Estimates of appropriations

Vote Foreign Affairs and Trade - External - Estimates 2014/2015

APPROPRIATION MINISTER(S): Minister of Foreign Affairs (M34)

APPROPRIATION ADMINISTRATOR: Ministry of Foreign Affairs and Trade

RESPONSIBLE MINISTER FOR MINISTRY OF FOREIGN AFFAIRS AND TRADE: Minister of Foreign Affairs

Summary of the Vote#

Overview#

The Minister of Foreign Affairs is responsible for appropriations in the Vote for the 2014/15 financial year covering the following:

  • a total of over $337 million on purchasing services in the spheres of foreign affairs and trade from the Ministry of Foreign Affairs and Trade
  • a total of over $15 million on purchasing Antarctic research and support from the New Zealand Antarctic Institute
  • a total of $4 million to the Asia New Zealand Foundation for the promotion of Asian skills and relationships
  • a total of over $1 million to the Pacific Cooperation Foundation for the promotion of mutual understanding and constructive linkages between New Zealanders and other countries and people of the Pacific
  • a total of over $48 million on subscriptions to international organisations
  • a total of nearly $2 million on payments in accordance with the Diplomatic Privileges and Immunities Act 1968, and
  • a total of over $53 million on departmental capital expenditure.

Details of these appropriations are set out in Parts 2-4.

Estimates of Appropriations#

Details of Appropriations and Capital Injections#

Annual and Permanent Appropriations

2013/142014/15
Titles and Scopes of Appropriations by Appropriation TypeBudgeted
$000
Estimated
Actual
$000
Budget
$000

Departmental Output Expenses

Administration of Diplomatic Privileges and Immunities (M34)

This appropriation is limited to the administration of diplomatic and consular privileges and immunities under the Diplomatic Privileges and Immunities Act 1968 and the Consular Privileges and Immunities Act 1971.
2,0002,0002,000

Consular Services (M34)

The purchase of consular policy advice, consular services for New Zealanders abroad and notarial services.
19,60719,60719,767

Pacific Security Fund (M34)

The purchase of activities and equipment to enhance Pacific Islands security that mutually reinforce New Zealand's security interests.
1,7001,7002,759

Policy Advice and Representation - International Institutions (M34)

The purchase of policy advice and representation activities related to the management of New Zealand's membership of, and foreign and trade interests in, international institutions.
66,94566,94568,543

Policy Advice and Representation - Other Countries (M34)

This appropriation is limited to the purchase of policy advice and representation directed to the management of New Zealand's foreign trade relations with other countries, bilaterally and in regional organisations, including using New Zealand's international connections to facilitate the flow of trade, investment, skills, and technology and improving the competitiveness of New Zealand business.
223,448203,448223,031

Policy Advice and Representation - Other Countries PLA (M34)

This appropriation is limited to meeting the costs, as set out in section 11 of the Foreign Affairs Act 1988, of superannuation for local staff employed by overseas posts to help with the management of New Zealand's foreign and trade relations with other countries.
202020

Promotional Activities - Other Countries (M34)

The purchase of promoting New Zealand to other countries as an attractive market for trade and investment.
300300300

Services for Other New Zealand Agencies Overseas (M34)

The purchase of accommodation and support services by other New Zealand agencies.
7,6627,6627,811

Small Island Developing States Conference: Support to Samoa (M34)

This appropriation is limited to support to Samoa to host the third United Nations Conference on Small Island Developing States (SIDS) in Apia in August/September 2014.
1,0001,00013,000

Total Departmental Output Expenses

322,682302,682337,231

Departmental Capital Expenditure

Ministry of Foreign Affairs and Trade - Capital Expenditure PLA (M34)

This appropriation is limited to the purchase or development of assets by and for the use of the Ministry of Foreign Affairs and Trade, as authorised by section 24(1) of the Public Finance Act 1989.
36,49236,49253,278

Total Departmental Capital Expenditure

36,49236,49253,278

Non-Departmental Output Expenses

Antarctic Research and Support (M34)

Provision of management and logistic support for New Zealand activities in the Antarctic. The provider is the New Zealand Antarctic Institute.
15,28015,28015,280

Pacific Cooperation Foundation (M34)

The promotion of mutual understanding and constructive linkages between New Zealanders and the other countries and people of the Pacific. The provider is the Pacific Cooperation Foundation of New Zealand.
1,4001,4001,400

Promotion of Asian Skills and Relationships (M34)

This appropriation is limited to the provision of services that build and sustain New Zealanders' knowledge and understanding of and relationships with Asia.
4,0004,0004,000

Total Non-Departmental Output Expenses

20,68020,68020,680

Non-Departmental Other Expenses

Disbursements Made and Exemptions from Taxation PLA (M34)

Refund of New Zealand local body rates for offices and residential premises of overseas diplomatic missions and consular posts pursuant to section 21 of the Diplomatic Privileges and Immunities Act 1968.
1,7001,7001,600

Subscriptions to International Organisations (M34)

This appropriation is limited to non-discretionary payments required as formal obligations arising from New Zealand's membership of international organisations, and as a signatory to international treaties and conventions.
48,48343,48348,148

Total Non-Departmental Other Expenses

50,18345,18349,748

Non-Departmental Capital Expenditure

New Zealand Antarctic Institute (M34)

To enable NZAI to maintain the Scott Base buildings and services infrastructure.
3,5613,561-

Total Non-Departmental Capital Expenditure

3,5613,561-

Total Annual and Permanent Appropriations

433,598408,598460,937

Capital Injection Authorisations

2013/142014/15
Budgeted
$000
Estimated Actual
$000
Budget
$000
Ministry of Foreign Affairs and Trade - Capital Injection (M34)--20,000

Supporting Information#

Part 1 - Vote as a Whole#

This part provides trend information for the vote.

Summary of Financial Activity#

2009/102010/112011/122012/132013/142014/152015/162016/172017/18
Actual
$000
Actual
$000
Actual
$000
Actual
$000
Budgeted
$000
Estimated
Actual
$000
Departmental
Transactions
Budget
$000
Non-
Departmental
Transactions
Budget
$000
Total
Budget
$000
Estimated
$000
Estimated
$000
Estimated
$000

Appropriations

Output Expenses337,846326,749327,945310,207345,362325,362337,23120,680357,911345,666345,666342,999
Benefits or Related Expenses------N/A-----
Borrowing Expenses------------
Other Expenses53,00659,94543,93741,01850,18345,183-49,74849,74849,70649,49749,497
Capital Expenditure18,09920,32217,2279,10940,05340,05353,278-53,27876,52563,53758,834
Intelligence and Security Department Expenses and Capital Expenditure-------N/A----
Multi-Category Expenses and Capital Expenditure (MCA)
Output Expenses
------------
Other Expenses
------------
Capital Expenditure
------N/A-----

Total Appropriations

408,951407,016389,109360,334435,598410,598390,50970,428460,937471,897458,700451,330

Crown Revenue and Capital Receipts

Tax Revenue------N/A-----
Non-Tax Revenue7123155238--N/A-----
Capital Receipts------N/A-----

Total Crown Revenue and Capital Receipts

7123155238--N/A-----

Note - where restructuring of the vote has occurred then, to the extent practicable, prior years information has been restated as if the restructuring had occurred before the beginning of the period covered.

Adjustments to the Summary of Financial Activity table due to Vote Restructuring#

 There have been no restructuring adjustments to prior year information in the Summary of Financial Activity table.

Total Vote: All Appropriations

Trends in comparative actual and estimated total expenses and capital expenditure are shown in Figure 1 below, including budgeted and estimated actuals for the preceding year.

Vote trends in actual expenses and capital expenditure by appropriation type
The Vote trends in actual expenses and capital expenditure by appropriation type chart is a Line chart. Sourced from Ministry of Foreign Affairs and Trade. The X axis shows Financial Year; The Y axis shows millions of dollars. There are 5 series: Out
Source: Ministry of Foreign Affairs and Trade

Departmental Output Expenses

The key changes from 2009/10 to 2014/15 are as follows:

  • Funding increases of $18.863 million mainly from the "Step Change" package approved in 2008, most of which was reduced in Budget 2009
  • Funding decrease of $16.825 million for an efficiency dividend, with an additional $7 million reduction reflected in Vote Official Development Assistance
  • Transfer of $24.058 million to Vote Official Development Assistance to reflect reinstatement of full allocation of fixed costs following reintegration of NZAID back into the Ministry, and
  • Fiscally Neutral Changes totalling $10.313 million: the main changes since 2009/10 include: decrease of $17.348 million for movements in foreign exchange rate and overseas inflation over and above the rate of New Zealand inflation, increase of $2.468 million in capital charge rate changes, higher capital charge and depreciation of $4.394 million following upward revaluation of overseas properties, and higher capital charge of $173,000 arising from retention of surplus on unrealised derivative gains and losses.

Non-Departmental Expenses

Non-departmental other expenses have decreased by $3.258 million from 2009/10 to 2014/15. The key change has been the cost of New Zealand's membership to international organisations has reduced by $3.140 million, from $51.288 million in 2009/10 to $48.148 million in 2014/15. This decrease mainly reflects the high New Zealand dollar lowering the cost of assessed contributions to the United Nations for the annual membership and peacekeeping activities in New Zealand dollar terms.

Departmental Capital Expenditure

Additional capital funding of $98 million was approved in 2008 for the Ministry's "Step Change" package, of which $39 million was cut in Budget 2009.

Non-Departmental Capital Expenditure

The New Zealand Antarctic Institute received capital contributions of $300,000 in 2009/10 and $3.561 million in 2013/14 to maintain the Scott Base buildings and services infrastructure.

Analysis by Appropriation Type: 2014/15 and 2013/14 Compared

Departmental Output Expenses

The appropriations are expected to increase by $14.549 million (4.51%) in 2014/15 relative to 2013/14. The key changes can be categorised as follows:

  • Funding Savings: Final $10.775 million instalment of the 6% Efficiency Dividend which along with reductions in previous years brings the total reduction in funding received by the Ministry of Foreign Affairs and Trade to $23.825 million. On top of this the Ministry returned $40 million of funding in 2013/14 made up of $31.273 million of underspend from 2012/13 and $8.727 million of underspend in 2013/14.
  • Funding Carried Forward from 2013/14: $9 million has been carried forward to support Samoa host the United Nations Small Island Developing States meeting; $1 million for ASEAN NZ Inc. initiatives; $1 million for Dubai Expo planning; $1.667 million for Russia-Belarus Kazakhstan FTA funding for agricultural cooperation and $2 million for World War 1 Commemorations in 2015/16 and 2016/17.
  • Funding Transferred to Other Agencies: $5 million transferred to NZTE for a Saudi Arabia Food security Partnership, $1 million to NZTE for a Saudi Agribusiness hub research programme; $1 million to NZTE for a Government-to-Government Commercialisation Office; $3.561 million to Antarctica New Zealand as a capital contribution towards Scott Base improvements; and $1.300 million to the International Development Group within Vote ODA for Pacific Energy Initiatives.

Non-Departmental Expenses

The appropriations are expected to decrease by $435,000 in 2014/15 relative to 2013/14. This movement arises from a decrease of $335,000 for Subscriptions to International Organisations mostly arising from the strengthening of the New Zealand dollar; and a decrease of $100,000 for refunds of property rates to consulates and missions in New Zealand.

Part 2 - Details of Departmental Appropriations#

2.1 - Departmental Output Expenses#

Administration of Diplomatic Privileges and Immunities (M34)

Scope of Appropriation

This appropriation is limited to the administration of diplomatic and consular privileges and immunities under the Diplomatic Privileges and Immunities Act 1968 and the Consular Privileges and Immunities Act 1971.

Expenses and Revenue

2013/142014/15
Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation2,0002,0002,000
Revenue from the Crown2,0002,0002,000
Revenue from Others---

What is Intended to be Achieved with this Appropriation

This appropriation is intended to support the fulfilment of New Zealand's obligations under the Diplomatic Privileges and Immunities Act 1968, the Consular Privileges and Immunities Act 1971.

How Performance will be Assessed and End of Year Reporting Requirements

2013/142014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Foreign Consular posts resident in and accredited to New Zealand (headed by career Consuls/Consuls-General)192020
Foreign Consular posts accredited to New Zealand (headed by Honorary Consuls/Honorary Consuls-General)969696
All documentation prepared in compliance with the Diplomatic Privileges and Immunities Act 1968 and Consular Privileges and Immunities Act 1971 and the Vienna Convention on Diplomatic Relations and the Vienna Convention on Consular Relations100%100%100%
All arrival and departure documentation for foreign diplomatic and consular staff resident in and accredited to New Zealand completed within 10 working days95%95%95%
Ministerial Services (see Note 1)
Number of Ministerial letters prepared900-1,000700-800700-800
Number of Parliamentary Question responses provided160-330160-330160-330
Number of Official Information Act request (OIA) responses provided150-200150-200150-200
Percentage of Ministerial correspondence completed within 15 working days90%90%90%
Percentage of Ministerial correspondence and OIA requests completed without return due to predictable errors (see Note 2)Baseline to be set in 2013/1490%90%
Minister's rating on the quality of Ministerial services on a scale of 1-107 or above7 or above7 or above
Percentage of OIA requests completed within statutory time standards (see Note 3)Revised measure73%80%
Average number of days to complete an OIA request (see Note 4)New measure34 days30 days

Note 1 - The information on Ministerial services provided here is not disaggregated by output expense class. This performance information is not therefore repeated in each output expense class. Ministerial services can be provided under any of the Ministry's output expense classes. The quantity measures are demand driven. Quantity estimates are based on analysis of year to date information, and available trend data. Trends for Ministerial correspondence and Official Information Act requests are relatively stable. Parliamentary questions, however, fluctuate significantly from year to year. This results in the very large range provided.

Note 2 - Predictable errors refer to spelling or grammar errors.

Note 3 - Statutory time limits are set out in Sections 15 (1) and 15A of the Official Information Act 1982.

Note 4 - Working days are defined in Section 2 (1) of the Official Information Act 1982.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Ministry of Foreign Affairs and Trade in its Annual Report to be tabled in the House.

Current and Past Policy Initiatives

Policy InitiativeYear of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000
Capability Review to Support Organisational Change and Government Priorities2010/11(8)(8)(8)(8)(8)

Conditions on Use of Appropriation

ReferenceConditions
Diplomatic Privileges and Immunities Act 1968 and Consular Privileges and Immunities Act 1971These Acts gave effect to the 1961 Vienna Convention on Diplomatic Relations and the 1963 Vienna Convention on Consular Relations and set out New Zealand's rights and obligations under the Conventions.

Consular Services (M34)#

Scope of Appropriation#

The purchase of consular policy advice, consular services for New Zealanders abroad and notarial services.

Expenses and Revenue#

2013/142014/15
Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation19,60719,60719,767
Revenue from the Crown19,25719,25719,417
Revenue from Others350350350

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to support New Zealanders in distress abroad and to ensure that their rights are protected.

How Performance will be Assessed and End of Year Reporting Requirements#

2013/142014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Number of overseas locations where consular services are provided636565
Distressed New Zealanders overseas who received consular services (demand driven)2,500-2,7002,500-2,7002,500-2,700
General consular advice enquiries responded to (demand driven)50,000-60,00050,000-60,00050,000-60,000
Notarial services provided (demand driven)9,000-10,0009,000-10,0009,000-10,000
Consular emergencies responded to3-63-63-6
Percentage of respondents satisfied with quality of consular service (4 or above in a 5 point scale the State Services Commission's Common Measurement Tool)75%80%80%

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Ministry of Foreign Affairs and Trade in its Annual Report to be tabled in the House.

Current and Past Policy Initiatives#

Policy InitiativeYear of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000
Efficiency Dividend2012/13(367)(1,021)(1,021)(1,021)(1,021)
Capability Review to Support Organisational Change and Government Priorities2010/113232323232
Review of New Zealand Inc's Offshore Network2009/10(349)(349)(349)(349)(349)

Reasons for Change in Appropriation#

This appropriation will increase by $160,000 to $19.767 million for 2014/15. The movement arises from this appropriation's allocated share of changes explained in the "Analysis by Appropriation Type: 2014/15 and 2013/14 Compared" section.

Pacific Security Fund (M34)#

Scope of Appropriation#

The purchase of activities and equipment to enhance Pacific Islands security that mutually reinforce New Zealand's security interests.

Expenses and Revenue#

2013/142014/15
Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation1,7001,7002,759
Revenue from the Crown1,7001,7002,759
Revenue from Others---

What is Intended to be Achieved with this Appropriation#

This contestable fund can be drawn on by New Zealand Government agencies and is intended to advance or protect New Zealand's security interests by reducing risks from threats arising in, or operating through, Pacific Island countries.

How Performance will be Assessed and End of Year Reporting Requirements#

2013/142014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
All project bids and evaluations are assessed as consistent with Government objectives for the Pacific Security Fund, and this is confirmed by independent annual audit100%100%100%
Funds are accessed, disbursed and monitored in accordance with the management process established by the Pacific Security Coordinating Committee100%100%100%
Independent assessments of at least one project over $100,000 finds that they were successful in achieving the majority of their objectivesIndependent assessments finds that the project is successful in achieving the majority of its objectivesIndependent assessments finds that the project is successful in achieving the majority of its objectivesIndependent assessments finds that the project is successful in achieving the majority of its objectives

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Ministry of Foreign Affairs and Trade in its Annual Report to be tabled in the House.

Current and Past Policy Initiatives#

Policy InitiativeYear of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000
Capability Review to Support Organisational Change and Government Priorities2010/11(2)(2)(2)(2)(2)

Reasons for Change in Appropriation#

This appropriation will revert to its baseline level of $2.759 million in 2014/15 after a slow down in initiatives during 2013/14.

Policy Advice and Representation - International Institutions (M34)#

Scope of Appropriation#

The purchase of policy advice and representation activities related to the management of New Zealand's membership of, and foreign and trade interests in, international institutions.

Expenses and Revenue#

2013/142014/15
Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation66,94566,94568,543
Revenue from the Crown66,94566,94568,543
Revenue from Others---

Components of the Appropriation#

2013/142014/15
Budgeted
$000
Estimated Actual
$000
Budget
$000
Americas10,58210,58210,835
Asia8,9458,9459,159
Australia1,5251,5251,560
Europe17,82317,82318,249
Middle East and Africa2,0502,0502,099
New Zealand25,31025,31025,914
Pacific710710727

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to support New Zealand's participation in international institutions in order to strengthen international rules and to influence outcomes that are favourable for New Zealand.

How Performance will be Assessed and End of Year Reporting Requirements#

2013/142014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Active treaty negotiations led by the Ministry under this output expense class8-105-85-8
Policy submissions produced for Ministers under this output expense class200-250300-400300-400
Percentage of peers rating the quality of the Ministry's negotiation of international agreements as 4 or better on a scale of 1-5 against the Ministry's quality standard for negotiation80%75%80%
Average score out of 10 of a sample of policy papers reviewed by an external reviewer (NZIER)7.57.57.5
Percentage of survey respondents providing positive feedback on the quality of New Zealand's diplomacy (see Note 1)Budget standard to be set in 2013/14 based on actual baseline80%80%

Note 1 - The quality of New Zealand's diplomacy includes an assessment of MFAT's effectiveness at representation and advocacy. This will be further defined through future research.

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Ministry of Foreign Affairs and Trade in its Annual Report to be tabled in the House.

Current and Past Policy Initiatives#

Policy InitiativeYear of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000
Efficiency Dividend2012/13(1,344)(3,738)(3,738)(3,738)(3,738)
Capability Review to Support Organisational Change and Government Priorities2010/11(112)(112)(112)(112)(112)
Review of New Zealand Inc's Offshore Network2009/10(21)(21)(21)(21)(21)

Reasons for Change in Appropriation#

This appropriation will increase by $1.598 million to $68.543 million for 2014/15. This movement arises from this appropriation's allocated share of changes explained in the "Analysis by Appropriation Type: 2014/15 and 2013/14 Compared" section.

Policy Advice and Representation - Other Countries (M34)#

Scope of Appropriation#

This appropriation is limited to the purchase of policy advice and representation directed to the management of New Zealand's foreign trade relations with other countries, bilaterally and in regional organisations, including using New Zealand's international connections to facilitate the flow of trade, investment, skills, and technology and improving the competitiveness of New Zealand business.

Expenses and Revenue#

2013/142014/15
Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation223,448203,448223,031
Revenue from the Crown223,133223,133222,716
Revenue from Others315315315

Components of the Appropriation#

2013/142014/15
Budgeted
$000
Estimated Actual
$000
Budget
$000
Americas21,23219,33221,192
Asia55,82750,83055,723
Australia5,0564,6045,047
Europe23,88721,74923,842
Middle East and Africa15,65014,24915,621
New Zealand88,68480,74688,519
Pacific13,11211,93813,087

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to manage New Zealand's international connections in order to contribute to New Zealand's economic prosperity alongside political and security interests.

How Performance will be Assessed and End of Year Reporting Requirements#

2013/142014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Active formal negotiations led by the Ministry under this output expense class15-2015-2015-20
Inwards visits supported by the Ministry under this output expense class100-12030-6030-60
Outwards visits by New Zealand Ministers supported by the Ministry under this output expense class15-2030-6030-60
Policy submissions produced for Ministers under this output expense class800300-400300-400
Percentage of peers rating the quality of the Ministry's negotiation of international agreements as 4 or better on a scale of 1-5 against the Ministry's quality standard for negotiation80%75%80%
Percentage of visits rated as 4 or better on a scale of 1-5 by internal review against the Ministry's visits quality standard for visits management80%80%80%
Average score out of 10 of a sample of policy papers reviewed by an external reviewer (NZIER)7.57.57.5
Percentage of survey respondents providing positive feedback on the quality of New Zealand's diplomacy (see Note 1)Budget standard to be set in 2013/14 based on actual baseline80%80%

Note 1 - The quality of New Zealand's diplomacy includes an assessment of MFAT's effectiveness at representation and advocacy. This will be further defined through future research.

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Ministry of Foreign Affairs and Trade in its Annual Report to be tabled in the House.

Current and Past Policy Initiatives#

Policy InitiativeYear of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000
Efficiency Dividend2012/13(4,339)(12,066)(12,066)(12,066)(12,066)
NZ Productivity Commission2010/11(150)(150)(150)(150)(150)
Capability Review to Support Organisational Change and Government Priorities2010/119090909090
Review of New Zealand Inc's Offshore Network2009/10370370370370370

Reasons for Change in Appropriation#

This appropriation will decrease by $417,000 to $225.531 million for 2014/15. This movement arises from this appropriation's allocated share of changes explained in the "Analysis by Appropriation Type: 2014/15 and 2013/14 Compared" section.

Policy Advice and Representation - Other Countries PLA (M34)#

Scope of Appropriation#

This appropriation is limited to meeting the costs, as set out in section 11 of the Foreign Affairs Act 1988, of superannuation for local staff employed by overseas posts to help with the management of New Zealand's foreign and trade relations with other countries.

Expenses and Revenue#

2013/142014/15
Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation202020
Revenue from the Crown202020
Revenue from Others---

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to meet the Ministry's obligation, as set out in section 11 of the Foreign Affairs Act 1988, of superannuation for local staff employed by overseas posts.

How Performance will be Assessed and End of Year Reporting Requirements#

2013/142014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
New Zealand Government Superannuation Scheme for locally recruited staff in the United States of America is financially viableFully fundedFully fundedFully funded

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Ministry of Foreign Affairs and Trade in its Annual Report to be tabled in the House.

Conditions on Use of Appropriation#

ReferenceConditions
Section 11 of the Foreign Affairs Act 1988Limited to schemes approved by the Minister of Finance.

Promotional Activities - Other Countries (M34)#

Scope of Appropriation#

The purchase of promoting New Zealand to other countries as an attractive market for trade and investment.

Expenses and Revenue#

2013/142014/15
Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation300300300
Revenue from the Crown300300300
Revenue from Others---

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to promote New Zealand to other countries as an attractive market for trade and investment.

How Performance will be Assessed and End of Year Reporting Requirements#

2013/142014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
All activities are in conformity with Government objectives and criteria for the fund100%100%100%
Annual review of fund finds that projects are well implemented, and are making a contribution to achieving the objectives of the fund100%100%100%

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Ministry of Foreign Affairs and Trade in its Annual Report to be tabled in the House.

Services for Other New Zealand Agencies Overseas (M34)#

Scope of Appropriation#

The purchase of accommodation and support services by other New Zealand agencies.

Expenses and Revenue#

2013/142014/15
Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation7,6627,6627,811
Revenue from the Crown---
Revenue from Others7,6627,6627,811

What is Intended to be Achieved with this Appropriation#

This appropriation is support coordinated effort of NZ Inc agencies offshore.

How Performance will be Assessed and End of Year Reporting Requirements#

2013/142014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Percentage of respondents rating the Ministry's service performance as 4 or better on a scale of 1-590%70%90%
Active engagement and management of NZ Inc agency servicesNew measureNew measureAt least four formal meetings held with each agency

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Ministry of Foreign Affairs and Trade in its Annual Report to be tabled in the House.

Reasons for Change in Appropriation#

This appropriation will increase by $149,000 to $7.811 million for 2014/15. This movement arises from changes in the level of services being purchased agencies co-located with the Ministry overseas.

Conditions on Use of Appropriation#

ReferenceConditions
Agency AgreementsAgency agreements set out the services to be provided and any other conditions on their provision as agreed with the agency concerned.

Small Island Developing States Conference: Support to Samoa (M34)#

Scope of Appropriation#

This appropriation is limited to support to Samoa to host the third United Nations Conference on Small Island Developing States (SIDS) in Apia in August/September 2014.

Expenses and Revenue#

2013/142014/15
Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation1,0001,00013,000
Revenue from the Crown1,0001,0009,000
Revenue from Others--4,000

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to reinforce New Zealand's regional and multilateral reputation as well as our interests in improving prosperity, governance and lives in small island developing states, particularly those in the Pacific.

How Performance will be Assessed and End of Year Reporting Requirements#

2013/142014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
During the period of the Conference, cruise ship is at 80% occupancy with Conference delegates and those involved in supporting the Conference80% occupancy80% occupancy80% occupancy
Post-meeting review confirms that the elements of New Zealand support to and engagement in the meeting were of a high standardPost-conference review confirms that the elements of New Zealand support to the Government of Samoa and engagement in the conference were of a high standardPost-conference review confirms that the elements of New Zealand support to the Government of Samoa and engagement in the conference were of a high standardPost-meeting review confirms that the elements of New Zealand support to the Government of Samoa and engagement in the conference were of a high standard

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Ministry of Foreign Affairs and Trade in its Annual Report to be tabled in the House.

Reasons for Change in Appropriation#

This appropriation increases by $12 million to $13 million for 2014/15. This movement arises from the majority of the expenditure being incurred in 2014/15 and forecasting changes due to potential increases in revenue received for accommodation bookings.

2.3 - Departmental Capital Expenditure and Capital Injections#

Ministry of Foreign Affairs and Trade - Capital Expenditure PLA (M34)#

Scope of Appropriation

This appropriation is limited to the purchase or development of assets by and for the use of the Ministry of Foreign Affairs and Trade, as authorised by section 24(1) of the Public Finance Act 1989.

Capital Expenditure

2013/142014/15
Budgeted
$000
Estimated Actual
$000
Budget
$000
Forests/Agricultural---
Land5,0005,0002,000
Property, Plant and Equipment25,31125,31144,250
Intangibles6,1816,1817,028
Other---

Total Appropriation

36,49236,49253,278

What is Intended to be Achieved with this Appropriation

This expenditure is intended to provide modern, secure and effective premises for accommodating NZ Inc's requirements offshore and modernising its IT systems.

How Performance will be Assessed and End of Year Reporting Requirements

2013/142014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Progress on delivery against the Ministry's Capital Asset PlanNew measureNew measureOn track

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Ministry of Foreign Affairs and Trade in its Annual Report to be tabled in the House.

Reasons for Change in Appropriation

This appropriation increases by $17 million to $53 million for 2014/15. This movement arises from new Chancery/Residence buildings construction.

Capital Injections and Movements in Departmental Net Assets

Ministry of Foreign Affairs and Trade

Details of Net Asset Schedule2013/14
Estimated Actual
$000
2014/15
Projected
$000
Explanation of Projected Movements in 2014/15
Opening Balance568,855568,855
Capital Injections-20,000Increasing New Zealand's foreign policy footprint
Capital Withdrawals--
Surplus to be Retained (Deficit Incurred)--
Other Movements--

Closing Balance

568,855588,855

Part 3 - Details of Non-Departmental Appropriations#

3.1 - Non-Departmental Output Expenses#

Antarctic Research and Support (M34)

Scope of Appropriation

Provision of management and logistic support for New Zealand activities in the Antarctic. The provider is the New Zealand Antarctic Institute.

Expenses

2013/142014/15
Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation15,28015,28015,280

What is Intended to be Achieved with this Appropriation

This appropriation is intended to deliver safe and effective support for New Zealand's Antarctic related activities and interests.

How Performance will be Assessed and End of Year Reporting Requirements

2013/142014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Health, Safety and Environment - Incidents assessed with "moderate" or higher severity (i.e. medical treatment required, or offsite spill contained and outside assistance)NilNilNil
Logistics Support Effectiveness - Antarctic programme participants' rating of how well their logistics objectives were achieved against the agreed plan95%95%95%

End of Year Performance Reporting

Performance information for this appropriation will be reported by the New Zealand Antarctic Institute in its Annual Report to be tabled in the House.

Service Providers

Provider2013/14
Budgeted
$000
2013/14
Estimated Actual
$000
2014/15
Budget
$000
Reporting to the
House
Expiry of
Resourcing
Commitment
New Zealand Antarctic Institute15,28015,28015,280Provider's Annual ReportOngoing

Conditions on Use of Appropriation

ReferenceConditions
Output Agreement between the Minister and NZAIOutputs delivered by agreed target dates and as specified in the Output Agreement between the Minister and NZAI.

Pacific Cooperation Foundation (M34)#

Scope of Appropriation#

The promotion of mutual understanding and constructive linkages between New Zealanders and the other countries and people of the Pacific. The provider is the Pacific Cooperation Foundation of New Zealand.

Expenses#

2013/142014/15
Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation1,4001,4001,400

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to support and deliver outputs to promote outcomes in particular on a pan-regional basis in three strategic priority areas: promoting economic sustainability and business growth in the Pacific; connecting people and organisations in the Pacific and New Zealand, and; enhancing New Zealand's identity as a Pacific nation.

How Performance will be Assessed and End of Year Reporting Requirements#

2013/142014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard

Promoting Economic Sustainability in the Pacific

Targeted support activities to grow Pacific businesses are developed and pilot activities are implementedNew measureNew measureAt least 2 pilot activities are developed and implemented
PCF develops a successful strategy for the sustainable transition of the True Pacific food safety and quality assurance programme to another appropriate organisation for further development. PCF's relationship with its network of True Pacific businesses is maintained with continued scope to provide targeted support where possibleNew measureNew measureBusinesses in True Pacific Network maintain or increase sales; True Pacific maintains web presence for online sales; True Pacific transition strategy is developed and implemented to funder satisfaction
PCF delivers high value public events in the region with a focus on Pacific private sector development. A key opportunity will be supporting the Private Sector Forum at the UN Conference on Small Island Development States (SIDS) in Samoa in September 2014, and organising a Pacific Showcase eventNew measureNew measureMet; PCF provides support for the Private Sector Forum at UN SIDS and organises a Pacific Showcase event in Samoa

Connecting People and Organisations in the Pacific

PCF engages actively and forms strategic partnerships with other like-minded New Zealand and Pacific stakeholders in the private and public sectors to achieve shared aimsNew measureNew measureMet; 2 networking events are held
PCF creates and leverages opportunities for network development, with an emphasis on supporting growth for Pacific businesses through linking businesses in New Zealand with those in the regionNew measureNew measureMet
Enhancing New Zealand's identity as a Pacific nation and fostering understanding of Pacific
PCF develops a programme of support for people-to-people linkages between New Zealand and the Pacific. Pilot activities are developed and implementedNew measureNew measureAt least 2 pilot activities are developed and implemented
High value opportunities for event hosting and other public engagements in New Zealand and in the Pacific are identified and pursued. High-visibility public events are utilised to promote Pacific businesses and products. Partnerships with stakeholders are secured to host successful public eventsNew measureNew measureMet; 1 public event is held

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Pacific Cooperation Foundation in its Statement of Service Performance to be tabled in the House.

Service Providers#

Provider2013/14
Budgeted
$000
2013/14
Estimated Actual
$000
2014/15
Budget
$000
Reporting to the
House
Expiry of
Resourcing
Commitment
Pacific Cooperation Foundation1,4001,4001,400Provider's Statement of Service PerformanceOngoing

Conditions on Use of Appropriation#

ReferenceConditions
Purchase AgreementOutputs delivered by agreed target dates and as specified in the Purchase Agreement between the Minister and Pacific Cooperation Foundation.

Promotion of Asian Skills and Relationships (M34)#

Scope of Appropriation#

This appropriation is limited to the provision of services that build and sustain New Zealanders' knowledge and understanding of and relationships with Asia.

Expenses#

2013/142014/15
Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation4,0004,0004,000

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to improve knowledge among New Zealanders about Asian countries and develop the necessary skills required by New Zealanders in their dealings with Asia.

How Performance will be Assessed and End of Year Reporting Requirements#

2013/142014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
Level of New Zealand public awareness of the importance of Asia to New Zealand (social research)77%>77%Increase on scale
Informing the public:
  • Public forums
  • National speakers' bureau
New measureNew measure2 public forums;
2 presentations per month
Targeting opinion leaders:
  • Leadership Network membership engagement project
New measureNew measureMembership engagement annual census - 75% response;
Gap analysis completed for membership campaign;
Competency framework completed for Leadership Network;
Agreements established with two international partner organisations
Targeting opinion leaders:
  • Track II dialogues programme expanded
New measureNew measureIndonesia dialogue planned;
Build up India dialogue with counterpart organisations
Enabling schools:
  • Asia New Zealand Foundation school network further developed
New measureNew measureIncreased school numbers in network by 20% on 2013/14 baseline

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Asia New Zealand Foundation in its Statement of Service Performance to be tabled in the House.

Service Providers#

Provider2013/14
Budgeted
$000
2013/14
Estimated Actual
$000
2014/15
Budget
$000
Reporting to the
House
Expiry of
Resourcing
Commitment
Asia New Zealand4,0004,0004,000Provider's Statement of Service PerformanceOngoing

Current and Past Policy Initiatives#

Policy InitiativeYear of
First
Impact
2013/14
Budgeted
$000
2014/15
Budget
$000
2015/16
Estimated
$000
2016/17
Estimated
$000
2017/18
Estimated
$000
Increase in Baseline Funding2010/112,4532,4532,4532,4532,453

Conditions on Use of Appropriation#

ReferenceConditions
Output Agreement between the Minister and Asia New Zealand FoundationOutputs delivered by agreed target dates and as specified in the Output Agreement between the Minister and Asia New Zealand Foundation.

3.4 - Non-Departmental Other Expenses#

Disbursements Made and Exemptions from Taxation PLA (M34)#

Scope of Appropriation

Refund of New Zealand local body rates for offices and residential premises of overseas diplomatic missions and consular posts pursuant to section 21 of the Diplomatic Privileges and Immunities Act 1968.

Expenses

2013/142014/15
Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation1,7001,7001,600

What is Intended to be Achieved with this Appropriation

This appropriation is intended to support the fulfilment of New Zealand's obligations pursuant to section 21 of the Diplomatic Privileges and Immunities Act 1968.

How Performance will be Assessed and End of Year Reporting Requirements

2013/142014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
The diplomatic and consular corps post or accredited to New Zealand are satisfied with the level of service provided in reimbursing New Zealand local body rates for offices and residential premisesNew measureNew measurePayments made in full and on time

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Minister of Foreign Affairs and appended to the Annual Report of the Ministry of Foreign Affairs and Trade in its Annual Report to be presented to the House.

Service Providers

Provider2013/14
Budgeted
$000
2013/14
Estimated Actual
$000
2014/15
Budget
$000
Reporting to the
House
Expiry of
Resourcing
Commitment
Ministry of Foreign Affairs and Trade1,7001,7001,600Provider's Annual ReportOngoing

Reasons for Change in Appropriation

This appropriation will decrease by $100,000 to $1.600 million for 2013/14. This movement arises from lower costs of reimbursing New Zealand local body rates for offices and residential premises of diplomatic missions and consular posts in New Zealand.

Conditions on Use of Appropriation

ReferenceConditions
Diplomatic Privileges and Immunities Act 1968Approval of the Minister of Finance and Minister of Foreign Affairs.

Subscriptions to International Organisations (M34)#

Scope of Appropriation#

This appropriation is limited to non-discretionary payments required as formal obligations arising from New Zealand's membership of international organisations, and as a signatory to international treaties and conventions.

Expenses#

2013/142014/15
Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation48,48343,48348,148

Components of the Appropriation#

2013/142014/15
Budgeted
$000
Estimated Actual
$000
Budget
$000
Asia Pacific Economic Cooperation Business Advisory Council141415
Asia Pacific Economic Cooperation Pacific Economic Cooperation Council616160
Asia Pacific Economic Cooperation Secretariat220220220
Asia Europe Foundation100100102
Biological Weapons Convention555
Chemical Weapons Convention275275283
Commonwealth Foundation180180183
Commonwealth Secretariat870870887
Conservation of Antarctic Marine Living Resources164164154
Comprehensive Test Ban Treaty404404409
Conservation of Southern Hemisphere Albatross232324
Convention to Combat Desertification303023
Convention on Cluster Munitions444
Convention on International Exhibitions131313
Export Control for Arms & Ammunition101011
Global Environment Facility2,4802,4804,000
Inhumane Weapons Convention555
International Atomic Energy Agency1,3971,3971,416
International Criminal Court798798801
International Humanitarian Fact Finding Mission111
International Organisation of Vine and Wine111111
International Seabed Authority303030
International Whaling Commission464645
Law of the Sea Conference616160
NZ/US Education Foundation578578578
Organisation for Economic Cooperation and Development2,5662,5662,757
Ottawa Mine Ban Convention222
Permanent Court of Arbitration999
Secretariat for the Antarctic Treaty737377
South Pacific Regional Environment Programme Noumea Convention55-
Treaty on the Non-Proliferation of Nuclear Weapons555
World Trade Organisation588588599
United Nations Subscription7,7697,7698,005
United Nations Peacekeeping Operations29,68629,68627,354

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to fund the non-discretionary payments required as formal obligations arising from New Zealand's membership of international organisations, and as a signatory to international treaties and conventions.

How Performance will be Assessed and End of Year Reporting Requirements#

2013/142014/15
Assessment of Performance Budgeted
Standard
Estimated Actual
Standard
Budget
Standard
The Ministry's payments to international organisations are timely and within budgetNew measureNew measurePayment made in full and on time

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Minister of Foreign Affairs and appended to the Annual Report of the Ministry of Foreign Affairs and Trade in its Annual Report to be presented to the House.

Reasons for Change in Appropriation#

This appropriation will decrease by $335,000 to $48.148 million for 2014/15. This movement arises from lower payments to the United Nations for its regular budget assessment and for United Nations peacekeeping missions mandated by the Security Council.