1.2 Structure and style of the annual report
While there is no prescribed format for the annual report, it is sensible that:
- the annual report reflect the framework of the statement of intent
- output classes in the annual report are aligned with those in the statement of intent and in the Estimates of Appropriations, and
- the information is set out in a way that is clear and accessible, plain in style, concise, relevant, and focussed on meeting the needs of Ministers and Members of Parliament.
Including a glossary and / or defining specialised terms can also be of assistance.
1.2.1 Annual reports which are Parliamentary papers
Some Crown entity annual reports, once presented to the House, are treated as parliamentary papers and published under the authority of the House. Such annual reports must conform to requirements for parliamentary papers, which have been promulgated by the Office of the Clerk. Under current requirements, parliamentary papers must be produced in A4 size and include the appropriate shoulder number in the top right-hand corner of the cover and title page. Shoulder numbers are issued by the Office of the Clerk (Bills Office).The title page should include the formal name of the Crown entity and the financial year to which the annual report relates. It should also indicate that it is presented to the House of Representatives pursuant to section 150(3) of the CEA.Crown entities are advised to contact the Bills Office if they are unsure whether their annual report is a parliamentary paper.
