Formats and related files
APPROPRIATION MINISTER(S): Minister of Defence (M22)
APPROPRIATION ADMINISTRATOR: Ministry of Defence
RESPONSIBLE MINISTER FOR MINISTRY OF DEFENCE: Minister of Defence
Summary of the Vote#
Overview#
The Minister of Defence is responsible for appropriations in the Vote for the 2014/15 financial year covering the following:
- a total of $1.927 million for evaluations, audits and assessments of the New Zealand Defence Force and Ministry of Defence
- a total of $3.669 million for managing procurement or refurbishment, on behalf of the Crown, of various items of equipment contributing to a capability of the New Zealand Defence Force
- a total of $5.970 million for policy advice, management of international defence relations and services to the Minister
- a total of $320,000 for the purchase or development of assets for use by the Ministry, and
- a total of $464.984 million for the purchase, modification or refurbishment of major items of defence equipment for the New Zealand Defence Force.
Details of these appropriations are set out in Parts 2-4.
Estimates of Appropriations#
Details of Appropriations and Capital Injections#
Annual and Permanent Appropriations
2013/14 | 2014/15 | ||
---|---|---|---|
Titles and Scopes of Appropriations by Appropriation Type | Budgeted $000 | Estimated Actual $000 | Budget $000 |
Departmental Output Expenses | |||
Evaluation, Audit & Assessment of Performance (M22)This appropriation is limited to the evaluations, and audits and assessments of the New Zealand Defence Force and the Ministry of Defence. | 2,083 | 2,083 | 1,927 |
Management of Equipment Procurement (M22)Managing procurement or refurbishment, on behalf of the Crown, of various items of equipment contributing to a capability of the New Zealand Defence Force. | 5,490 | 5,490 | 3,669 |
Policy Advice and Related Outputs MCOA (M22) | 6,047 | 6,047 | - |
Ministerial ServicesThis output class is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities. | 726 | 726 | - |
Policy AdviceThis output class is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to defence and national security. | 3,640 | 3,640 | - |
Policy SupportThis output class is limited to the provision of services (other than defence policy) that support the development and procurement of military capability, and the conduct of international defence relations. | 1,681 | 1,681 | - |
Total Departmental Output Expenses | 13,620 | 13,620 | 5,596 |
Departmental Capital Expenditure | |||
Ministry of Defence - Capital Expenditure PLA (M22)This appropriation is limited to the purchase or development of assets by and for the use of the Ministry of Defence, as authorised by section 24(1) of the Public Finance Act 1989. | 560 | 560 | 320 |
Total Departmental Capital Expenditure | 560 | 560 | 320 |
Non-Departmental Capital Expenditure | |||
Defence Equipment (M22)This appropriation is limited to the purchase, modification or refurbishment of major items of defence equipment for the New Zealand Defence Force. | 286,600 | 286,600 | 464,984 |
Total Non-Departmental Capital Expenditure | 286,600 | 286,600 | 464,984 |
Multi-Category Expenses and Capital Expenditure | |||
Policy Advice and Related Outputs MCA (M22)The overarching purpose of this appropriation is to provide policy advice, other support to Ministers in discharging their policy decision-making and other portfolio responsibilities. | - | - | 5,970 |
Departmental Output Expenses | |||
Ministerial ServicesThis category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities. | - | - | 717 |
Policy AdviceThis category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to defence and national security. | - | - | 3,593 |
Policy SupportThis category is limited to the provision of services (other than defence policy) that support the development and procurement of military capability, and the conduct of international defence relations. | - | - | 1,660 |
Total Multi-Category Expenses and Capital Expenditure | - | - | 5,970 |
Total Annual and Permanent Appropriations | 300,780 | 300,780 | 476,870 |
Supporting Information#
Part 1 - Vote as a Whole#
1.1 - New Policy Initiatives
Policy Initiative | Appropriation | 2013/14 Budgeted $000 | 2014/15 Budget $000 | 2015/16 Estimated $000 | 2016/17 Estimated $000 | 2017/18 Estimated $000 |
---|---|---|---|---|---|---|
Frigate Systems Upgrade (pre-acquisition costs) | Management of Equipment Procurement | 1,000 | - | - | - | - |
Frigate Systems Upgrade | Defence Equipment | 10,000 | 158,000 | 105,000 | 115,000 | 42,522 |
ANZAC Platform Systems Upgrade: Phase II | Defence Equipment | 6,000 | 12,400 | - | - | - |
Protector Remediation: Phase II | Defence Equipment | 14,050 | 19,150 | - | - | - |
Strategic Bearer Network | Defence Equipment | 5,634 | 6,338 | - | - | - |
Medium and Heavy Operational Vehicles | Defence Equipment | 58,200 | 50,700 | - | - | - |
Maritime Helicopter Capability | Defence Equipment | 50,000 | 120,000 | 40,000 | 12,200 | - |
Pilot Training Capability | Defence Equipment | 93,940 | 41,280 | 7,120 | - | - |
1.2 - Trends in the Vote#
Summary of Financial Activity#
2009/10 | 2010/11 | 2011/12 | 2012/13 | 2013/14 | 2014/15 | 2015/16 | 2016/17 | 2017/18 | ||||
---|---|---|---|---|---|---|---|---|---|---|---|---|
Actual $000 | Actual $000 | Actual $000 | Actual $000 | Budgeted $000 | Estimated Actual $000 | Departmental Transactions Budget $000 | Non- Departmental Transactions Budget $000 | Total Budget $000 | Estimated $000 | Estimated $000 | Estimated $000 | |
Appropriations | ||||||||||||
Output Expenses | 6,320 | 5,359 | 5,914 | 7,853 | 7,573 | 7,573 | 5,596 | - | 5,596 | 5,396 | 5,485 | 5,196 |
Benefits or Related Expenses | - | - | - | - | - | - | N/A | - | - | - | - | - |
Borrowing Expenses | - | - | - | - | - | - | - | - | - | - | - | - |
Other Expenses | - | - | - | - | - | - | - | - | - | - | - | - |
Capital Expenditure | 160,254 | 144,613 | 102,463 | 132,834 | 286,600 | 256,600 | 320 | 464,984 | 465,304 | 169,323 | 202,903 | 42,872 |
Intelligence and Security Department Expenses and Capital Expenditure | - | - | - | - | - | - | - | N/A | - | - | - | - |
Multi-Category Expenses and Capital Expenditure (MCA) | ||||||||||||
Output Expenses | 4,691 | 4,704 | 5,205 | 5,434 | 6,047 | 6,047 | 5,970 | - | 5,970 | 5,970 | 5,970 | 5,970 |
Other Expenses | - | - | - | - | - | - | - | - | - | - | - | - |
Capital Expenditure | - | - | - | - | - | - | N/A | - | - | - | - | - |
Total Appropriations | 171,265 | 154,676 | 113,582 | 146,121 | 300,220 | 270,220 | 11,886 | 464,984 | 476,870 | 180,689 | 214,358 | 54,038 |
Crown Revenue and Capital Receipts | ||||||||||||
Tax Revenue | - | - | - | - | - | - | N/A | - | - | - | - | - |
Non-Tax Revenue | 251 | 31 | 455 | 100 | - | - | N/A | - | - | - | - | - |
Capital Receipts | 174,118 | 135,797 | 154,331 | 176,315 | 286,600 | 256,000 | N/A | 297,184 | 297,184 | 63,993 | 21,189 | - |
Total Crown Revenue and Capital Receipts | 174,369 | 135,828 | 154,786 | 176,415 | 286,600 | 256,000 | N/A | 297,184 | 297,184 | 63,993 | 21,189 | - |
Note - where restructuring of the vote has occurred then, to the extent practicable, prior years information has been restated as if the restructuring had occurred before the beginning of the period covered.
Adjustments to the Summary of Financial Activity table due to Vote Restructuring#
2009/10 Adjustments $000 | 2010/11 Adjustments $000 | 2011/12 Adjustments $000 | 2012/13 Adjustments $000 | 2013/14 Budgeted Adjustments $000 | 2013/14 Estimated Actual Adjustments $000 | |
---|---|---|---|---|---|---|
Appropriations | ||||||
Output Expenses | (4,691) | (4,704) | (5,205) | (5,434) | (6,047) | (6,047) |
Benefits or Related Expenses | - | - | - | - | - | - |
Borrowing Expenses | - | - | - | - | - | - |
Other Expenses | - | - | - | - | - | - |
Capital Expenditure | - | - | - | - | - | - |
Intelligence and Security Department Expenses and Capital Expenditure | - | - | - | - | - | - |
Multi-Category Expenses and Capital Expenditure (MCA) | ||||||
Output Expenses | 4,691 | 4,704 | 5,205 | 5,434 | 6,047 | 6,047 |
Other Expenses | - | - | - | - | - | - |
Capital Expenditure | - | - | - | - | - | - |
Total Appropriations | - | - | - | - | - | - |
Crown Revenue and Capital Receipts | ||||||
Tax Revenue | - | - | - | - | - | - |
Non-Tax Revenue | - | - | - | - | - | - |
Capital Receipts | - | - | - | - | - | - |
Total Crown Revenue and Capital Receipts | - | - | - | - | - | - |
The prior year information in the Summary of Financial Activity table has been restated to reflect that the Ministry has converted a Policy related multi-class output appropriation to a Policy related multi-category expenses appropriation.
1.3 - Analysis of Significant Trends#
The departmental appropriations in Vote Ministry of Defence, which are detailed in the Summary of Financial Activity table in Part 1.2 above, show the significant changes discussed below.
Departmental Output Expense Appropriations
Year-on-year individual output expenses are largely constant. The main impacts on the consistency of these expenses are due to the costs of pre-acquisition activities undertaken by the Ministry, which are funded by the NZDF, and project management costs for the Protector Remediation project.
Multi-Category Expense Appropriations
The primary impact on this appropriation was increased funding commencing 2011/12 to strengthen resources that would provide a greater governance oversight during the development of capability proposals, and the subsequent acquisition of those capability resources. The reduced costs in 2012/13 and the increase in 2013/14 are due to the delayed costs of an organisational review following the Performance Improvement Framework review. These costs were delayed in 2012/13 until a new Secretary of Defence had been appointed.
Departmental Capital Expenditure
The majority of the capital expenditure over the years relates to the Ministry of Defence's contribution towards the fit-out of the new Defence House in Aitken Street in Wellington. Other capital expenditure relates primarily to IT software and equipment required by the Ministry to deliver its stated outcomes and outputs.
Non-Departmental Capital Expenditure
The movements in capital expenditure in each of the years 2009/10 to 2017/18 relates to the volume of projects underway in each financial year and changes in the forecast timing of achievement of project milestones and associated changes in the timing of payments for those milestones.
Capital Receipts
The Ministry of Defence receives capital receipts from the New Zealand Defence Force from the sale of defence equipment. Changes in capital receipts during the years 2009/10 to 2013/14 reflect the number, structure and scope of the projects undertaken on behalf of the Crown during the same time period. Years 2014/15 to 2017/18 reflect the anticipated number, structure and scope of the projects to be undertaken on behalf of the Crown during the same time period.
1.4 - Reconciliation of Changes in Appropriation Structure#
Old Structure | New Structure | |||||
---|---|---|---|---|---|---|
2013/14 Appropriations in the 2013/14 Structure | 2013/14 (Current) $000 | Appropriations to which Expenses (or Capital Expenditure) have been Moved from or to | Amount Moved $000 | 2013/14 Appropriations in the 2014/15 Structure | 2013/14 (Restated) $000 | 2014/15 $000 |
Departmental Output Expense | ||||||
Policy Advice and Related Outputs MCOA | 6,047 | From Policy Advice and Related Outputs MCOA | 6,047 | To Policy Advice and Related Outputs MCA | 6,047 | 5,970 |
Total Changes in Appropriations | 6,047 | 6,047 | 6,047 | 5,970 |
Explanations of the reasons for changing the appropriation structure are noted in the details of each appropriation in Parts 2-4.
Part 2 - Details of Departmental Appropriations#
2.1 - Departmental Output Expenses#
Evaluation, Audit & Assessment of Performance (M22)
Scope of Appropriation
Expenses and Revenue
2013/14 | 2014/15 | ||
---|---|---|---|
Budgeted $000 | Estimated Actual $000 | Budget $000 | |
Total Appropriation | 2,083 | 2,083 | 1,927 |
Revenue from the Crown | 2,083 | 2,083 | 1,927 |
Revenue from Others | - | - | - |
What is Intended to be Achieved with this Appropriation
This appropriation is intended to achieve the completion of an approved schedule of evaluations, audits and assessments as required by the Minister of Defence.
How Performance will be Assessed and End of Year Reporting Requirements
2013/14 | 2014/15 | ||
---|---|---|---|
Assessment of Performance | Budgeted Standard | Estimated Actual Standard | Budget Standard |
Evaluations, audits and assessments are in accordance with work priorities identified and advised by the Minister of Defence. | Standard met | Standard met | Standard met |
Evaluations, audits and assessments follow the Ministry's quality assurance processes. Measured by an internal review of a random sample of reports produced in the year to assess if they comply with the Ministry's minimum quality assurance standards. | Standard met | Standard met | Expired measure |
A review of the evaluations, audits and assessments confirm that they meet acceptable standards based on pre-determined criteria. The standard for this measure is based on a continuum of standard not met, standard met and standard exceeded. | Standard met | Standard met | Standard met |
End of Year Performance Reporting
Performance information for this appropriation will be reported by the Ministry of Defence in its Annual Report.
Reasons for Change in Appropriation
The appropriation for 2014/15 has reduced by $156,000 due to the 2013/14 appropriation including allowance for costs of implementing the recommendations of the Performance Improvement Framework review.
Conditions on Use of Appropriation
Reference | Conditions |
---|---|
Authority | The evaluation, audit or assessment will be undertaken as and when required by the Minister of Defence or in accordance with a work programme approved by the Minister. |
Management of Equipment Procurement (M22)#
Scope of Appropriation#
Expenses and Revenue#
2013/14 | 2014/15 | ||
---|---|---|---|
Budgeted $000 | Estimated Actual $000 | Budget $000 | |
Total Appropriation | 5,490 | 5,490 | 3,669 |
Revenue from the Crown | 3,986 | 3,986 | 3,669 |
Revenue from Others | 1,504 | 1,504 | - |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve the management of procurement of major military equipment in a transparent and fair way, and in accordance with government procurement policies.
How Performance will be Assessed and End of Year Reporting Requirements#
2013/14 | 2014/15 | ||
---|---|---|---|
Assessment of Performance | Budgeted Standard | Estimated Actual Standard | Budget Standard |
Cost: Each procurement or refurbishment project will be managed within its approved budget, inclusive of approved variations to the contract price and project budget. The measure is the % of all project-related expenditure incurred in the year that is in excess of the approved project expenditure. | 0% | 0% | 0% |
Quality of Deliverable: Each procurement or refurbishment project will achieve on delivery the agreed/contracted specifications that are critical to acceptance. (Note 1) The measure is the number of accepted projects that do not meet all specifications that are critical to acceptance. | 0 | 0 | 0 |
Schedule: Each procurement or refurbishment project will be managed to schedule, without avoidable schedule over-run. The measure is the % of all projects where, during the year, the project delivery schedule is extended by more than 10%. | 0% | 17% | 0% |
Note 1 - This is measured by test, trial, evaluation, demonstration, independent audit or certification, and other measurements as agreed for each project.
End of Year Performance Reporting#
Performance information for this appropriation will be reported by the Ministry of Defence in its Annual Report.
Current and Past Policy Initiatives#
Policy Initiative | Year of First Impact | 2013/14 Budgeted $000 | 2014/15 Budget $000 | 2015/16 Estimated $000 | 2016/17 Estimated $000 | 2017/18 Estimated $000 |
---|---|---|---|---|---|---|
Frigate Systems Upgrade (pre-acquisition costs) | 2012/13 | 1,000 | - | - | - | - |
Reasons for Change in Appropriation#
The appropriation in 2014/15 reduces by $1.821 million due to lower pre-acquisition project costs funded by the NZDF (Revenue from Other) and the 2013/14 appropriation including allowance for costs of implementing the recommendations of the Performance Improvement Framework review (Revenue from Crown).
2.3 - Departmental Capital Expenditure and Capital Injections#
Ministry of Defence - Capital Expenditure PLA (M22)#
Scope of Appropriation
Capital Expenditure
2013/14 | 2014/15 | ||
---|---|---|---|
Budgeted $000 | Estimated Actual $000 | Budget $000 | |
Forests/Agricultural | - | - | - |
Land | - | - | - |
Property, Plant and Equipment | 280 | 280 | 142 |
Intangibles | 280 | 280 | 178 |
Other | - | - | - |
Total Appropriation | 560 | 560 | 320 |
What is Intended to be Achieved with this Appropriation
This appropriation is intended to achieve the purchase and development of assets by and for the use of the Ministry of Defence in its day-to-day operations.
How Performance will be Assessed and End of Year Reporting Requirements
2013/14 | 2014/15 | ||
---|---|---|---|
Assessment of Performance | Budgeted Standard | Estimated Actual Standard | Budget Standard |
Capital expenditure is within budget. | Within budget | Within budget | Within budget |
End of Year Performance Reporting
Performance information for this appropriation will be reported by the Ministry of Defence in its Annual Report.
Capital Injections and Movements in Departmental Net Assets
Ministry of Defence#
Details of Net Asset Schedule | 2013/14 Estimated Actual $000 | 2014/15 Projected $000 | Explanation of Projected Movements in 2014/15 |
---|---|---|---|
Opening Balance | 3,416 | 3,416 | |
Capital Injections | - | - | |
Capital Withdrawals | - | - | |
Surplus to be Retained (Deficit Incurred) | - | - | |
Other Movements | - | - | |
Closing Balance | 3,416 | 3,416 |
Part 3 - Details of Non-Departmental Appropriations#
3.5 - Non-Departmental Capital Expenditure#
Defence Equipment (M22)
Scope of Appropriation
Capital Expenditure
2013/14 | 2014/15 | ||
---|---|---|---|
Budgeted $000 | Estimated Actual $000 | Budget $000 | |
Total Appropriation | 286,600 | 286,600 | 464,984 |
What is Intended to be Achieved with this Appropriation
This appropriation is intended to achieve the procurement of major military equipment in a transparent and fair way, and in accordance with government procurement policies.
How Performance will be Assessed and End of Year Reporting Requirements
2013/14 | 2014/15 | ||
---|---|---|---|
Assessment of Performance | Budgeted Standard | Estimated Actual Standard | Budget Standard |
Performance measures are the same as used for the departmental appropriation Management of Equipment Procurement and are reported under that appropriation. | As per departmental appropriation | As per departmental appropriation | As per departmental appropriation |
End of Year Performance Reporting
Performance information for this appropriation will be reported by the Ministry of Defence in its Annual Report.
Current and Past Policy Initiatives
Policy Initiative | Year of First Impact | 2013/14 Budgeted $000 | 2014/15 Budget $000 | 2015/16 Estimated $000 | 2016/17 Estimated $000 | 2017/18 Estimated $000 |
---|---|---|---|---|---|---|
Protector Remediation: Phase II | 2011/12 | 14,050 | 19,150 | - | - | - |
Strategic Bearer Network | 2012/13 | 5,634 | 6,338 | - | - | - |
ANZAC Platform System Upgrade: Phase II | 2013/14 | 6,000 | 12,400 | - | - | - |
Maritime Helicopter Capability | 2013/14 | 50,000 | 120,000 | 40,000 | 12,200 | - |
Medium and Heavy Operational Vehicles | 2013/14 | 58,200 | 50,700 | - | - | - |
Pilot Training Capability | 2013/14 | 93,940 | 41,280 | 7,120 | - | - |
Frigate Systems Upgrade | 2013/14 | 10,000 | 158,000 | 105,000 | 115,000 | 42,522 |
Reasons for Change in Appropriation
This appropriation increases in 2014/15 due to the timing of capital expenditure for the projects managed by the Ministry.
Part 4 - Details of Multi-Category Expenses and Capital Expenditure#
Multi-Category Expenses and Capital Expenditure#
Policy Advice and Related Outputs (M22)
Overarching Purpose Statement
Scope of Appropriation
Departmental Output Expenses
Ministerial ServicesThis category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities.
Policy Advice
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to defence and national security.
Policy Support
This category is limited to the provision of services (other than defence policy) that support the development and procurement of military capability, and the conduct of international defence relations.
Expenses, Revenue and Capital Expenditure
2013/14 | 2014/15 | ||
---|---|---|---|
Budgeted $000 | Estimated Actual $000 | Budget $000 | |
Total Appropriation | - | - | 5,970 |
Departmental Output Expenses | |||
Ministerial Services | - | - | 717 |
Policy Advice | - | - | 3,593 |
Policy Support | - | - | 1,660 |
Funding for Departmental Output Expenses | |||
Revenue from the Crown | - | - | 5,970 |
Ministerial Services | - | - | 717 |
Policy Advice | - | - | 3,593 |
Policy Support | - | - | 1,660 |
Revenue from Others | - | - | - |
Ministerial Services | - | - | - |
Policy Advice | - | - | - |
Policy Support | - | - | - |
Comparators for Restructured Appropriation
2013/14 | 2014/15 | ||
---|---|---|---|
Vote, Type and Title of Appropriation | Budgeted $000 | Estimated Actual $000 | Budget $000 |
Policy Advice and Related Outputs MCOA | |||
Ministerial Services | 726 | 726 | 717 |
Policy Advice | 3,640 | 3,640 | 3,593 |
Policy Support | 1,681 | 1,681 | 1,660 |
Total | 6,047 | 6,047 | 5,970 |
What is Intended to be Achieved with this Appropriation
This appropriation is intended to achieve the provision of civilian advice on defence policy matters and development of international defence relations.
How Performance will be Assessed for this Appropriation
2013/14 | 2014/15 | ||
---|---|---|---|
Assessment of Performance | Budgeted Standard | Estimated Actual Standard | Budget Standard |
Policy Advice and Related Outputs | |||
Total cost per output hour | To be measured at year end |
What is Intended to be Achieved with each Category and How Performance will be Assessed
2013/14 | 2014/15 | ||
---|---|---|---|
Assessment of Performance | Budgeted Standard | Estimated Actual Standard | Budget Standard |
Policy Advice and Related Outputs | |||
Departmental Output Expenses | |||
Ministerial Services | |||
This category is intended to achieve the successful provision of services to Ministers to enable them to discharge their portfolio (other than policy-decision making) responsibilities. | |||
Quality, as assessed by the percentage of first draft of all correspondence accepted by the Minister. | Mean >= 70% | To be measured at year end | >= 70% |
Timeliness, as assessed by the percentage of papers that were submitted by the timeframe set in legislation, or otherwise agreed with the Minister. | >= 95% | To be measured at year end | >= 95% |
Policy Advice | |||
This category is intended to achieve the successful provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision making by Ministers on government policy matters relating to defence and national security. | |||
Technical quality of policy advice, as assessed by independent review of a sample of policy papers. | >= 70% | To be measured at year end | >= 70% |
Minister's satisfaction with the quality of policy advice, as assessed by survey. | >= 70% | To be measured at year end | >= 70% |
Timeliness, as assessed by the percentage of papers that were submitted by the directed deadline. | >= 95% | To be measured at year end | >= 95% |
Technical quality robustness, as assessed by the Common Indicator Set tool. | >= 70% | To be measured at year end | >= 70% |
Policy Support | |||
This category is intended to achieve the successful provision of services (other than defence policy) that support the development and procurement of military capability, and the conduct of international defence relations. | |||
Minister's satisfaction with the quality of policy support, as assessed by survey. | >= 70% | To be measured at year end | >= 70% |
Timeliness, as assessed by the percentage of papers that were submitted by the directed deadline. | >= 95% | To be measured at year end | >= 95% |
End of Year Performance Reporting
Performance information for this appropriation will be reported by the Ministry of Defence in its Annual Report.