Part 2 - Details and Expected Performance for Output Expenses
Part 2.1 - Departmental Output Expenses
Archives Management and Policy Advice MCOA (M41)
Scope of Appropriation
Archives Services
This output class is limited to management of public archives in both physical and digital formats on behalf of the Crown, the provision of public access to archives held by Archives New Zealand, and support for community, iwi and hapu organisations and other jurisdictions in preserving and managing their own records and archives.
Policy Advice
This output class is limited to the provision of policy advice and Ministerial support services focused on public recordkeeping and management of national archives.
Regulation of Public Sector Recordkeeping
This output class is limited to the administration of all aspects of the regulatory regime under the Public Records Act 2005, including where the Chief Archivist has statutory independence.
This output class is limited to management of public archives in both physical and digital formats on behalf of the Crown, the provision of public access to archives held by Archives New Zealand, and support for community, iwi and hapu organisations and other jurisdictions in preserving and managing their own records and archives.
Policy Advice
This output class is limited to the provision of policy advice and Ministerial support services focused on public recordkeeping and management of national archives.
Regulation of Public Sector Recordkeeping
This output class is limited to the administration of all aspects of the regulatory regime under the Public Records Act 2005, including where the Chief Archivist has statutory independence.
Explanation for Use of Multi-Class Output Expense Appropriation
All outputs contribute to maintaining public records that are comprehensive, accurate, secure and accessible.
Expenses and Revenue
| 2011/12 | |||
|---|---|---|---|
| Estimates $000 | Supplementary Estimates $000 | Total $000 | |
Total Appropriation | 24,259 | 872 | 25,131 |
| Archives Services | 19,674 | 1,192 | 20,866 |
| Policy Advice | 535 | (149) | 386 |
| Regulation of Public Sector Recordkeeping | 4,050 | (171) | 3,879 |
Revenue from Crown | 23,335 | 872 | 24,207 |
| Archives Services | 18,931 | 1,335 | 20,266 |
| Policy Advice | 527 | (145) | 382 |
| Regulation of Public Sector Recordkeeping | 3,877 | (318) | 3,559 |
Revenue from Other | 924 | - | 924 |
| Archives Services | 743 | (143) | 600 |
| Policy Advice | 8 | (4) | 4 |
| Regulation of Public Sector Recordkeeping | 173 | 147 | 320 |
Reasons for Change in Appropriation
This appropriation increased by $872,000 to $25.131 million for 2011/12.
The increase in the Archives Services output expense relates to:
- a reallocation of shared services costs (increase of $934,000)
- an increase in funding for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 ($551,000)
- partially offset by an expense transfer from 2011/12 to 2012/13 to reflect timing of delivery of the Government Digital Archive project (decrease of $150,000) and a realignment of third party revenue and expenditure (decrease of $143,000).
The decrease in the Policy Advice output expense relates to:
- a reallocation of shared services costs (decrease of $149,000)
- a realignment of third party revenue and expenditure (decrease of $4,000)
- partially offset by an increase in funding for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 ($4,000).
The decrease in the Regulation of Public Sector Recordkeeping output expense relates to:
- a reallocation of shared services costs (decrease of $421,000)
- partially offset by an increase in funding for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 ($103,000) and a realignment of third party revenue and expenditure (increase of $147,000).
