Part 2 - Details and Expected Performance for Output Expenses
Part 2.1 - Departmental Output Expenses
National Library Services MCOA (M41)
Scope of Appropriation
The provision of services which assist access to library collections and other information, including cataloguing and describing, the provision of tools and finding aids, providing access to the collections, and the purchase of information; and administration of the Public Lending Right for New Zealand Authors Scheme.
Collecting and Preserving Information
Collecting and preserving published and unpublished items for the National Library and Alexander Turnbull Library collections.
Library and Information Services to Schools
The provision of library and information services and products to schools, in support of the National Curriculum.
Policy Advice and Statutory Servicing
Policy advice on the role of information in New Zealand's cultural and economic life, including services to the Minister Responsible for the National Library, the support of the advisory bodies established under the National Library of New Zealand (Te Puna Matauranga o Aotearoa) Act 2003 and the Public Lending Right for New Zealand Authors Act 2008.
Explanation for Use of Multi-Class Output Expense Appropriation
All four output classes directly contribute to maintaining and enhancing the delivery of National Library services to preserve, protect, develop and make accessible national collections of documents relating to New Zealand and its people, to supplement the work of other libraries and to work collaboratively with other similar institutions.
Expenses and Revenue
| 2011/12 | |||
|---|---|---|---|
| Estimates $000 | Supplementary Estimates $000 | Total $000 | |
Total Appropriation | 71,474 | 3,363 | 74,837 |
| Access to Information | 32,787 | 1,939 | 34,726 |
| Collecting and Preserving Information | 23,070 | (129) | 22,941 |
| Library and Information Services to Schools | 14,577 | 1,697 | 16,274 |
| Policy Advice and Statutory Servicing | 1,040 | (144) | 896 |
Revenue from Crown | 64,883 | 3,203 | 68,086 |
| Access to Information | 27,037 | 1,820 | 28,857 |
| Collecting and Preserving Information | 22,685 | (358) | 22,327 |
| Library and Information Services to Schools | 14,142 | 1,890 | 16,032 |
| Policy Advice and Statutory Servicing | 1,019 | (149) | 870 |
Revenue from Other | 6,718 | 160 | 6,878 |
| Access to Information | 5,877 | 119 | 5,996 |
| Collecting and Preserving Information | 385 | 229 | 614 |
| Library and Information Services to Schools | 435 | (193) | 242 |
| Policy Advice and Statutory Servicing | 21 | 5 | 26 |
Reasons for Change in Appropriation
This appropriation increased by $3.363 million to $74.837 million for 2011/12.
The increase in the Access to Information output expense relates to:
- an expense transfer from 2010/11 to 2011/12 due to a change in timing for Building a National Library for the 21st Century (increase of $2.629 million), development of the Aotearoa People's Network Kaharoa (increase of $697,000) and Digitisation of the Appendices to the Journals of the House of Representatives (increase of $73,000)
- an increase in funding for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 ($99,000)
- an increase in demand for interloans ($160,000).
The increases are partially offset by the following decreases:
- a realignment of third party revenue and expenditure (decrease of $41,000)
- expense transfers from 2011/12 to 2012/13 due to a change in timing for the Kotui implementation (decrease of $100,000), development of the Aotearoa People's Network Kaharoa (decrease of $429,000) and due to delays in the New Generation Implementation Programme (decrease of $290,000)
- a reallocation of shared services costs (decrease of $849,000)
- a transfer of funding to Public Lending Right for New Zealand Authors (decrease of $10,000).
The decrease in the Collecting and Preserving Information output expense relates to:
- a reallocation of shared services costs (decrease of $978,000)
- an expense transfer from 2011/12 to 2012/13 due to delays in the New Generation Implementation Programme (decrease of $191,000).
The decreases are largely offset by the following increases:
- an expense transfer from 2010/11 to 2011/12 for Building a National Library for the 21st Century (increase of $733,000)
- a realignment of third party revenue and expenditure (increase of $229,000)
- an increase in funding for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 ($78,000).
The increase in the Library and Information Services to Schools output expense relates to:
- a reallocation of shared services costs (increase of $1.879 million)
- an expense transfer from 2010/11 to 2011/12 for Building a National Library for the 21st Century (increase of $151,000) and Public Programme World Cup (increase of $50,000)
- an increase in funding for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 (increase of $45,000).
The increases are partially offset by the following decreases:
- a realignment of third party revenue and expenditure (decrease of $193,000)
- a transfer of funding from 2011/12 to 2012/13 due to Curriculum Services efficiency savings (decrease of $100,000)
- an expense transfer from 2011/12 to 2012/13 due to delays in the New Generation Implementation Programme (decrease of $135,000).
The decrease in the Policy Advice and Statutory Servicing output expense relates to:
- a reallocation of shared services costs (decrease of $188,000).
The decrease is partially offset by the following increases:
- an expense transfer from 2010/11 to 2011/12 for Building a National Library for the 21st Century (increase of $37,000)
- a realignment of third party revenue and expenditure (increase of $5,000)
- an increase in funding for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 ($2,000).
Memorandum Account
| 2011/12 | |||
|---|---|---|---|
| Estimates $000 | Supplementary Estimates $000 | Total $000 | |
Kotui Library Services | |||
| Opening Balance at 1 July | (115) | 115 | - |
| Revenue | 1,154 | (173) | 981 |
| Expenses | 735 | (438) | 297 |
| Transfers and Adjustments | - | - | - |
| Closing Balance at 30 June | 304 | 380 | 684 |
The National Library of New Zealand, in conjunction with the Association of Public Library managers, is developing a subscription based library system service for public libraries in New Zealand, that will be known Kotui.
The service will be a modern library resource discovery interface that public library customers will use to discover any/all of their library's resources through a single search. This service will integrate with the library management system.
