Vote Internal Affairs - Finance and Government Administration Sector - Estimates 2018/19

Vote Internal Affairs#

APPROPRIATION MINISTER(S): Minister for the Community and Voluntary Sector (M15), Minister for Ethnic Communities (M30), Minister of Internal Affairs (M41), Minister Responsible for Ministerial Services (M47), Minister of Local Government (M49), Minister for Racing (M55), Minister for Treaty of Waitangi Negotiations (M74)

APPROPRIATION ADMINISTRATOR: Department of Internal Affairs

RESPONSIBLE MINISTER FOR DEPARTMENT OF INTERNAL AFFAIRS: Minister of Internal Affairs

Overview of the Vote#

The Minister for the Community and Voluntary Sector is responsible for appropriations in the Vote for the 2018/19 financial year covering the following:

• a total of $25.180 million to support community and voluntary organisations to become stronger, more cohesive and resilient.

The Minister for Ethnic Communities is responsible for an appropriation in the Vote for the 2018/19 financial year covering the following:

• a total of $520,000 for providing grants to refugee and migrant community organisations to assist in reducing barriers to resettlement.

The Minister of Internal Affairs is responsible for appropriations in the Vote for the 2018/19 financial year covering the following:

• a total of $77.271 million for the purchase or development of assets by and for the use of the Department of Internal Affairs

• a total of $29.315 million to support the transition of rural and urban fire services to a unified organisation, Fire and Emergency New Zealand

• a total of $245.313 million to contribute to the collection, management and provision of access to New Zealand's civic, government, identity and heritage information

• a total of $29.155 million towards support and advisory services for individuals, communities and organisations

• a total of $35.572 million to provide information technology support and services to government and the state sector, including strategic and planning advice on government's ICT infrastructure, content, data and information management, digital and data transformation, and government's online presence

• a total of $51.188 million to carry out the effective delivery of regulatory functions and services that are assigned to the Department

• a total of $32.052 million to provide support services to enable ministers and statutory, advisory and other bodies to effectively discharge their responsibilities.

The Minister of Internal Affairs is also responsible for a capital injection of over $31 million to the Department of Internal Affairs.

The Minister of Local Government is responsible for appropriations in the Vote for the 2018/19 financial year covering the following:

• a total of $3.774 million for administering local government legislation and supporting the effective operation of the local government system

• a total of $57.500 million for assistance with rates for low-income residential ratepayers

• a total of $6.256 million towards the costs of local authorities meeting their statutory obligations and mitigating risks to life from national hazards

• a total of $2.087 million towards continuing to maintain public access to Lake Taupo.

The Minister Responsible for Ministerial Services is responsible for appropriations in the Vote for the 2018/19 financial year covering:

• a total of $69.798 million for supporting the Government, and the current and previous Executives, in discharging their responsibilities.

The Minister for Racing is responsible for an appropriation in the Vote for the 2018/19 financial year covering the following:

• a total of $1 million contestable fund to match racing industry contributions towards enhancing racecourse safety and raising the quality of facilities at racecourses.

Details of these appropriations are set out in Parts 2-4.

Details of Appropriations and Capital Injections#

Annual and Permanent Appropriations#

Multi-Year Appropriations#

Total Annual and Permanent Appropriations and Multi-Year Appropriation Forecasts#

Capital Injection Authorisations#

Supporting Information#

Part 1 - Vote as a Whole#

1.1 - New Policy Initiatives

1.2 - Trends in the Vote#

Summary of Financial Activity#

Note - where restructuring of the vote has occurred then, to the extent practicable, prior years information has been restated as if the restructuring had occurred before the beginning of the period covered. In this instance Total Appropriations for the Budgeted and Estimated Actual year may not equal Total Appropriations in the Details of Appropriations and Capital Injections.

Adjustments to the Summary of Financial Activity Table Due to Vote Restructuring#

There have been no restructuring adjustments to prior year information in the Summary of Financial Activity table.

1.3 - Analysis of Significant Trends#

Significant changes in Vote Internal Affairs are discussed briefly below.

Output Expenses

In 2013/14, funding was provided for transition and stranded overhead costs associated with the transfer of the Ministry of Civil Defence and Emergency Management functions to Vote Prime Minister and Cabinet and for the Grants and Client Management Systems project.

From 2014/15 to 2016/17, the baseline remains stable.

From 2017/18, the increase in baseline reflects funding for the Government's contribution to Fire and Emergency New Zealand towards public good services that are unrelated to property or motor vehicle insurance.

Benefits or Related Expenses

The increase in expenditure from 2018/19 reflects anticipated demand for the Rates Rebate Scheme.

Other Expenses

In 2013/14, funding was provided for the reconstruction of Pitt Island Wharf in the Chatham Islands.

In 2014/15, funding was provided for structural remedial work for Waitangi Wharf in the Chatham Islands, and for development of specifications for the redevelopment of the wharf.

The increase in 2016/17 mainly reflects funding for Wellington resilience modelling and for a nationwide subsidy of neutering fees for high-risk menacing dogs and the associated promulgation.

In 2016/17 and 2017/18, funding was provided for the costs associated with improving the resilience and functionality of Pitt Island Wharf.

From 2016/17 to 2018/19, funding was provided for the fees for the Chairs and members appointed to inquiries.

From 2016/17 to 2019/20, funding was also provided to support local authorities to meet their statutory obligations and to mitigate risks to life from national hazards as a result of the November 2016 Hurunui/Kaikoura earthquake.

In 2017/18, funding was provided to recognise the Government's contribution towards 'Emergency Community Water Sources' to improve Wellington's emergency water resilience.

In 2018/19, funding was provided for the Emergency Services Sector to invest in replacement equipment to assure existing radio networks remain operational during an emergency.

From 2019/20, the baseline remains stable.

Capital Expenditure

In 2014/15, funding was provided to purchase the Television New Zealand Archive Facility in Lower Hutt.

From 2015/16 to 2017/18, funding was provided for the reconstruction of Waitangi Wharf in the Chatham Islands. From 2016/17 to 2019/20, the increase in baseline reflects a repayable capital injection to support the transition of rural and urban fire services to a unified organisation, Fire and Emergency New Zealand. In 2016/17 and 2017/18, the increase in baseline also reflects funding for the redevelopment of Motuoapa Marina at Lake Taupo.

In 2017/18, the increase in the baseline also reflects investment in the new regional office for Archives New Zealand in Christchurch and increased investment for the refurbishment of the centralised facilities in Wellington.

From 2017/18 to 2019/20, the baseline reflects investment in the Te Ara Manaaki programme to modernise systems for Identity-related products.

From 2020/21, the baseline remains stable.

Multi-Category Expenses and Capital Expenditure - Output Expenses

The increase in 2014/15 reflects a higher level of funding for the Government Chief Privacy Officer, the ongoing operation of RealMe, the progression of ICT initiatives and for stranded overheads as a result of the transfer of the Ministry of Civil Defence and Emergency Management functions to Vote Prime Minister and Cabinet in 2013/14. The increase also reflects funding for the depreciation and capital charge associated with the Television New Zealand Archive Facility in Lower Hutt, the Rules Reduction Taskforce, the second stage of the Government Inquiry into the Whey Protein Concentrate Contamination Incident and the Inquiry into Allegations Regarding Judith Collins and a Former Director of the Serious Fraud Office.

In 2014/15, there was also a transfer of funding from 2013/14 to 2014/15 to provide additional capacity at the national commemoration at the National War Memorial on ANZAC Day 2015 and expense transfers from 2013/14 to 2014/15 mainly for Result 10, ICT Functional Leadership and the Software Acquisition Strategy. The increase was partially offset by a decrease in expenditure associated with Identity products.

The decrease in 2015/16 reflects a lower level of funding for the progression of ICT initiatives and the operation of RealMe. The decrease also reflects the completion in 2014/15 of the Confidential Listening and Assistance Service, the Inquiry into Allegations Regarding Judith Collins and a Former Director of the Serious Fraud Office and the Government Inquiry into the Whey Protein Concentrate Contamination Incident. The decrease was partially offset by funding for Ministerial Services fiscal pressures including one-off funding for the visit of the Prince of Wales and Duchess of Cornwall, the public memorial service to honour Jonah Lomu and the All Blacks Welcome Home Celebration in Auckland. Funding was also provided for operating costs associated with administration of the new credit repossession regime and to meet increased demand on the Local Government Commission.

The increase in 2016/17 mainly reflects funding for additional costs associated with a larger than anticipated programme of official visits and events, the Government Inquiry into Havelock North Drinking Water, an increase in expenditure associated with an increase in demand for Identity products and increased funding for the progression of ICT initiatives. The increase was partially offset by a decrease in the capital charge rate.

The increase in the baseline in 2017/18 was mainly due to higher levels of funding for the implementation and ongoing operation of Phase II of the Anti-Money Laundering and Countering the Financing of Terrorism reforms and for the progression of ICT initiatives. It also reflects funding for the commencement of an upgrade and expansion of the physical infrastructure and storage capacity for Archives New Zealand and the National Library of New Zealand, managing changes to the Executive following the 2017 General Election, the transition to a digital identity collaborative model, the Government Inquiry into Mental Health and Addiction, the Government Inquiry into Operation Burnham, the Three Waters Review and the Increasingly Digital initiative. In 2017/18, there was also a higher level of expenditure associated with Identity products and the sub-lease of properties.

The decrease in 2018/19 is mainly due a lower level of funding for the progression of ICT initiatives, inquiries and the Local Government Commission. The decrease also reflects a lower level of expenditure associated with Identity products. The decrease is partially offset by a higher level of funding for the implementation and ongoing operation of Phase II of the Anti-Money Laundering and Countering the Financing of Terrorism reforms.

The increase in the baseline in 2019/20 is mainly due to an increase in expenditure associated with Identity products and a higher level of funding for RealMe. The increase is partially offset by funding associated with the completion of the project work for Archives New Zealand and the National Library of New Zealand in 2018/19.

From 2020/21, the decrease mainly reflects decreased expenditure associated with Identity products.

Multi-Category Expenses and Capital Expenditure - Other Expenses

The decrease in baseline in 2014/15 mainly reflects a lower level of funding for digital literacy.

The increase in 2015/16 mainly reflects expense transfers from 2014/15 to 2015/16 due to the timing of the implementation of the Community-led Development pilot in communities and to provide flexibility to ensure outcomes can be achieved in the participating communities.

In 2017/18, there was an expense transfer from 2017/18 to 2019/20 and 2020/21 to maximise community outcomes of resilience and sustainability and enable the programme to settle into a regular cycle of new and existing partnerships.

From 2017/18, the increase in baseline also reflects additional funding to enable community and voluntary organisations to provide more meaningful support to communities to achieve longer-term investments to meet local needs.

From 2017/18 to 2020/21, funding was provided for a social enterprise market development programme.

1.4 - Reconciliation of Changes in Appropriation Structure#

As a result of the establishment of Fire and Emergency New Zealand, the title of the appropriation was renamed.

Explanations of the reasons for changing the appropriation structure are noted in the details of each appropriation in Parts 2-4.

Part 2 - Details of Departmental Appropriations#

2.1 - Departmental Output Expenses#

Administration of Grants (M15)

Scope of Appropriation

Expenses and Revenue

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve effective support for the government grant funding schemes that the Department administers and to ensure processes are maintained for receiving and monitoring grants.

How Performance will be Assessed and End of Year Reporting Requirements

Note 1 - The business timeframe standard is based on grant decisions being made within 15 weeks of submission of a request.

Note 2 - Ease is assessed as 7, 8, 9, or 10 on an eleven point scale (0-10).

Note 3 - Satisfaction performance measure involves a five point scale: Very Satisfied, Good, Satisfied, Poor, Very Unsatisfied.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives

Contestable Services RDA (M41)#

Scope of Appropriation#

Expenses and Revenue#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve effective translation and other language services to government agencies and the public, and support services to government agencies.

How Performance will be Assessed and End of Year Reporting Requirements#

Note 1 - Good is assessed as 7, 8, 9 or 10 on an eleven point scale (0-10).

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Reasons for Change in Appropriation#

The decrease in this appropriation for 2018/19 is due to the forecast increased demand for Translation Services in 2017/18 only.

Local Government Services (M49)#

Scope of Appropriation#

Expenses and Revenue#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve effective and consistent local government operation within New Zealand.

How Performance will be Assessed and End of Year Reporting Requirements#

Note 1 - All timeliness measures using 'days' are references to 'working days'.

Note 2 - Satisfaction is determined on a scale of 1-5, with 5 being the highest. "Assessed as average or above" is all ratings of 3, 4 or 5.

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives#

Reasons for Change in Appropriation#

The increase in this appropriation for 2018/19 is mainly due to the expected change in timing from 2017/18 to 2018/19 associated with the tendering process for the National Dog Control Information Database operation and support contract. This increase is partially offset by transfers of funding between departmental appropriations based on the provision of services across the portfolios within Vote Internal Affairs in 2017/18 only.

Memorandum Account#

A full fees review will be undertaken during 2018/19, with any amendment to fees expected to be implemented in 2019/20.

A period of higher expenditure is expected in 2018/19 associated with the tendering process for the National Dog Control Information Database operation and support contract. This expenditure is expected to utilise the accumulated surplus.
 

2.3 - Departmental Capital Expenditure and Capital Injections#

Department of Internal Affairs - Capital Expenditure PLA (M41)#

Scope of Appropriation

Capital Expenditure

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve investment in the renewal, upgrade and development of assets that support the delivery of the department's products and services.

How Performance will be Assessed and End of Year Reporting Requirements

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Reasons for Change in Appropriation

The decrease in this appropriation for 2018/19 is mainly due to completion of the new regional office for Archives New Zealand in Christchurch and the refurbishment of the centralised facilities in Wellington.

Capital Injections and Movements in Departmental Net Assets

Department of Internal Affairs

Part 3 - Details of Non-Departmental Appropriations#

3.1 - Non-Departmental Output Expenses#

Classification of Films, Videos and Publications (M41)

Scope of Appropriation

Expenses

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve effective classification of films, videos and publications to restrict access to harmful material within New Zealand.

How Performance will be Assessed and End of Year Reporting Requirements

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental output expense appropriation is less than $5 million.

Service Providers

Conditions on Use of Appropriation

Development of On-line Authentication Services (M41)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve effective privacy support for on-line authentication services.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental output expense appropriation is less than $5 million.

Fire and Emergency New Zealand - Public Good Services (M41)#

Scope of Appropriation#

Expenses#

Comparators for Restructured Appropriation#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve recognition of the Government's contribution towards public good services that are unrelated to property or motor vehicle insurance.

How Performance will be Assessed and End of Year Reporting Requirements#

End of Year Performance Reporting#

Performance information for this appropriation will be reported by Fire and Emergency New Zealand in its Annual Report.

Service Providers#

Current and Past Policy Initiatives#

Reasons for Change in Appropriation#

This appropriation was established in 2018/19 due to the establishment of Fire and Emergency New Zealand. Funding of $10 million was transferred from the previous appropriation, New Zealand Fire Service Commission - Public Good Services to this renamed appropriation.

Public Lending Right for New Zealand Authors (M41)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve appropriate recompense to New Zealand authors for books available for use in New Zealand libraries.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental output expense appropriation is less than $5 million.

Conditions on Use of Appropriation#

3.2 - Non-Departmental Benefits or Related Expenses#

Rates Rebate Scheme (M49)#

Scope of Appropriation

Expenses

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve appropriate financial assistance for homeownership within New Zealand.

How Performance will be Assessed and End of Year Reporting Requirements

An exemption was granted under section 15D(2)(b)(ii) of the Public Finance Act as additional performance information is unlikely to be informative because this appropriation is solely for assistance with rates for low-income residential ratepayers under the Rates Rebate Act 1973. Performance information relating to the administration of payments associated with the Rates Rebate Scheme is provided under the Local Government Services appropriation.

Reasons for Change in Appropriation

The increase in this appropriation for 2018/19 is due to the forecast increased uptake of the Rates Rebate Scheme in 2018/19.

Conditions on Use of Appropriation

3.4 - Non-Departmental Other Expenses#

Chatham Islands Council (M49)#

Scope of Appropriation

Expenses

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve support for effective local government services for residents of the Chatham Islands.

How Performance will be Assessed and End of Year Reporting Requirements

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Service Providers

Current and Past Policy Initiatives

Chatham Islands Wharves - Operational Costs (M41)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve the recognition of operational, maintenance and depreciation expenditure associated with Chatham Islands wharves.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Current and Past Policy Initiatives#

Reasons for Change in Appropriation#

The decrease in this appropriation for 2018/19 is due to the completion of the work to increase the resilience and functionality of Pitt Island Wharf in 2017/18. This decrease is partially offset by a full year of funding for the operating, maintenance and depreciation costs associated with the Waitangi Wharf for which construction was completed in March 2018.

Crown-owned Assets at Lake Taupo - Maintenance Costs (M49)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve maintenance of Crown-owned assets at Lake Taupo so that they can be used by the public.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Current and Past Policy Initiatives#

Reasons for Change in Appropriation#

The decrease in this appropriation for 2018/19 is mainly due to the completion of the redevelopment of Motuoapa Marina at Lake Taupo in 2017/18.

Depreciation on Official Residences (M47)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve the recognition of depreciation expenditure associated with Crown-owned official residences.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Current and Past Policy Initiatives#

Reasons for Change in Appropriation#

The increase in this appropriation for 2018/19 is due to a higher level of funding in 2018/19 for the depreciation associated with capital improvements at official residences owned by the Crown.

Executive Council and Members of the Executive - Salaries and Allowances PLA (M47)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve payment of salaries and allowances to the Executive Council and Members of the Executive.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(ii) of the Public Finance Act, as additional performance information is unlikely to be informative because this appropriation is solely for payments of salaries and allowances under the Members of Parliament (Remuneration and Services) Act 2013. Performance information relating to the administration of payments is provided under the Services Supporting the Executive Multi-Category Appropriation.

Former Governors-General - Annuities and Other Payments PLA (M47)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve financial support for former New Zealand Governors-General and their surviving spouses or partners.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Former Prime Ministers - Annuities PLA (M47)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve financial support for former New Zealand Prime Ministers and their surviving spouses or partners.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Former Prime Ministers - Domestic Travel PLA (M47)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve financial support for domestic travel for former New Zealand Prime Ministers and their spouses or partners.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Miscellaneous Grants - Internal Affairs (M41)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve support for building a strong and safe nation.

How Performance will be Assessed and End of Year Reporting Requirements#

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Minister of Internal Affairs in a report appended to the Department of Internal Affairs' Annual Report.

Current and Past Policy Initiatives#

Reasons for Change in Appropriation#

The decrease in this appropriation for 2018/19 is mainly due to one-off funding in 2017/18 to recognise the Government's contribution towards 'Emergency Community Water Sources' to improve Wellington's emergency water resilience. The decrease was partially offset by one-off funding in 2018/19 for the Emergency Services Sector to invest in replacement equipment to assure existing radio networks remain operational during an emergency.

Official Residences - Maintenance Costs (M47)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve maintenance of Crown-owned official residences.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Current and Past Policy Initiatives#

Reasons for Change in Appropriation#

The increase in this appropriation for 2018/19 is due to a higher level of funding in 2018/19 for the maintenance costs associated with official residences owned by the Crown.

Public Inquiries (M41)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve timely and efficient payment of fees to Chairs and members appointed to inquiries and similar investigations.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Current and Past Policy Initiatives#

Reasons for Change in Appropriation#

The decrease in this appropriation for 2018/19 is mainly due to the completion of the Government Inquiry into Havelock North Drinking Water in 2017/18.

Racing Safety Development Fund (M55)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve enhanced racecourse safety and higher quality facilities at racecourses.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Conditions on Use of Appropriation#

Services Supporting the Executive - Travel (M47)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve support for Members of the Executive and approved accompanying parties to undertake travel to discharge Ministerial duties.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(ii) of the Public Finance Act, as additional performance information is unlikely to be informative because this appropriation is solely for the cost of domestic and international travel by Members of the Executive and approved accompanying parties.

Current and Past Policy Initiatives#

Reasons for Change in Appropriation#

The increase in this appropriation for 2018/19 is due to the funding in 2018/19 being for a full year whereas the funding in 2017/18 was for a part year only.

Settling-In Grants (M30)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve effective settlement of refugee and migrant communities in New Zealand.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Current and Past Policy Initiatives#

Supporting Local Authorities' Post-Earthquake Statutory Activities (M49)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve support for the Kaikoura District Council to address risks to life from natural hazards, and to local authorities that were affected by the November 2016 Hurunui/Kaikoura earthquake.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Current and Past Policy Initiatives#

Reasons for Change in Appropriation#

The increase in this appropriation for 2018/19 is due to a higher level of funding in 2018/19 to local authorities to meet their statutory obligations and to mitigate risks to life from natural hazards as a result of the November 2016 Hurunui/Kaikoura earthquake.

Tuwharetoa Maori Trust Board PLA (M49)#

Scope of Appropriation#

Expenses#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve continued public access to Lake Taupo.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental other expense appropriation is less than $5 million.

Conditions on Use of Appropriation#

3.5 - Non-Departmental Capital Expenditure#

Capital Investments - Official Residences (M47)#

Scope of Appropriation

Capital Expenditure

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve necessary capital improvements to official residences.

How Performance will be Assessed and End of Year Reporting Requirements

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental capital expenditure appropriation is less than $15 million.

Current and Past Policy Initiatives

Reasons for Change in Appropriation

The decrease in this appropriation for 2018/19 is mainly due to a lower level of funding in 2018/19 for capital improvements at official residences.

Fire Service Reform - Capital Injection (M41)#

Scope of Appropriation and Expenses#

Components of the Appropriation#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve financial support for the amalgamation of rural and urban fire services into a new unified organisation.

How Performance will be Assessed and End of Year Reporting Requirements#

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Minister of Internal Affairs in a report appended to the Department of Internal Affairs' Annual Report.

Current and Past Policy Initiatives#

Heritage Collections - Annual (M41)#

Scope of Appropriation#

Capital Expenditure#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve appropriate purchases of materials for the Alexander Turnbull Library heritage collections.

How Performance will be Assessed and End of Year Reporting Requirements#

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act as the amount of this annual non-departmental capital expenditure appropriation is less than $15 million.

Current and Past Policy Initiatives#

Conditions on Use of Appropriation#

Part 4 - Details of Multi-Category Expenses and Capital Expenditure#

Multi-Category Expenses and Capital Expenditure#

Civic Information Services (M41)

Overarching Purpose Statement

Scope of Appropriation

Expenses, Revenue and Capital Expenditure

Components of the Appropriation

What is Intended to be Achieved with this Appropriation

The appropriation is intended to achieve the collection, preservation, accessibility and security of New Zealand's civic, government, identity and heritage information.

How Performance will be Assessed for this Appropriation

What is Intended to be Achieved with each Category and How Performance will be Assessed

Note 1 - Satisfaction performance measure involves a five point scale, either numerical (1-5, with '5' the highest rating) or qualitative: Very Satisfied, Good, Satisfied, Poor, Very Unsatisfied.

Note 2 - Identity and Life Event services includes birth, death, marriage and civil union certificates and printouts, congratulatory messages, citizenship status certificates and printouts, authentications, Apostilles, passports, certificates and other travel documents.

Note 3 - Ease is assessed as 7, 8, 9 or 10 on an eleven point scale (0-10).

Note 4 - Business timeframe standards are based on:

• births registered within 8 days

• deaths registered within 2 days

• birth, death, marriage and civil union certificates and printouts issued within 5 days

• applications for grant of citizenship to foreign nationals recommended to the Minister within 50 days

• applications for registration of citizenship by descent processed within 15 days

• standard passports are issued within 10 days, and

• urgent passports are issued within 3 days.

Note 5 - All timeliness measures using 'days' are references to 'working days'.

Note 6 - Storage unit environments are maintained 24 hours, 7 days a week. Required standards associated with storage conditions differ for each format of records and measure temperature and relative humidity (eg, paper records require an average of 19 degrees, with a relative humidity of 50%; Nitrate film requires less than 12 degrees and relative humidity lower than 50%). These are based on international standards.

Note 7 - Measures of demand provide estimated levels (volumes) at which the Department's services will be required.

Note 8 - This is a cumulative total that is measured once a year.

Note 9 - Rosetta is the digital asset management and preservation tool that enables the safe and secure management and delivery of digital information to the Government Digital Archive. This measure reflects the number of born-digital and digitised records accessed by users.

Note 10 - The two social media platforms that inform this measure are YouTube and Flickr. The measure is a combination of views (YouTube) and photoviews (Flickr).

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives

Conditions on Use of Appropriation

Memorandum Account

New fees were implemented in February 2016 to support the reduction of the current deficit. Future periodic fee reviews are scheduled to ensure full cost recovery.

Strong demand for 10 year passports is forecast until 2021. After 2021, there is a significant forecast decrease in demand for adult passports at which point the memorandum account will return to deficit. A report back to Cabinet is due in 2018 on options to address the projected deficits from 2021.

The surplus is expected to contribute to the costs of replacing ageing technology. The Department is currently undertaking work as part of the Te Ara Manaaki programme to modernise systems for Identity-related products. Citizenship fees will be reviewed following completion of this programme of work.

New fees came into effect in May 2017 for marriage and civil union products. The Department is currently undertaking work as part of the Te Ara Manaaki programme to modernise systems for Identity-related products. The new fees will contribute to the replacement of ageing technology.

New fees came into effect in May 2017 for the issue of birth, death and marriage certifications and other products. The Department is currently undertaking work as part of the Te Ara Manaaki programme to modernise systems for Identity-related products. The new fees will contribute to the replacement of ageing technology.

Fees are reviewed annually and are based on member uptake and vendor costs.

Community Funding Schemes (M15)#

Overarching Purpose Statement#

Scope of Appropriation#

Expenses, Revenue and Capital Expenditure#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve financial support for communities and organisations for community development.

How Performance will be Assessed for this Appropriation#

What is Intended to be Achieved with each Category and How Performance will be Assessed#

Note 1 - Community Development Scheme - The purpose of this scheme is to contribute to the outcome of New Zealand's diverse people and communities/hapu/iwi are resilient and prosperous through supporting communities to develop and enhance wellbeing and generate solutions to locally defined issues. The scheme evolved from the Community Project Workers Scheme.

Note 2 - Community Internship Programme - The purpose of this programme is to contribute to the outcome of New Zealand's diverse people and communities/hapu/iwi are resilient and prosperous through improving relationships and understanding between the community, private and public sectors and building community sector capacity.

Note 3 - Community Organisation Grants Scheme - This is a community-driven funding scheme that provides essential support to grass-roots non-profit organisations.

Note 4 - Digital Literacy and Connection - The purpose of this category is to improve access and capability with respect to digital tools for communities who would not otherwise have the resources to develop these tools and capabilities themselves.

Note 5 - Disarmament Education Grants - The purpose of these grants is to promote greater public awareness of disarmament education through support of non-government organisations working towards this goal.

Note 6 - Social Enterprise Development - The programme will cover sector development, individual business advice and development, investment stimulation, and market development, measurement and communications.

Note 7 - Support for Volunteering - The purpose of this fund is to contribute to the outcome of New Zealand's diverse people and communities/ hapu/ iwi are resilient and prosperous through promoting and supporting volunteering.

Note 8 - Youth Workers Training Scheme - The purpose of the scheme is to contribute to the outcome of New Zealand's diverse people and communities/ hapu/ iwi are resilient and prosperous through improving the quality and effectiveness of the youth workers sector.

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives#

Reasons for Change in Appropriation#

The increase in this appropriation for 2018/19 is mainly due to higher levels of funding in 2018/19 for the Community-led Development Programme and for a social enterprise market development programme.

Community Information and Advisory Services (M41)#

Overarching Purpose Statement#

Scope of Appropriation#

Expenses, Revenue and Capital Expenditure#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve support for communities, hapu, iwi and community organisations.

How Performance will be Assessed for this Appropriation#

What is Intended to be Achieved with each Category and How Performance will be Assessed#

Note 1 - The business timeframe standard is based on notification of decisions within 10 days, and payment of grants within 10 days of notification.

Note 2 - All timeliness measures using 'days' are references to 'working days'.

Note 3 - Measures of demand provide estimated levels (volumes) at which the Department's services will be required.

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives#

Reasons for Change in Appropriation#

The increase in this appropriation for 2018/19 is mainly due to transfers of funding between departmental appropriations based on the provision of services across the portfolios within Vote Internal Affairs in 2017/18 only.

Information and Technology Services (M41)#

Overarching Purpose Statement#

Scope of Appropriation#

Expenses, Revenue and Capital Expenditure#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve effective and efficient public sector investment in ICT infrastructure, data, and information management and government's online presence.

How Performance will be Assessed for this Appropriation#

What is Intended to be Achieved with each Category and How Performance will be Assessed#

Note 1 - Maturity assessment will be based on 1-5 score, with 1 being low effectiveness and 5 being high effectiveness.

Note 2 - Category 1 agencies are those with large and/or complex amounts of personal information that may be held for different functions and purposes.

Note 3 - Category 2 agencies are those with small amounts of personal information collected for a single purpose.

Note 4 - Category 3 agencies consist of District Health Boards.

Note 5 - This programme of work is to be implemented by the Department of Internal Affairs, Statistics New Zealand, the Ministry of Business, Innovation and Employment, the State Services Commission and Ministry for Culture and Heritage.

Note 6 - Satisfaction performance measure involves a five point numerical scale (1-5, with '5' the highest rating).

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives#

Memorandum Account#

The memorandum account was forecast to breakeven from 2020/21, however updated projections now indicate the break-even position will not occur in 2020/21 due to revised projected costs of operation and service fees. As development of common capability products continues, this will lead to increased or specific products being available to government agencies to access. The rate of recovery from deficit will depend on the uptake rate by government agencies of common capability products, the costs incurred in providing these products and the fees applied.

Ministerial Support Services (M41)#

Overarching Purpose Statement#

Scope of Appropriation#

Expenses, Revenue and Capital Expenditure#

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve non-policy support for Ministers.

How Performance will be Assessed for this Appropriation#

What is Intended to be Achieved with each Category and How Performance will be Assessed#

Note 1 - Satisfaction performance measure involves a five point scale, Very Satisfied, Good, Satisfied, Poor, Very Unsatisfied.

Note 2 - All timeliness measures using 'days' are references to 'working days'.

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Department of Internal Affairs in its Annual Report.

Current and Past Policy Initiatives#

Reasons for Change in Appropriation#

The decrease in this appropriation for 2018/19 is mainly due to transfers of funding between departmental appropriations based on the provision of services across the portfolios within Vote Internal Affairs in 2017/18 only.

Policy Advice (M41)#

Overarching Purpose Statement#

Scope of Appropriation#