Preparing the Statement of Intent: Guidance and Requirements for Departments

Published 29 Sep 2010
Updated 28 Nov 2011

The body of this guidance has not been changed for 2012. However, all departmental chief executives are welcome to consider preparing a Statement of Intent (SOI) once every three financial years (ie, a triennial SOI) from Budget 2012. This option is noted on the What's New? page. Guidance on preparing a triennial SOI is available in Treasury Circular 2011/14: Option for Departments to implement triennial statements of intent from Budget 2012. The principles in this guidance document still apply to a triennial SOI.

Statement of Intent Template

Departments can access a MS Word template for SOIs that uses the suggested headings in this guidance from the Improving Accountability Information page on the Public Sector Intranet (PSI) (not accessible to the public) at https://psi.govt.nz/iai/.

Section/Chapter	Download/Page Range
What’s New? About this Guidance Overview Purpose of the Statement of Intent Ministerial Responsibility for the SOI Chief Executive Responsibility for the SOI Organisational Coverage of the SOI Statement of Intent Requirements 1 Process and Production of the Statement of Intent 1.1 Structure 1.2 Presentation 1.3 Length 1.4 Parliamentary Shoulder Numbers 1.5 Printing 1.6 Electronic Copies 1.7 Process Guidance 1.8 Changes to Departmental Operations after SOI Publication 2 The Content of the Statement of Intent 2.1 Foreword: Minister of/for XYZ 2.2 Ministerial Statement of Responsibility 2.3 Introduction from the Chief Executive 2.4 Chief Executive Statement of Responsibility 2.5 Nature and Scope of Functions 2.6 Strategic Direction 2.7 Operating Intentions 2.8 Managing in a Changeable Operating Environment 2.9 Assessing Organisational Health and Capability 2.10 Additional Information 2.11 Additional Statutory Reporting Requirements 3 Specific Guidance on Cost-effectiveness 3.1 How to Develop Measures 3.2 Key Questions to Consider when Developing Cost-Effectiveness Measures and Standards 3.3 Actions with No Obviously Quantifiable Measure of Impact 3.4 Context for Measures of Cost-Effectiveness Frequently Asked Questions Annex 1: Checklist for Departmental SOI Annex 2: Definitions	soi-depts-nov11.pdf (185 KB) pp. 32

Section/Chapter

Download/Page Range

What’s New?

About this Guidance

Overview

Purpose of the Statement of Intent
Ministerial Responsibility for the SOI
Chief Executive Responsibility for the SOI
Organisational Coverage of the SOI
Statement of Intent Requirements

1 Process and Production of the Statement of Intent

1.1 Structure
1.2 Presentation
1.3 Length
1.4 Parliamentary Shoulder Numbers
1.5 Printing
1.6 Electronic Copies
1.7 Process Guidance
1.8 Changes to Departmental Operations after SOI Publication

2 The Content of the Statement of Intent

2.1 Foreword: Minister of/for XYZ
2.2 Ministerial Statement of Responsibility
2.3 Introduction from the Chief Executive
2.4 Chief Executive Statement of Responsibility
2.5 Nature and Scope of Functions
2.6 Strategic Direction
2.7 Operating Intentions
2.8 Managing in a Changeable Operating Environment
2.9 Assessing Organisational Health and Capability
2.10 Additional Information
2.11 Additional Statutory Reporting Requirements

3 Specific Guidance on Cost-effectiveness

3.1 How to Develop Measures
3.2 Key Questions to Consider when Developing Cost-Effectiveness Measures and Standards
3.3 Actions with No Obviously Quantifiable Measure of Impact
3.4 Context for Measures of Cost-Effectiveness

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