 for Result 10 and Common Delegations and Infrastructure sharing initiatives.

Memorandum Account#

Revenue increases are from new products such as Telecommunications as a Service and IT Managed Services becoming available for agencies to uptake. Expenses will reduce over time as development costs diminish. The memorandum account is on track to breakeven in 2020/21.

Ministerial Support Services (M41)#

Overarching Purpose Statement#

Scope of Appropriation#

Expenses, Revenue and Capital Expenditure#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve non-policy support for Ministers.

How Performance will be Assessed for this Appropriation#

What is Intended to be Achieved with each Category and How Performance will be Assessed#

Note 1 - Measures of demand provide estimated levels (volumes) at which the Department's services will be required.

Note 2 - Information Briefing Quality Criteria:

• Purpose - briefings are short (where practicable), succinct and clearly focused on information required by Ministers.

• Consistency - the briefings take account of other Government policies and decisions.

• Logic - the assumptions behind the briefings are explicit and argument is logical and supported by facts.

• Accuracy - the facts in the papers are legally and statistically accurate and all material facts and sources are included.

• Presentation - all papers and briefings are in accordance with the Department's Policy Quality Assurance guidelines. All presentations to the Ministers are in accordance with Ministerial preference for style and format. All key facts are on the first page. All material is effectively, concisely and clearly presented, has short sentences in plain English, and is free of grammatical or numerical errors.

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives#

Reasons for Change in Appropriation#

The increase in this appropriation for 2016/17 is mainly due to transfers of funding between departmental appropriations based on the provision of services across the portfolios within Vote Internal Affairs.

Policy Advice (M41)#

Overarching Purpose Statement#

Scope of Appropriation#

Expenses, Revenue and Capital Expenditure#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve well-informed decision making by Ministers through the provision of high quality advice about government policy matters.

How Performance will be Assessed for this Appropriation#

What is Intended to be Achieved with each Category and How Performance will be Assessed#

Note 1 - Satisfaction performance measures involves a 10 point scale (with '10' the highest rating and 'Satisfied' being equivalent to a '5').

Note 2 - Common Policy Unit Indicator Set Data Collection:

• Clarity - policy outputs, argument, etc. are expressed clearly.

• Accuracy - outputs are free of errors and based on analysis supported by relevant evidence.

• Analytical Rigour - policy output uses appropriate analytical frameworks; has clear purpose, problem definition, evaluation of options against criteria, and assessment of risks and opportunities; and is honest, impartial and politically neutral.

• Fitness for purpose - policy outputs suit intended audiences and are framed to fit previous advice and communications with the Minister.

• Relevance to wider context - policy outputs include a strategic context; provide practical advice; are appropriately collaborative; reflect public sector consultation; and convey the perspectives of the full range of stakeholders.

Source: The Treasury (2013). 'Common Policy Unit Indicator Set Data Collection Guide

Note 3 - Includes only items that fit under the Treasury's definition of "policy advice" [refer http://www.treasury.govt.nz/publications/guidance/mgmt/rapa] are included in the external assessment. By this definition, any Information Briefings completed by the Ministerial Advice team and the Knowledge and Insights team are not included.

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives#

Reasons for Change in Appropriation#

The decrease in this appropriation for 2016/17 is mainly due to transfers of funding between departmental appropriations based on the provision of services across the portfolios within Vote Internal Affairs.

Regulatory Services (M41)#

Overarching Purpose Statement#

Scope of Appropriation#

Expenses, Revenue and Capital Expenditure#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve effective promotion of regulatory regimes to minimise harm and maximise benefits.

How Performance will be Assessed for this Appropriation#

What is Intended to be Achieved with each Category and How Performance will be Assessed#

Note 1 - All timeliness measures using 'days' are references to 'working days.'

Note 2 - Satisfaction performance measure involves a five point scale, either numerical (1-5, with '5' the highest rating) or qualitative: Very Poor, Poor, Satisfied, Good and Very Good.

Note 3 - Venue inspections are only carried out when assessed as required and targeted at the highest risk non-club gaming machine societies.

Note 4 - Measures of demand provide estimated levels (volumes) at which the Department's services will be required.

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives#

Memorandum Account#

The deficit is due to the declining number of gaming machines and increasing regulatory costs mainly relating to investigations. A fee review implemented in February 2016 is expected to assist in lowering the deficit in future years.

Services Supporting the Executive (M47)#