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Annual Report of the Treasury for the Year Ended 30 June 2010

Ministerial Servicing Performance 2009/10

The Treasury drafts responses to Ministerial Correspondence (MCs), Parliamentary Questions (PQs) and Official Information Act 1982 requests (OIAs) for consultation with, or approval by, the responsible Minister.

The Treasury provides these services to the:

  • Minister of Finance, Associate Ministers of Finance and/or other Ministers, on referral from the Minister of Finance or an Associate Minister of Finance
  • Minister for Infrastructure
  • Minister for Regulatory Reform
  • Minister of Research, Science and Technology, and
  • Minister for State-Owned Enterprises.

There are two categories of requests: OIA requests made to Ministers (MOIAs) and OIA requests made to the Treasury (TOIAs).

Estimated and actual volumes for each output appropriation for the 2009/10 financial year are itemised below:

Vote Finance - Output Appropriations
  Numbers
PQs MCs MOIAs TOIAs

Estimated - Policy Advice: State Sector Performance

25-35 245-255 45-55 35-45
Actual draft replies 33 125 28 83
% answered by due date 97% 81% 86% 95%
% first draft accepted 97% 94% 86% N/A

Estimated - Policy Advice: Economic Performance

 5-15 535-545 10-20 25-35
Actual draft replies 34 457 45 77
% answered by due date 97% 84% 84% 94%
% first draft accepted 91% 92% 98% N/A

Estimated - Infrastructure Advice and Coordination

 5-15 90-100 0-10 0-10
Actual draft replies 8 41 2 5
% answered by due date 100% 88% 50% 100%
% first draft accepted 100% 85% 100% N/A

Estimated - Crown Deposit Guarantee Scheme

5-15 30-40 0-10 0-10

Estimated - Crown Wholesale Guarantee Facility

Estimated - Administration of Guarantees and Indemnities Given by the Crown PLA
(covers Mascot Finance Limitedand similar entities)
Actual draft replies 0 0 0 0
% answered by due date N/A N/A N/A N/A
% first draft accepted N/A N/A N/A N/A

Estimated - Policy Advice: Fiscal and Macroeconomic

10-20 220-230 10-20 10-20
Actual draft replies 42 133 19 20
% answered by due date 100% 77% 89% 85%
% first draft accepted 74% 80% 100% N/A

Estimated - Economic and Tax Forecasting

 0-10 0-10 0-10 0-10
Actual draft replies 0 0 0 0
% answered by due date N/A N/A N/A N/A
% first draft accepted N/A N/A N/A N/A

Estimated - Fiscal Management

 0-10 0-10 0-10 0-10
Actual draft replies 1 2 0 0
% answered by due date 100% 100% N/A N/A
% first draft accepted 100% 100% N/A N/A

Estimated - Fiscal Reporting

0-10 0-10 0-10 0-10
Actual draft replies 4 13 0 0
% answered by due date 100% 85% N/A N/A
% first draft accepted 100% 100% N/A N/A

Estimated - Management of Crown Lending and Crown Bank Accounts (NZDMO)

 0-10 0-10 0-10 0-10

Estimated - Administration of Crown Borrowing PLA

Estimated - Administration of Derivative Transactions PLA

Estimated - Administration of Investment of Public Money PLA
Actual draft replies 15 0 0 0
% answered by due date 100% N/A N/A N/A
% first draft accepted 100% N/A N/A N/A

Estimated - Management of Claims Against the Crown,
Contractual Liabilities and Crown Properties

 10-20 10-20 0-5 0-5
Actual draft replies 16 5 0 0
% answered by due date 88% 100% N/A N/A
% first draft accepted 100% 100% N/A N/A

Estimated - New Zealand Export Credit Office

 0-10 0-10 0-10 0-10
Actual draft replies 0 6 0 2
% answered by due date N/A 100% N/A 50%
% first draft accepted N/A 83% N/A N/A

Estimated - Organisational Performance and Ownership

 50-60 5-15 0-10 15-25
Actual draft replies 61 30 22 26
% answered by due date 98% 97% 82% 96%
% first draft accepted 93% 73% 100% N/A

Estimated - Total

140-150 1,170-1,180 75-85 105-115
Actual draft replies 214 812 116 213
% answered by due date 98% 84% 84% 93%
% first draft accepted 91% 90% 96% N/A
Vote State-Owned Enterprises - Output Appropriations
  Numbers
PQs MCs OIAs
Estimated - SOEs 100-140 160-180 12-20
Actual draft replies 13 81 8 2
% answered by due date 92% 90% 88% 100%
% first draft accepted 100% 99% 100% N/A
Vote: Crown Research Institutes - Output Appropriations
  Numbers
PQs MCs OIAs

Estimated - CRIs

 25-50 20-40 3-6
Actual draft replies 25 7 4 1
% answered by due date 92% 100% 75% 100%
% first draft accepted 100% 71% 100% N/A
Performance Measures for the 2009/10 Financial Year
  Description Timeframe Performance Measures

Measures and Standards Agreed for Vote Finance
MCs Submit a reply to MCs for approval by the Minister of Finance, Associate Minister of Finance and/or other Ministers, on referral from the Minister of Finance.

Submit a reply within five working days of referral, unless otherwise agreed, to correspondence which is marked “urgent” by the Minister's Office.

Submit a reply within 15 working days of referral, unless otherwise agreed, to all other correspondence.

At least 95% of replies to MCs will be delivered within agreed timeframes.

At least 95% of replies to MCs will be acceptable to the Minister and will not require amendment.
PQs Draft responses for PQs as requested by the Minister of Finance or Associate Minister of Finance.

Oral questions to the Minister's Office by 12.30pm.

Written questions to the Minister's Office by noon on the due date.

 Draft answers to all PQs will be consistent with Standing Order 377.
MOIAs

Submit a reply to requests made under the Official Information Act 1982, in accordance with the requirements of the Act, on referral from the Minister of Finance or Associate Minister of Finance.

This includes, where applicable, an extension or transfer of a request or a response to an investigation by an Ombudsman.

All MOIA requests will be handled within the time limits prescribed by the Act.

Replies will be delivered to the Minister at least five working days before the relevant statutory time limit, unless otherwise agreed.

All replies will be complete and accurate in the information they convey.

Advice on, handling of and replies to, MOIA requests will accord with the provisions of the Official Information Act 1982.

At least 95% of MOIA replies will be acceptable to the Minister and will not require amendment.

All stated timeframes will be met.
TOIAs

Prepare a reply to requests made to the Treasury under the Official Information Act 1982, in accordance with the requirements of the Act.

This includes, where applicable, an extension or transfer of a request or a response to an investigation by an Ombudsman.

All TOIA requests will be handled within the time limits prescribed by the Act.

The Treasury will consult with and inform the Minister of Finance, Associate Ministers of Finance and/or other Ministers on proposed replies to TOIAs, as required and within agreed timeframes.

All replies will be complete and accurate in the information they convey.

Advice on, handling of and replies to, TOIA requests will accord with the provisions of the Official Information Act 1982.

Consultation on proposed replies will be appropriate and acceptable to the Minister of Finance.

All stated timeframes will be met.

Measures and Standards Agreed for Vote Crown Research Institutes

MCs Draft responses for MCs for approval by the responsible Minister, and/or other Ministers, on referral from the responsible Minister. Draft reply within 10 working days for any correspondence marked “urgent” or from a Member of Parliament. Draft reply within 15 working days for Prime Ministerial Correspondence.  Draft reply within 20 working days for all other correspondence. At least 95% of MC replies will be acceptable to the Minister and will not require amendment.
PQs Draft responses for PQs as requested by the responsible Minister, and/or other Ministers, on referral from the responsible Minister.

Oral questions to the Minister's office by 12.30pm.

Written questions to the Minister's office by 5.00pm two days before the due date stamped on the question.

 Draft answers to all PQs will be consistent with Standing Order 377.
OIAs Draft responses to requests under the provisions of the Official Information Act 1982 referred from the responsible Minister, and/or other Ministers, on referral from the responsible Minister.

All requests are handled within the timeframes set in the OIA.

Draft replies will be with the Minister five working days before the statutory deadline for reply.

All replies will be complete and accurate in the information they convey.

Advice on, handling of and draft replies to, OIA requests will accord with the provisions of the OIA.

The quality of the replies will be acceptable to the Minister.

All stated timelines will be met.

Measures and Standards Agreed for Vote State-Owned Enterprises
MCs Draft responses for MCs for approval by the responsible Minister, and/or other Ministers, on referral from the responsible Minister. Unless agreed otherwise with the Minister's office staff, draft reply within five working days from receipt by COMU for any correspondence marked “urgent” or from a Member of Parliament or for Prime Ministerial correspondence. Draft reply within 10 working days from receipt by COMU for all other correspondence. At least 95% of replies to MCs will be acceptable to the Minister and will not require amendment.
PQs Draft responses for PQs as requested by the responsible Minister, and/or other Ministers, on referral from the responsible Minister.

Oral questions faxed to COMU at 11.00am. Background information and suggested responses to oral questions to the Minister's office by noon. Officials available to discuss answer and suggested approach with the Minister at 1.00pm.

Responses to written questions to the Minister's office by noon two days before the due date stamped on the question.

Draft answers to all PQs will be consistent with Standing Order 377.

 
OIAs Draft responses to requests under the provisions of the Official Information Act 1982 referred from the responsible Minister, and/or other Ministers, on referral from the responsible Minister.

All requests are handled within the timeframes set in the OIA.

Draft replies will be with the Minister five working days before the statutory deadline for reply.

Replies will be complete and accurate in the information they convey.

Consultation will be undertaken with relevant parties such as the SOE or other government agencies, where appropriate.

Advice on, handling of and draft replies to, OIA requests will accord with the provisions of the OIA.

The quality of the replies will be acceptable to the Minister.

All stated timelines will be met.

All Appropriations

All of the above - - Ministerial Servicing will not exceed budgeted costs.
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